cwa 16046, adoption programme for increased electronic invoicing in european business processes

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  • 1. CEN CWA 16046 WORKSHOP December 2009 AGREEMENT ICS 35.240.60 English version Adoption programme for increased electronic invoicing in European business processes This CEN Workshop Agreement has been drafted and approved by a Workshop of representatives of interested parties, the constitution of which is indicated in the foreword of this Workshop Agreement. The formal process followed by the Workshop in the development of this Workshop Agreement has been endorsed by the National Members of CEN but neither the National Members of CEN nor the CEN Management Centre can be held accountable for the technical content of this CEN Workshop Agreement or possible conflicts with standards or legislation. This CEN Workshop Agreement can in no way be held as being an official standard developed by CEN and its Members. This CEN Workshop Agreement is publicly available as a reference document from the CEN Members National Standard Bodies. CEN members are the national standards bodies of Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland and United Kingdom. EUROPEAN COMMITTEE FOR STANDARDIZATION COMIT EUROPEN DE NORMALISATION EUROPISCHES KOMITEE FR NORMUNG Management Centre: Avenue Marnix 17, B-1000 Brussels 2009 CEN All rights of exploitation in any form and by any means reserved worldwide for CEN national Members. Ref. No.:CWA 16046:2009 E
  • 2. CWA 16046:2009 (E) Contents Foreword ........................................................................................................................................ 3 Introduction ..................................................................................................................................... 5 1 Scope .................................................................................................................................... 6 2 Abbreviations / Definitions...................................................................................................... 8 2.1 Definitions ............................................................................................................................................ 8 2.2 Abbreviations ....................................................................................................................................... 8 3 Processes .............................................................................................................................. 9 3.1 Enlisting Organizations......................................................................................................................10 3.2 Establishing a lead person for each country .....................................................................................10 3.3 Collecting country related information about technical, legal and organizational aspects................10 3.4 Offering a web based knowledge management tool .........................................................................11 3.5 Building of a community of practice with the help of an annual event ..............................................11 3.6 Operation and maintenance ..............................................................................................................11 3.7 Future scenario .................................................................................................................................12 4 The eInvoicing Gateway ...................................................................................................... 13 Annex 1 Selected screenshots of the E-Invoicing Gateway .......................................................... 14 1.1 Frontpage of E-Invoicing Gateway ....................................................................................................14 1.2 Overview about Country Information Managers ...............................................................................14 Bibliography .................................................................................................................................. 15 2
  • 3. CWA 16046:2009 (E) Foreword This CWA has been prepared by the CEN/ISSS Workshop on 'eInvoicing Phase 2' (WS/eInv2) The CWA has been approved at the final workshop plenary meeting on 10 September 2009. This CEN Workshop Agreement is publicly available as a reference document from the National Members of CEN: AENOR, AFNOR, ASRO, BSI, CSNI, CYS, DIN, DS, ELOT, EVS, IBN, IPQ, IST, LVS, LST, MSA, MSZT, NEN, NSAI, ON, PKN, SEE, SIS, SIST, SFS, SN, SNV, SUTN and UNI. One of the conclusions of the CEN/ISSS Workshop on Electronic Invoicing Phase 1 (completion in 2006) was that the next workshop phase (CEN/ISSS eINV Phase 2) has to foster the efforts in knowledge management activities and in spreading information about electronic invoicing activities and processes in Europe. In the CEN/ISSS working phase 2 five projects have been set up in a business plan: 1. Adoption programme for increased electronic invoicing in European business processes; 2. Compliance of electronic invoice implementations with Council Directive 2001/115/EC and Directive on the Common System of Value Added Tax (2006/112/EC) as well as Member States national legislation electronic invoicing as regards; 3. Cost-effective authentication and integrity of electronic invoices regardless of formats and technologies; 4. Effective implementation of compliant electronic invoice systems in using emerging technologies and business processes; and 5. Emerging network infrastructure of invoice operators throughout Europe. Project 1 does have an integrative function: Collecting all results of the other workgroups and publish them on the web platform E-INVOICE GATEWAY (http://www.e-invoice-gateway.net) together with the additional information. Companies supporting the current CWA Accelya, France ACEAT, Tax Agency of Spain, Spain Adobe Europe, United Kingdom Agenzia della Entrate, Italy AITI, Association of the Italian Corporate Treasurers, Italy ARIBA, Germany Atos Origin, The Netherlands AUDI AG, Germany Austria Pro, Austria B2boost SA, Belgium BMW AG, Germany Campus 02, Austria CBI Consortium, Italy Datacert, United Kingdom Deutsche Post, Germany Dr. Otto Mueller Consulting, Switzerland EDIFICE ELMA, Finland EQUENS, The Netherlands FHNW, Fachhochschule Nordwestschweir, Switzerland FIR-DIG Consultants, Italy FMS Group, Italy France Telecom, France GS1 international, Belgium 3
  • 4. CWA 16046:2009 (E) Hilti A.G., Liechtenstein IBM, United Kingdom Infocert spa, Italy Innovery spa, Italy Itella Information AS, Estonia Legal Counsel Engel-Flechsig, Germany Ministerio de Industria, Turismo y Comercio, Spain MKE, Belgium Odette International ltd., United Kingdom RBS, The Netherlands SFTI, Sweden STS Group, France Sofid/eact, Italy TecCom GmbH, Germany Thales, United Kingdom The Netherlands Tax and Customs Administration, The Netherlands Tieke, Finland Trustweaver, Johan Borendal, Sweden VAT Forum cv, Belgium Verband der Automobilindustrie e.V., Germany XFT GmbH, Germany 4
  • 5. CWA 16046:2009 (E) Introduction Due to the fact that e-invoicing does have a very country specific focus many country related activities are initiated (e.g. for supporting of SME). Given the focus on these specific activities, confusions about cross boarder invoicing activities are still present. There are activities which try to help in clarifying these barriers and help in collecting information about technical, legal and organizational aspects of e-invoicing (see AustriaPro initiative ebCrossBorder1). The CEN/ISSS workshop in e-invoicing is established as forum and meeting place for experts from several stakeholders such as standardization authorities, public authorities, regulation authorities, solution providers, general infoportals, national initiatives and certification authorities. With their efforts in finishing the activities for the CEN/ISSS WS eINV workphase 1 the workgroup members identified the need for enhanced communication and information about the topic e-invoicing and the way of cooperation and publication of information. With the help of information and communication technologies (ICT) this lack of information shall be reduced and the building up of a community of practice in the area of European wide e-invoicing shall be fostered. The task of the CEN/ISSS WS eINV Phase 2 workgroup 1 is to support these efforts in offering suitable ICT which is supported by a knowledge management strategy. The knowledge management strategy defines the int

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