SpringWell Planning and Events“Fresh Ideas to make your Wishes come true”

Artwork by Penny Parker Pennyparker2.com

About UsSpringWell Planning and Events is a full service event planning business. We help plan special events from beginning to end, including concept development, setting a budget, helping clients find the perfect venues and just the right vendors to meet their needs, developing timelines for planning and for the day of the actual event, as well as giving them the support and coordination they need for their special day. Clients can choose to have full planning and coordination of their event or select a customized a la carte package. We also offer day of coordination which includes an in depth meeting with the client three weeks prior to the event. In addition, we will reach out to the vendors, to ensure that all will go smoothly on that special day.

Alina Zucker-Aronoff, owner and founder of Springwell Planning and Events comes from an Orthodox Jewish background. As such, she understands all the ins and outs of Jewish life cycle events and holidays. Alina earned a M.A. in both vocal performance and in music history. Her musical background and experience with opera and theater has provided Alina with a sense of setting, structure and drama which she carries over into her event planning, enabling her to help create events that both look good and have a strong dramatic arch.

After Alina’s marriage and the birth of her daughter, Alina faced a whole set of new challenges: that of the special needs mom. For the next decade, Alina devoted herself to helping her daughter as much as possible to reach her potential and become more integrated with general society. At the same time, Alina started assisting friends and family members with planning their events. Ever since planning her own wedding, Alina knew that event planning was something she enjoyed. Alina’s life experiences with her daughter have given her an understanding and knowledge about the world of Autism and have enabled her to see things through the eyes of individuals who process the world very differently. She became aware also of aspects of life that these individuals are generally excluded from. This often includes life cycle and other types of events.

Alina completed a wedding and event planning certification course through the Lovegevity Wedding Planning Institute. During this process, Alina realized that her sensitivity to the unique needs of individuals on the Autistic Spectrum as well as other disabilities and her ability to problem solve and think outside the box puts her in a unique position to serve this community. Her knowledge of available resources and her creativity enable her to plan events that will be both meaningful and fun, while finding ways to minimize the stressful elements that can ruin an event for this clientele.

“So many families with members on the Autistic Spectrum avoid having events altogether. It just seems too overwhelming with all the normal stresses that planning a lifecycle event entails plus the additional challenges of meeting their loved ones’ special needs both during the planning process and at the actual event. I would like to change that. I want to make this happen for them! Fresh ideas to make their wishes come true.”

And thus SpringWell Planning and Events was born….

SpringWell Planning and Events“Fresh Ideas to make your Wishes come true”

Artwork by Penny Parker Pennyparker2.com

Marketing PlanAs a member of both the Jewish and Special Needs communities, I find myself in a unique position to meet the needs of clients with Jewish life cycle events, such as Weddings, Bar/Bat mitzvahs, Brissim, Baby Namings, etc., as well as individuals with Special Needs who are planning events. These often converge with the Special Needs Bar or Bat Mitzvah. Teens with Special Needs who are preparing for this life cycle event, face some unique challenges. As the owner of SpringWell Planning and Events, I am here to help them meet some of these challenges, whether it is helping their parents to find a tutor with expertise in both Judaic studies and working with Special Needs students, finding vendors who will be sensitive to these clients’ needs or helping to prepare special materials and activities that will relieve stress and enhance the experience of the event for the special needs client and guest.

To reach out to this market, I plan to meet with the administrators of local special needs private schools to let them know about my services. They will then be able to recommend me as a resource to parents who are looking for assistance with planning their childrens’ Bar or Bat Mitzvah’s as well as Sweet 16’s, Quinceaneras and Graduation parties. I also plan to volunteer my services as a planner to assist with the schools’ proms. This will help the schools who often run on a tight budget despite tuition they receive and will also help to get the word out to kids and parents about my services.

In addition to the schools, I plan to contact local agencies that provide recreational services after school, on weekends and during school breaks to individuals with special needs. These agencies can not only spread the word about my business to potential clients. They can also become trusted vendors and colleagues. There is a need for individuals who have expertise at helping kids with special needs to participate in recreational activities to assist at events. A therapist or teacher from one of these agencies can become an important part of the entertainment package for a special needs family.

Synagogues are another source of potential clients. I will specifically reach out to the rabbi and administration at synagogues with a large demographic of families with children.I plan to advertise in magazines such as Special Family and Mitzvah Market, as well as to list my business on specialized Jewish event websites such as mazalmoments.com and jewbilation.com. In addition, I will also start a blog to create a forum for clients facing certain challenges to share and learn from eachother. This will also be an opportunity for me to share my insights on these topics and educate clients about resources and options. To increase exposure, I will also research appropriate sites to approach with the idea of contributing to their blog as a guest.

At least bi-annually, I intend to plan and host a party geared toward special needs kids and their families. These events will include activities and entertainment led by recreational therapists. In addition, I will partner with groups like the Friendship Circle who can provide volunteers to be there for 1:1 support so that parents can get a break and enjoy cocktails and some adult time. I will make sure to invite vendors who will be good matches for these clients’ needs at the event. My hope is that these events will help

clients learn about my own business as well as vendors who can help them with their events. This should increase business opportunities for both myself and the vendors that I work with.

SpringWell Planning and Events“Fresh Ideas to make your Wishes come true”

Artwork by Penny Parker Pennyparker2.com

Business PlanIn the first year…Obtaining my CWEP (Certified Wedding and Event Planner) from Lovegevity, is the first step. I will then obtain all the necessary registrations, licenses, insurances, contracts, business materials, equipment and software and staff to start up my business. The next step will be to implement my marketing plan. I would also like to further my education and obtain a certification in design as well as planning.Goal: Develop a reputation as an excellent Bar/Bat Mitzvah planner with an expertise in developing Special Needs friendly events

In the fifth year…I would like to expand my niche markets to include more weddings. To branch out, I will start to list with The Knot and weddingwire.com, as well as with chossonkallah.com, a Jewish event planning site specifically geared to weddings. I will also reach out to the synagogues with a large demographic of singles. These synagogues tend to focus a lot of energy on turning their singles into couples often with great success. By establishing a relationship with the rabbis and administration it is likely that I would be recommended as a planner to newly engaged couples. Through the synagogues’ auspices I would also host a seminar on the special challenges that Orthodox couples face when planning their wedding. As therapies, treatments and services improve, an ever increasing number of individuals with disabilities are able to meet the challenges of marriage, even those with so called social disabilities such as Autism. As always, my expertise in planning events with sensitivity to clients’ special needs will enable me to provide appropriate support to these couples. In addition, to all the details of the event which need to be handled with greater understanding and sensitivity, I would research relationship preparation courses that can work with couples who have increased communicative and social challenges. And if it doesn’t exist, I will find the right professionals to assist me in making it happen!Goal: Expand business to include more weddings for both typical and special needs couples

In the tenth year…I would like to expand my business by gaining expertise working with clients from diverse cultural backgrounds. I would also like to have some repeat business at this point in my career. It would be wonderful to start planning the weddings of some of my former Bar/Bat Mitzvah clients!

SpringWell Planning and Events“Fresh Ideas to make your Wishes come true”

Artwork by Penny Parker Pennyparker2.com

A Tale of One SaleI received a phone call from Judy. She and her husband, David are planning a Bat Mitzvah for their daughter, Alexandra. Alexandra attends the Rebecca School, a private special needs school, where I have built a relationship. After an introduction from another parent whose child attends the Rebecca school, I followed up by volunteering my planning services for some of their benefits and by offering a seminar for parents titled “Events and Parties for the Special Needs Child.” Judy attended the seminar and was intrigued by some of the possibilities I had presented.

After a brief conversation on the phone, I encouraged Judy to download the Bar/Bat Mitzvah Client Profile Questionnaire from my website. Once she returned the completed questionnaire, I set up a meeting with her and her husband to go over their responses in more detail, provide us with a chance to get to know each other better and explain more about my services to them. Our meeting took place in the rooftop Solarium of my building where I offered coffee, tea, fruit and Danish.

On the following pages you will find the profile questionnaire that they downloaded, as well as the materials I presented to them at our meeting. These include:Portfolio folder to hold materialsBusiness CardBrochureInformation about Packages and ServicesPreferred Vendor ListVision Board for Alexandra’s Bat Mitzvah based on information I gleaned from their Profile Questionnaire. Day of Coordination Contract, since this was the level of planning service that had expressed interest in on the Profile Questionnaire

Judy and David had also shared with me that their babysitter had just become engaged and had asked for some info that might be helpful for her. I decided to give them:Bridal Party checklistMarriage License Info Civil Marriage InfoHopefully my helpfulness will result in another potential new client!

SpringWell Planning and Events“”Fresh Ideas to make your Wishes come true”

Artwork by Penny Parker Pennyparker2.com

Bar/Bat Mitzvah Profile QuestionnaireName of Bar/Bat Mitzvah: Date of Birth: Mailing Address: Name of Parent or Guardian: Email: Mailing Address:Phone:(Home) (Work)

(Cell) Name of Parent or Guardian: Email:Mailing Address:Phone: (Home) (Work)

(Cell) How do you prefer that we contact you?Which is your preferred phone number?Bar/Bat Mitzvah date(s):Are you a member of a synagogue?If so, which one? Where does the Bar/Bat Mitzvah attend school?What else can you tell me about your family? What type of Bar/Bat Mitzvah celebrations are you planning (please circle all that apply)?a. Full weekend celebration including all Shabbat meals, serviecs and Sunday brunchb. Shabbat Morning service followed by Kiddushc. Shabbat Mincha service followed by Seudat Shlishi and Havdalad. Saturday Afternoon or Evening Reception

e. Sunday Morning service followed by Luncheon Receptionf. Sunday Reception (afternoon or evening)Bar/Bat Mitzvah location(s): Do you need assistance finding a tutor?Number of guests:Are accomodations needed for out of town guests?If so, what type?Budget for Bar/Bat Mitzvah:How would you describe the feel of your Bar/Bat Mitzvah service (please check all that apply)?a. Traditional b. Innovativec. Creative d. Egalitariane. Formal f. Casualg. Led by Clergy h. Led by congregants i. Other

What type of Bar/Bat Mitzvah Reception (or dinner, luncheon, Kiddush, etc.) is planned?a. Very Formal b. Formal c. Semi-Formal d. Informal

How would you characterize the feel of your Bar/Bat Mitzvah Reception (or dinner, luncheon, Kiddush, etc.):a. Elegant b. Simple c. Fun d. Whimsical e. Grandf. Traditional g. Sophisticated h. Glamorous

i. Contemporary j. Hipk. Funky l. Vintage m. Magical n. Festive 0. Other, please specify

Do you have a particular theme or concept in mind for your Bar/Bat Mitzvah?

Questions for the Bar Mitzvah boy or Bat Mitzvah girlWhat are your favorite colors?What are your least favorite colors?What hobbies and interests do you have?What are your favorite activities?What are your favorite movies, tv shows and books?

Do you have a favorite actor/actress/singer/musician/character/sports team, etc.?

Questions for the whole FamilyWhat is your preferred type of venue for the Bar/Bat Mitzvah Ceremony and Reception?a. Synagogue b. Synagogue catering hall c. Hoteld. Outdoor venue e. OtherIf you or your guests require transportation to the venue, what is your preferred type of transportation?

a. Limousine b. Party bus c. Mini Bus d. OtherWhat type of catering do you prefer?a. Kosher b. Glatt Kosher c. Non kosherWhat style of service do you prefer for the cocktail hour?a. Passed hors d’oevres b. Buffet c. Stations d.

No cocktail hourWhat style of service do you prefer for the reception, dinner or luncheon?a. Sit-down/Plated b. Buffet c. StationsWhat style of service do you prefer for the dessert?a. Sit-down/Plated b. Buffet (Viennese table) and/or Stations c. Passed dessertsAre there any allergies, food sensitivities or special dietary needs in the family or among your guests?

What kind of décor do you like?a. Balloons b. Flowers c. Sculptures or dioramasd. Food arrangemente. Signs f. Backdrops, draping g. LED lighting h. Other, please specify

What are your favorite flowers?

What is your favorite Jewish music?a. Classic Israeli b. Contemporary Israeli c. Klezmer

d. Hasidic rock e. Sephardic f. Other g. None

What other kinds of music do you enjoy?a. Jazz b. Classical c. Musical Theater d. Pope. Rock f. Top 40 g. Country h. R&B i. Hip hop j. Other

What style photography do you prefer?a. Traditional b. Photojournalistic c. Storybook d. OtherWhat style do you prefer for the videography?a. Documentary b. Cinematographic c. Other

What kind of style and design would you like for your invitations?a. Traditional b. Contemporary c. Elegant d. Whimsical

e. Formalf. Informalg. Festive h. Containing Jewish symbolsi. No Jewish symbolsWhat kind of text would you like for your invitations (please check all that apply)?a. English only b. Hebrew only c. Both Hebrew and Englishd. Raised e. Calligraphy f. Traditionalg. Contemporary h. OtherIf you are having both Hebrew and English text in your invitations do you want them printed side by side or one on top of the other? Which language do you want to appear first?Will you be ordering benchers for the Bar/Bat Mitzvah?If so, do you want the design on the cover to match the design of your invitations?Will you be ordering Kippot (skullcaps) for the Bar/Bat Mitzvah?If so, do you prefer: a. Suede b. Satin c. Knitted

Do you require assistance with your attire for the Bar/Bat Mitzvah?What are your favorite designers and styles for dresses/suits?

For dresses, please select your favorite fabrics: a. Chiffon b. Lace c. Silk d. Satin e. Organza f. Velvet g. Brocade h.

OtherWhat style do you prefer for the:NecklineBodiceSleevesSkirt, including length

Will you require assistance finding accessories for the Bar/Bat Mitzvah?If so, please specify the type and style you would prefer for:a. Shoesb. Jewelryc. Tiesd. Handkerchiefse. Pursesf. Wraps

Event Planning and Additional Services: Please circle all that you are interested ina. Full planning b. Partial planning c. Day of Coordinationd. Musical Design e. Vocal Coaching for Torah Readingf. Musical Ensemble for Ceremony/Cocktail Hour g. Undecided

Is there anything else that we should know about your family or guests in order to make your special event all that you are dreaming of?

Portfolio Folder3D View of folder front

Back and Front View

BusinessCards

Brochure Page 1 (Also see attached PDF)

Brochure Page 2 (Also see attached PDF)

SpringWell Planning and Events“Fresh Ideas to make your Wishes come true”

Artwork by Penny Parker Pennyparker2.comPackages and Additional Services

Platinum PackageWe plan your event from start to finish, assisting with:Concept developmentSetting a budgetDeveloping a detailed timeline or blueprint for planning. This ensures we stay on schedule with all the details and preparation that needs to happen before your special event.Wedding party checklists for clients planning a wedding. For other types of events clients will be provided with a customized checklist to ensure all parties are aware of their responsibilities and help them to stay on track.Finding the perfect venueChoosing just the right vendors to meet your needsReview contracts with the venue and all vendorsFollow up and stay in touch with venue and vendors throughout the planning process. Reminders to the client about the next task that needs to be accomplishedDevelop a detailed timeline for the day of the event. This includes the musical score for the event. This timeline describes what will happen at each moment of your event and will be provided to you, the venue, the vendors and to our staff. It indicates who needs to perform a task at any given moment,, what else will be occurring simultaneously and what music will be playing at that time. this timeline conveys to all the musical design of your event and how that dovetails with all the other activities taking place.Coordination on the day of your event to ensure all goes smoothly and according to plan, so you can relax and enjoy your special day!$4,0000.00

Gold PackageThis package is for clients who want to be more hands on, but require assistance with certain aspects of their planning.Services will be chosen on an a la carte basis and can include any but not all of the services from the Platinum package:Developing timelines and/or checklists to stay organizedAssistance in venue or vendor selection. The Gold package client will often choose some vendors on their own, but may require assistance with the selection of some of them.Day of Coordination – We work with the staff at the venue and the vendors to ensure that all runs smoothly and according to plan, so you can relax and enjoy your specialAverage $2,000.00, depending on services selected

Silver Package/Day of Coordination This package is for clients who will plan the entire event on their own, but would like to be able to relax and enjoy their big day without worrying about the coordination of all the details they have put together. Instead let us handle all those details! Our Silver/ Day of Coordination package includes:An in depth meeting three weeks prior to the event, so we understand you, your vision, your goals for the event and what you have put together.We will reach out to your venue and all your vendors to introduce ourselves and establish our rapport with them prior to your event.Review all contracts, so that we know what each vendor is required to provide for you on your special day.Provide you, the venue, the vendors and our own staff with a timeline and musical score for your event, ensuring that everyone knows what they are supposed to be doing at each moment, as well as how that dovetails with everyone else involved and the music that is being played.Coordination on the day of your event: We will work with the staff at your venue and with your vendors to ensure that all runs smoothly and according to plan, so you can relax and enjoy your special day!$500.00

Additional ServicesMusical Design My background in opera and theater has given me an extensive knowledge of music, as well as a strong sense of drama and pacing. I can work together with a DJ or band to orchestrate every moment of your special day, creating and enhancing the right mood for each moment, building anticipation here, increasing excitement there, then soothing and relaxing your guests, musically bringing your guests where they need to be to enhance that particular moment, as well as creating an overarching sense of drama for your event and enhancing your theme or concept. $500.00

Vocal Coaching for Chanting your Torah Reading (“Layning”)Do you need to learn how to project your voice more? Is your tutor saying he/she is having difficulty hearing you? Let me help! I can teach you the basics of breath support and vocal production to enable you to chant your Torah portion so the whole congregation will hear you loud and clear on your big day!1 session - $100 10 sessions - $850.

Music Ensembles for your Ceremony and/or Cocktail HourEnsemblesSoprano Voice/Guitar Soprano Voice/Lute Soprano Voice/HarpSoprano Voice/Piano or Keyboard. Musical Styles Classical - Medieval, Renaissance, Baroque -Purcell, Handel, Bach and others, Mozart, 19 th Century French and German Art Songs, Opera, and Musical Theater

Jewish – Yiddish folk songs, Ladino folk songs, Hebrew songs (prayers, zemirot and folk songs)Ceremony or Cocktail only - $400 Ceremony and Cocktail - $700

SpringWell Planning and Events“Fresh Ideas to make your Wishes come true”

Artwork by Penny Parker Pennyparker2.com

Preferred VendorsExquisite CaterersMain Event Mauzone CaterersWeiss Brothers CateringBalloon ArtistryBasically BalloonsThe Portable GardenDave’s Cast of CharactersBellaPrincessCameryn EntertainmentMusic MastersJerry LaskinThe Main EventMiles LadinIra Fox PhotographyIra Casel PhotographyElana Goodridge PhotographyCohen Printing InvitationsEmpire Press Co.Invitations 123

Charles RosenthalDafna Soltes SteinThe Study ShackMy Dress CitySaks Fifth Avenue BridalBJ’s BridalOriental Trading Co.Etsy

SpringWell Planning and Events“Fresh Ideas to make your Wishes come true”

Artwork by Penny ParkerPennyparker2.com

Terms, Agreements and ConditionsWe_____________________________ met with Alina Zucker-Aronoff from SpringWell Planning and Events and discussed in detail the services we will receive within our chosen services and package as well as all fees associated with all service rendered onto us.  We hereby agree and understand the following:

a. To pay SpringWell Planning and Events all non-refundable fees associated with the services rendered to us from the package we have chosen.

b. To pay SpringWell Planning and Events all non-refundable fees associated with any additional services I may choose A La Carte.

c. To pay SpringWell Plannning and Events all non-refundable fees accumulated due to any time spent over the initial number of hours indicated on the package we have chosen.

d. There will be no refund of any monies paid to SpringWell Planning and Events or any of the vendors referred to us by SpringWell Planning and Events should our event be cancelled during the planning process.

e. That SpringWell Planning and Events may terminate our contract at any time should business relations begin to become strenuous.  We are aware that wwe will receive a letter outlining the reasons for the contract termination within a thirty (30) day period, that’s one (1) billing cycle, in which we will be

billed for and will pay any and all outstanding non-refundable fees and/or balances for services rendered unto us on or before the termination of our contract.

f. We may terminate our contract with SpringWell Planning and Events should we no longer need the services being provided to us under the Day of Coordination package.  We are aware that I will need to provide a verbal confirmation of termination as well as a letter within a thirty (30) day period, that’s one (1) billing cycle; outlining the reasons for termination giving SpringWell Planning and Events the courtesy to bill and collect from us any and all outstanding non-refundable fees and/or balances for services rendered unto us on or before the termination of our contract.

g. That in the event our contract with SpringWell Planning and Events is terminated before the event date, all designs, design concepts, and what was already created and planned remains with SpringWell Planning and Events and we leave with nothing.

h. That SpringWell Planning and Events may use all photos taken by SpringWell Planning and Events of the bat mitzvah décor for the company’s portfolio.  

Day of Coordination ContractThe following contract is between 

Client(s):  ________________________________________________________

and

SpringWell Planning and Events

For services to be rendered on (Date of event): _______________________

 

We have met with SpringWell Planning and Events and discussed the Silver/Day of Coordination event package in detail and we agree/understand:

a. To pay SpringWell Planning and Events all non-refundable fees associated with the services rendered to us in the Day of Coordination package.

b. That the Day of Coordination services begin three (3) weeks before the date of the event. At that time there will be a two (2) hour consultation meeting in which we will share with SpringWell Planning and Events our vision for the event, information regarding colors, themes and any designs or other plans we might have. We are also required to provide SpringWell Planning and Events with the following:: 

a. Vendor contracts & contact information 

b. Final RSVP list

c. Any other relevant information  

Special Events by Contrese has met with the clients named above and discussed the Day of Coordination event package in detail and agrees:

a.To provide a two (2) hour consultation meeting three (3) weeks before the day of the event and one (1) additional meeting one (1) week prior to the event to finalize all the details at a rate of $20.00 per hour totaling

$60.00

b.To review and go over all vendor contracts, renegotiating where necessary for the benefit of my clients. To establish a relationship with all vendors to the best of my ability and ensure that clients and vendors are in agreement regarding all products and services to be provided and all that was stated in vendor contracts.

$140.00

c.To provide an event timeline with musical score for clients, with copies sent to the venue, all vendors and my own staff.

$100.00

d. To provide Day of Coordination for the entire duration of the event. This will include:

i. assistance with set up and break down

ii. Assist the Bar/Bat Mitzvah and the family in their preparations

iii. Coordinate all transitions for guests between service/ceremony and reception including any transportation involved if ceremony and reception are at separate locations, as well as between cocktail hour/ceremony/reception if the location is the same.

$200.00

Package Total: $500.00

The above contract has been read and agreed upon by both the clients and SpringWell Planning and Events on Day: ______ Month: _________________________ Year: _______

 

Signature: ______________________________ Date: __________________

 

 

Signature: ______________________________ Date: __________________

Signature: ______________________________ Date: __________________

Alexandra’s Arabian Nights Bat Mitzvah

www.pinterest.com/alinazucker/alexandra-vision-board/

From the questionnaire I learned of Alexandra’s preference for the colors purple, red and blue and that she absolutely LOVED seeing the sensory friendly showing of Aladdin on Broadway. In addition she enjoys Middle Eastern cuisine and has a strong desire to eat all meals while in a reclining position either on a sofa, bed or even the floor. So I thought having some kids’ tables with a low table and cushions would fit with the theme and also be a treat for Alexandra.

SpringWell Planning and Events“Fresh Ideas to make your Wishes come true”

Artwork by Penny Parker Pennyparker2.com

Wedding Party Checklist

Maid of Honor's Checklist

Helps the bride select bridesmaids’ attire Helps address invitations and place cards Attends as many prenuptial events as possible Organizes bridesmaids’ gift to the bride.

Usually gives an individual gift to the couple Makes sure that all the bridesmaids, the flower girl,

and the ring bearer are at fittings, the rehearsal, and the ceremony on time

Is expected to attend the rehearsal and is included at the rehearsal dinner

Walks in processional and recessional Holds the groom’s wedding ring Helps with the bride’s gownArranges the bride’s veil and train before the

processional and recessionalMakes sure the bride’s gown is “picture perfect”

throughout the dayHolds the bride’s bouquet during the ceremony Witnesses the signing of the marriage certificate Stands in the receiving lineKeeps the bride on schedule

Helps the bride change into her going away clothes Takes care of the bride’s gown and accessories after

the receptionPays for own wedding attire and transportation to

the wedding

Best Man's ChecklistOrganizes a pre-wedding party for the groom Coordinates the ushers’ gift to the groom.Usually gives an individual gift to the couple Is expected to attend the rehearsal and is included in the rehearsal dinner

Gets the groom dressed and to the ceremony on time

Makes sure the groom’s wedding related expenses are prepared (Officiant fee, tips, etc.)

Makes sure the groom has the marriage license with him

Delivers any payment to Officiant, sexton, and ceremony musician(s), as prearranged Enters the sanctuary with the groomTakes care of and holds the bride’s wedding ring Makes sure all ushers are properly attired and in place on time Walks in the recessionalWitnesses the signing of the marriage certificateDrives the bride and groom to reception, if no driver

is hiredHelps welcome guests at receptionOffers first toast to bride and groom at reception Dances with the bride, maid of honor, mothers,

and single female guestsHelps the groom get ready for the honeymoon Gathers up and takes care of groom’s wedding

clothes after he changesHas a car ready for the bride and groom to leave

the reception or perhaps drives them to their next destination

Mother of the Bride's Checklist

Hosts an engagement party (the bride’s family traditionally gets the first opportunity)

Helps couple to decide on sites or assists in making other big planning decisions

Usually contributes to the wedding budget Assists the bride in putting together the family’s

guest listOffers suggestions for special family or ethnic

ceremony traditionsMay help bride to shop for wedding gown and

accessoriesChooses own wedding day outfit (may consult

with mother of the groom about formality) Along with the maid of honor and

bridesmaids,may plan and host bridal shower On

wedding day help bride to get ready May accompany daughter and husband

to ceremonyWalk in recessional with husband following

wedding partyGreet guests in receiving lineMay be announced along with husband Sits in an honored place at parent’s table May assist with coordinating vendors May host a post-wedding brunch)

Father of the Bride's Checklist

Hosts an engagement party (the bride’s family traditionally gets the first opportunity)

Helps couple to decide on sites or assists in making other big planning decisions

Usually contributes to the wedding budget May select hotel for out of town guests and

reserve a block of reduced rate rooms Rents own formalwear (work with couple

to coordinate with wedding party)Helps pick up out-of-town guests from airport.

May also arrange transportation to and from the wedding/reception

Typically travels to ceremony with the bride Walks daughter down the aisleGives the bride away during the ceremony Escorts the mother of the bride out following

the wedding partyGreets guests in the receiving lineMay be announced with wife at reception May make a welcoming speechSits in an honored place at the parent’s table Toasts the newlyweds after the best man makes

his speech and the groom responds Dances with the brideMay take care of vendor balances at the

end of the reception

Mother of the Groom's Checklist

Contacts the mother of the bride if the families are not acquainted (or plans a celebration if you have met)

Attends (first engagement party if the bride’s family hosts one

Along with husband, may host an additional engagement party for the groom’s side of the family

Usually contributes to wedding budgetMay help couple decide on sites and/or make

other big planning decisionsHelps group to put together family’s guest list Offers suggestions for special family or ethnic

ceremony traditionsMay help bride shop for her wedding gown Chooses own wedding day outfit (may consult with

mother of the bride about formality)Along with husband, plans and hosts the

rehearsal dinnerEscorted out following the wedding party and

the bride’s parentsGreets guests in the receiving lineMay be announced along with husband at the

wedding receptionSits in an honored place at the parent’s table Does mother-son dance with groomAttends post wedding brunch (if held)

Father of the Groom's Checklist

Attends (first engagement party, if the bride’s family hosts one

Along with wife, may host an additional engagement party for groom’s side of the family

Along with wife, may contribute to the wedding budget

May help couple decide on sites and/or make other big planning decisions

Rents own formalwear (after talking with couple to coordinate with wedding party); attends fittingsas needed

Along with wife, plans rehearsal dinnerMay travel to ceremony with the groom and

the best manMay escort wife to her sear right before the

mother of the bride is seatedEscorts mother of the groom out after

wedding party and bride’s parentsGreets guests in the receiving line May be announced with wife May make a welcoming speechSits at an honored place at the parent’s table May toast the newlywedsMay settle final bills with wedding vendors Attends or hosts post-wedding brunch

Flower Girl's ChecklistDress and accessories should be paid for by her

familyAttends the rehearsal although she usually does not

attend the rehearsal dinnerIn the processional, walks alone directly before the

bride and her fatherOften scatters petals from a basket she holds,

although this is sometimes too overwhelming a responsibility for a young girl to manage in front of a large group of people. It is usually easier for her to carry either a small basketof flowers or a tiny nosegay of flowerssimilar to those carried to those carried by the bridesmaids

In the recessional, walks with the ring bearer, directly behind the couple

The bride may hire a babysitter or ask oneof the bridesmaids to look after the flower

girl, to be in charge of checking her appearance and making sure she is present for formal pictures, helping her manage her food at the reception, and escorting her to the ladies room

Ring Bearer's ChecklistHis attire should be paid for by his familyAttends the rehearsal although he usually

does not attend the rehearsal dinnerHe immediately precedes the flower

girl in the processional

Carries either the actual rings or a facsimile of the rings (often a practical idea), on a whitevelvet or satin cushion. If the rings are genuine, they should be fastened to the cushion with a very thin thread or placed over a firmly fixed hatpin. The best man takes the rings from the cushion at the right moment

Walks with the flower girl in the recessional, directly behind the bride and groom

The bride may hire a babysitter or ask one of the ushers to look after the ring bearer, to be in charge of checking his appearance, making sure he is present for formal pictures, helping him manage his food at the reception, and escorting him to the men’s room

New York State Marriage License Requirements

Required InformationListed below is the information you will need to fill out the Marriage License Application:

The application is an affidavit where you and your prospective spouse must list your name; current address; city, state, ZIP code and country; country of birth; date of birth; name and country of birth of your parents; Social Security number; and marital history.

When you sign the affidavit, you are making a sworn statement that there are no legal impediments to the marriage.

If you were married before, you must list all prior marriages. You must include your previous spouse's full name; the date the divorce decree was granted; and the city, state, and country where the divorce was issued.

All divorces, annulments, and dissolutions must be finalized before you apply for a new Marriage License.

You may be asked to produce the final divorce decree. If your spouse is deceased, you must provide such spouse's full name and date of death.

Proper IdentificationYou and your prospective spouse must have one form of proper identification in order to apply for a Marriage License.

Blood Test Not RequiredA blood test is not required to obtain a Marriage License in the State of New York.

Name Change OptionsWe ask you to carefully consider whether to change your surname.Learn more about Name Change OptionsLearn more about Domestic Relations Law

Various surname options are listed on the back of the application. You must state your choice of surname on the application. If you elect to make a surname

change on your application, the surname change takes legal effect at the conclusion of the Marriage Ceremony.

The name change option does not apply to your first name or middle name. If you wish to change your surname through this office after your Marriage Ceremony,

you must remarry. Although you may correct mistakes in your Certificate of Marriage Registration, a

surname choice is not considered a mistake and cannot be changed through our Amendment process.

Duplicate Marriage License

If the Marriage License is lost, stolen, or mutilated, you must obtain a Duplicate Marriage License in order to get married.

The fee for a Duplicate Marriage License is $25 by credit card or money order payable to the City Clerk.

Either prospective spouse may apply for a Duplicate Marriage License by returning to the office that issued the original Marriage License and completing a Duplicate Marriage License affidavit.

Under the Age of EighteenIf either you or your prospective spouse is under the age of 18 years, you are required to have written parental consent to obtain a Marriage License.

Please be prepared to show proof of your date of birth. You may show one of the following forms of identification to prove your age:

o original or certified copy of birth certificate,o baptismal record,o passport,o driver license,o naturalization record, oro court records.

Both of your parents must be present to consent and have proper identification at the time of application for the Marriage License and at the Marriage Ceremony if the ceremony is performed in our offices.

If one parent is deceased, the surviving parent must appear and a death certificate for the deceased parent must be produced.

If both parents are deceased, the legal guardian must appear instead. If either prospective spouse is under the age of sixteen years, in addition to parental

consent, the written approval of a Judge of the Supreme Court or Family Court is needed. A person under the age of fourteen years cannot be married.

Judicial Waiver

A 24 hour waiting period after you and your prospective spouse obtain your license is required by New York State Law.

In the event that you and your prospective spouse must marry before the 24 hour waiting period is over, you can request permission from a Judge to waive this requirement.

You can request a Judicial Waiver from the County Clerk in the county (borough) where you obtained your Marriage License. Learn more about County Clerks.

There is no fee to obtain a Judicial Waiver.

Give the Judicial Waiver to your Marriage Officiant to enable them to perform the ceremony within the 24 hour waiting period.

The Marriage Officiant must attach the Judicial Waiver when returning the Marriage License to our office.

Same Sex Marriage Information

On June 24, 2011, the New York State Legislature passed the Marriage Equality Act which was signed into law by Governor Andrew M. Cuomo the same day. This new law took effect on July 24, 2011. Since that date the New York City Clerk has been issuing marriage licenses and providing civil marriage ceremonies to same-sex couples. State law generally requires couples to wait 24 hours after receiving a license before they can be married. 

View our new FAQ page for same-sex couples.

The following is a list of all domestic and international jurisdictions that perform same sex marriages as of June 26, 2015:

Same-sex marriage is now legal in all the states and territories of the United States including the District of Columbia as per the Supreme Court's decision in the case of Obergefell v. Hodges.  

Other Nations:

Argentina Belgium Brazil Canada Denmark Finland France French Guiana Greenland Iceland Ireland Luxembourg Netherlands Mexico New Zealand Norway Portugal South Africa Spain Sweden United Kingdom (England, Scotland, and Wales)

Uruguay 

Lawfully married individuals, including individuals in same-sex marriages, are entitled to more New York State rights and benefits than those registered as domestic partners here in New York City.  If an individual lawfully enters into a same-sex marriage in a jurisdiction outside New York, they are entitled to most of the New York State rights and benefits available to people lawfully married in New York.  If you are considering entering into a marriage in one of the jurisdictions listed above, it is recommended that you contact that jurisdiction beforehand in order to learn about any applicable marriage requirements or restrictions.

Information on Getting Married in New York State

Please click here for information on the recently enacted Marriage Equality Act View a sample Marriage License (PDF, 314KB, 1pg.). These forms must be filled out in

person. Getting Married in New York State is also available in Portable Document Format (PDF,

173KB, 2pg.)

The Marriage License

Where do you get a marriage license?

A couple who intends to be married in New York State must apply in person for a marriage license to any town or city clerk in the state. The application for a license must be signed by both applicants in the presence of the town or city clerk. A representative cannot apply for the license on behalf of the applicants. This applies even if the representative has been given a Power of Attorney. Notarized marriage license affidavits signed by the applicants cannot be substituted for their personal appearance.

Is there a waiting period?

Yes. Although the marriage license is issued immediately, the marriage ceremony may not take place within 24 hours from the exact time that the license was issued. When both applicants are 16 years of age or older, the 24-hour waiting period may be waived by an order of a justice of the Supreme Court or a judge of the County Court of the county in which either of the applicants resides. If either person is under 16 years of age, the order must be from the Family Court judge of the county in which the person under 16 years of age resides.

How long is the license valid?

A marriage license is valid for 60 calendar days, beginning the day after it is issued.

How much does the license cost?

If the marriage license is issued by a town or city clerk in New York State outside of New York City, it costs $40. This fee includes the issuance of a Certificate of Marriage Registration. This certificate is automatically sent by the issuing clerk to the applicants within 15 calendar days after the completed license is returned by the officiant (person who performs the marriage ceremony). It serves as notice that a record of the marriage is on file. Couples who do not receive a Certificate of Marriage Registration within four weeks of the wedding should contact the town or city clerk who issued the license.

If the license is to be issued by the City Clerk of the City of New York, please contact the New York City Clerk's Office for current fees and requirements. The City Clerk's Office can be reached at (212) NEW-YORK or via its web site at New York City Marriage Bureau.

Is a premarital physical exam required?No premarital examination or blood test is required to obtain a marriage license in New York State.

Who can get married?

Age Requirements

If either applicant is under 14 years of age, a marriage license cannot be issued. If either applicant is 14 or 15 years of age, such applicant(s) must present the written

consent of both parents and a justice of the Supreme Court or a judge of the Family Court having jurisdiction over the town or city in which the application is made.

If either applicant is 16 or 17 years of age, such applicant(s) must present the written consent of both parents.

If both applicants are 18 years of age or older, no consents are required. One parent alone may consent to a minor's marriage if:

o The other parent has been missing for one year preceding the application;o The parents are divorced and the consenting parent was given sole custody of the

child when the divorce decree was awarded;o The other parent has been judged incompetent; or the other parent is deceased.o Parents, guardians or other people consenting to the marriage of a minor must

personally appear and acknowledge or execute their consent before the town or city clerk or some other authorized official. If the notarized affidavit is made before an official outside of the State of New York, it must be accompanied by a certificate of authentication when the consent is filed in New York State.

Proof of Age and Identity

A person is required to establish proof of age and identity by submitting to the issuing clerk one of the following age related documents:

1. Birth Certificate2. Baptismal record3. Naturalization record4. Census record

And one of the following identity related documents:

1. Driver's license2. Passport3. Employment picture ID4. Immigration record

Familial Restrictions

A marriage may not take place in New York State between an ancestor and descendant, siblings (full or half blood), an uncle and niece or nephew or an aunt and niece or nephew, regardless of whether or not these persons are legitimate or illegitimate offspring.

Previous Marriages

Information regarding previous marriages must be furnished in the application for a marriage license. This includes whether the former spouse or spouses are living, and whether the applicants are divorced and, if so, when, where and against whom the divorce or divorces were granted. A certified copy of the Decree of Divorce or a Certificate of Dissolution of Marriage may be required by the clerk issuing the marriage license.

Surname OptionsEvery person has the right to adopt any name by which he or she wishes to be known simply by using that name consistently and without intent to defraud. A person's last name (surname) does not automatically change upon marriage, and neither party to the marriage is required to change his or her last name. Parties to a marriage need not take the same last name.

One or both parties to a marriage may elect to change the surname by which he or she wishes to be known after the marriage by entering the new name in the appropriate space provided on the marriage license. The new name must consist of one of the following options:

the surname of the other spouse; any former surname of either spouse; a name combining into a single surname all or a segment of the premarriage surname or

any former surname of each spouse; a combination name separated by a hyphen, provided that each part of such combination

surname is the premarriage surname, or any former surname, of each of the spouses.

The use of this option will provide a record of your change of name. The marriage certificate, containing the new name, if any, is proof that the use of the new name, or the retention of the former name, is lawful. The local Social Security Administration office should be contacted so that its records and your social security identification card reflect the name change. There is no charge for this service.

Whether you decide to use or not use this option at the time of your marriage license application, you still have the right to adopt a different name through usage at some future date. However, your marriage license cannot be changed to record a surname you decide to use after your marriage.

If you plan to use your married name at work, be sure to have your name changed in Social Security records. This way, you will get credit for all your earnings. It's easy and it's absolutely free. Contact any Social Security office. You can find the address and phone number of your local Social Security Office at http://www.ssa.gov. You will need documentary evidence showing both your old name and your new name.

Where can a marriage take place? A New York State marriage license may be used within New York State only. Please note that if you go out of New York State to be married, your New York State marriage license will not be filed in New York State.

What about the ceremony?There is no particular form or ceremony required except that the parties must state in the presence of an authorized public official or authorized member of the clergy and at least one other witness that each takes the other as his or her spouse. There is no minimum age for a witness. However, in selecting a witness, choose at least one person who you feel would be competent to testify in a court proceeding as to what he or she witnessed.

Who can perform a marriage ceremony?To be valid, a marriage ceremony must be performed by any of the individuals specified in Section 11 of the New York State Domestic Relations Law. These include:

the mayor of a city or village; the former mayor, the city clerk or one of the deputy city clerks of a city of more than one

million inhabitants; a marriage officer appointed by the town or village board or the city common council; a justice or judge of the following courts: the U.S. Court of Appeals for the Second

Circuit, the U.S. District Courts for the Northern, Southern, Eastern or Western Districts of New York, the New York State Court of Appeals, the Appellate Division of the New

York State Supreme Court, the New York State Supreme Court, the Court of Claims, the Family Court, a Surrogates Court, the Civil and Criminal Courts of New York City (including Housing judges of the Civil Court) and other courts of record;

a village, town or county justice; a member of the clergy or minister who has been officially ordained and granted

authority to perform marriage ceremonies from a governing church body in accordance with the rules and regulations of the church body;

a member of the clergy or minister who is not authorized by a governing church body but who has been chosen by a spiritual group to preside over their spiritual affairs;

other officiants as specified by Section 11 of the Domestic Relations Law.

The person performing the ceremony must be registered with the City of New York in order to perform a ceremony within the New York City limits. The officiant does not have to be a resident of New York State. Ship captains are not authorized to perform marriage ceremonies in New York State.

Where do you get copies of records?For copies of marriage licenses issued anywhere in New York State except the five (5) boroughs of New York City, a certified copy of the marriage record may be obtained from the office of the town or city clerk who issued the license, or from the New York State Department of Health. The fee is $10 if you obtain a certified copy from the town or city clerk who issued the license. If applying to the New York State Department of Health, the fee is $30. For a certified copy, write to:

Certification UnitVital Records SectionNew York State Department of HealthP.O. Box 2602Albany, New York 12220-2602

For marriage licenses issued in New York City, do not apply to the New York State Department of Health. For an application, current fees and ordering information contact the City Clerk of New York at (212) NEW-YORK or visit their web site at New York City Marriage Bureau. You can also write them at:

New York City marriage records from 1930 to 1995 can be obtained solely from the Manhattan Office.

MANHATTAN:

Office of the City Clerk141 Worth StreetNew York, New York 10013

BRONX:

Supreme Court Building851 Grand Concourse, Room B131New York, New York 10451

BROOKLYN:

Municipal Building210 Joralemon Street, 2nd Floor, Room 205Brooklyn, New York 11201

QUEENS:

Borough Hall Building120-55 Queens Boulevard, Room X001Kew Gardens, New York 11424

RICHMOND:

Borough Hall Building10 Richmond Terrace, 3rd Floor, Room 311Staten Island, New York 10301

Civil Marriage CeremonyMarriage Ceremony in the City Clerk's Office

You may have a civil Marriage Ceremony in the City Clerk's Office. Marriage Ceremonies are held during our regular business hours. No reservations or appointments for a Marriage Ceremony are accepted. You and your prospective spouse must arrive together with the same proper identification

you brought when you obtained your Marriage License. You and your prospective spouse must have at least one witness, who must be 18 years of

age or over. The witness or witnesses must bring proper identification. We will not perform your Marriage Ceremony if you have not satisfied these

requirements before the closing time of our office.

Marriage Ceremony Outside of the City Clerk's Office

You may arrange a civil or religious Marriage Ceremony outside of our offices in any location you wish within the State of New York.

Your private Ceremony must be conducted by a Marriage Officiant who is eligible to perform Marriage Ceremonies under New York State Law.

If your private Marriage Ceremony will be performed in the City of New York, the Marriage Officiant must be registered with the Office of the City Clerk before the wedding.Learn more about Marriage Officiant Registration

You can verify whether the Marriage Officiant is registered with the Office of the City Clerk in person, by calling 311, or by inquiring by mail to:

Office of the City ClerkMarriage Officiant Registration Clerk141 Worth StreetNew York, NY 10013

At the conclusion of the Marriage Ceremony, the Marriage Officiant, the couple, and the witness or witnesses are required to sign the Marriage License.

The Marriage Officiant must return the Marriage License to the office where the Marriage License was obtained within five business days. We will provide you with a return mailing envelope for that purpose when you obtain your Marriage License.

Certificate of Marriage Registration

A Certificate of Marriage Registration is the official documentation of your wedding that lists the date, time, location, Marriage Officiant's name and title, and any changes in surname.

If you get married in the City Clerk's office, you will receive your Certificate of Marriage Registration at the conclusion of the ceremony.

If you have a Marriage Ceremony outside of the City Clerk's office, you will receive your Certificate of Marriage Registration in the mail within approximately 20 days from the date when we receive and process the Marriage License from your Marriage Officiant and process it.

If you have not received your Certificate of Marriage Registration within a month of your Marriage Ceremony, you should contact the Office of the City Clerk where you obtained your Marriage License.Get a list of our office locations

Corrections to Certificates of Marriage Registration

When you receive your Certificate of Marriage Registration please review it carefully to see if there are any errors.

If there are any mistakes on your Certificate, you may correct the Certificate free of charge within a limited time period.Learn more

Special Requirement for Minors Needing Parental Consent

If you needed parental consent to obtain your Marriage License, all of the person(s) who consented must be present at the Marriage Ceremony if performed in the Office of the City Clerk.

If any of these people cannot be present at the Office of the City Clerk for the Marriage Ceremony, then you must arrange to be married at a Marriage Ceremony outside the Office of the City Clerk.Learn more about the application process if you or your prospective spouse are under the age of 18 

SpringWell Planning and Events“Fresh Ideas to make your Wishes come true”

Artwork by Penny Parker Pennyparker2.com

Question and Answer Session from my Meeting with Judy and David

How long have you been in the industry?I am fairly new to professional event planning but I have 20 years experience in the opera world where I honed many skills that serve me in good stead as a planner: organization, a strong sense of drama and pacing, a sense of how various components fit together visually, not to mention my ability to work closely with a DJ or band on the musical design of an event or even as a performer. I have been singing for over 30 years. In addition, for the past ten years I have been deeply involved in the special needs community, as you know and can offer many helpful suggestions that will ensure that Alexandra’s strengths are highlighted and that she and her friends will not be stressed and will thoroughly enjoy her special day.

How many events have you done?I have done five events.

Are you certified?Yes, I am.

Why is that important?When a planner is certified, it indicates that he or she has a more thorough knowledge of the industry and of the process involved in planning an event and also demonstrates a higher level of dedication and commitment to the field.

Can you give us an example of when you had to be a quick thinker and avert a disaster during a wedding, bar or bat mitzvah or other event that you planned?I planned a baby naming and the parents chose to do a ceremony modelled after an old Sephardic custom involving walking the baby girl down an aisle or “through” the community in order to bring her into the Covenant. Well, everyone was seated in the sanctuary and it was time to begin the ceremony when we realized the baby was not in her bassinet. Everyone started panicking, but I kept my cool. I quickly ascertained that none of the immediate family who were waiting in the vestibule to enter the sanctuary had the baby. Either she was downstairs with the catering staff, which I doubted or already in the sanctuary with one of the guests. So I quickly took a visual scan of the guests in the sanctuary where I spotted the baby in the arms of an uncle who thought this was the right time to introduce her to her slightly older cousin. There he was with a baby in each arm, making

them “talk” to eachother. I just thanked him for keeping the babies entertained and explained that it was time for the ceremony to begin, so the baby needed to be brought back to her mother now. After that everything went smoothly and it was a very beautiful and moving ceremony.

We then discussed their own thoughts about Alexandra’s Bat Mitzvah and reviewed my materials. Besides the Arabian night theme, which appealed to them, Judy and David really liked my ideas about how to make the Bat Mitzvah special by capitalizing on Alexandra’s strengths and talents. While Alexandra’s expressive language is somewhat limited, she is a talented and expressive dancer. Alexandra has been working with a dance therapist for a few years now. I recommended a Bar/Bat Mitzvah tutor to Judy and David who has experience working with children on the Autistic Spectrum and also utilizes more creative, out of the box approaches to teaching kids about their Torah portions. This tutor likes to devise unique, customized ceremonies tailored to the personalities and talents of the Bar or Bat Mitzvah. I suggested that the tutor and Alexandra’s dance therapist could collaborate and figure out ways to incorporate dance into the Bat Mitzvah ceremony, perhaps exploring the concepts in her Torah portion through dance.

David works as a project manager for his company, so he feels confident in staying organized and keeping up with all the details. However, both he and Judy were very much impressed with my knowledge and understanding regarding their daughter’s special needs, my creative solutions and my relationships with vendors who would be flexible and sensitive to those needs and they felt that with my direction, their daughter’s Bat Mitzvah would be a very special event and deeply meaningful to her and her family. So they decided to upgrade from the Day of Coordination package they were considering and instead go with my Gold/partial planning package.

Congratulations to SpringWell Planning and Events!!!