d2.lan.cl10.03 slide 1. performance criteria element 1: read and write english to recruit and induct...
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READ AND WRITE ENGLISH AT A SUPERVISORY LEVEL
D2.LAN.CL10.03
Slide 1
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Performance CriteriaElement 1: Read and write English to recruit and induct new employees
Slide 2
Write job descriptions for particular positions within the enterprise
Read applications for employment and judge against key selection criteria and desirable criteria
Read and explain company policies and procedures
1.1
1.2
1.3
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Performance Criteria
Element 2: Write instructions
Slide 3
Write a set of work instructions or guidelines to complete a particular task clearly using correct spelling and grammar
Write changes to work place instructions
Write a set of contingency instructions for a particular task
2.1
2.2
2.3
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Performance Criteria
Element 3: Read and write English to review staff performance
Slide 4
Read and discuss a staff appraisal form with employee
Write constructive comments related to employee’s work performance using a staff appraisal form
Write outcomes from a staff appraisal meeting
3.1
3.2
3.3
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1.1 Write job descriptions for particular positions within the enterprise
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Organisation Chart
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Writing job descriptions
A job description defines a person's role and accountability
and without a job description it would be extremely difficult
for a person to properly commit to, or be held accountable
for, a role.
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Job description language
Job description language is very specific and needs to be
carefully used. The wrong message can be communicated
if inappropriate language or vocabulary is incorporated into
the work outline. The list given provides some ideas about
the type of language to use. Look at the Front Desk
Manager example in your Trainee Manuals and check the
language with the points form the job description language
ideas. Is it a clear job description?
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Job Description Template
Slide 9
Job title The formal title of the position
Reports toThe title of the position that the job incumbent reports to
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1.2 Read applications for employment and judge against key selection criteria and desirable criteria
A cover letter should:
explain who the applicant is
remind the employer what they are looking for
briefly describe qualifications and experience
describe what the applicant is looking for
be simple but aligned with the type of job being applied for
reflect the organisation’s culture
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Matching skills and qualifications to job descriptions
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1.3 Read and explain company policies and procedures
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Smoke-Free Workplace
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Procedures
Before trying to explain a procedure it is important that a supervisor:
Understands the procedure
Understands clearly all of the language included in the procedure and how to explain this language if a staff member is not sure
Checks that the staff member is clear about the procedure before they engage in delivery of the procedure
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Element 1 Summary
Recruiting employees that can complete their job tasks
effectively is an important part of a supervisor’s role. Writing job
descriptions is a necessary skill to learn in English as many
organisations write all of their HR documents in English. Being
able to determine suitably qualified people for job roles is equally
as important and it is essential that a supervisor can explain
company policies and procedures to all staff in order for them to
be able to work effectively.
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Element 2: Write instructions
Slide 16
Write a set of work instructions or guidelines to complete a particular task clearly using correct spelling and grammar
Write changes to work place instructions
Write a set of contingency instructions for a particular task
2.1
2.2
2.3
Performance Criteria:
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2.1 Write a set of work instructions or guidelines to complete a particular task clearly using correct spelling and grammar
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Written complaints
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Clear instructions
Slide 19
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Writing clear instructions
Look at the situations below. Choose one example and write clear instructions for the task. Give to your partner when you have finished and see if they understand clearly:
How to tie shoelaces
How to make an espresso coffee
How to answer a phone
How to find information on the internet
How to iron a shirt
How to make an omelette
How to clear a table
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2.2 Write changes to workplace instructions
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Instruction changes
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Instruction changes
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2.3 Write a set of contingency instructions for a particular task
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Contingency plans
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Element 3:Read and write English to review staff performancePerformance Criteria:
Slide 26
Read and discuss a staff appraisal form with employee
Write constructive comments related to employee’s work performance using a staff appraisal form
Write outcomes from a staff appraisal meeting
3.1
3.2
3.3
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3.1 Read and write a staff appraisal form with employee
Slide 27
NA = Not Applicable
1 = Unsatisfactory
2 = Marginal
3 = Meets Requirements
4 = Exceeds Requirements
5 = Exceptional
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Discussing appraisal form information with staff
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How to give a performance review of an employee
Performance reviews are among the most valuable resources in
a manager’s toolbox, yet many managers don’t know how to
give a performance review of an employee. Here are 12 do's
and don'ts to help you create a positive and productive
experience.
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3.2 Write constructive comments related to employee’s work performance using a staff appraisal form
Slide 30
Writing comments regarding staff performance is often a
daunting experience. It is important to remember that staff need
honest and direct feedback to be able to improve or adjust their
behaviour or work. All comments relating to staff performance
should be constructive and directed at improving performance
not as personal attacks on a person’s character. Comments
should be practical and related to actual evidence rather than
general ideas or perceptions.
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Writing comments for staff appraisal’s
Ideas for appraisals:
Give honest, constructive criticism
Encourage discussion about the review
End on a positive note
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Examples of appropriate language
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3.3 Write outcomes from a staff appraisal meeting
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Performance management: Performance Improvement Plan
The supervisor should review the following six items with the employee when using the document
State performance to be improved; be specific and cite examples
State the level of work performance expectation and that it must be performed on a consistent basis
Identify and specify the support and resources you will provide to assist the employee
Communicate your plan for providing feedback to the employee. Specify meeting times, with whom and how often. Specify the measurements you will consider in evaluating progress
Specify possible consequences if performance standards are not met
Provide sources of additional information such as the Employee Handbook
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Example performance improvement plan
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Summary
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