d6.1a – dissemination and communication plan · narciz balasoiu center for conflict prevention...

ThisprojecthasreceivedfundingfromtheEuropeanUnion’sPreparatoryActionforDefenceResearch-

PADRprogrammeundergrantagreementNo800893[PYTHIA]

D6.1a–Disseminationandcommunicationplan

WPnumberandtitle WP6–Disseminationandexploitation

LeadBeneficiary Z&P

Contributor(s) ENG,ESF,HAWK,WAT,ICSA,NDU

Deliverabletype Report

Planneddeliverydate M4

LastUpdate 14/09/2018

Disseminationlevel PU

PYTHIAProject

PADR-STF-01-2017–PreparatoryActiononDefenceResearchGrantAgreementn°:800893Startdateofproject:1February2018Duration:18months


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Disclaimer

This document containsmaterial, which is the copyright of certain PYTHIA contractors, andmay not bereproduced or copied without permission. All PYTHIA consortium partners have agreed to the fullpublication of this document. The commercial use of any information contained in this document mayrequirealicensefromtheproprietorofthatinformation.

ThePYTHIAConsortiumconsistsofthefollowingpartners:

PartnerName Shortname Country

1 EngineeringIngegneriaInformaticaS.p.A. ENG Italy

2 Zanasi&Partners Z&P Italy

3 ExpertSystemFrance ESF France

4 HawkAssociatesLtd HAWK UK

5 MilitaryUniversityofTechnology WAT Poland

6 BulgarianDefenceInstitute BDI Bulgaria

7 FondazioneICSA ICSA Italy

8 CarolINationalDefenseUniversity NDU Romania


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DocumentHistory

VERSION DATE STATUS AUTHORS,REVIEWER DESCRIPTION

V0.1 02/05/2018 ToC Z&P FirstToC

V0.2 02/05/2018 Draft Z&P FirstDraft

V0.3 03/05/2018 Draft Z&P,ESF Draft

V0.4 15/05/2018 Draft Z&P,ESF,WAT Draft

V0.5 20/05/2018 Draft Z&P, ESF, ENG, WAT,NDU

Draft

V0.6 24/05/2018 Draft Z&P, ESF, ENG, WAT,NDU

Draft

V0.7 25/05/2018 Version ready for peerreview

Z&P, ESF, ENG, WAT,NDU

Version ready for peerreview

V1.0 31/05/2018 Final Z&P, ESF, ENG, WAT,NDU

Final

V1.1 07/06/2018 Final Z&P, ESF, ENG, WAT,NDU

Minorupdates

V1.2 14/09/2018 EDAreviewedversion Z&P;Reviewer:EDA EDA’s commentsimplemented


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Definitions,AcronymsandAbbreviations

ACRONYMS/ABBREVIATIONS DESCRIPTION

GA GrantAgreement

PC ProjectCoordinator

PADR PreparatoryActionforDefenceResearch

PO ProjectOfficer

SG StakeholdersGroup

KPI KeyPerformanceIndicator

SAB SecurityAdvisoryBoard


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TableofContents

Disclaimer.........................................................................................................................................................2Executivesummary...........................................................................................................................................81 Introduction..............................................................................................................................................92 Targetaudiencesfordisseminationandcommunicationactivities.......................................................10

2.1 Stakeholders...................................................................................................................................102.2 Scientificcommunity......................................................................................................................142.3 Generalpublic.................................................................................................................................14

3 Disseminationandcommunicationchannels.........................................................................................153.1 PYTHIAproject’swebsite................................................................................................................153.2 Socialmedia....................................................................................................................................16

3.2.1 Twitter.....................................................................................................................................163.2.2 LinkedIn...................................................................................................................................173.2.3 YouTube..................................................................................................................................17

3.3 Scientificjournals............................................................................................................................173.4 Scientificconference,exhibitionsandfairs....................................................................................193.5 On-lineandtraditionalmedia.........................................................................................................203.6 Newsletters.....................................................................................................................................233.7 Liaisonwithotheron-goingEUinitiatives......................................................................................233.8 Workshopsandfinalconference....................................................................................................24

3.8.1 Testingsession(s)....................................................................................................................244 Targetaudiencesandtheirrespectivechannels....................................................................................25

4.1 Matchingbetweentargetaudiencesandspecificdissemination/communicationchannels........255 Disseminationsupportmaterial.............................................................................................................26

5.1 Projectlogo.....................................................................................................................................265.2 Posters,flyersandbrochures.........................................................................................................26

6 Disseminationcriteria.............................................................................................................................276.1 Rulesforthesubmissionofjournalarticlesandconferencepapers..............................................276.2 Guidelinesfortheparticipationtopublicevents...........................................................................27

7 Metrics....................................................................................................................................................297.1 KPIs.................................................................................................................................................29

AppendixA:DisseminationForm...................................................................................................................30


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ListofFigures

Figure1PYTHIAwebsite’shomepage............................................................................................................16Figure2ThePYTHIAlogo................................................................................................................................26


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ListofTables

Table1:Communicationvsdissemination.......................................................................................................9Table2:Defenceexpertslist...........................................................................................................................10Table3:Strategyexpertslist..........................................................................................................................12Table4:Technologyexpertslist.....................................................................................................................13Table5:Scientificjournals’list.......................................................................................................................18Table6:Scientificconferences’listparticipations..........................................................................................19Table7:Relevantscientificconferences’list..................................................................................................19Table8:On-lineandtraditionalmedialist.....................................................................................................20Table9:Targetaudiencesandtheirchannels................................................................................................25Table10:KPIs..................................................................................................................................................29


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Executivesummary

One aspect of fundamental importance for the success of PYTHIA is making sure that the findingsgenerated during the carrying out of the project will reach, in a timely and effective fashion, thestakeholderswhomaybenefitof thoseresults. Inorder toguaranteetheachievementofsuchobjective,theplanningandexecutionofall the requiredcommunicationanddisseminationactivitiesare tasks thatneedtobeaddressedproperly.

The PYTHIA consortium has therefore designed a whole communication strategy, whose main aim isreachingaselectedgroupofaudiencesconsistingof:

• Stakeholders:o Defenceexperts;o Strategyexperts;o Technologyexperts;

• Scientificcommunityasawhole;• Generalpublic.

In order to reach in themost effectiveway the audiences above, several communication/disseminationchannelswillbeemployedwithinthecontextofacoherentandcomprehensivestrategy.

Indetail:

• PYTHIAproject’swebsite;• Socialmedia(Twitter,LinkedIn,YouTube);• Scientificjournals;• Scientificconference,exhibitionsandfairs;• Media;• Newsletters;• Liaisonactivitieswithotheron-goingEUinitiatives;• Workshopsandfinalconference.

Ad-hoc support material (such as a graphical project logo, posters, flyers, brochures, newsletters andbanners)hasalreadybeenandwillbeproducedthroughouttheentireproject’slifespaninordertosupportthe consortium’s dissemination and communication efforts. At the same time, the beneficiaries’participationtoseveraleventsofinterest,inEuropeandoverseas,hasbeenforeseen.

TheextentandeffectivenessofthePYTHIAdisseminationandcommunicationeffortswillbecontinuouslymonitoredandperiodicallyevaluated,sotopromptlyadjustthewholeplanincaseofneed.


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1 Introduction

Theaimofthepresentdocument,DeliverableD6.1a,istoelaborateacomprehensivestrategytocarryoutalltherelateddissemination/communicationactivitiesforthePYTHIAproject.

Thedefinitionofadissemination/communicationstrategyforPYTHIAfollowedaprocessarticulatedinfivesteps:

1. Identificationoftheaudiencecategoriespotentiallyinterestedinthefindingsoftheproject;2. Identificationofthepossibledissemination/communicationchannelstouse;3. Matchingbetweentheaudiencecategoriesanddissemination/communicationchannels;4. Definition of the criteria to be followed by the consortium members for performing

dissemination/communicationactivitiesandproducingrelatedmaterials;5. Preliminarydefinitionof thedissemination/communicationactivitiestobeperformedthroughout

theprojectandthedissemination/communicationmaterialtoproduce.

Eachofthosefivestepsisdescribedindetailinthisdocument.

For what concerns the difference between communication and dissemination, a brief clarification isreported below. Communication covers the whole project (including results) and refers to multipleaudiences(alsogenericpublic).Itsaimistoinformsocietytoshowthebenefitoftheprojects.Ontheotherhand, dissemination has a more specialist audience, such as peer groups, industry, professionalorganisations,policymakers,etc.Besides,disseminationhappensonlyonce the resultsof theprojectareavailable.Inthetablebelow,themaindifferencesbetweenthetwoactivitiesaredescribed1.

Table1:Communicationvsdissemination

Communication Dissemination

Coversthewholeproject(includingresults) Coversprojectresultsonly

Startsattheoutsetoftheproject Happensonlyonceresultsareavailable

Multipleaudiences

Beyondtheproject’sowncommunity,includingthemediaandgeneralpublic.

Multipliereffect

Specialistaudiences

Groupsthatmayusetheresultsintheirownwork,includingpeergroups,industry,professionalorganisations,policymakers

Informingandengagingwithsociety,toshowhowitcanbenefitfromresearch

Enablingthetake-upanduseofresults

1Seehttp://ec.europa.eu/research/participants/data/ref/h2020/other/grants_manual/amga/soc-med-guide_en.pdf


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2 Target audiences for dissemination and communicationactivities

ThissectionwilldescribethedifferentkindsofaudiencesthatthePYTHIAconsortiumwilltargetwithinthecontext of the project’s dissemination/communication activities. Several individuals and their respectivecontacts are provided for each category. These lists represent a starting point that could be furtherintegratedinfuture.Theselectedgroupofaudiencesconsistsof:

• Stakeholders:o Defenceexperts;o Strategyexperts;o Technologyexperts;

• Scientificcommunityasawhole;• Generalpublic.

2.1 Stakeholders

Thissectionconsistsofexpertsindifferentresearchareasofinteresttotheconsortium,thatareDefence,StrategyandTechnology.SomeoftheseexpertsarealsopartofthePYTHIAStakeholderGroup(SG),whichhadbeenestablishedalreadyattheproposalstagetoremarkthattheroleofexternalstakeholderswillbecrucial to thesuccessof theproject.Membersof theSGhaveagreedtosupport thePYTHIAprojectandtake part in its activities. Which ones amongst these experts belong to the SG is defined in the GrantAgreement.

Ingeneral,stakeholdershavebeenselectednotonlybasedontheirexpertisebutalsoontheirprofileasinternational leading figures, capableofdrawingadditional stakeholders to theproject. Inaddition toanestablished reputation as domain experts, what stakeholders share is, indeed, a key role within theirvariousexpertnetworksand institutions,a role that theconsortiumwill leverage inorder toenlarge theproject'sownnetwork.

Stakeholdersbelongtothreemaincategories:Defenceexperts,StrategyexpertsandTechnologyexperts,that arepresented, respectively, in table2, 3 and4. Each table isdedicated toa specific subcategoryofstakeholders with expertise in one of the three aforementioned areas. The upper part of each tablecontainsthestakeholderswhoarealsomembersoftheSG.

Table2:Defenceexpertslist

Name Organisation Organisationcountry

Role

AnuESLAS EstonianDefenceIndustryAssociation

Estonia HeadofInternationalRelations&Export

GeertDECUBER

BelgianMinistryofDefence Belgium Researcher

GiovanniNACCI

Intelli|Sfèra Italy President


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JaumeREINOSO

ReinosoConsultors Spain FounderandGeneralManager

JulianRICHARDS

UniversityofBuckingham,CentreforSecurityand

IntelligenceStudies(BUCSIS)

England Founder

LucaSALAMONE

ItalianMinistryofDefence,5thDepartmentoftheNationalArmaments

Directorate

Italy DeputyDirectorfor"TechnologicalInnovation"oftheSecretariatGeneralofDefenceandNationalArmaments

Direction

MarioLIOTTA ItalianMinistryofDefence Italy Analyst

PanagiotisTZORTZIS

HellenicMinistryofNationalDefence

Greece HeadoftheResearchandDevelopmentSection

RainerMICHAELI

InstituteforCompetitiveIntelligence(ICI)

Germany FounderandDirector

MarianVATAVU

ArmamentsDepartment Romania Officer

AlexandruANDREI

ArmamentsDepartment Romania Officer

RomanRAZVAN

ProtectionAndGuardService Romania Officer(ITspecialist)

MarianCRACIUNOIU

ProtectionAndGuardService Romania Officer

PetreLUCA MinistryOfDefence Romania Officer(analyst)

DumitruGEORGESCU

MinistryOfDefence Romania Officer(analyst)

RomicaBURCUS

MinistryOfDefence Romania Commandandstaffofficer

DanPETRESCU MinistryOfDefence Romania Commandandstaffofficer

CostelFRINCU MinistryOfDefence Romania Commandandstaffofficer

DanielSUDITU MinistryOfDefence Romania Commandandstaffofficer

CristianPOPOVICI

MinistryOfDefence Romania Commandandstaffofficer


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Table3:Strategyexpertslist


Role

StefanoPALMINTERI

EcoleNormaleSupérieureDépartementd'ÉtudesCognitives

France ResearchDirectorattheLaboratoiredeNeurosciencesCognitives

ThanosDOKOS HellenicFoundationforEuropeanandForeignPolicy(ELIAMEP)

Greece GeneralDirector

EugenPOROJAN SecurityAnalysisandStudiesCentre(CASS)

Romania ExecutiveSecretary

UmbertoGORI UniversitàdegliStudidiFirenze,CenterofStrategic,InternationalandEntrepreneurialStudies(CSSII)

Italy President

GiampieroGIACOMELLO

UniversityofBologna,DepartmentofSocialandPoliticalSciences(DSPS)

Italy AssociateProfessorofPoliticalScience

StefanoPIAZZA CentreforSecurityandProtectionAgainstCrimeandEmergencies(SPACE)

Switzerland President

FaresBRAIZAT NAMAStrategicIntelligenceSolutions

Jordan CEOandChairman

StepanGRIGORYAN

AnalyticalCentreonGlobalizationandRegionalCooperation(ACGRC)

Armenia Chairman

IulianCHIFU Centerforconflictpreventionandearlywarning

Romania President

NarcizBALASOIU Centerforconflictpreventionandearlywarning

Romania Executivedirector

IonBALACEANU Centreforanalysisandsecuritystudies

Romania Expert

EugenPOROJAN Centreforanalysisandsecuritystudies

Romania Expert

Eugen ValeriuPOPA

Strategikon Romania Vicepresident


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Table4:Technologyexpertslist


Role

Massimo CAPPELLI

Global Cyber Security Center (GCSEC)

Italy Planning Operations Manager

Luc QUONIAM I3M, University de Toulon France Professor

Michel DURAMPART

I3M laboratory, University de Toulon

France Director

Morten LEHN Kaspersky LabItalia srl Italy Cyber-security expert

Stefano MELE Moire Consulting Group Italy Founder and President

Marcela SAPAKOVA

New Space Technologiess.r.o. Czech Republic Programme Manager

Mario-Ioan PISO RomanianSpace Agency (ROSA) Romania President

Alan PORTER Search Technology Inc. USA R&D Director

MartinAGÜERA AirbusDefenceandSpaceSAS France HeadofMediaRelations

AurélieNEGRO Bull France Pressrelation

Patrick CAPPE DEBAILLON

CEA France Headofpressoffice

PiotrPILAROWSKI DepartmentofInnovationandTechnologyDevelopment,PolishArmamentGroup

Poland Expert

AntoniKURZEJA ResearchandDevelopmentCentreforMechanicalAppliancesOBRUM

Poland R&DDirector

PrzemysławOSTROWSKI

ResearchandDevelopmentCentreforMechanicalAppliancesOBRUM

Poland SystemDesigner/Analyst

ZeljkoTEKIC SkolkovoInstituteofScienceandTechnology,Moscow

Russia Professor

DenisCAVALLUCCI CSIP/ICUBE/INSAStrasbourg France Professor

PawełFLEISCHER InstituteforForecastingandInternationalStudies

Poland PresidentandCEO

MartinG.MOEHRLE

InstituteofProjectManagementandInnovation,Bremen

Germany HeadofInstitute

WojciechKOŹMIC PolishArmamentGroup Poland ManagerofStrategyOffice


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GaetanoCASCINI PolytechnicUniversityofMilan Italy Professor

ErnestoCILLERUELO

UniversityoftheBasqueCountryUPV/EHU

Spain Professor

2.2 Scientificcommunity

MostoftheresearchworkinPYTHIAismultidisciplinaryinnature,involvingdifferentfieldsofknowledge.This diversity offers advantages such as investigating a particular research question from differentperspective and solving problems in creative ways. Due to this multidisciplinary, PYTHIA’s findings andactivitiesmaybeofinterestforthewholescientificcommunity.

2.3 Generalpublic

This category consists of all individuals potentially affected by PYTHIA who do not fit in the othercategories.Incommunicationactivities,itisimportanttofocusnotonlyexpertsbutalsogeneralpublic,sotoinformthewholesocietyaboutresultsoftheproject.


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3 Disseminationandcommunicationchannels

Thissectionisintendedtoprovideanoverviewofthevariousdissemination/communicationchannelsthatthe project will use for reaching the target audiences introduced in Chapter 2. Channels are describedregardless of which target audience they will be used for. Matchings between channels and targetaudiencesarepresentedinChapter4.

Selecteddissemination/communicationchannelsare:

• PYTHIAproject’swebsite;• Socialmedia(Twitter,LinkedIn);• Scientificjournals;• Scientificconference,exhibitionsandfairs;• Media;• Newsletters;• Liaisonactivitieswithotheron-goingEUinitiatives;• Workshopsandfinalconference.

3.1 PYTHIAproject’swebsite

ThePYTHIAwebsiteservesto fosterprojectcommunication. Ithasbeendevelopedand it ismanagedbyENG. Itcontainsseveralcontentscollectedfromallpartners. Itcanbeaccessedathttp://pythia-padr.eu.Thewebsiteisconsideredasapubliccommunicationchannel,containingdetailedinformationabout:

• thePYTHIAproject;• thePYTHIAconsortium;• Publicdeliverables;• Publications;• CollectiveIntelligence.

Allpartnersarecommittedtoincreasethevisibilityoftheprojectwebsiteandwilldosousingsocialmediaandtheirindividualnetworks,drawingvisitorstorelevantcontentonthesite.


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Figure1PYTHIAwebsite’shomepage

3.2 Socialmedia

SocialmediawillbelargelyemployedwithinthePYTHIAprojectasawarenessraisingmechanismsandwillalsobebeneficialforfosteringnetworkingactivitiesandthecreationofvirtualcommunities.Theywillalsoformoneofthekeypromotionaltoolsto increasevisibility fortheprojectandtheconsortiummembers.Furthermore, theywill also enable the creationof synergies in termsof contentpublishedandon-goingrelevantinitiativessuchasevents,publications,usecases,toolsandkeyannouncements.

Thechosenchannels for theprojectwillbeTwitterandLinkedIn,according toEDA’sguidelines specifiedduringtheKickOffMeeting(15thMarch2018,Brussels).

TheDisseminationLeader(ESF)willtakecareofpreparingandreleasingpostswhentherewillberelevantresults or activities. It’s under the responsibility of all partners to keep informed ESF about up-comingevents,resultsandsoon.

3.2.1 Twitter

Twitter is a social networking and online news service onwhich users post and interact withmessages("tweets") made of at most 280 characters. Registered users can post tweets, but those who areunregisteredcanonlyreadthem.

Following the general proceduredescribed above, the consortiumwill leverage their respectivenetwork(“followers”)todisseminateinacoordinatedfashionthesepiecesofinformation(retweets,favourites).In


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addition to this, a specific #PYTHIA hashtag will be used in order to facilitate the identification andcommunicationofthenewspertainingtotheproject.

A Twitter account has been created (https://twitter.com/PYTHIA_Project) and is under EDA validation.Oncetheaccounthasbeenvalidated,theconsortiumcanstartusingit.

Inthe interestsofconsistency,continuity,stabilitytherewillbetwoTwitteraccountmanagers: themainTwitteraccountmanagerisESF,thesecondonewillbeappointedduringtheM5.

3.2.2 LinkedIn

LinkedIn is a business and employment-oriented service. It is mainly used for professional networking,including employers posting jobs and job seekers posting their CVs. Articles, pieces of news about theproject’sresearchandevents,aswellrelatedconferencescanbepostedonthissocialmedium.Oneofthekey advantages of LinkedIn is that it enables the posting of substantial pieces of information, easilyaccessibletoprofessionalsinthefieldamongwhich,avastmajorityhaveaLinkedInaccount.

LinkedIn enables the creation of a community of professionalsworking in technology foresight, defenceandstrategy.ESFwillcreateandmanageaLinkedInnetworkinggrouprelatedtotheproject.AllpartnerswillbeinvitedtoproposecontentstoESF.

ALinkedInaccounthasbeencreated(https://www.linkedin.com/company/pythiaproject)andisunderEDAvalidation.Oncetheaccounthasbeenvalidated,theconsortiumcanstartusingit.

In the interests of consistency, continuity, stability there will be two LinkedIn administrators: the mainLinkedInadministratorisESF,thesecondonewillbeappointedduringtheM5.

3.2.3 YouTube

YouTubeisavideo-sharingwebsitethatallowsuserstoupload,view,rate,share,addtofavourites,report,commentonvideos,andsubscribetootherusers.

InthecontextofPythia,ENGwilltakecareofcreatingthevideos.Atleastthreevideosareexpectedtobereleased:onewithanoverviewonthePYTHIAproject,oneaboutthemethodologyandoneaboutthetoolproduced.ESFwillbeinchargeofthecreationofthechannel.

3.3 Scientificjournals

PYTHIA’s researchoutcomes canbe evaluated to support the cumulative creationof knowledge in high-ranking peer-reviewed journals. The journals can be of any of the different areas of study involved inPYTHIA(e.g.Foresight,Innovation,Technology,etc.).Following,inTable8,itispresentedanon-exhaustivelistofthepotentialscientificjournalsthatcouldbetargetedbyPYTHIA:


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Table5:Scientificjournals’list

Journals Periodicity Link

Foresight.TheInternationalJournalofAppliedForecasting(IIF)

Quarterly https://foresight.forecasters.org

Foresight. The Journal of Futures Studies,StrategicThinking,andPolicy(Emerald)

Bi-monthly

http://www.emeraldgrouppublishing.com/fs.htm

Futures.The JournalofForecasting,Planning,andPolicy(Elsevier)

Monthly https://www.journals.elsevier.com/futures

Innovation. The European Journal of SocialScienceResearch(Taylor&Francis)

Quarterly https://www.tandfonline.com/toc/ciej20/current

InternationalJournalofForecasting(Elsevier) Quarterly https://www.journals.elsevier.com/international-journal-of-forecasting/

International Journal of Foresight andInnovationPolicy(Inderscience)

Quarterly http://www.inderscience.com/jhome.php?jcode=IJFIP

International Journal of Innovation andSustainableDevelopment(Inderscience)

Quarterly http://www.inderscience.com/info/inissues.php?jcode=ijisd

International Journal of InnovationManagement(WorldScientific)

8yearlyissues

https://www.worldscientific.com/worldscinet/ijim

JournalofBusinessForecasting(IBF) Quarterly https://ibf.org/landings/jbf-winter2017-18/

JournalofEvolutionandTechnology(WTA) Semester https://www.jetpress.org

JournalofForecasting(Wiley) 8yearlyissues

https://onlinelibrary.wiley.com/toc/1099131x/37/3

JournalofFuturesStudies(TamkangU) Quarterly http://jfsdigital.org

Journal of Organizational ChangeManagement(Emerald)

Quarterly http://www.emeraldgrouppublishing.com/jocm.htm

Journal ofOrganizational Transformation andSocialChange(Maney)

Every4months

https://www.tandfonline.com/toc/yorg20/current

Journal of the American Planning Association(APA)

Quarterly https://www.planning.org/japa/

LongRangePlanning(Elsevier) Bi-monthly

https://www.journals.elsevier.com/long-range-planning

Technological Forecasting and Social Change(Elsevier)

Monthly https://www.journals.elsevier.com/technological-forecasting-and-social-change/

WorldFutureReview(WFS) Every3months

https://www.worldfuture.org

World Futures. The Journal of GeneralEvolution(Taylor&Francis)

Yearly http://www.thedarwinproject.com/gerg/gerg_world_futures.html


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3.4 Scientificconference,exhibitionsandfairs

Various communities of interest can be targeted by the consortium members by means of attendingconferences,exhibitionsandfairs inthedomainsofdefence,strategyandforesight.Anon-exhaustivelistofeventsofthissortthatmaybeofinterestforPYTHIAispresentedinTables9and10.

Table6:Scientificconferences’listparticipations

Events When Link Attendee/Speaker

Assemblée Générale duclub RAPID, DirectionGénérale de l’Armement,MinistèredelaDéfense

30th and31stofMay2018

https://systematic-paris-region.org/evenements/2eme-ag-club-dga-rapid/

ESF-Attendee

HEMUSConference From 29thof May to1st of June2018

https://di.mod.bg/hemus/ BDI-Speaker

Seafuture2018 From 19thto 23rdJune2018

http://seafuture2018.it/ ENG, Z&P – SpeakerandCo-organizer

Table7:Relevantscientificconferences’list

Events When Link

International DefenceIndustryExhibition

From4thto7thofSeptember

2018

http://www.targikielce.pl/en/26th-international-defence-industry-exhibition-mspo,16791.htm

BigDataParis From11thto14thofApril

2019

https://www.bigdataparis.com/

Defense and SecurityEquipment International(DSEI)

From10thto13thof

September2019

https://www.dsei.co.uk/#/

MilipolParis From19thto22ndof

November2019

https://www.eventseye.com/fairs/f-milipol-pa ris-1864-0.html

Salon International DeL’aéronautique Et DeL’espace – InternationalParis Air Show - Le

From17thto23rdofJune

2019

https://www.eventseye.com/fairs/f-salon-international-de-l-aeronautique-et-de-l-espace-international-paris-air-show-le-bourget-2321-0.html


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Bourget2019

Future OrientedTechnologyAnalysys

4thand5thofJune2018

https://ec.europa.eu/jrc/en/fta2018/programme

3.5 On-lineandtraditionalmedia

ThePYTHIAprojectwillproducepressreleaseswheneveractivitiesthatmaybeofinterestforthegeneralpublicareperformed(under theconditionthatsuchcommunicationactivitiescouldbebeneficial for theprojectandnoconfidentialityand/orsecurity-relatedissuesareatstake).

Eachpartnerwillissueatleastonepressreleaseingeneralpressofhiscountryduringtheproject.Potentialsubjectsforpressreleasescouldbe:

• Startoftheproject;• Workshopspresentation;• Endoftheproject.

AlistofthemainmediaoftheEDA’scountriesispresentedinTables11.

Table8:On-lineandtraditionalmedialist

Media Country URL

DerStandard Austria https://derstandard.at/

DiePresse Austria https://diepresse.com/

Kurier Austria https://kurier.at/

Dnes Belgium https://www.dnes.bg/

HetLaatsteNieuws Belgium https://www.hln.be/

HetNieuwsblad Belgium https://www.nieuwsblad.be/

Vesti Bulgaria http://www.vesti-online.com/

24sata Croatia https://www.24sata.hr/

JutarnjiList Croatia https://www.jutarnji.hr/

SigmaLive Cyprus http://www.sigmalive.com/

MladáfrontaDnes CzechRepublic https://www.idnes.cz/

Novinky.cz CzechRepublic https://www.novinky.cz/


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KomsomolskayaPravda Estonia https://www.kompravda.eu/

Postimees Estonia https://www.postimees.ee/

HelsinginSanomat Finland https://www.hs.fi/

IltaSanomat Finland https://www.is.fi/

LeFigaro France http://www.lefigaro.fr/

LeMonde France https://www.lemonde.fr/

LeParisien France http://www.leparisien.fr/

LesEchos France https://www.lesechos.fr/

Bild Germany https://www.bild.de/

DerSpiegel Germany http://www.spiegel.de/

DieWelt Germany https://www.welt.de/

DieZeit Germany https://www.zeit.de/index

SüddeutscheZeitung Germany http://www.sueddeutsche.de/

Dikaiologitika Greece https://www.dikaiologitika.gr/

Makeleio.gr Greece http://www.makeleio.gr/

Zougla Greece http://www.zougla.gr/

Blikk Hungary http://www.blikk.hu/

Index.hr Hungary http://www.index.hr/

ORIGO Hungary http://www.origo.hu/index.html

TheIrishExaminer Ireland https://www.irishexaminer.com/

TheIrishIndependent Ireland https://www.independent.ie/

TheIrishTimes Ireland https://www.irishtimes.com/

CorrieredellaSera Italy https://www.corriere.it/

L’espresso Italy http://espresso.repubblica.it/

Lastampa Italy http://www.lastampa.it/


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Repubblica Italy http://www.repubblica.it/

Sole24ore Italy http://www.ilsole24ore.com/

DELFI Latvia https://www.delfi.lt/

Kasjauns.lv Latvia http://jauns.lv/

15min.lt Lithuania https://www.15min.lt/

Lrytas.lt Lithuania https://www.lrytas.lt/

RTL Luxembourg http://www.rtl.lu/

Wort Luxembourg https://www.wort.lu/de

Illum Malta http://www.illum.com.mt/

iNewsMalta Malta http://www.inewsmalta.com/

AlgemeenDagblad Netherlands https://www.ad.nl/

DeTelegraaf Netherlands https://www.telegraaf.nl/

DeVolkskrant Netherlands https://www.volkskrant.nl/

GazetaWyborcza Poland http://wyborcza.pl/

Gazeta.pl Poland http://www.gazeta.pl/0,0.html

NeTemat.pl Poland http://natemat.pl/

CorreiodaManhã Portugal https://www.cmjornal.pt/

DiariodeNoticias Portugal https://www.dn.pt/

JornaldeNoticias Portugal https://www.jn.pt/

Adevarul.ro Romania https://adevarul.ro

Realitatea.net Romania https://www.realitatea.net/

Korzar Slovakia https://korzar.sme.sk/

SME Slovakia https://www.sme.sk/

RTVSLO Slovenia http://www.rtvslo.si/

Siol.net Slovenia https://siol.net/


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ABC Spain http://www.abc.es/

Elmundo Spain http://www.elmundo.es/

ElPais Spain https://elpais.com/

Aftonbladet Sweden https://www.aftonbladet.se/

Expressen Sweden https://www.expressen.se/

DailyMail UnitedKingdom http://dailymail.co.uk/

DailyTelegraph UnitedKingdom https://www.telegraph.co.uk/

TheEconomist UnitedKingdom https://www.economist.com/

TheGuardian UnitedKingdom https://www.theguardian.com/

TheIndependent UnitedKingdom https://www.independent.co.uk/

3.6 Newsletters

AnewsletterisaprintedreportcontainingnewsofthePYTHIA’sactivitiesthatcanbesentbymailregularlyto all stakeholderswho are interested in (see Chapter 4.1). Newsletterswill include information on theprojectandlinkstothematerialsonthePYTHIA’swebsite.Potentialsubjectsfornewsletterscouldbe:

• Startoftheproject• Workshop’spresentation• Endoftheproject

The Dissemination Leader (ESF) will take care of circulating newsletters periodically to potentiallyinterestedtargets.

3.7 Liaisonwithotheron-goingEUinitiatives

The PYTHIA project will attempt to establish fruitful connectionswith other EU initiatives. Amongst theothers,thereareRECOBIA(ReductionofCognitiveBiasesinIntelligenceAnalysis),LEILA(LawEnforcementIntelligenceLearningApplication)andtheGoodJudgmentProject.Theprojectwillalsotake intoaccountother important activities by NATO (e.g. Multiple Futures, Future Works), IARPA (e.g. AggregativeContingentEstimation),JRC(e.g.FOR-LEARN)andinitiativesbytheItalianMinistryofDefence.

Furthermore, PYTHIA will establish a deep bond with the project which will be funded under the 2018StrategicTechnologyForesightcall(i.e.PADR-STF-02-2018).


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3.8 Workshopsandfinalconference

PYTHIA’sworkshopsareintendedtofosteranetworkofEuropeantechnologyforesightprofessionalsandtofacilitatedialog,collaborationandthesharingofexperiencewithEUMinistriesofDefenceandwiththeinternationalresearchcommunity.AwholeWorkPackage(WP5)hasbeendedicatedtotheorganisationoffour workshops. Each of them will be coordinated by a different consortium member, which will beresponsible for animating the event, drafting the agenda, providing support material, stimulatingdiscussions and information exchange, drafting and disseminating the post-event reports. In the secondhalfof theproject,when therewillbe the first resultsof the forecastingactivity,workshopswill includetestingsessions.Indicatively,Workshop3(M12)andWorkshop4(M15)mighthavetestingsessions

Thefinalconferencewillbeheldat theendof theproject.Thegoalof this finaleventwillbetopresentresultstostakeholders.Thiseventcanbeastartingpointforatestingsession.Allpartnerswillbeinvolvedinit.

3.8.1 Testingsession(s)

Oneor several testing sessionsof themethodologydeveloped inPYTHIAwill beorganized, invitingend-users, technology foresight analysts, and experts in the geopolitical, economic, environmental, andtechnologicaldomains.Thiswillhappeninthesecondhalfoftheproject,whentherewillbethefirstresultsof the forecasting activity, workshops will include testing sessions. Indicatively, Workshop3 (M12) andWorkshop4(M15)mighthavetestingsessions

In these sessions, the consortium will fill the PYTHIA strategic cube by gathering the outcomes of theprevious tasks of the WP. This cube will then be presented to the invitees, together with a briefintroductiontotheproject’sgoalsandmethodology.Afterwards,thegroupwillbeengagedinadiscussionabout how to “fill the cells” of the cube: the inputs to this operation include the technological trendsemerged thanks to the application of PYTHIA’s approach described in WP3, as well as of the set ofrecommendationsdeliveredbyWP2concerningthecognitivefactor.

Thetestingsession(s)willaimatshowinghowthemethodologydevelopedbytheprojectcanbeappliedtoidentifyFutureDisruptiveTechnologies,quicklydeliveringscenarios to illustratepotential futureconflictsandproposingresearchtopicstoproperlyaddressthem.


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4 Targetaudiencesandtheirrespectivechannels

4.1 Matching between target audiences and specific dissemination/communicationchannels

In this section, themost appropriate channels foreach target audiencehavebeen selected. In the tablebelow,matchingsbetweeneachtargetaudienceandoneormoredissemination/communicationchannelsareprovided.

Table9:Targetaudiencesandtheirchannels

Targetaudiences Dissemination/communicationchannels

Defenceexperts Newsletters (paper or electronic format), scientific journals,on-lineandtraditionalmedia

Strategyexperts Newsletters (paper or electronic format), scientific journals,on-lineandtraditionalmedia

Technologyexperts Newsletters(paperorelectronicformat),Socialmedia,on-lineandtraditionalmedia,scientificjournals,scientificconference,exhibitionsandfairs

Experts who are also members of theStakeholderGroup

Workshops, scientific journals, scientific conference,exhibitions and fairs, PYTHIA project’s website, finalconference

Scientificcommunity Scientificjournals,scientificconference,exhibitionsandfairs

Generalpublic On-lineandtraditionalmedia,socialmedia


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5 Disseminationsupportmaterial

5.1 Projectlogo

At thebeginningof theproject, theconsortium immediatelydevelopedgraphical identity for thePYTHIAproject,bydesigningitslogo.

The project logo suggests an electronic lens with focus rings as a viewfinder on the future. The lensadjustmentelements(parameters)areinnovation(lightbulb),psychology(thesymbol)andbigdata(withrelativeiconrepresented).Slenderfontotherandcompact,highreadabilityhasbeenadopted.

Figure2ThePYTHIAlogo

5.2 Posters,flyersandbrochures

Inordertosupportthecommunicationabouttheproject,asetofpromotionalmaterialwillbeproducedwhichincludesleaflets,brochures,flyersandsoon.

ItispreferabletoissuethesedocumentsinEnglish,butitispossiblethateachpartnerissuesthemalsoinitsmothertonguelanguage.

ThegeneralproceduretofollowforgenericsupportmaterialforthePYTHIAprojectisdescribedbelow.

• Partnerinchargeforthesupportmaterialdesignmakesadraft• Theselectedpartnervalidatesthematerialwithotherpartners• Theselectedpartnersendspdfcopiestoallpartners• Allpartnersgivetheirsupporttocirculatethematerial

Partner(s) inchargeforthesupportmaterialwillbedesignedduringthe“Organisationofcommunicationmeeting”.Atleast,ESFandEngineeringcouldproducetheneededmaterial.


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6 Disseminationcriteria

6.1 Rulesforthesubmissionofjournalarticlesandconferencepapers

Allpartners shouldalways consultESF (asDissemination Leader) and theProjectCoordinatorwhen theyareplanningtoproduceanarticletobesubmittedtoascientificjournalortoaconference/workshopforinclusionintheproceedings.

Thefollowingprocedureshallbefollowed(asperArticle29oftheGA):

1. Prior notice of any planned publication shall be made 45 days before the intended submissiondeadline (i.e. when the authors plan to submit their work to the referencejournal/conference/etc.), by filling aDissemination Form (AppendixA) and informingall partnersandtheAgency (throughtheProjectCoordinator)bye-mail (thisapplies foruptooneyearaftertheendoftheproject).

2. Any objection to the planned publication shall bemade in accordancewith theGA by e-mailingthe Project Coordinator, the Dissemination Leader and the authors of the planned publicationwithin 30 days after receipt of the notice. If no objection is made within the time limit statedabove,thepublicationispermitted.Ifanobjectionhasbeenraised,theauthors,theDisseminationLeader and the objecting Party shall discuss how to overcome the justified grounds for theobjection on a timely basis (for example by amendment to the planned publication and/or byprotectinginformationbeforepublication)andtheobjectingPartyshallnotunreasonablycontinuetheoppositionifappropriateactionsareperformedfollowingthediscussion.

3. Oncereadyforsubmission,theauthoruploadsthefinalversionofthepublicationonthePYTHIAWorkspace and notifies via email both the Project Coordinator and the chair of the SecurityAdvisoryBoard.TheSABchair,within3days,checksthepublicationforsensitivityaspectsand,viae-mail,communicatetotheauthorandtotheProjectCoordinatorwhetherthepublicationcanbesubmittedasit isorifchangesarerequired.Intheformercase,theauthoradjuststhedocumentaccordingtothecommentsreceivedandtheprocedureisre-iterateduntiltheSABchairissatisfiedwiththefinalversionofthedocument.

4. After the work has been published, the author provides all the relevant information on thepublication(includingbibliographicreferenceofthearticle,DOI,etc.)totheDisseminationLeaderandtheProjectCoordinator.

In case of inconsistencies between the procedures for the communication and dissemination activitiesincludedinthisdeliverableandthePYTHIAGrantAgreement,theGrantAgreementclauseswillprevail.

6.2 Guidelinesfortheparticipationtopublicevents

Conferences,congressesandpubliceventsingeneralareagreatmeansforexpertstomeeteachotherandsharetheirknowledge.Theyalsoprovidevaluablenetworkingopportunities.

AbeneficiarythatintendstodisseminateresultsrelatedtothePYTHIAprojectduringapubliceventmustgiveanadvancenoticetotheotherbeneficiariesof—unlessagreedotherwise—atleast45days,togetherwithsufficientinformationontheresultsitintendstodisseminate(theDisseminationForm–AppendixA–canbeusedforthatpurpose).TheDisseminationLeaderwilldecideonwhethertheactivityisinlinewiththeobjectivesof theprojectand therefore is authorised.Thedecisionwill benotified to thebeneficiarywithin3days.


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In case of inconsistencies between the procedures for the communication and dissemination activitiesincludedinthisdeliverableandthePYTHIAGrantAgreement,theGrantAgreementclauseswillprevail.


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7 Metrics

7.1 KPIs

ThePYTHIAprojectaimsatbeingresult-driven.Inordertodoso,theefficiencyandthesuccessfulnessofthe communication/dissemination strategy’s implementationwill bemonitored in order tomake sure itmeets its objectives. In Table 13, the main Key Performance Indicators (KPIs) for each channel arepresented. The time window is the entire duration of the project. Some KPI will be monitored in acontinuous way (i.e. those concerning the PYTHIA website). KPIs concerning events, publications andpromotionalmaterialwillbenotedastheyhappen.

Tools for measuring KPI will be online monitoring services (Google Analytics) that allow to collect therequireddetailedanalyticsabouton-linechannels.

Table10:KPIs

DisseminationActions KPIs

PYTHIA’sevents • Organizationof4Workshops• Atleast25averageattendeesperworkshop

PYTHIA’sroundtables • Organization of 3 roundtables for discussing on the regional or nationallevelresultsoftheproject

Conferences,seminarsandworkshops

• Presentationofresultsatleastin4internationalevents

Businesssectorfairsandevents

• Presentationofresultsatleastin3businesssectorevents

Peer-reviewedscientificpublications

• Atleast6peer-reviewedpublications,indicativelydistributedasfollows:o 3peer-reviewedjournalpaperso 3peer-reviewedconferencepapers

Newsarticles • Atleast4articlesproducedattheendoftheprojectonsectormagazines• Atleast6pressreleasestargetedtotheGeneralPress

Promotionalmaterial • Logoandbrochure• Atleast4leafletsfromtheroundtables• Distributionofatleast200leafletsininternationalevents• Distributionofatleast200leafletsinsuchbusinessevents

Dedicatedwebsite • ProjectwebsiteavailableatM3,continuouslyupdated


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AppendixA:DisseminationForm

TitleofthePublication:

Authors(Name/Affiliation):

Typeofpublication:

Ifthisisaconferenceproceeding:

Whichconference?

Whereitwillbepublished?

Ifthisisajournal:

Nameofthejournal:

Publishinghouse:

Pleasefillinbelow:

Peer–reviewed: yes □ no □

Thisis:pre-assessment□finalassessment□

Thedraftpublication

□isnotavailableyet

□isattachedtothisstatement

□canbefoundinlink:

Abstract:

d6.1a – dissemination and communication plan · narciz balasoiu center for conflict prevention...

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