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  • 1

    DALLAS COUNTY COMMISSIONERS COURT BRIEFING AGENDA

    October 18, 2011

    REPORTS/RECOMMENDA TIONS/REQUESTS PAGE NOS.

    1) HUMAN RESOURCES/CIVIL SERVICE

    Projected Costs for Employee Benefits Open Enrollment for Plan Year 2012 .............................................................................................................. ..4-8

    2) PURCHASING

    Render Firm Susceptible for Award Consideration/Contract Negotiations - RFP No. 2011 037-5428; Request for Proposals for Agenda Management Software System ............................................................. 9-10

    Insert

    3) INFORMATION TECHNOLOGY

    Information Technology Services - Data Center Operations Organization ............................................................................................................... 11-12

    4) PUBLIC WORKS

    a) SOQ #2011-053-5501 Indefinite Delivery, Indefinite Quantity Consultant Engineering Contracts .............................................................. 13-63

    b) Road & Bridge District No.3 / Unincorporated Area Belt Line Road at Trinity River Bridge Repairs Construction Project - East Bank Access via Temporary License Agreement with Hanson Aggregates LLC ..................................................................... 64-79

    c) Transportation Investment Generating Economic Recovery (TIGER) Grant Applications ....................................................................... 80-87

    10118/2011

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    5) COMMISSIONERS COURT ADMINISTRATION

    Memorandum of Understanding with Great City Attractions Site Development for Observation Wheel ..................................................... Handout

    6) PLANNING & DEVELOPMENT

    Tax Abatement Proposal for Kohl' s ........................................................................ 88-89 (COURT ORDER ON FORMAL AGENDA)

    7) BUDGET

    a) Conference/Travel/Training Requests ........................................ , ............. 90-92

    b) Hiring Freeze ................................................................................................. 93-94

    c) Dallas County State of Texas - Task Force on Indigent Defense Formula Grant ................................................................................ 95-97

    (COURT ORDER ON FORMAL AGENDA)

    8) INFORMATION ....................................................................................................... N/ A

    Jail Population Report Office of Budget & Evaluation - Reserve Balance

    Report - October 12, 2011 Purchasing:

    }> Annual Contract Data Information }> Annual Contract Extensions

    9) Miscellaneous, Miscellaneous Equipment, and Telecommunications Requests ........................................................................... 98-102

    10) PUBLIC COMMENTS

    Speakers ...................................................................................................................... N / A

    10118/2011

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    FIVE SIGNATURE DOCUMENT(s) FOR CONSIDERATION

    Minister's Letter of Appreciation

    DATES TO REMEMBER

    10118/2011

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    DALLAS COUNTY HUMAN RESOURCES/CIVIL SERVICE

    Date: October 11, 2011

    To: Members of Commissioners Court

    From: Mattye Mauldin-Taylor, Ph.D. Director of Human Resources/Civil Service

    Subject: Projected Costs for Employee Benefits Open Enrollment for Plan Year 2012

    Backgrouud Each year for ease of administration, the Ruman Resources/Civil Service Department requests approval to spend funds from various line items in its budget to pay the upfront costs associated with Dallas County's Annual Open Enrollment (e.g., production and mailing of materials, meeting space for retiree meetings, supplies for ESS Benefit Reps, etc.). Later, all funds spent are then transferred from the Employee Benefits Trust Fund back to HR's budget.

    The component oflhe Annual Open Enrollment that involves retiree meetings includes Dallas County's utilization of the INFOMART. In addition to notifYing the Court ofHR's use of budgeted funds to pay for upfront costs, this briefing also seeks to 1) acknowledge Dallas County's customary usage of the INFOMART for its open enrollment meetings for retirees, 2) recommend that Dallas County continue to use INFOMART, and 3) authorize Judge Jenkins to sign the contract with the INFO MART on behalf of Dallas County (Attachment A).

    Impact on Operations Expenses incurred will be paid out of Ruman Resources/Civil Service Department's line items (e.g., Printing, Postage, and Other Professional Fees) with full reimbursement by the Employee Benefits Trust Fund.

    Legal Review The Civil Section of the District Attorney's Office has reviewed the Contract.

    Financial Impact The llpfront costs are estimated at $12,000 which includes $1,268 for the INFO MART.

    Strategic Plan Compliance This recommendation supports Vision 1, Strategy 1.3: Dallas County provides sound, financially responsible, and accountable governance.

    Recommendation The Human Resources/Civil Service Department recommends Commissioners Court approve the utilization of fimds from the Human Resources/Civil Service budget to pay for costs associated with Dallas County's Annual Open Enrollment which is estimated at $12, 000 with full reimbursement from the Employee Benefits Trust Fund and authorize Judge Jenkins to sign the event contract with INFOMART on behalf of Dallas Counry (Attachment A).

    Recommended by:

    501 Main Street Records Building K:IBriefings 2011lAnnual Enrollment

    a Idin-Taylor, Ph.D. Human Resources/Civil S

    Dallas, Texas Equal Opportunity Employer

    - 2012 Reimbursement.doc 214.653.7638

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    ATTACHMENT A

    EVENT CONTRACT

    Ms. June McDuff 509 Main Street Room 101 Dallas, TX 75202 Phone: 214-653-6161 Account 3639001083

    Location Mtg Room 7001 F Hollerith

    Setup Style As Is

    Name

    CLIENT PO# 222884

    AUDIO VISUAL Podium - provided by INFOMART $N/C 9' x 12' Projection Screen (Front) Standard Wired Microphone with table top stand into house sound system Labor: Delivery, Installation & Pick up

    STAFFING

    OUTSIDE SERVICES

    RESERVED RESOURCES

    AGENDA 7:00 AM Client AV Set Up (Expect early guest arrival) 8:00 AM Registration Opens/Continental Breakfast 12:00 PM Meeting Conclusion

    SET UP INFORMATION Registration 4~8' - Skirted Banquet tables; 2 chalrs each 3 Additional skirted banquet tables; 2 chairs each for materialsGuest Seating **"'1 Classroom set (using strip tables)***** for 300 guests Front of Room 1 Skirted banquet table; 2 chairs for instructor

    Event Date: Description: Guest Count: Guarantee Count: Event Status: Contact Person: Contact Phone:

    Quantity

    Start Time 8:00 am

    Contract#: 99017295

    Wednesday, November 09, 2011

    300 o

    Booked Julia McDuff 214-653-6161

    Price

    $200.00 $80.00

    $360.00

    End Time 12:00 pm

    Total

    $20000 $80.00

    $360.00

    PURCHASED MATERIALS

    ROOM CHARGES $500.00

    Subtotal: $1,140.00 Discount: Tax 1:

    Tax 2:

    Surcharge: $128.00

    Gratuity:

    Contract Total: $1,268.00

    Total Credits:

    Adjusted Total: $1,268,00

  • ATTACHMENT A 1 Podium (provided by INFOMART) 1 Mic into house sound system by Freeman AV 1 Skirted banquet table behind podium 1 4 top table; white linen for client's laptop and projector 1 9x12 projection screen provided by Freeman AV Miscellaneous 1 Skirted banquet table for self service water station with disposable cups and wastebasket (at back of room)

    6

    Please review the EVENT CONTRACT carefully. Your signature verifies that the above information is correct. A guarantee of the number of guests attending the event and any menu changes must be received no later than seventy-two (72) bUsiness hours in advance.

    Client Signature and Date

  • 7

    ATIACHMENT A

    EVENT CONTRACT

    Contract#: 99017295

    [ ........... > . ."\' ...... < .. < ............. I

  • ATTACHMENT A

    1 Podium (provided by INFOMART) 1 Mic into house sound system by Freeman AV 1 Skirted banquet table behind podium

    1 4 top table; white linen for client's laptop and projector 1 9x12 projection screen provided by Freeman AV Miscellaneous 1 Skirted banquet table for self service water station with disposable cups and wastebasket (at back of room)

    8

    Please review the EVENT CONTRACT carefully. Your signature verifies that the above information is correct.

    A guarantee of the number of guests attending the event and any menu changes must be received no later than seventy-two (72) business hours in advance.

    Client Signature and Date

  • 9

    DALLAS COUNTY PURCHASING DEPARTMENT

    October 18,2011

    TO: Commissioners Court

    FROM: Linda S. Boles, Purchasing Ag~)b SUBJECT: Render Finn Susceptible for Award Consideration/Contract Negotiations-

    RFP No. 2011-037-5428 Request for Proposals for Agenda Management Software System

    Background By Court Order No. 2011-0787, the Commissioners Court authorized staff to proceed to Step 2 ofthe aforementioned RFP process with the highest rated finns (Granicus, Provox Systems and Sire Technology).

    The purpose of this briefing is to recommend staff be pennitted to enter into contract negotiations with the firm deemed most qualified for award consideration.

    Operational Impact

    The intent of this contract is to enter into a contract with a qualified vendor for an off the shelf agenda management system to automate the process of preparing, posting and possibly recording the Co

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