DALLAS COUNTY COMMISSIONERS COURT BRIEFING AGENDA COUNTY COMMISSIONERS COURT BRIEFING AGENDA ... I Company Profile 20 ... Staffing for the Dallas County Data Center is currently provided by QNet

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<ul><li><p>1 </p><p>DALLAS COUNTY COMMISSIONERS COURT BRIEFING AGENDA </p><p>October 18, 2011 </p><p>REPORTS/RECOMMENDA TIONS/REQUESTS PAGE NOS. </p><p>1) HUMAN RESOURCES/CIVIL SERVICE </p><p>Projected Costs for Employee Benefits Open Enrollment for Plan Year 2012 .............................................................................................................. ..4-8 </p><p>2) PURCHASING </p><p>Render Firm Susceptible for Award Consideration/Contract Negotiations - RFP No. 2011 037-5428; Request for Proposals for Agenda Management Software System ............................................................. 9-10 </p><p>Insert </p><p>3) INFORMATION TECHNOLOGY </p><p>Information Technology Services - Data Center Operations Organization ............................................................................................................... 11-12 </p><p>4) PUBLIC WORKS </p><p>a) SOQ #2011-053-5501 Indefinite Delivery, Indefinite Quantity Consultant Engineering Contracts .............................................................. 13-63 </p><p>b) Road &amp; Bridge District No.3 / Unincorporated Area Belt Line Road at Trinity River Bridge Repairs Construction Project - East Bank Access via Temporary License Agreement with Hanson Aggregates LLC ..................................................................... 64-79 </p><p>c) Transportation Investment Generating Economic Recovery (TIGER) Grant Applications ....................................................................... 80-87 </p><p>10118/2011 </p></li><li><p>2 </p><p>5) COMMISSIONERS COURT ADMINISTRATION </p><p>Memorandum of Understanding with Great City Attractions Site Development for Observation Wheel ..................................................... Handout </p><p>6) PLANNING &amp; DEVELOPMENT </p><p>Tax Abatement Proposal for Kohl' s ........................................................................ 88-89 (COURT ORDER ON FORMAL AGENDA) </p><p>7) BUDGET </p><p>a) Conference/Travel/Training Requests ........................................ , ............. 90-92 </p><p>b) Hiring Freeze ................................................................................................. 93-94 </p><p>c) Dallas County State of Texas - Task Force on Indigent Defense Formula Grant ................................................................................ 95-97 </p><p>(COURT ORDER ON FORMAL AGENDA) </p><p>8) INFORMATION ....................................................................................................... N/ A </p><p> Jail Population Report Office of Budget &amp; Evaluation - Reserve Balance </p><p>Report - October 12, 2011 Purchasing: </p><p>}&gt; Annual Contract Data Information }&gt; Annual Contract Extensions </p><p>9) Miscellaneous, Miscellaneous Equipment, and Telecommunications Requests ........................................................................... 98-102 </p><p>10) PUBLIC COMMENTS </p><p>Speakers ...................................................................................................................... N / A </p><p>10118/2011 </p></li><li><p>3 </p><p>FIVE SIGNATURE DOCUMENT(s) FOR CONSIDERATION </p><p>Minister's Letter of Appreciation </p><p>DATES TO REMEMBER </p><p>10118/2011 </p></li><li><p>4 </p><p>DALLAS COUNTY HUMAN RESOURCES/CIVIL SERVICE </p><p>Date: October 11, 2011 </p><p>To: Members of Commissioners Court </p><p>From: Mattye Mauldin-Taylor, Ph.D. Director of Human Resources/Civil Service </p><p>Subject: Projected Costs for Employee Benefits Open Enrollment for Plan Year 2012 </p><p>Backgrouud Each year for ease of administration, the Ruman Resources/Civil Service Department requests approval to spend funds from various line items in its budget to pay the upfront costs associated with Dallas County's Annual Open Enrollment (e.g., production and mailing of materials, meeting space for retiree meetings, supplies for ESS Benefit Reps, etc.). Later, all funds spent are then transferred from the Employee Benefits Trust Fund back to HR's budget. </p><p>The component oflhe Annual Open Enrollment that involves retiree meetings includes Dallas County's utilization of the INFOMART. In addition to notifYing the Court ofHR's use of budgeted funds to pay for upfront costs, this briefing also seeks to 1) acknowledge Dallas County's customary usage of the INFOMART for its open enrollment meetings for retirees, 2) recommend that Dallas County continue to use INFOMART, and 3) authorize Judge Jenkins to sign the contract with the INFO MART on behalf of Dallas County (Attachment A). </p><p>Impact on Operations Expenses incurred will be paid out of Ruman Resources/Civil Service Department's line items (e.g., Printing, Postage, and Other Professional Fees) with full reimbursement by the Employee Benefits Trust Fund. </p><p>Legal Review The Civil Section of the District Attorney's Office has reviewed the Contract. </p><p>Financial Impact The llpfront costs are estimated at $12,000 which includes $1,268 for the INFO MART. </p><p>Strategic Plan Compliance This recommendation supports Vision 1, Strategy 1.3: Dallas County provides sound, financially responsible, and accountable governance. </p><p>Recommendation The Human Resources/Civil Service Department recommends Commissioners Court approve the utilization of fimds from the Human Resources/Civil Service budget to pay for costs associated with Dallas County's Annual Open Enrollment which is estimated at $12, 000 with full reimbursement from the Employee Benefits Trust Fund and authorize Judge Jenkins to sign the event contract with INFOMART on behalf of Dallas Counry (Attachment A). </p><p>Recommended by: </p><p>501 Main Street Records Building K:IBriefings 2011lAnnual Enrollment </p><p>a Idin-Taylor, Ph.D. Human Resources/Civil S </p><p>Dallas, Texas Equal Opportunity Employer </p><p>- 2012 Reimbursement.doc 214.653.7638 </p></li><li><p>5 </p><p>ATTACHMENT A </p><p>EVENT CONTRACT </p><p>Ms. June McDuff 509 Main Street Room 101 Dallas, TX 75202 Phone: 214-653-6161 Account 3639001083 </p><p>Location Mtg Room 7001 F Hollerith </p><p>Setup Style As Is </p><p>Name </p><p>CLIENT PO# 222884 </p><p>AUDIO VISUAL Podium - provided by INFOMART $N/C 9' x 12' Projection Screen (Front) Standard Wired Microphone with table top stand into house sound system Labor: Delivery, Installation &amp; Pick up </p><p>STAFFING </p><p>OUTSIDE SERVICES </p><p>RESERVED RESOURCES </p><p>AGENDA 7:00 AM Client AV Set Up (Expect early guest arrival) 8:00 AM Registration Opens/Continental Breakfast 12:00 PM Meeting Conclusion </p><p>SET UP INFORMATION Registration 4~8' - Skirted Banquet tables; 2 chalrs each 3 Additional skirted banquet tables; 2 chairs each for materialsGuest Seating **"'1 Classroom set (using strip tables)***** for 300 guests Front of Room 1 Skirted banquet table; 2 chairs for instructor </p><p>Event Date: Description: Guest Count: Guarantee Count: Event Status: Contact Person: Contact Phone: </p><p>Quantity </p><p>Start Time 8:00 am </p><p>Contract#: 99017295 </p><p>Wednesday, November 09, 2011 </p><p>300 o </p><p>Booked Julia McDuff 214-653-6161 </p><p>Price </p><p>$200.00 $80.00 </p><p>$360.00 </p><p>End Time 12:00 pm </p><p>Total </p><p>$20000 $80.00 </p><p>$360.00 </p><p>PURCHASED MATERIALS </p><p>ROOM CHARGES $500.00 </p><p>Subtotal: $1,140.00 Discount: Tax 1: </p><p>Tax 2: </p><p>Surcharge: $128.00 </p><p>Gratuity: </p><p>Contract Total: $1,268.00 </p><p>Total Credits: </p><p>Adjusted Total: $1,268,00 </p></li><li><p>ATTACHMENT A 1 Podium (provided by INFOMART) 1 Mic into house sound system by Freeman AV 1 Skirted banquet table behind podium 1 4 top table; white linen for client's laptop and projector 1 9x12 projection screen provided by Freeman AV Miscellaneous 1 Skirted banquet table for self service water station with disposable cups and wastebasket (at back of room) </p><p>6 </p><p>Please review the EVENT CONTRACT carefully. Your signature verifies that the above information is correct. A guarantee of the number of guests attending the event and any menu changes must be received no later than seventy-two (72) bUsiness hours in advance. </p><p>Client Signature and Date </p></li><li><p>7 </p><p>ATIACHMENT A </p><p>EVENT CONTRACT </p><p>Contract#: 99017295 </p><p>[ ........... &gt; . ."\' ...... &lt; .. &lt; ............. I</p></li><li><p>ATTACHMENT A </p><p>1 Podium (provided by INFOMART) 1 Mic into house sound system by Freeman AV 1 Skirted banquet table behind podium </p><p>1 4 top table; white linen for client's laptop and projector 1 9x12 projection screen provided by Freeman AV Miscellaneous 1 Skirted banquet table for self service water station with disposable cups and wastebasket (at back of room) </p><p>8 </p><p>Please review the EVENT CONTRACT carefully. Your signature verifies that the above information is correct. </p><p>A guarantee of the number of guests attending the event and any menu changes must be received no later than seventy-two (72) business hours in advance. </p><p>Client Signature and Date </p></li><li><p>9 </p><p>DALLAS COUNTY PURCHASING DEPARTMENT </p><p>October 18,2011 </p><p>TO: Commissioners Court </p><p>FROM: Linda S. Boles, Purchasing Ag~)b SUBJECT: Render Finn Susceptible for Award Consideration/Contract Negotiations-</p><p>RFP No. 2011-037-5428 Request for Proposals for Agenda Management Software System </p><p>Background By Court Order No. 2011-0787, the Commissioners Court authorized staff to proceed to Step 2 ofthe aforementioned RFP process with the highest rated finns (Granicus, Provox Systems and Sire Technology). </p><p>The purpose of this briefing is to recommend staff be pennitted to enter into contract negotiations with the firm deemed most qualified for award consideration. </p><p>Operational Impact </p><p>The intent of this contract is to enter into a contract with a qualified vendor for an off the shelf agenda management system to automate the process of preparing, posting and possibly recording the Commissioners COUli fonnal and briefing agendas/actions. </p><p>The rating criteria d an . ,omts asslgne d are as ; II o ows: Criteria Points </p><p>I Company Profile 20 II Cost 35 </p><p>III Technical Approach and Timeline 30 IV M/WBE Participation 15 </p><p>. Total 100 </p><p>The proposals were evaluated and scored by representatives of the following County departments: County Clerk (2), Commissioners COUli (2), Budget and Evaluation and Infonnation Technology. The M/WBE Coordinator solely evaluated and scored the MIWBE Compliance Section. </p><p>Step Two ofthe RFP process consisted of: interviews/demonstrations, Best and Final Offers and contract compliance. Upon conclusion of Step Two, the evaluation committee renders Sire Technology as susceptible for award consideration and final contract negotiations. </p><p>509 Main Street, Suite 623, Dallas Texas 75202-3340 (214) 653-7431 Fax (214) 653-7449 .lboles@dallascounty.org </p></li><li><p>1 0 </p><p>Contract negotiations will include but not be limited to: scope of services/pricing and contract terms. In accordance witb the RFP and Section 262.030 of the Texas Local Government Code, attached for the Court's confidential review is a copy of the committee's consolidated scores. </p><p>In the event the County cannot reach an agreement with the selected firm by negotiation ofa contract within thilty (30) days, the county may formally end negotiations by written notification to the firm. At the County's discretion, the County may than choose to enter into negotiations with the next most highly ranked firm and attempt to negotiate a contract with that firm. The process will continue until the County has successively negotiated a contract or rejects all proposals from award consideration. </p><p>Legal Impact In accordance with the RFP and Section 262.030 of the Texas Local Government Code, attached for the Court's confidential review is a copy ofthe committee's consolidated scores. </p><p>Recommendation Based on the evaluation committee's consolidated scores, staff recommends that the Commissioners Court render Sire Technology as the firm susceptible as the susceptible firm for award consideration and authorizes staff to proceed with entering into final contract negotiations with respect to RFP No. 2011-037-5428 Request for Proposals for an Agenda Management System. </p><p>Should the Court concur the aforementioned recommendation a Court Order will be scheduled for the next available Formal Agenda. </p></li><li><p>1 1 </p><p>DALLAS COUNTY OFFICE OF INFORMATION TECHNOLOGY </p><p>October 18, 2011 </p><p>To: Commissioners Court </p><p>Through: Stanley Victrum, CIO </p><p>From: Rodney Christian, Assistant Chief IT Operations </p><p>Subject: Information Technology Services - Data Center Operations Organization </p><p>BACKGROUND </p><p>Staffing for the Dallas County Data Center is currently provided by QNet via contract through October 31, 2011. It is recommended that this support be continued. </p><p>The staffing makeup is as follows: </p><p>Data Center Operations (8 positions - QNet contractors) a) Operations Manager (1) b) Operations Supervisor (1) c) Senior Operator (3) d) Operator (2) e) Sr. Systems Programmer (1) </p><p>Legal reviewed the proposal in 2007 and suggested that it could be considered a professional services contract which could, at the Commissioners Court discretion, be excluded from the competitive process. The reason for this exclusion is based on the age of the IBM mainframe. The equipment has reached the age that IBM classifies it as "not supportable". The existing staff is familiar with the equipment and they know what is required to keep it running. Many components of the programming have been custom written by members of the existing staff which will require them to continue to provide support. </p></li><li><p>1 2 </p><p>Proposal </p><p>It is proposed that the staffing with QNet be continned under a new contract with a not-to-exceed amount of$811,000. The proposed contract term will be from November 1,2011 through October 31,2012. </p><p>IMPACT ON OPERATIONS </p><p>Data Center support will continue to be provided with the current staff. The least risk for continued operations of the environment is to contract with QNet - the current provider of these services. All of the individuals would be contracted for a 40 hour work week. This includes the Sr. Systems Programmer who will participate in the project effort to migrate from the mainframe computer. </p><p>STRATEGIC PLAN COMPLIANCE </p><p>The approval, purchase and implementation of the requested hardware and software is consistent with Strategy 1.4 of the County's strategic plan: Improve the Customer Experience by implementing Standards of Operation, Innovation and Technology. </p><p>LEGAL IMPACT </p><p>The contract has been provided to Legal for review. </p><p>FINANCIAL IMPACT </p><p>The cost for the contract is not to exceed the amount of $811,000. </p><p>M/WBE </p><p>QNet is a certified MWBE vendor. </p><p>RECOMMENDATION </p><p>~' re .. commended that the Dallas County Commissioners Court approve the contract with QNet for </p><p>Profe'ssional Services to provide Data Center staffing. I ) \ </p><p>\ R,6mJended iy: &gt;(" /,() \\oV~-</p><p>\ . Ro ney C ri tian, Assistant Chief, IT Operations </p></li><li><p>DALLAS COUNTY PUBLIC WORKS </p><p>October 10, 2011 </p><p>MEMORANDUM </p><p>TO: Commissioners Court </p><p>1 3 </p><p>FROM: Alberta L. Blair, P.E., Director of Public Works </p><p>SUBJECT: SOQ #2011-053-5501 INDEFINITE DELIVERY, INDEFINITE QUANTITY CONSULTANT ENGINEERING CONTRACTS </p><p>BACKGROUND </p><p>Indefinite delivery, indefinite quantity (IDIQ) contracts have been working extremely well for Public Works engineering services, laboratory services, and subsurface utility engineering services for the last few years. The IDIQ contract has streamlined Public Works procedures and enhanced our project delivery system. </p><p>The general Indefinite Delivery, Indefinite Quantity (IDIQ) contract for Public Works consultant engineering services are required for the 5th and 6th call of Major Capital Improvement Projects. </p><p>With the snccess of the previous I...</p></li></ul>

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