dallas county commissioners court … county commissioners court closed session agenda addendum...

ADDENDUM TO AGENDA

COMMISSIONERS COURT - DALLAS COUNTY, TEXAS

TUESDAY, DECEMBER 15,2009

9:00 A.M.

Received: 12/10/09 @ 2:00 P.M.

A1. COURT ORDER:

Appointing Candice Sheehan to the Metrocare Services Board of Trustees for anunexpired term, effective December 15, 2009 through January 31, 2011.

DALLAS COUNTY COMMISSIONERS COURTCLOSED SESSION AGENDA

ADDENDUM

December 15, 2009

PAGE NOS.

PENDING OR CONTEMPLATED LITIGATION AND AHORNEY CLIENT INFORMATION:Tex. Gov. Code. §§551.071(1)(AI and IS)

Ronald Coker, Jr. vs. Dallas County et al; 3:05-CV-0005-M N/A

AGENDA

Commissioners Court

Dallas County, Texas

Tuesday, December 15,2009

9:00 A.M.

1. Call Court To Order:

2. Declare A Quorum Present:

3. Declare Legal Notices Posted And CourtDuly Called:

4. Motion To Open Court:

5. Bailiff To Open Court:

6. Invocation:

Reverend Chris AllenFirst United Methodist ChurchCedar Hill, Texas

Commissioners Court Agenda - Tuesday, December 15, 2009

7. RESOLUTION:

8. RECOGNITION:

A. 2009 DRMC Travel Demand Management Award(presented by Commissioner Mike Cantrell)

9. CONSENT AGENDA:

A. APPROVE COMMISSIONERS COURT REGISTER OF APPROVED CHECKS,AUTHORIZED CLAIMS CERTIFICATION, MINUTES OF REQUISITIONS, ANDPAYROLL REGISTERS FOR THE PERIOD OF DECEMBER 8-15, 2009:

B. OPEN BIDS/RFP'S:

THE FOLLOWING BIDS/RFP'S TO BE OPENED DECEMBER 21,2009:

Bid No. 2010-021-4819 Demolition & Reconstruction of ResidentialProperty Located at 1418 Honor Drive, DeSoto.TX75115.

C. APPROVAL OF THE INVESTMENT OF DALLAS COUNTY FUNDS:

D. RIGHTS OF WAY:

Summary Agreements and Contracts.

E. COURT AGENDA: (FOR FILING ONLY)

To approve filing of Commissioners Court Agenda, dated December 15,2009.


9. CONSENT AGENDA: (Cont'd.)

F. FIVE SIGNATURE DOCUMENTS: (FOR FILING ONLY)

* Minister's Letter of Appreciation* Letter to Dr. Kerry D. Wesley, Sr. Pastor,

Antioch Fellowship Missionary Baptist Church* Letter to Rev. Abe Cooper, Jr., Associate Pastor,

Recreation and Community Service,Antioch Fellowship Missionary Baptist Church

* Letter to Ms. Philomene Balihe* Letter to Ms. Brandi Blount* Letter to Mr. Darrell Donaldson, RN*Letter to Ms. Barbara Farr* Letter to Ms. Brenda Hart* Letter to Ms. Connie Heidenreich* Letter to Dr. Sarah Helfand, MD* Letter to Ms. Judy Henry, RN* Letter to Ms. Mary Johnsen* Letter to Ms. Brenda Jones* Letter to Ms. Tammy Lowe* Letter to Mr. David McLaughlin* Letter to Ms. Irene Mireles* Letter to Mr. Allen Poden, RN* Letter to Ms. Carlstene Pryor* Letter to Ms. Anna Maria Pulido* Letter to Ms. Wander Reed, RN* Letter to Mr. Steve Rice* Letter to Mr. Dennis Scarborough* Letter to Ms. Kathlyn Steer* Letter to Ms. Patricia Weaver* Letter to Ms. Susan West, LVN* Letter to Ms. Dianna F. Noble, P.E.

G. RENTAL OF VOTING EQUIPMENT:

1 Ballot Counter to: Alpha Kappa Alpha Sorority, Inc. - Alpha XI OmegaChapter

4 Voting Booths & 2 Ballot Cans to: North Texas Trade Association

H. TRANSFER OF FUNDS:


9. CONSENT AGENDA: (Contd .)

I. APPROVAL OF PLACEMENT OR SUBSTITUTION OF COLLATERAL FOR DALLASCOUNTY FUNDS:

J. TRAVEL REQUESTS:

K. PERSONNEL ACTIONS:

Employee Replacements and Salary Adjustments.

10. AWARD BIDS/RFP'S:

Bid No. 2009-108-4559 Purchase and Installation of New Service Bodies on 2009Ford F350 Single Rear Wheel Cab and Chassis Trucksawarded to: Stahl/A Scott Fetzer Co.

Bid No. 2010-005-4673 Annual Contract for the Purchase of Tires and Tubesaward of item #73 (TIE BID) to either: Kauffman Tire,lnc., or Southern Tire Mart. (CONTRACT DATAPROVIDED SEPTEMBER 29, 2009) (TIE BID TO BEDETERMINED BY COMMISSIONERS COURT)

Bid No. 2010-017-4780 Demolition & Reconstruction of Residential PropertyLocated at 714 Lloyd, Wilmer, TX (PETTA) awarded to:Texan Certified Homes.

Bid No. 2010-018-4792

11. COURT ORDER:

Annual Contract forPackets & RelatedProducts, Inc.NOVEMBER 3, 2009)

the Purchase of Indigent HygieneItems awarded to: Amercare

(CONTRACT DATA PROVIDED

Authorizing the County Treasurer to transfer funds and/or issue described DallasCounty checks or authorized Payroll Direct Deposits for the period of January 1,2010 through January 31, 2010.


12. COURT ORDER:

Approving listed financial brokers and/or banks are deemed to be in compliancewith State Statutes and the Dallas County Investment Policy, thus allowing themto be officially approved and authorized brokers for Dallas County for 2010.

13. COURT ORDER:

Approving the Attorney Fee Contract between Dallas County and "The FIRM".

14. COURT ORDER:

Authorizing Lonnie Roberts to be paid a total of $1,373.37 as full and finalsettlement by the County of Dallas, Texas for property damage and rentalreimbursement as a result of an accident on or about November 20, 2009, andauthorizing the County Treasurer to release said check to an employee of the CivilDivision of the Dallas County Criminal District Attorney's Office.

15. COURT ORDER:

Authorizing State Farm Insurance to be paid a total of $4,915.14 for their insured,Jennifer Nelms, as full and final settlement by the County of Dallas, Texas forproperty damage as a result of an accident on or about September 13. 2009, andauthorizing the County Treasurer to release said check to an employee of the CivilDivision of the Dallas County Criminal District Attorney's Office.

16. COURT ORDER:

Authorizing the denial of a claim presented by AT&T against Dallas County.

17. COURT ORDER:

Authorizing the denial of a claim presented by Terry Howard against Dallas County.

18. COURT ORDER:

Approving revisions to the Probationary Period Policy. as outlined, and authorizingthe incorporation of such policy into the Dallas County Code.


19. COURT ORDER:

Approving Parkland Health and Hospital System amendment request to decreasethe FY 2010 Community Health budget by $100,000 to reflect a maximumanticipated reimbursement from the Parkland Hospital District of $5,347,831.

20. COURT ORDER:

Authorizing the submission of the grant application for the District Attorney's FY2010 Criminal Justice Division Violence Against Women (VAWAl Recovery ActGrant to the Criminal Justice Division (CJD), Office of the Governor under theAmerican Recovery and Reinvestment Act (ARRAl of 2009, and designating theCounty Judge as the grantee's authorized official given the power to apply for,accept, reject, alter or terminate the grant on behalf of the applicant agency.

21. COURT ORDER:

Approving the Information Technology Services Department's request for a leaveof absence for Charles Denson (Senior Database Administrator, position #6645),which complies with Section 82-472 and 82-473 of the Dallas County Code.

22. COURT ORDER:

Approving the exemptions, as outlined, on the Health Insurance Portability andAccountability Act (HIPAA) Exemption Election Renewal Document, andauthorizing the County Judge to sign the Notice on behalf of Dallas County.

23. COURT ORDER:

Pulled Per Duane Gallup, ADR Coordinator

24. COURT ORDER:

Authorizing approval for the payment of the outstanding invoice; and the approvalto conduct and pay for a complete book inventory immediately in order to properlysize the Climate Controlled Facility to store the preserved books.


25. COURT ORDER:

Approving the Customer Agreement for TexasOnline E-Filing Services for theCounty Clerk and District Clerk with Texas NICUSA, LLC (NIC).

26. COURT ORDER:

Authorizing the Dallas County Sheriff's Department to continue participating in theOCDETF, ICE, U.S. Secret Service, and HIDTA programs and investigations.

27. COURT ORDER:

Approving an additional deputy sheriff to the Social Security Administration'sCooperative Disability investigations program targeting Social Security Disabilityfraud, and authorizing the County Judge to sign all related documents.

28. COURT ORDER:

Approving refunds to taxpayers, as listed, for the period ending December 8,2009, in amounts over $2,500.00 for erroneous or excessive tax payments.

29. COURT ORDER:

Approving the release of Dallas County Health and Human Services (DCHHSj aslien-holder of the title for the 1997 Ford Eldorado van, VIN#1 FDKE30L5VH888119, and authorizing the County Judge to sign the necessarytitle documents on behalf of Dallas County Health and Human Services.

30. COURT ORDER:

Approving the University of Texas at Arlington School of Nursing Agreement withDallas County Health and Human Services (DCHHSj to provide a clinical setting fornursing students in the field of public health, for the period of January 1, 2010through December 31, 2010, and authorizing the County Judge to sign thecontract and all related documents on behalf of Dallas County.


31. COURT ORDER:

Approving the Memorandum of Agreement for mental health services with DallasMetrocare Services, for the period of January 1, 2010 through December 31,2010, and authorizing the County Judge to sign the contract on behalf of DallasCounty.

32. COURT ORDER:

Approving the amendment to the Dallas County Home Loan Counseling Center{DCHLCCl Section 8 Homeownership Program Administrative Plan to clarify andupdate the overall program intent.

33. COURT ORDER:

Approving the amendment to the Dallas County Home Loan Counseling Center(DCHLCC) Upfront Cost Assistance Program (UPCAP) Administrative Plan tocomply with all Housing and Urban Development (HUD) guidelines, and to clarifyprocedures.

34. COURT ORDER:

Approving the FY 2010 Older Americans Act Program contract with the DallasArea Agency on Aging (DAAA) for Dallas County Health and Human Services/OlderAdult Services Program for Senior Center Operations, Congregate Meals andTransportation Services, effective October 1, 2009 through September 30, 2010,and authorizing the County Judge to sign the contract and all related documentson behalf of Dallas County.

35. COURT ORDER:

Approving authorization for the County Treasurer, Joe Wells, to release payroll forTexas Department of State Health Services (DSHS), Document #2009-030537001 (Hansen's Disease) for the months of January, February, and March, 2010.

36. COURT ORDER:

Approving authorization for the County Treasurer, Joe Wells, to release payroll forTexas Department of State Health Services (DSHS), Document #2009-030609001 (HIV Surveillance) for the months of January, February, and March, 2010.


37. COURT ORDER:

Approving authorization for the County Treasurer, Joe Wells, to release payroll forTexas Department of State Health Services (DSHS), Document #2009-030622001 (STD/HIV) for the months of January, February, and March, 2010.

38. COURT ORDER:

Approving authorization for the County Treasurer, Joe Wells, to release payroll forTexas Department of State Health Services (DSHS), Document #2009-030637001 (HIV Surveillance Perinatal) for the months of January, February, and March,2010.

39. COURT ORDER:

Approving authorization for the County Treasurer, Joe Wells, to release payroll forTexas Department of State Health Services (DSHS), Document #2009-030775001 (Tuberculosis) for the months of January, February, and March, 2010.

40. COURT ORDER:

Approving the award of reallocated FY 2009 Ryan White Treatment ModernizationAct Part A Supplemental funds, in the amount of $23,050, to service providersoutlined in Attachment "A", and authorizing the County Judge to sign the contractamendments with the specific service providers on behalf of Dallas County.

41. COURT ORDER:

Approving the Texas Department of Housing and Community Affairs (TDHCA)2009 ARRA DOE Weatherization Assistance Program Contract No. 16090000764for the City of Richardson, in the amount of $180,695; approving the newtemporary assessor/inspector (1) position, and authorizing the County Judge toelectronically sign all related contract documents on behalf of Dallas County.


42. COURT ORDER:

Approving the Texas Department of Housing and Community Affairs (TDHCA)2009 ARRA DOE Weatherization Assistance Program Contract No. 16090000761for the City of Carrollton, in the amount of $192,417; approving the newtemporary assessor/inspector (1) position, and authorizing the County Judge toelectronically sign all related contract documents on behalf of Dallas County.

43. COURT ORDER:

Approving the award of reallocated FY 2009 Ryan White Treatment ModernizationAct Part A Formula funds, in the amount of $257,162, to service providersoutlined in Attachment "A", and authorizing the County Judge to sign the contractamendments with the specific service providers on behalf of Dallas County.

44. COURT ORDER:

Approving the Texas Department of Housing and Community Affairs (TDHCA)2009 ARRA DOE Weatherization Assistance Program Contract No. 16090000762for the City of Grand Prairie, in the amount of $445,320; approving the newtemporary assessor/inspector (1) position, and authorizing the County Judge toelectronically sign all related contract documents on behalf of Dallas County.

45. COURT ORDER:

Approving the Texas Department of Housing and Community Affairs (TDHCA)2009 ARRA Weatherization Assistance Program contract with the City of Mesquite(No. 16090000763), and the amended contracts with Dallas County (No.160909000661) and the City of Irving (No. 16090000748) for funding amountsoutlined in Exhibit I totaling $9,188,721; and authorizing the new position and theCounty Judge to electronically sign all referenced documents on behalf of DallasCounty.

46. COURT ORDER:

Authorizing the extension of (RFP No. 2003-099-1342 - Request for Proposal forFuel Fleet Card and Management Services) with Barney Holland Oil Company d/b/aFuelman of DFW, based on existing terms, conditions and pricing structure setforth in the original bid award up to March 31, 2010, and authorizing all Countydocuments/payments to reflect accordingly.


47. COURT ORDER:

Authorizing the amendment of the terms of the contract agreement for RFP No.2009-071-4358 and 2009-073-4360 to accept a cashier's check equal to 5 % ofthe total contract value as an alternative to a performance bond, and authorizingthe County Auditor to release any and all outstanding payments upon receipt of allrequired documentation (insurance, performance bond or cashier check), andauthorizing all County documents/payments to reflect accordingly.

48, COURT ORDER:

Authorizing the listed equipment to be sold in the upcoming online auction, andauthorizing all County departments/inventories to reflect accordingly,

49. COURT ORDER:

Authorizing and directing the County Judge to execute the Cottonwood Trail MCIPProject 10214 Segment G, construction contract with DCI Contracting, Inc., in theamount of $2,377,559.50 with $1,760,930.80 to be provided by TxDOT and thelocal government share of $616,628.70 to be paid from MCIP Fund 196, Project8201.

50. CALLED BRIEFING SESSION:

See Briefing Agenda.

51, CALL EXECUTIVE SESSION:

For purposes permitted by Chapter 551, Open Meetings, Texas Government Code,Sections 551.071, 551.072, 551.073, 551.074, 551.0745, 551.075 and551.076. The Commissioners Court reserves the right to exercise its discretionand may convene in closed/executive session as authorized by the TexasGovernment Code § § 551.071, et seq. on any of the items listed on its Formal orBriefing agendas.

Subjects: * Appointments-Board/Committee Vacancies-Dallas County Commissioners Court Committee Assignments-Dallas County Historical Commission-Dallas County Historical Foundation-Dallas County Hospital District Board of Managers-Dallas County Trail & Preserve Program Board


51. CAll EXECUTIVE SESSION: (Contd.)

Subjects: *Appointments (Cont'd.)-Dallas County Welfare Advisory Board-Dallas County Special Task Unit-North Central Texas Health Facilities Development Corporation

Board-Old Red Courthouse, Inc. Board of Trustees-Ruthe Jackson Keep Dallas County Beautiful Committee-Local Workforce Development Board-Public Health Advisory Committee

* Pending or Contemplated litigation and Attorney-ClientInformation-Cayce Cos key vs. Dallas County, Texas; DC-06-07011-B-Cedar Springs Investments l.LC, et al vs. GTSI Corp., et al:

09-16415-Timothy Brooks vs. Central Bank and Trust; 07-14855-William J. Hughes vs, Dallas County, Texas; DC-04-11939-K-Abel Osorio vs. Ronald Johnston; TW #06-000003;

DC-07-14187-F-Robert Linson, et al vs. Dallas County; 07 -0041 O-J-James Bell McCoy, Sr., vs. Dallas County, et al; 07-04385-1-Lisa Teague vs. City of Dallas, et al; 08-05770-l-Nancy Woertendyke vs. County of Dallas and The Dallas

County Civil Service Commission; DC-08-12294-E andNancy Woertendyke vs. County of Dallas; DC-09-1805-A

-Dallas County vs , C. Green Seaping, l.P.; CC-08-7865-E'Claims

-AT&T vs. Dallas County-David Scott lynd vs. Dallas County; TW #09-000413

52. RECESS:

53. RECONVENE IF REQUIRED:

54. ADJOURN:

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