Danish Legal Deposit

Experiences & the Need for Adjustments

by Birgit N. HenriksenHead of Digitization and Web

DepartmentThe Royal Library, Denmark

Presentation outline

•The modernised legal deposit law from 1997 and the system that supports the law

•Categories of materials not collected

•The need for adjustments in the legal deposit law

The Danish Legal Deposit Law

•1697: All printers in royal and ducal lands must deposit

•1703: Only printers in Copenhagen have to deposit

•1781: All printers in royal and ducal lands must deposit

•1902: All printed materials to be deposited

•1927: Posters and some types of ephemera excluded

•1997: All published works to be deposited

Purpose

•1697: free copies for the absolute monarch to exchange with his royal colleagues

•1781: adornment of the nation and the monarch

•1821, 1832, 1902, 1927:[implicit] strengthening of national feeling

•1997: preservation of the national cultural heritage

The modernised law covers

any work published in Denmark regardless of medium

“work”: a delimited quantity of information which must be considered a final and independent unit

“published”: when … copies of the work have been placed on sale or otherwise distributed to the public

Types of Net Publications

Static included (only periodically updated) •monographs•periodicals

Dynamic excluded (continuously updated) •Databases•homepages

www.pligtaflevering.dk

New Search Facility

How do we get the material?

•Download based on notification

NOT

•Harvesting the Danish domain•Delivery of works (a collection of files) from the individual publishers

Domain names in .dk domain

# of sub-domains

Registered in .dk May 12’th 1999

96.371

Registered in .dkJune 12’th 2001

301.730

Represented in archive June 12’th 2001

< 1000

Volume in archived material

June 1999 June 2000 June 2001

# net publications

958 5424 9175

#Files – total Files/net pub.

87.88667.3

346.68552.4

569.15049.0

#Bytes – total 1,66 Gbyte 12,0 Gbyte 18,2 Gbyte

Monographs vs Periodicals

BeforeJuly 1st 1999

BeforeJuly 1st 2001

BeforeJuly 1st 2001

# % # % # %

Monographs

642 67 1594 29 2850 31

Periodicals(issues)

316 33 3830 71 6325 69

Public vs. Private Publishers

June 1999 June 2001 June 2001

# % # % # %

Public 648 68 3985 71 6200 67,5

Private 304 32 1430 26.4 2975 32,5

Staff resources

Man Years Paid hours per publication

Comments

1998 2,3 12,75 System being developed and set up

1999 1,9 1,2 Downloading, cataloguing and classifying all publications

2000 1,3 0,6 Downloading all, cataloguing and classifying periodicals

MimeType Statistics – % of collected files

June 1999

June 2000

June 2001

TEXT/HTML

56,0 58,6 % 59,3 %

Image (GIF, JPEG, PNG)

41,8 % 38,4 % 37,9 %

PDF 1,3 % 1,6 % 1,7 %

Other formats

0,9% 1,4 % 1,1 %

Download Problems

•Segments of programs like java and client-side elements such as java scripts in the documents, may make them difficult or impossible to download or view after download

•Errors or inconsistencies in the published files

Three generations using the internet

1st (age 74) 2th (age 40) 3th (age 10-15)

Professionel life (Work/ school related)

Professional online periodicals /portals

Professional online periodicals /portals

Product informationInstitutions and organisations Newsgroups

Uncritical all available material

Entertainment

Just surfing around

AuctionsGame servicesBizarre websitesNewsgroups

EventsGame servicesGimmicksChat services

Searching for information

Search enginesNewsMunicipal sites

Search engines (including cashed web pages)News and media/portalsState- and municipal sitesProduct databases

Search engines

Special interests

HomebankingStock exchange

Homebanking and info related to family economyE-commerceOrganisationsSeasonal interests

Sport clubs (results)Live role play

The modifications from 1902

•Brochures and advertisements•Catalogues•Election campaign material•Club/organisation magazines •Songs•Scouting magazines, church newsletters•Maps•Portraits•Art prints

Brouchers

Online services like krak.dk

Organisation websites

Newsletters/minuts on websites

Product databases/portals

Net Art

Gains if harvesting is used

•Better coverage of Denmark outside the public sphere

•Updated versions – also for static publications

• New trends on the net as soon as they appear

Reading up documents with speech synthesis

Why not only harvesting

•Harvesting is not always possible (e.g.. streamed and webcasted material)

•Harvesting may not give a useful result- technical problems (java, java script, interactive sites)

- personalised sites•Harvesting may not always give the

best format for long-time preservation

Net Art

Archive for Danish Literature

• www.adl.dk•All full texts are structured in XML on work level

•The XML is loaded to a database•The database performs the web publishing in well-formed HTML on a page level

Needed Adjustments

• Expansion of the scope of the legal deposit law soall Danish material can be harvested from the net without prior agreements with the producers

• Still retain the possibility of• depositing the digital basis for

electronic publishing • selective collecting

END