Danny Budzak Senior Information Manager Knowledge Organization of Organizational Knowledge 2 What we do Type of Organization Information Governance Issues faced Data analysis System analysis Data flows Summary Outline 3 4 The purpose of the Mayoral Development Corporation is: To promote and deliver physical, social, economic and environmental regeneration of the Olympic Park and its surrounding area, in particular by maximising the legacy of the 2012 Olympic and Paralympic Games, by securing high- quality sustainable development and investment, ensuring the long-term success of the facilities and assets within its direct control and supporting and promoting the aim of convergence What We Do 5 Mayoral Development Corporation New Organization Data, knowledge, people, land and assets transferred from elsewhere Diverse range of subject matter experts planners, designers, lawyers, comms, regeneration Time and cost pressures High profile Type of Organization 6 Lack of knowledge about data Lack of standards Weakly organised information Transfers from other Organizations Rapid Organizational change Where to start? EDRMS? What tools? What methodology? Issues Faced 7 Freedom of Information Data Protection Intellectual Property Rights Environmental Information Regulations Information Compliance Policy Acceptable Use of IT Policy Information Asset Register Legal, Regulatory, Policy Information Governance 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Data StoreData OwnerSystem admin or contactDescriptionNo. of files Vol (GB) Location Cost (per annum) BiWColin Naish, As builts, O&M manuals, health & safety 59,376201web hosted27,000 CCTV - OfficeGlenn CCTV - ParkGlenn CintraHR- Conditions SurveysStephen Gill11, portable hard drive -Individual members of staff. No clearly identified owner for staff who have left 218mail servers Environmental Reporting Tool Jennifer Used to capture data on environmental management and performance and produce reports 10,000 GISColin Naish, 4098,158 Internet londonlegacy.co.uk Victoria O Byrne - Communications 994 6,000** Internet Noordinary ParkMarketing Internet Legacy List web site Sarah Weir, Legacy List Intranet Victoria OByrne - Communications 2,9091 hosted by Civica London2012Mark Robinson Image library created by ODA which shows the phases of construction 9,000 hosted by ODA 10,000 over two years LLDC ProjectWiseColin Naish, files from ODA42, hosted by Bentley 43,000 MaximoStephen Gill, Assets, asset locations, schedule of planned maintenance, labour resources, SLA definitions, Planning Application System PPDT469,187500LB Newham30,000 PS FinancialsOlu Ogunsanlu, Finance10,600 H DrivesIndividual members of staffPersonal and personnel data475file servers 44,700 M DriveNo ownerMainly media library190file servers O DriveDepartments1,020, file servers Procurement content relating to ITT, PQQ, tenders 2,2063web hosted10,000 Tractivity VuelioCommsweb hosted7,800 Totals1,267, ,058 28 29 30 31 32 33 Level 1Level 2 Adjacent Projects Bow Back Islands Bromley by Bow Canning Town Carpenters Estate Channel Tunnel Rail Link Chobham Farm Crossrail DLR Twin Tracking East Marsh East Village Eton Manor Gainsborough School Genesis 150 Stratford High Street Hackney Wick Fish Island House Mill HS2 LCR Additional Parkland Areas Lea River Park Northern Olympic Fringe Olympic Village Stratford Sustrans Velopark Development Platforms Chobham Manor East Wick Old Ford Olympic Quarter Pudding Mill Lane Rick Roberts Way Stratford Waterfront Sugar House Lane Sweetwater Infrastructure Bridges Drainage Remediation Roads Highways Roads Private Structures 34 Address formats Date formats Document control templates Metadata Version control File names Folder paths Data Standards Catalogue Data Standards 35 Information Asset Register RefTitleDate Created Date Reviewed Data Steward LocationRetentionUpdatingContains Personal Data Notes 29Information Security Policy Danny Budzak IntranetOBUReview quarterly NoShare with all Tier 1 contractors 32Organizational Chart HRInternetOBUReview after org change Yes 33Planning Decisions Code of Practice PPDTPlanning portal OBUNo 140Planning Applications Website PPDTWeb basedPermYes 228Invasive Species Contractual Submission POVGIS2 yrsMonthlyNo 265Site Contours Scenario Real EstateGIS2yrsMonthlyNo 318Town Centre RegeneGIS15 yrsMonthlyNo 36 Made one false start but learned from it Dont believe the assumptions People use the technologies they need Knowledge sharing through meetings Information security induction wider issues Short workshops Only started to make sense when did empirical analysis Technologies have strengths .weaknesses High levels of IT skills but variable Summary 37