daretolearn.org email creating and applying labels archiving
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Daretolearn.org EmailDaretolearn.org Email
Creating and Applying LabelsCreating and Applying Labels
ArchivingArchiving
Creating and Applying LabelsCreating and Applying Labels
““Labels” are the Daretolearn (Gmail) Labels” are the Daretolearn (Gmail) equivalent of your Cabinet folders in equivalent of your Cabinet folders in GroupWiseGroupWise There are a few system labels already presentThere are a few system labels already present Can choose which to show/hideCan choose which to show/hide Can add your own personal labelsCan add your own personal labels
Creating and Applying LabelsCreating and Applying Labels
GroupWise Daretolearn(Gmail)
Folders
Labels
Creating and Applying LabelsCreating and Applying LabelsFrom your inbox window, click on the widget icon next to your username and choose ‘Mail Settings.’
Then click on the ‘Labels’ link/tab
Creating and Applying LabelsCreating and Applying Labels
Your system labels appear first
You can show or hide based on preference
• Bold is current setting
• Link is option to which it can be changed
Creating and Applying LabelsCreating and Applying LabelsYour personal labels section is below the system section. To create a new label, simply click in the field with the text, ‘Create a new label’ and type a title for it. Choose options for the label as desired.
Label title will appearin folders list on left
side of screen
Label will showNext to message
when applied
Remove labelcompletely
Creating and Applying LabelsCreating and Applying Labels
Folder listlabels
Message label
Creating and Applying LabelsCreating and Applying LabelsFormatting labels – Formatting labels – When first created, the labels will have no color When first created, the labels will have no color
assigned to themassigned to them Click the drop down arrow to the left of the label title Click the drop down arrow to the left of the label title
to choose formatting optionsto choose formatting options
These options you already selected, but can change.
Creating and Applying LabelsCreating and Applying Labels
Applying labelsApplying labels To apply a label, simply click, hold and drag To apply a label, simply click, hold and drag
the label to the email subject on which you the label to the email subject on which you would like the label placedwould like the label placed
For multiple emails, check the boxes of all For multiple emails, check the boxes of all emails requiring the same label, then drag a emails requiring the same label, then drag a label to any one of themlabel to any one of them
The label will apply to all checked emailsThe label will apply to all checked emails
Creating and Applying LabelsCreating and Applying Labels
Creating and Applying LabelsCreating and Applying Labels
Creating and Applying LabelsCreating and Applying Labels
Archiving emailsArchiving emails Once you have applied a label, if you archive Once you have applied a label, if you archive
it, it will disappear from your inbox, but still be it, it will disappear from your inbox, but still be located in the “label” box (folder)located in the “label” box (folder)
Check the email(s) you would like to archive Check the email(s) you would like to archive and click the archive button located above and click the archive button located above your email listyour email list
You can archive an email without applying a You can archive an email without applying a label to itlabel to it
Will have to use the search bar above your email Will have to use the search bar above your email to find it again.to find it again.
Creating and Applying LabelsCreating and Applying Labels
Creating and Applying LabelsCreating and Applying Labels
To unarchive an unlabeled email…To unarchive an unlabeled email…
1.1. Type in search criteria in the field providedType in search criteria in the field provided
a)a) If labeled, just go to that label/folder…no need to If labeled, just go to that label/folder…no need to
searchsearch
2.2. Click the ‘Search Mail’ buttonClick the ‘Search Mail’ button
3.3. Select the messageSelect the message
4.4. Click the ‘Move to Inbox’ buttonClick the ‘Move to Inbox’ button
Creating and Applying LabelsCreating and Applying Labels
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Creating and Applying LabelsCreating and Applying Labels
Automatically applying labelsAutomatically applying labels You can have a label attach to specific You can have a label attach to specific
email(s) based on rules that you set upemail(s) based on rules that you set upFor example, you might have a label set up titled For example, you might have a label set up titled “Tech” for all emails received from the tech. coord.“Tech” for all emails received from the tech. coord.
Go into your Mail Settings again and click Go into your Mail Settings again and click on the Filters tab (see slide 4)on the Filters tab (see slide 4) Click the link titled, ‘Create a new filter’Click the link titled, ‘Create a new filter’
Creating and Applying LabelsCreating and Applying Labels
Creating and Applying LabelsCreating and Applying Labels
Set the defining criteria and click, ‘Next Set the defining criteria and click, ‘Next Step’Step’
Creating and Applying LabelsCreating and Applying Labels
Select the appropriate action(s) for the Select the appropriate action(s) for the filterfilter For the example given, you would choose, For the example given, you would choose,
‘Apply the label,’ and choose the label, ‘Tech’‘Apply the label,’ and choose the label, ‘Tech’
If you have emails that already fit the filter, you can choose to apply as soon as you click, ‘Create Filter’