data analytics. norms cell phones on vibrate respect all opinions
TRANSCRIPT
DATA A
NALYTI
CS
NORMS
Cell Phones on Vibrate
Respect all opinions
AGENDA
Identifying data for review
Prepping data for Excel
Printing prep
Sorting / Filtering data
Conditional Formatting
Pivot Tables
OBJECTIVES
To take external data and be able to highlight data for action
IDENTIFYING DATA SOURCES
Teacher anecdotal records
School anecdotal records
State reports
Data provided by vendor products
LOCATING EWI (ADMINISTRATOR)
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2
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4
EXPORTING EWI
Click the “Export to Excel” link
Wait, then
Click on “Go to Excel”
Locate downloaded file Downloads folder Desktop
DATA PREP
Data in the cells need to be numbers and not formatted as text or formulas
One method of changing data properties is described below.
Open the downloaded file
Using “Save as” option from “File” menu
Choose from “Format” drop down menu, Comma Separated Value (.csv)
Save file
Close Excel window
File > open recent > select recent csv file
PRINTING DATA
Printing considerations
What should be printed Certain Columns / Rows Sheets
How it should be displayed Alignment Headers Multiple sheets
PRINTING DATA-HIDING COLUMNS
Highlight Rows from Header
Right (Control) Click selection > Select option
Blue header indicates hidden rows
PRINT DATA - HEADERS
Priniting Headers
Helps when data spans pages
Data is organized with headers on every page
File > Page Setup > Sheet
Click on the Icon
Select row / column to repeat on the printed page
CONDITIONAL FORMATTING
Using Criteria to highlight data
Highlight column/row
Select conditional formatting icon
Select formatting type
Editing rule
Select Conditional formatting icon > select edit rule > select rule to edit
PIVOT TABLES
Data summarization tool
Automatically sorts, counts, totals or give the averages of the data stored
PIVOT TABLES
Select data
Click on the Data Tab
Click on the Pivot table icon
Using the pivot table browser, select criteria for display
ACTION QUESTIONS
With the data available,
• What is the data telling you?
• What are your next steps?
• What is actionable?
CONTACT
Jan Tong,
Program Specialist
Educational Technology