data and processes presented by dave schrandt, homeless liaison

Data and Processes

Presented by Dave Schrandt, Homeless Liaison

*Cypress-Fairbanks Independent School District (CFISD) is a school district in northwest unincorporated Harris County, Texas, USA.

*There are 186 square miles of land within the boundaries of CFISD. In land area, CFISD is the second largest school system out of the 22 districts in Harris County. Bordered by seven other school districts—Houston, Spring Branch, Katy, Klein, Aldine, Tomball and Waller.

*CFISD has more than 850 subdivisions and apartment complexes within its borders.

*There are a number of industries within the CFISD borders, including international corporations and a number of small factories and plants.

*CFISD is the third largest school district in Texas.

*The district has 82 campuses (52 elementary schools, 16 middle schools, 11 high schools, and three special program campuses).

*Current Enrollment: 106,191 students (as of 10/22/10)

Cypress-Fairbanks Independent School District


47% of students in CFISD are Economically Disadvantaged

School Year Total Students Identified

2007-2008 1037

2008-2009 1538

2009-2010 1653

2010-2011 as of 10/22/10

1140



*TEXSHEP 2006-2009 and 2009-2012*2006-2007 Approved Amount: $200,000

*2007-2008 Approved Amount: $202,417

*2008-2009 Approved Amount: $200,000

*2009-2010 Approved Amount: $104,630

*2010-2011 Approved Amount: $145,320

*HEDA (Homeless Education Assistance) 2009-2010 *Approved Amount: $251,965

*TXHEARRA 2009-2011*Approved Amount: $185,787

*Training

*Student Residency Questionnaire (Provided by Texas Homeless Education Office)

*Flow Chart

*Letters

*Tools used for Data and Processing

*Reports from Information Services

*Time and Effort Logs

*Needs Assessment Forms

*Transportation

*Data Report Spreadsheets


*Training

*Cypress-Fairbanks ISD offers training to several groups throughout the school year to help identify students for the McKinney-Vento Act. These groups include:

* Campus Registrars

* Assistant Principals and Counselors

* EASE (Ease of Enrollment, Attendance, Success Academically, and Educational Services) Counselors: A counselor on each campus to help break down barriers for enrollment

* Itinerant Counselors

* YSS and Social Worker


* Student Residency Questionnaire Snapshot

* Please check only one box that best describes where the student is presently living:

* In my own home or apartment, in Section 8 housing, or in military housing with parent(s), legal guardian(s), or caregiver(s) (if you checked this box, check one or both of the boxes below, if applicable:) (CODE=N)

* My home has no electricity (CODE=U)

* My home has no running water (CODE=U)

* In the home of a friend or relative because I lost my housing (examples: fire, flood, lost job, divorce, domestic violence, kicked out by parents, parent in military and was deployed, parent(s) in jail, etc.) (CODE=D)

* Name of person with whom you reside:

* In a shelter because I do not have permanent housing (examples: living in a family shelter, domestic violence shelter, children/youth shelter, FEMA housing) (CODE=S)

* In transitional housing (housing that is available for a specific length of time only and is partly or completely paid for by a church, a nonprofit organization, or another organization) (CODE=S)

* In a hotel or motel (examples: because of economic hardship, eviction, cannot get deposits for permanent home, flood, fire, hurricane, etc.) (CODE=HM)

* In a tent, car, van, abandoned building, on the streets, at a campground, in the park, or other unsheltered location (CODE=U)

* None of the above describe my present living situation Briefly describe your situation: ______________________________________________________________________________________


* Student Residency Questionnaire Snapshot (cont.)

* Factors contributing to the student’s current living situation (check all that apply):

* Natural disaster: Tornado, storm, flood, etc., Hurricane, name: ________________________

* Fire: prairie, forest, grass, lightning strike, etc.

* Family issues such as divorce, domestic violence, kicked out by parents, student left due to family conflict, etc.

* Home issues such as lack of electricity, water, heat, adequate home repair due to lack of funds, overcrowding, mold, etc.

* Military: Parent/guardian deployed, injured or killed in action

* Incarceration of parent/guardian

* Incapacitation of parent or guardian due to health, mental health, drugs/alcohol, or other factors

* Home fire not due to natural causes (i.e., faulty equipment/appliances/wiring, furnace, stove, fireplace, etc.)

* Economic hardship: * Loss of job resulting in inability to pay rent or mortgage

* Income from part-time or low paying job does not cover cost of housing in the area

* Loss of mortgage, including loss of mortgage of landlord if student/student’s family is renting

* Eviction record and/or inability to produce deposits for rent or utilities

* High medical bills that leave little or no money for housing

* Lack of affordable housing in the area

* Minor student unable to afford housing on my own

* None of the above describe the main reasons for my present living situation Briefly explain the contributing factors: _______________________________________________________________________________

* Required: provide a list of the school-age siblings (brothers and/or sisters) of the student:


* Student Residency Questionnaire Snapshot (cont.)


Please (√) the Services Requested AM Club Rewind @ *Elementary Schools: Kinder-5th Grade Only* (if

space available) (before and after school program) PM

Free School Supplies (while supplies last)

Tutoring

Free Breakfast & Lunch

Free Summer School Tuition

Referral Guide of Community Resources

Free PE Uniform (Middle/High School, while supplies last)

Referral for Itinerant Counseling Services for Student

Free Cap & Gown (Graduating Seniors)

Assistance from Social Worker, for referrals to shelters, financial help, medical assistance, food & clothing

Assistance with College Applications & Financial Aid (12th Grade Only)

*Flow Chart for McKinney-Vento Homeless Education Assistance Improvement Act (McKinney-

Vento Act)

*There are two ways that students may be identified as being eligible for assistance from the McKinney-Vento Act. One way is through registration and the other is identified by staff on campus.


Registrar Homeless Liaison Office

Title I Office

Food Service

EASE Counselor

PEIMS Coord.

Registrar

Meets with Student

Contacts Family

Identification at Registration


EASE Counselor

Homeless Liaison Office

Title I Office

Food Service

EASE Counselor

PEIMS Coord.

Registrar

Meets with Student

Contacts Family

Identification After Registration

School Staff


*Types of Letters

*Notification of Rights

*Acknowledgment of Rights

*Acknowledgment of School Supplies

*Acknowledgment of P.E. Uniform

*Upon request, CFISD will provide families with letters in Spanish.


* Notification of Rights

Dear Parent/Guardian,

Your child has been identified and approved for services under the McKinney-Vento Act 42 U.S.C. 11434a(2), which is also known as Title X, Part C, of the No Child Left Behind Act. Provided under the Act, he/she is entitled to the following general rights:

* The right to stay in their school (school of origin), even if they move out of the school district. Students can remain in their school until the end of the school year even if they find permanent housing.

* The rights to immediately enroll, attend classes, and fully participate in neighborhood school in the area where they are living, without proof of residency, immunization records, or other medical records, school records, or other documents.

* The right to access certain school services including free school meals, services for English language learners, special education, Title I services, vocational/technical education, gifted and talented services, transportation to school or origin, and before and after-school care, as needed.

* The right to the same opportunity to meet the same high academic standards as all students.

The parent/guardian of a homeless child shall be provided contact information for the District’s homeless liaison and the state coordinator for education of homeless children and youths.


*Acknowledgment of Notification of Rights Your child has been identified and approved for services under the McKinney-Vento Act

42 U.S.C. 11434a(2), which is also known as Title X, Part C, of the No Child Left Behind Act.

By signing below, you verify that you have received a copy of your child’s rights under the McKinney-Vento Homeless Education Assistance Act.

Student’s Name: __________________________________ Date of Birth:___________________Campus Name:____________________________________ Grade:_________________________

Are you the child’s parent or legal guardian? ______Yes ______NoIf you marked no, what is your relationship to the student? (Relative – aunt, etc, friend,

etc.) ____________________________________________________________________________

_______________________________________ _________________________ SIGNATURE DATE:


*Acknowledgment of School Supplies

Your child has been identified and approved for services under the McKinney-Vento Act 42 U.S.C. 11434a(2), which is also known as Title X, Part C, of the No Child Left Behind Act. Provided under the Act, Cypress-Fairbanks ISD will provide school supplies (while supplies last) to your child under the support and supervision of the Homeless Liaison and Grant Administrator.

By signing below, you hereby acknowledge receipt of a pre-packaged box containing school supplies that are provided to your child, _______________________________, for 2010-2011 school year at ____________________________ School. Note that this package does not contain everything your child will need for the 2010-2011 school year. Please see your school for a listing of supplies not included in the package provided, as it will be your responsibility to supply the remaining items.

Signed this ____ day of ____________, 20___._____________________________SIGNATURE Sincerely,David Schrandt, Homeless Liaison


*Acknowledgment of P.E. Uniform

Your child has been identified and approved for services under the McKinney-Vento Act 42 U.S.C. 11434a(2), which is also known as Title X, Part C, of the No Child Left Behind Act. Provided under the Act, Cypress-Fairbanks ISD will provide your child with a P.E. Uniform (while supplies last) to your child under the support and supervision of the Homeless Liaison and Grant Administrator.

By signing below, you hereby acknowledge receipt of a P.E. Uniform that has been provided to your child, __________________________. Your child is currently enrolled in P.E. in ________ period with _____________________ as his/her teacher and at ___________________________ School for 2010-2011 school year.

Signed this ____ day of ____________, 20___._____________________________SIGNATURE Sincerely,David Schrandt, Homeless Liaison


*Tools used for Data and Processing

*Mileage Chart for CFISD

*Mileage Expense Request

*Time Sheets

*EASE Counselor Handbook


*Mileage Chart for CFISD

(See Attachment)


*Mileage Expense Request


Faculty/Staff Member Date of Request

Report For

Campus/Organization Month Year

Employee Signature

DATE FROM/LOCATION TO/LOCATION MET WITH REASON MILEAGE

* Time Sheet (snapshot)


Name of Employee ___________________Employee ID #__________ Budget Code:_____________________________

DATE School NameNo. of Students

TimeIN OUT

TotalHours

DATE School NameNo. of Students

TimeIN OUT

TotalHours

Mon.

S/F Mon.

S/F

Tue.

S/F Tue.

S/F

Wed.

S/F Wed.

S/F

Thu.

S/F Thu.

S/F

Fri.

S/F Fri.

S/F

TOTAL HOURS WORKED THIS WEEK TOTAL HOURS WORKED THIS WEEK HOURS TO BE PAID HOURS TO BE PAID HOURLY RATE OF PAY HOURLY RATE OF PAY TOTAL AMOUNT OF PAY

I certify that the foregoing is a true statement of the hours worked by me during the weeks shown:

S/F=School/Facility

APPROVED: ___________________________________________ ________________________________________________________ Dave Schrandt, Homeless Liaison Date Employee Signature Date

*EASE Counselor Handbook

* Philosophy, Vision & Mission Statement of Cypress-Fairbanks ISD

* Qualifications of Homeless

* District Policy and Guidelines Governing Homeless Students

* Flow Chart for Homeless Program

* EASE Counselors by Campus

* EASE Counselor and Registrar Role

* Different Roles that Assist EASE Counselors

* Homeless Liaison, Homeless Grant Administrator, Data Entry Clerk, Social Worker, Itinerant Counselors, Youth Service Specialist by Campus

* Needs Assessment Form Instructions / Example

* Required Letters For EASE Counselors

* Notification of Rights, Notification of Rights (Spanish), Acknowledgment of Notification of Rights, Acknowledgment of Notification of Rights (Spanish), Acknowledgment of School Supplies, Acknowledgment of School Supplies (Spanish), Acknowledgment of PE Uniform, Acknowledgment of PE Uniform, Student Residency Questionnaire, Student Residency Questionnaire (Spanish)


*Reports from Information Services

*Report Cards

*Attendance

*Attendance Letters

*Summer School Grades

*TAKS

*Mission of Yahweh Students (Shelter)


*Report Cards


STUDENT ID

CURR.6 WK.ABS.

CUM.SEM.ABS.

TEACHER'S NAME

COURSE

1ST 2ND

3RD EXAMGRADE

AVG.

4TH 5TH 6TH

27192X WD GEOGRAPHY

86 91 85 76 86 90 85 79 78 84 P

27192X ENGLISH I 87 87 77 88 84 P27192X ALGEBRA I 96 88 82 89 SC27192X TEAM SPORTS 100 97 80 100 93 SC27192X TEAM SPORTS 75 75 100 100 86 P27192X INTEG

PHY/CHEM87 88 81 78 85 76 75 63 73 72 P

27192X ADV ACA STRAT

73 81 75 93 80 P

27192X ENGLISH I 94 86 82 102 90 SC27192X ART I - 2 DIM 93 86 77 85 85 75 75 77 83 77 P27192X COMM. APPL. 87 75 77 96 82 P27192X ALGEBRA I 50 47 48 49 48 F

*Attendance


studentid grade entry_date with_date status absent ytd_tot present %ADAM ELEMENTARY37246X 01 1/12/2010 A 16.00 93.00 77.00 83%37241X 01 8/27/2009 1/11/201

0I 16.00 80.00 64.00 80%

37211X 01 8/24/2009 A 15.00 177.00 162.00 92%43234X 01 8/24/2009 A 8.00 177.00 169.00 95%37249X 02 5/11/2010 A 0.00 16.00 16.00 100%37223X 02 8/24/2009 A 0.00 177.00 177.00 100%45176X 03 8/24/2009 4/5/2010I 3.00 135.00 132.00 98%37247X 03 2/8/2010 A 0.00 75.00 75.00 100%85024X 03 9/8/2009 A 2.00 177.00 175.00 99%85024X 04 9/8/2009 A 2.00 177.00 175.00 99%71189X 04 8/24/2009 A 8.00 177.00 169.00 95%71189X 04 8/24/2009 A 7.00 177.00 170.00 96%37200X 05 8/24/2009 A 10.00 177.00 167.00 94%19236X 05 11/10/2009 1/12/201

0I 3.00 30.00 27.00 90%

64280X KG 3/31/2010 A 2.00 176.00 174.00 99%37232X KG 8/24/2009 A 14.00 177.00 163.00 92%64279X PK 3/31/2010 A 2.00 176.00 174.00 99%

*Attendance Letters


CAMPUSSTUDENT

ID GRADE LETTER DATE COURSEANDRE ELEMENTARY 78015X 5 3UNEXCU 4/15/2010 NO_COURSEANDRE ELEMENTARY 78015X 5 3UNEXCU 4/15/2010 NO_COURSEARAGON MIDDLE SCHOOL 56099X 6 3UNEXCU 10/15/2009 NO_COURSEARAGON MIDDLE SCHOOL 50072X 7 3UNEXCU 12/8/2009 NO_COURSEARNOLD MIDDLE SCHOOL 49032X 8 3UNEXCU 9/29/2009 NO_COURSEARNOLD MIDDLE SCHOOL 19230X 8 WARN_LET 4/14/2010 ADVISORY 7ARNOLD MIDDLE SCHOOL 19230X 8 WARN_LET 4/14/2010 ATHLET B7ARNOLD MIDDLE SCHOOL 19230X 8 WARN_LET 4/14/2010 INTER TH ARTSARNOLD MIDDLE SCHOOL 19230X 8 WARN_LET 4/14/2010 LANG ARTS 7ARNOLD MIDDLE SCHOOL 19230X 8 WARN_LET 4/14/2010 MATH 7ARNOLD MIDDLE SCHOOL 19230X 8 WARN_LET 4/14/2010 SCIENCE 7ARNOLD MIDDLE SCHOOL 19230X 8 WARN_LET 4/14/2010 SPANISH IARNOLD MIDDLE SCHOOL 33225X 8 WARN_LET 3/4/2010 PHYS EDARNOLD MIDDLE SCHOOL 50030X 8 WARN_LET 5/5/2010 ADVISORYARNOLD MIDDLE SCHOOL 50030X 8 WARN_LET 5/5/2010 MATH 7ARNOLD MIDDLE SCHOOL 50030X 8 WARN_LET 5/5/2010 MATH LAB 7ARNOLD MIDDLE SCHOOL 50030X 8 WARN_LET 5/5/2010 SCIENCE 7ARNOLD MIDDLE SCHOOL 50030X 8 WARN_LET 5/5/2010 SPANISH IAARNOLD MIDDLE SCHOOL 50030X 8 WARN_LET 5/5/2010 TEX HIST 7

*Summer School Grades


1st Semester 2nd SemesterStudent Name

Class Name grade

exam

average

grade

exam

average

Ethnic Sex

Student 1 MOVING UP MATH

77 77 BLACK F

Student 2 PE TEAM SPORTS

88 86 88 BLACK F

Student 3 U S HISTORY 92 60 87 94 94 BLACK MStudent 4 LANG ARTS 7 78 78 BLACK MStudent 5 ALGEBRA I 80 71 79 HISPANIC MStudent 6 WD

GEOGRAPHY79 79 BLACK M

Student 7 CHEMISTRY I 74 60 72 87 87 HISPANIC FStudent 8 ESL ENRICH 7 91 91 HISPANIC MStudent 9 GEOMETRY 91 91 BLACK FStudent 9 GEOMETRY 58 56 58 BLACK FStudent 10 CHEMISTRY I 87 87 BLACK MStudent 10 MTH MDLS APP 81 72 80 77 77 BLACK FStudent 11 MATH 6 70 70 HISPANIC MStudent 11 SCIENCE 6 74 74 HISPANIC MStudent 12 COMM. APPL. 86 63 83 BLACK M

*TAKS


Student id

grade

entry_date

with_date status

read raw

read scale read p/f math raw

math scale

math p/f

ADAM ELEMENTARY37224

X04 1/27/2009 6/4/2009 A 35 2,502 P 27 2,100 P

37200X

05 8/25/2008 6/4/2009 A 36 2,285 P 35 2,235 P

ANDRE ELEMENTARY78060

X04 8/25/2008 6/4/2009 A 30 2,244 P 28 2,108 P

44135X

04 1/6/2009 6/4/2009 A 33 2,400 P 35 2,284 P

78100X

04 8/25/2008 6/4/2009 A 26 2,153 P 20 1,967 F

78062X

04 8/25/2008 6/4/2009 A 34 2,408 P 28 2,108 P

78015X

04 8/25/2008 6/4/2009 A 29 2,217 P 34 2,251 P

78015X

04 8/25/2008 6/4/2009 A 32 2,308 P 27 2,100 P

54214X

04 11/11/2008

6/4/2009 A 34 2,408 P 36 2,323 P

78087X

04 8/25/2008 6/4/2009 A 31 2,273 P 14 1,863 F

78117X

04 8/25/2008 6/4/2009 A 25 2,133 P 17 1,916 F

78151X

05 10/10/2008

6/4/2009 A 37 2,329 P 41 2,547 P

*Mission of Yahweh


studentid grade entry_date with_datestatus absent ytd_tot present %KIRK ELEMENTARY64222X 01 2/25/2010 A 23.00 177.00 154.00 87%74104X 02 2/25/2010 A 16.00 177.00 161.00 91%63276X 03 8/24/2009 A 12.00 177.00 165.00 93%63181X 03 8/25/2009 A 0.00 176.00 176.00 100%63185X 03 8/24/2009 A 1.00 177.00 176.00 99%63306X 04 11/16/2009 A 5.00 119.00 114.00 96%63169X 04 8/24/2009 A 6.00 177.00 171.00 97%63233X 04 8/24/2009 A 9.00 177.00 154.00 87%63097X 05 8/25/2010 A 2.00 176.00 174.00 99%63127X 05 8/24/2009 A 7.00 177.00 170.00 96%63308X KG 1/19/2010 A 1.00 89.00 88.00 99%60294X PK 2/25/2010 A 17.00 130.00 113.00 87%

LEE ELEMENTARY32267X KG 8/24/2010 A 3.00 177.00 174.00 98%

MOORE ELEMENTARY44204X 01 8/24/2009 A 8.00 177.00 169.00 95%44190X 02 8/24/2009 A 13.00 177.00 164.00 93%63275X 02 8/24/2009 A 7.00 177.00 170.00 96%

TRUITT MIDDLE SCHOOL95540X 06 2/3/2010 A 3.00 78.00 75.00 96%

*Time & Effort Logs

*CFISD has four different Time and Effort Logs:

*Data Entry

*Extra Duty Pay

*Itinerant Counselor

*Mission of Yahweh Tutors


*Data Entry Time and Effort Log


Name: Date:

Time and Effort Daily Log

TEXSHEP TXHEARRA BOTH GRANTS

8:00-10:00 Ease Counselor Stipends Itinerant Counselor Student Resident Questionnaire

Substitute Transportation Assistance Mission of Yahweh Extra Duty Data Collection Select from following Select from following Data Reports Budget Student Supplies Contracted Services Administrative Duties Select from following Select from following Other: Homeless Liaison Supplies

Travel/Conferences (Mileage) Select from following

Travel/Conferences Membership Dues 10:00-12:00 Ease Counselor Stipends Itinerant Counselor

Student Resident Questionnaire

Substitute Transportation Assistance Mission of Yahweh Extra Duty Data Collection Select from following Select from following Data Reports

*Itinerant Counselor Time and Effort Log


DATE Student Name School Follow-Up

TIME AND EFFORT LOGTEXSHEP

Name:

Total 0.00 Follow-Up CodesC Counseling SessionG GroupM MeetingP Parent SessionR Referral (document type of service)

(attach Homeless Needs Assessment form for referrals)

*Needs Assessment Forms*EASE Counselors are responsible for maintaining the

services given and rendered to their identified homeless students. The Needs Assessment Form is an essential process in the Homeless Liaison’s Office.

*The Needs Assessment Form is to be completed and

submitted electronically on the first of each month and no later than five school days after the first. Every EASE Counselor has been provided with an EXCEL workbook that contains the required format for the Needs Assessment Form.


*Needs Assessment Forms (snapshot)


STUDENT NAME GRADE STUDENT IDExample Name 2 123456

Please put an "x" in any month this student that has received NEW servicesSERVICES PROVIDED Aug Sept Oct Nov Dec

Academic/enrichment services provided at a school facility over a holiday/break Assistance with participation in other school programs (besides Title I and Special Education) Assistance with participation in Special Education Assistance with participation in Title I Birth certificate Child nutrition (school lunch) College application assistance (High School ONLY) College financial aid assistance (High School ONLY) Community agency referral Consultation with McKinney-Vento staff Emergency clothing/referral Emergency food/referral Emergency shelter referral Emergency utility assistance referral Enrollment assistance Expedited evaluations

*Transportation


Name

School of Attendance

School Area transported from

Cyfair trans Cyfair Run ID

Cyfair bus #

Cyfair Driver

Address transported to/from Date started

Date ended

Student 1 Cy-Ridge Langham Creek

AM & PM

HomelessCR01 AM& PM 736

Thomas, Luvetta

6419 Old Hickory St 8/25/2010

Student 2 Bleyl Spring PM

BL25 PM Homeless CC to BL shuttle am for Spring on #1153 Roger Bacon 6057

Newby, Stephanie

3779 Varla Ln

Cyfair started PM 10/12/2010 Spring started AM 10/26/10

Student 3 Cy-Creek Spring PM CC08 PM 1153

Bacon, Roger

3779 Varla Ln


Student 4 Yeager Spring PM YEAG05 PM 6057Newby, Stephanie

3779 Varla Ln


Student 5 Kirk Spring Branch PM KIRK01 PM 1148Donner, Annette

3125 Crestdale Dr 10/8/2010

Student 6 Cy-Ridge Humble PM

Homeless CR02PM/CB01PM/POST01PM

mini bus 59

Fletcher, Susie OR Avellaneda, Fidelia

111 S Ave G, Humble, Tx 10/25/2010

*Data Report Spreadsheets

(See Attachments)


*Homeless Staff

Instructional Support Center – 10494 Jones Road, Houston, TX, 77065

* Dave Schrandt, Homeless Liaison (281) 517-6006,[email protected]

* Bobbie Jones, Data Entry Clerk (281) 955-4995, [email protected]

Cy-Fair Annex – 22602 Northwest Freeway, Cypress, TX, 77429

*David Garcia, Grant Administrator (281) 897-3879, [email protected]

* Jennifer Wilson, Data Entry Clerk (281) 517-2117,[email protected]

Itinerant Counselors: Carol Arnold, Gwyn Wiley, Marlene Weppler, Cathy Green (281) 955-4995

Social Worker: Shelli Smith (281) 955-4995

data and processes presented by dave schrandt, homeless liaison

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