data collection and storage tools (and effective note-taking techniques)
DESCRIPTION
Data Collection and Storage Tools (and effective note-taking techniques). Session 1.4. Qualitative Approaches for FS Assessments. Session Objectives. By the end of this session Participants are expected to: Identify data collection and storage tools used in qualitative assessments - PowerPoint PPT PresentationTRANSCRIPT
Data Collection and Storage Tools (and effective note-taking techniques)
Session 1.4
Qualitative Approaches for FS Assessments
Session Objectives
By the end of this session Participants are expected to:
• Identify data collection and storage tools used in qualitative assessments
• Describe the advantages and disadvantages of qualitative data collection and storage tools
• Articulate when to use the various tools
• Demonstrate an understanding of effective note-taking techniques
Qualitative Approaches for FS Assessments
Main Tools for Qualitative Data Collection and Storage
• • Electronic Devices Audio recording Photographs Video recording
• Written ToolsWritten notesDiagrams and drawingsTopical OutlineInterview/ discussion guides
Qualitative Approaches for FS Assessments
Topic Sub-Topic or question Feedback from Interview, Observation, Discussion
Availability of Food In market.From production.From assistancePerceptions of availabilityStorage
Access to Food Physical accessHousehold’s source of incomePricesDiversity of food intakeQuantities
Utilization of Food Health status of HHCooking practicesFoods usually eatenSource of protein
Coping strategies What have you done to try to maintain consumption?
Forecast Six monthsOne year
Need for assistance
Immediate --- Long term
Example of a Topical OutlineThis is the Topic
Use this for more specific info
Notes here
Qualitative Approaches for FS Assessments
Example of a Checklist/Interview Guidelines
Interview Objective: To better understand vulnerable households’ coping strategies.
Household Profile: Households whose members have lost their jobs as a result of the last crisis.
Guiding Questions:• Household Size?• Number of HH members in the Working Age?• Number of HH currently employed?• Source of income?• Last time unemployed persons held a job?• Have they been working for a job since?• How is the family coping?• How do you manage to put food on the table?• etc…..
Qualitative Approaches for FS Assessments
Tool
Type of assessment
Audio recordings
Photos Topical Outlines
Guides/Checklists
Written Notes
Interviews
Observations
Discussions
Yes No
Qualitative Approaches for FS Assessments
When are the Different Tools Used?
When are the Different Tools Used?
Tool
Type of assessment
Audio recordings
Photos Topical Outlines
Guides/Checklists
Written Notes
Interviews Sometimes Rarely Always Always Always
Observations Rarely Often Sometimes Always Always
Discussions Sometimes Sometimes Sometimes Always Always
Qualitative Approaches for FS Assessments
• Audio recording• Photographs• Written notes• Topical Outlines• Interview/Discussion Guides
What are the Advantages and
Disadvantages of ………?
Qualitative Approaches for FS Assessments
Qualitative Approaches for FS Assessments
The main data collection and storage tool, and the one most commonly used and referred to in FSN assessments, is the written notes of the assessment team
members.
Qualitative Approaches for FS Assessments
What are the different forms of written notes for documenting observations, interviews, and discussions?
1) Responses written on topical outlines/ question guides
2) Field Notes (taken on notebooks)
3) Transcripts of interviews and discussions
4) Expanded Notes
Who is Responsible for Note-Taking
Observation Interview DiscussionField Notes Observer Interviewer
(sometimes Note-Taker)
Moderator (short)
Note-Taker (extensive)
Transcription N/A TBD TBD
Expanded Notes
Observer Interviewer and Note-Taker
Moderator and Note-Taker
Qualitative Approaches for FS Assessments
Effective Note-Taking Tips
Qualitative Approaches for FS Assessments
• Understand your objectives and information needs
• Create a form on which to take notes
• Take notes strategically
• Use short hand
• In Discussions, record participant identifiers
Effective Note-Taking Tips
Qualitative Approaches for FS Assessments
• Record Questions and Responses (interviews and discussions)
• Distinguish between your own and participants comments
• Cover a range of observations
• Do not get side-tracked (focus on what your information needs)
Expanding Notes Involves….
Qualitative Approaches for FS Assessments
• Scheduling time to expand your notes (within 24 hours of taking field notes)
• Expanding your short hand into sentences
• Composing a descriptive narrative from your field notes and other data collection tools (tape, transcripts, etc…)
• Identifying questions for follow-up
• Reviewing and editing your final notes
Note-Taking also Involves “Memoing”
“Memoing” is a simple process for recording your analytical thoughts and ideas as they evolve
throughout the study.
They can be extensive marginal notes and comments. But they can be brief.
They are recorded independently from or following a team discussion.
Qualitative Approaches for FS Assessments
Memoing - Example
The living conditions of households visited seem to be getting quickly back to pre-crisis levels.
Households having suffered direct damage of their housing face additional difficulties for repairs and
extra expenses for utilities, but access to food –due to assistance- does not seem to be significantly affected.
Market Observations suggest that staple foods are available in the market . However, the number of buyers
seems to be quite low, hinting to market access problems.
Qualitative Approaches for FS Assessments
Qualitative Approaches for FS Assessments
Handout 5. Note-Taking Techniques(you may find this useful in preparing for the field work on Day 4)
Reflection on Day 1Reflection on Day 1
Qualitative Approaches for FS Assessments
Thank youThank you
Qualitative Approaches for FS Assessments