data collection for crash reports. responding to a crash scene officer responsibilities – scene...
TRANSCRIPT
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DATA COLLECTION
FORCRASH
REPORTS
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Responding to a Crash Scene
• Officer Responsibilities– Scene Safety
– Rendering aid
– Collection of Information
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Report Preparation• If there are no injuries or towing, a 75-48C report is
completed.• These crashes are not reported to PennDOT (non-reportable).• In addition to date, time, and location, 75-48Cs only require– Driver and/or owner information– Vehicle registration information
– Insurance information– Passengers, witnesses, and citations, if applicable.– Diagram and Narrative are only required if crash
includes government property, DUI, hazmat, or leaving the scene.
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75-48C
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Report Preparation
• If there are injuries and/or towing, a AA-500 report will be completed.– These crashes are reported to PennDOT
(reportable).– The AA-500 is a state form.– They are, at least, 6 pages long.– Each report has a Crash Number and Barcode.– They are carbon copied pages; originals are for
PennDOT, copies are for our records.
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PAGE 1Police Agency preparing report.
Date/time, location, units, people, work zone, school zone
Type of location
Principle road
Intersecting road
Landmarks
GPS coordinates
Traffic Control Devices
Lane Closures
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PAGES 2 & 3Unit information
Part played in crash
Driver (or pedestrian) information
Condition (normal, DUI, etc)
Vehicle information
Make, model, type, color
Direction, movement, position
Impact point, damage indicator
Gradient and alignment or road
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PAGE 4People information
Person Type (Driver, Pedestrian, Passenger, etc)
Injury sustained
Seat position
Safety equipment used
Ejection
Extrication
Paramedics and Hospital
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PAGE 5Crash Information Description Relation to roadway Illumination Weather conditions Road conditions
Sequence of Events
Possible contributing factors
Driver Actions
Pedestrian Actions
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PAGE 6Diagram of Scene
Officer’s Narrative
Witness Information and statements
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SUPPLEMENTAL PAGESAdditional Information for
Motorcycles
Pedalcycles
Pedestrians
Work Zones
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SUPPLEMENTAL PAGES
ADDITIONAL PEOPLE CONTINUED NARRATIVE
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ACCIDENT INVESTIGATION DIVISION
• AID handles crashes involving city/government property.
• Fatal crashes• Crashes with serious injuries• Some with a “leaving the scene” vehicle• First responding officer will hold the scene
until cleared by AID• AID conducts follow-up investigations.
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CRASH REPORT PROCESSING
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DISTRICT OF OCCURRENCE
1. District Control Numbers -auto generated -city uses DC#, state uses Crash Numbers2. UCR Codes -3711-3724, 3740-3741: non-reportable -3725-3739, 3742-3743: reportable3. Forwards copies of applicable reports to AID4. Prepares transmittals for the day.5. Sends transmittals and original crash reports to Research
& Analysis.
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AID REPORTS
1. Respond to scene, if needed -see conditions, take measurements, etc2. Assign control numbers to reports they are
handling.3. Prepare daily transmittals on their reports.4. Send transmittals, any original reports, copies
of forwarded reports to Research & Analysis.
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TRANSMITTAL
Operators’ names
Date of accident
Location of accident
Time of occurrence
DC #
Type of report submitted
AID control number, if applicable
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RESEARCH & ANALYSIS UNIT
1. Receives transmittals and reports from districts and AID daily.
2. Confirm crashes recorded on transmittal correlate with an included report.
-if a crash is listed without a report, a message is sent to the district.
3. Confirm report is complete and UCR is correct.4. Ensure reports that are assigned an AID control
number reflect that in INCT.
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(more) RESEARCH & ANALYSIS
5. Original 75-48Cs and AA-500s are scanned and indexed onto the website for insurance company access.
6. Carbon copy AA-500s are reviewed for coding. -Information is extracted from each report and
organized on a Microsoft Access table. -The table is then converted into a Microsoft Excel
sheet and forwarded to the Streets Dept.7. Original 75-48Cs and carbon copies of AA-500s are
mailed to our Records Dept in City Hall.8. Original AA-500s are mailed to PennDOT daily.
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WORKSHEET FOR CODING
Information from AA-500:
Crash info from page 1
Unit #1 info from page 2
Unit #2 info from page 3
Conditions and Actions from page 5
Many of these boxes have drop down menus for the entry