data collection of ment

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CLARIFICATIONIN RESPECT OF

EXPRESSION OF INTEREST

“for Data Collection Work by Third Party”

“The attestation work as required in Standard contract document in respect of variousdocument need to be submitted along with Technical proposal, the attestation of said

documents/enclosure will be equally allow if attested by Notary public in place of first class magistrate.”

Sd/-Secretary

BSEB, Patna



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Bihar School Examination Board

Sinha Library Road, Patna -17.

`STANDARD CONTRACT DOCUMENTSData Collection work by third party, of the Institutions Imparting

+2/secondary Level education in recognized/recommended colleges from

erstwhile “Bihar Intermediate Education Council (repealed)” and affiliated

colleges /schools from Bihar School Examination Board.

DISTRITCS CONCERN of BIHAR



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Bihar School Examination Board

Concern District …………………………………………..

_________________________________________________________Documents for submission of Express of Interest/BID for Data

Collection work by third party of the Institutions Imparting

+2/secondary Level education in recognized/recommended

colleges from erstwhile Bihar Intermediate Education Council

(repealed) and affiliated colleges /schools from Bihar School

Examination Board.

M/s

_______________________________________________

Registered Address_______________________________________

_______________________________________________________

on date_________________ Time __________

Signature of issuing

Officer

_________________________________________________________

• Pre conference meeting 22.05.2013 12.00 hrs.

• Last Date of issue 31.05.2013 17.00 hrs. • Date of Receipt & time 17.06.2013 12.00 hrs.

• Date of Opening of offer 17.06.2013 16.00 hrs.

(Technical proposal)



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BIHAR SCHOOL EXAMINATION BOARD

SL.NO ACTIVITIES PAGE NO.

1NOTICE FOR EXPRESSION OF

INTEREST4

2DISRTICTWISE TENTATIVE BIDSECURITY DEPOSIT ON VALUES OF

THE WORK

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3 LETTER OF INVITATION 6-11

4 ANNEXURE – A (TOR) 12-19

5ANNEXURE – B (SUPLEMENTARY

INFORMATIONS FOR CONSULTANTS)20-23

6 FORMS (F-1 to F-7) 24-31

7ANNEXURE – C (PRESCRIBED

FORMAT)32-37

8ANNEXURE – D (MANUAL FORFILING THE PRESCRIBED FORMAT )

38-39

INDEX



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BIHAR SCHOOL EXAMINATION BOARD,

EXPRESSION OF INTEREST

Invitation for “Expression of Interest” from registered AGENCIES/COMPANIES/INSTITUTIONS/FIRMS for Data Collection work

by third party, of the Institutions Imparting +2/secondary Leveleducation in recognised/recommended colleges from erstwhile BiharIntermediate Education Council (repealed) and affiliated colleges/schools from Bihar School Examination Board.

In order to ensure quality in +2/secondary Level educational Institution’s recognized/affiliated by the

Erstwhile Bihar Intermediate Education Council (Repealed)/ Bihar School Examination Board, proposals

are invited from Interested Registered Agencies/Companies/Institutions/firms having technical

expertise and trained man power to collect data in prescribed format given by the Board to evaluate

the physical infrastructure, man power etc of the recognized/affiliated colleges/schools spread in all

the districts of the State of Bihar numbering 1296 (approx) which may be increased/decreased

The word registered agency implies the legal entity/tendering agency/companies/institutions/firms inthe field of the work under context, comply with eligibility criteria of TOR and registered with

Government Departments/Government Corporations/Nationally recognized Councils/registered under

any statute.

The proposal is required to be submitted in two parts (1) Technical Proposal (2) Financial Proposal.

These proposals are to be submitted in two separate sealed envelopes. Details of the Standard

Contract Documents for Data Collection work by third party, of the Institutions Imparting

+2/secondary Level education in recognised/recommended colleges from erstwhile Bihar Intermediate

Education Council (repealed) and affiliated colleges /schools from Bihar School Examination Board are

available on website: www.biharboard.net

The request for proposal containing the Terms of Reference (TOR) and eligibility criteria etc will be

made available in the office of the Secretary, Bihar School Examination Board, Sinha Liabrary Road,

Patna -17, on payment of Rs.1000/- (Rs One Thousand Only) per set from 20.05.2013 to 31.05.2013

between 11:00 A.M. to 5:00 P.M. excluding holidays. The Agencies/Companies/Institutions/firms

intending to submit their proposal have the option of down loading the same free of cost for

submitting their proposal from www.biharboard.net with condition to pay the document cost @

Rs.1000/- (Rs One thousand Only) in addition to earnest money demand at the time of their final

proposal.

Document for “Request for Proposal” must be submitted to the Secretary, Bihar School Examination

Board, Sinha Liabrary Road, Patna -17. on or before 12:00 Hrs. on 17.06.2013 and technical proposal

will be opened on 17.06.2013 at 04.00 PM.

Secretary, Bihar School Examination Board, reserves all rights to reject any or all the tenders

without assigning any reason.

(SD/-)

Secretary

Bihar School Examination Board,

Sinha Library Road, Patna-1.



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BIHAR SCHOOL EXAMINATION BOARDDISTRICTWISE DETAILS OF THE

RECONGNISED/RECOMMENDED/AFFILIATED -COLLEGES/SCHOOLS FOR

EARNEST MONEY DEPOSIT (EMD)

SL.No.

Name ofDistricts

Nos ofRecognised

Colleges

Nos ofRecomended Colleges

Nos ofRecognised/

AffiliatedSchools

Total TotalEMD

1 Patna 19 7 52 78 78000

2 Bhabua 6 1 16 23 23000

3 Buxar 6 * 18 24 24000

4 Nalanda 15 3 44 62 62000

5 Rohtas 11 1 29 41 41000

6 Bhojpur 9 4 24 37 37000

7 Gaya 14 4 47 65 65000

8 Nawada 7 2 23 32 32000

9 Aurangabad 13 3 23 39 39000

10 Jehanabad 7 1 12 20 20000

11 Arwal 1 1 16 18 18000

12 Muzaffarpur 16 6 18 40 40000

13 Vaishlai 16 4 36 56 56000

14 Sitamarhi 10 2 11 23 23000

15 W.Champaran 5 2 13 20 20000

16 E.Champaran 14 8 40 62 62000

17 Shiohar 2 * 2 4 4000

18 Chapra 21 4 33 58 58000

19 Siwan 18 7 36 61 61000

20 Gopalganj 8 2 29 39 3900021 Darbhanga 13 * 23 36 36000

22 Madhubani 28 1 15 44 44000

23 Samastipur 27 3 35 65 65000

24 Saharasa 6 2 13 21 21000

25 Supaul 12 2 8 22 22000

26 Madhepura 15 6 20 41 41000

27 Purnia 8 2 18 28 28000

28 Araria 10 1 5 16 16000

29 Kishanganj 4 1 6 11 11000

30 Katihar 5 1 5 11 11000

31 Bhagalpur 14 2 20 36 36000

32 Banka 11 1 15 27 27000

33 Munger 11 3 14 28 28000

34 Lakhisarai 3 * 14 17 17000

35 Sekhpura 6 * 9 15 15000

36 Jamui 7 1 13 21 21000

37 Khagaria 3 1 17 21 21000

38 Begusarai 17 2 15 34 34000

TOTAL 418 91 787 1296 1296000



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LETTER OF INVITATION

Subject

Data Collection work by third party, of the Institutions Imparting

+2/secondary Level education in recognised/recommended colleges fromerstwhile Bihar Intermediate Education Council (repealed) and affiliated

colleges /schools from Bihar School Examination Board.



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Bihar School Examination Board,

Sinha Library Road, Patna -17

LETTER OF INVITATION

Dear Sir,

Subject: Data Collection work by the third party, of the Institutions

Imparting +2/secondary Level education inrecognised/recommended colleges from erstwhile BiharIntermediate Education Council (repealed) and affiliatedcolleges /schools from Bihar School Examination Board.

1) You are hereby invited to submit technical and financial proposal for

Data Collection work by third party, of the Institutions Imparting

+2/secondary Level education in recognised/recommended collegesfrom erstwhile Bihar Intermediate Education Council (repealed) andaffiliated colleges /schools from Bihar School Examination Board.

2) The applicants will be any registeredAgency/Companies/Institutions/Firms (herein after referred asconsultant firms) having technical expertise and trained man power,

to collect data in prescribed format given by the Board to evaluatethe physical infrastructure, man power etc of the InstitutionsImparting +2/secondary Level education, recognised/recommendedcolleges from erstwhile Bihar Intermediate Education Council

(repealed) and affiliated colleges /schools from Bihar SchoolExamination Board spread all over the Bihar, numbering (approx)

1296 which may be increased/decreased.

3) The word registered agency/companies/institutions/firms implies the

legal entity/tendering agency/companies/institutions/firms in thefield of the work under context, comply with eligibility criteria of TORand registered with Government Departments/GovernmentCorporations/Nationally recognized Councils/registered under any

statute.

4) The following documents are enclosed to enable you to submit yourproposal :

a) Terms of reference (TOR) (Annexure-A)b) Supplementary information for consultant, (Annexure-B)c) Forms (F-1 to F-7)d) Prescribed format (Annexure – C)e) Manual for filling prescribed format (Annexure – D)



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5) In order to obtain first hand information about the assignment, if it is

considered desirable an authorized representative of the consultantfirms could meet the Secretary, Bihar School Examination Board ,

Sinha Library Road, Patna -17, before submission of proposal to getacquainted about the details information’s.

6) A pre- proposal conference open to all prospective consultant firmswill be held on 22/05/2013 at 12.00 hrs in the conference hallof Bihar School Examination Board, Sinha Library Road, Patna.The right to change the date and time of the pre proposal meeting,without assigning any reason is reserved with Secretary, Bihar SchoolExamination Board, Sinha Library Road, Patna -17. The Change indate and time, if any, will be communicated accordingly. Theprospective consultant will have an opportunity to obtain clarificationregarding the scope of the work, terms of the reference, contract

conditions and any other pertinent information.

7) The submission of the proposals: The proposals should besubmitted in two parts viz., Technical and Financial and should followthe instruction given in the form “TOR” and “SupplementaryInformation for the Consultants.”

8) The “Technical” and “Financial” Proposals must be submitted intwo separate sealed envelopes (with respective marking in the bold

letters) following the formats/ schedules given in the supplementaryinformation for consultants.

a. The first envelope marked “Technical Proposal” should

include the detail description of the consultant firm, generalexperience in the field of assignment, the qualification andcompetency of the personnel proposed for the assignment and

the proposed work plan methodology and approach in responseto suggested terms of reference and demand draft towardsStandard Contract Document for Rs 1000/- (Rs one thousandOnly) of any Nationalized Bank(s) in favor of Secretary Bihar

School Examination Board, Payable at Patna.

b. The first envelop i.e. “Technical proposal” should notcontain any cost information whatsoever. The second

envelop marked ‘Financial Proposal’ must also be sealedwith sealing wax and initialed twice across the seal and should

contain the detailed price offer for the consultancy services.

c. The interested consultant firms should provide Fees required bythem for above mention assignment including TA/DA and other

expenditure (inclusive of all applicable taxes) for each

college/school



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d. Both the sealed envelopes should again be placed in sealed

cover, which will be received in the office of the SecretaryBihar School Examination Board, Sinha Library Road,

Patna -17 not later than 17.06.2013 12.00hrs.

9) Opening of proposal

The proposal in the first envelope i.e. “Technical Proposal” will be opened by the Secretary, Bihar School ExaminationBoard , Sinha Library Road, Patna -17, in his office on17.06.2013 at 04.00 PM. in presence of such consultants ortheir authorized representative who may choose to be presenton 17.06.2013 at 04.00 PM It may please be noted that thesecond envelop containing the detailed price offer willnot be opened until technical evaluation has beencompleted and the result approved by Secretary Bihar

School Examination Board, Patna. The date and time of opening of second envelop will be communicated accordingly.

10) EvaluationsA two-stage procedure will be adopted in evaluating the“Technical proposal” prior to opening of “financialproposal”.

The criteria for evaluation of Technical Proposal are.

a. The consultant’s relevant experience for the assignment.b. The quality of the methodology proposed andc. The qualifications and experience of the key staff proposed for

the assignment.

d. The details process of evaluation is described here below:-

11) Technical proposal scoring not less than 60% of the total

points will only be considered for financial evaluation.

Those consultants whose proposal did not meet the minimumqualifying mark or were considered un responsive to the letter

of Invitation and Terms of Reference, indicating that theirfinancial proposals will be returned unopened after completingthe selection process. The Board shall simultaneously notifyconsultants that have secured the minimum qualifying marks,

indicating the date and time for opening of financial proposals.The notification may be sent by the registered letter, cable,

telex, facsimile or electronic mail.

12) The Financial proposal of those, whose technical proposalhave been found fit shall be opened publicly in the presence of the

consultant or his authorized representatives. The name of consultant,

the marks scores, and the proposed price shall be read aloud and



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recorded when the financial proposals are opened. The Board shall

prepare minutes of technical and financial proposal opening.

The evaluation committee / review committee will announcewhether the financial proposals are complete or not? Incomplete,

incorrect and vague financial cost proposals will be rejected and the

decision of evaluation committee will be binding on all the bidders.

13) Please note that Secretary, Bihar School Examination Board,Sinha Liabrary Road, Patna -17, is not bound to select any of theagency/companies submitting proposals. He keeps all the right toreject any or all proposals without assigning any reason. He may alsoselect more than one consultant to complete the project withinstipulated time.

14) The financial proposal should be as per format F – 6 and a detailsestimate of cost based on Man – Months of services required for the

assignment may be asked by the secretary Bihar School ExaminationBoard if found necessary to justify the L-1 from all the candidatessuccessful qualifying the Technical proposal.

15) Your proposal has to be valid for 90 days from the date of submission

without changing the personnel proposed for the assignment and yourproposed price. This validity can be extended further more by 60 days if

asked by Secretary, Bihar School Examination Board, Sinha LiabraryRoad, Patna -17.

16) Please note that the cost of preparing a proposal and of discussions

including visits to Secretary, Bihar School Examination Board , SinhaLiabrary Road, Patna -17, if any, is not reimbursable.

17) Assume that the contract can be satisfactorily concluded within 45days from the date of awarding contract.

18) We wish to remind you that any kind of consortium, Joint-venture ,

will not be eligible to participate in bidding.

19) Joint ventures/sub letting and/or any other arrangement forexecution of work between awarded

agency/companies/institutions/firms after awarding contract also notpermitted.

20) Please note that the remuneration, which you receive from thecontract, will be subjected to normal tax liability in India. Kindlycontact the concerned tax authorities for further information in this

regard if required. It will be the entire responsibility of the

consultant to clear all dues of taxes. The Tax at source as deemed fitwill be recovered from the Bills.



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21) In case of no Consultant Firms turn up in response of Advertisement by the board for any particular district, then on the L1

tenderer will be asked to do the works of that district, in case of refusal by L1 to do so then L2 tenderer will be requested to do the

work of that district on L1 quoted approved rate. This process will be

followed for all the technically qualified tenderer.

Yours faithfully,SD/-

(Secretary),Bihar School Examination Board,Sinha Liabrary Road, Patna -17,

Enclosures;

1. Terms of Reference (Annexure – A).

2. Supplementary Information to Consultants (Annexure – B).3. Form (F-1 to F-6)

4. Prescribed format (Annexure C)

5. Manual for filling prescribed format (Annexure D)



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TERMS OF REFERENCE (TOR) FOR DATA COLLECTION WORK BY

THIRD PARTY, OF THE INSTITUTIONS IMPARTING +2/ SECONDARY LEVEL

EDUCATION IN RECOGNISED/RECOMMENDED COLLEGES FROM ERSTWHILE BIHAR INTERMEDIATE EDUCATION COUNCIL

(REPEALED) AND AFFILIATED COLLEGES/SCHOLLS FROM BIHAR

SCHOOL EXAMINATION BOARD.

Terms of reference (TOR) comprises of:-

1) BACK GROUND

2) SCOPE OF WORK

3) ELIGIBILITY CRITERIA

4) PROCESS OF APPLICATION

5) SELCETION PROCESS

6) AUTHORITIES TO WHOM THE REPORTS ARE TO

BE SUBMITEED

7) STAGES OF DEPOSITS AND PAYMENTS

8) SCHEDLE FOR COMPLETION OF ASSIGMENT

9) PAYMENT SCHEDULE

10) PENALTIES CLAUSE

11) INPUT FROM BIHAR SCHOOL EXAMINATION

BOARD.12) COMMITTEE AND PROCESS

13) GENERAL REQUIRMENTS

ANNEXURE – A (TOR)



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Annexure-A

TERMS OF REFERENCE FOR CONSULTANCY SERVICES FOR DATACOLLECTION WORK BY THIRD PARTY OF THE INSTITUTIONS

IMPARTING +2/secondary Level EDUCATION INRECOGNISED/RECOMMENDED COLLEGES FROM ERSTWHILE BIHAR INTERMEDIATE EDUCATION COUNCIL (REPEALED) ANDAFFILIATED COLLEGES/SCHOOLS FROM BIHAR SCHOOL

EXAMINATION BOARD.

1. BACK GROUNDa) The Bihar School Examination Board is set up by an Act of

Bihar Govt. to regulate the secondary and higher secondarylevel examination in the State of Bihar. In exercise of powervested in the Board, the Board time to time

recognized/recommend and affiliates the variouscolleges/schools to impart the +2/secondary Level educationbased on the guidelines and rules framed for that.

b) To improve the quality of +2/secondary Level educations, theBoard wants to collect data through third party in prescribedformat in respect of the basic infrastructure owned, man powerdeployed and used by those institutions at present forimparting +2/secondary Level educations.

c) The scope under this TOR is restricted only up to collection of

data from various institutions on prescribed format (as perannexure C) as allotted to respective consultant.

2. Scope of Work to be achieved by Third Party Consultant

a. The overall scope of the proposed data collection work would

be to collect data in prescribed format with all required certifiedsupporting documents as mentioned in the said prescribedformat (Annexure C) duly signed by the Chairman/Secretary of

the Trust/Society/institutions along with principal of concern

college/school, counter verified and signed by the consultantfirm.

b. The consultant firms must ensure that all column/ field of prescribed format must be filled and duly signed in the manner

given in manual for filling prescribed format (Annexure D), inany case blank field will be treated as incomplete work and willnot be consider for evaluation and in that case the concerned



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selected consultants has to re –visit the said institution to

obtain the required information at no extra cost.

c. The selected consultants has to visit the institution according toroute program duly approved by the Secretary, Bihar School

Examination Board at least 7 days before the proposed visit

date.

d. The agency has to designate one of his officer as Project Incharge, whose office address, contact number, email id has tobe given to Board, and any information given on said address,phone/email id will be treated to proper communication to saidagency/companies.

e. The agency/companies has to inform the Board about the

progress of work in prescribed format (Form F - 7) weekly anda scan copy of said progress report has to be send through

email at [email protected] and hard copy has to besubmitted with secretary Bihar School Examination Board,Sinha Library Road, Patna -17.

f. After collection of Data in prescribed format (Annexure C) The

Consultant firms has to send the scan copy of Annexure Calong with certified supporting document attach with Annexure

C, completed in all respect and duly signed as mentioned inPara “b” above through email at [email protected] within 5working days from the date of data collection.

g. The board will prima-facie evaluate the scan copy of AnnexureC within 7 working days and will inform the concernedconsultants within 7 working days from the date of receiving

the data on email, about any kind of error etc and accordinglycould accept or reject the Annexure C along with attachsupporting documents .

h. In case of prime-facie rejection of prescribed format/supportingdocument the concerned consultant firms has to re-collect thedata in fresh format as per this scope of work and re send thescan copy through mail until the Prescribed format (annexure

C) and supporting document will be prima-facie approved bythe Board.

i. Once the Board approved the said format along with supportingdocument the concerned consultant firms has to submit thehard copy with the secretary Bihar School Examination Board,

Sinha Library Road, Patna -17, by hand delivery within 10 days

from the date of final approval.



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f) The project In charge should have any professional

degree like; Chartered Accountant/MBA/MCA/BE.

g) The consultant firms should have valid PAN NO

h) The Consultant firms should have sufficient infrastructure

required in connection of work, like computer system,Scanner, Internet connection etc.

4 PROCESS OF APPLICATION:

a) The Consultant firms has to fill the form F – 1 to F-7 in all respectand duly signed.

b) Attach duly verified by a first class magistrate copy of theirregistration/incorporation documents/certificates.

c) Attach duly verified by a first class magistrate copy of Bylaws,Article, Memorandums and any documents related with their

constitution/incorporationd) Attach duly verified by a first class magistrate documents in

respect of experience of the consultant firms.e) Attach duly verified by a first class magistrate copy of Pan Nof) Attached audited last three Financial year Audit report along with

audited financial statements and Income tax Return. (i.e for Fy2009-10, 2010-11 and 2011-12)

SELECTION PROCESSa) The selection of consultants will be based on marks

obtain by them. b) A minimum 60% Marks has to be score by firms to

compete the technical criteria. c) The marking patterns will be as follows:-

Sl No Particulars Marks

1. CONSTITUTION & REGISTRATION 20

Central Govt. Department 20

State Govt. Department 20

Corporation/Nationally recognized councils 20Under any statute 15

2. EXPERIENCE 20

5 Yrs 10

5 > 8 Yrs 15

8 Yrs > 20

3. AVG. ANNUAL TURNOVER (PAST 3 YRS) 20

1 crore 10



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1 > 5 crore 15

5 crore > 20

4. INFRASTRUCTURE 20

5. METHODOLOGY 20

TOTAL MARKS 100

6. AUTHORITIES TO WHOM THE REPORTS ARE TO

BE SUBMITED :-

a) Scan copy of duly filed and signed prescribed format along with

supporting document should be sent through e mail [email protected] within 5 working days from the date of data

collection of said institutions as per manner prescribed in para 2

above.

b) The hard copy has to be submitted the Secretary Bihar SchoolExamination Board Sinha Library Road, Patna -17 within 10 days

from the date of prime-facie approval of scan copy,

c) A weekly progress report has to be submit at every Saturday through

mail/fax at [email protected] / 0612-2234670

7. STAGES OF DEPOSITS AND PAYMENTS

a. Bid Security Deposit (Earnest money deposit) amounting Rs. (as

per district wise defined EMD) by DD in favor of Secretary BiharSchool examination Board, payable at Patna, has to be submitted by

the contract awarding agency/companies within 7 working days after

their successfully selection according to financial Bid , beforeentering into contract with BSEB. If agency/companies failed to

submit the EMD within stipulated time than contract will beawarded to next financial competent bidder.

b. This Bid Security Deposit so paid will be forfeited if the Agencyrefused to accept the work when awarded to agency and if the

awarded work is accepted the amount will be retained till the periodof expiry of the contract and will be refunded after final completionof work.

c. The consultant who have downloaded the "Standard Contract

Document" free of cost from wed site should pay Rs 1000/- (Rs Onethousand Only) by D.D. in favor of secretary, Bihar School



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Examination Board, Payable at Patna along with the TechnicalProposal.

8. SCHEDULE FOR COMPLETION OF ASSIGMENT

The time schedule for completion of job is 45 days from the date of contract.

9. PAYMENT SCHEDULE:-

The mode of payments to be made in consideration of the work to beperformed by consultant shall be as follows:

Sl.

NoRelease Release of payment

1 1

st

Release 50 % of the approved amount (based on nos. of institution*approved rate) when the prima- facie collected data approved by

the BSEB.

2 2n

Release40 % of the approved amount (based on nos. of institution*

approved rate) when the Hard copy submitted to the BSEB afterscrutiny of hard copy.

3 3r

Release10 % of the approved amount (based on nos. of institution*approved rate) after final approval of collected data by the Board

4 4t

ReleaseThe Bid security amount will be refunded after one month from

the date of payment of 3rd

Instalments.

NOTE: No extra payment will be made on any account.

10. PENALTIES CLAUSE:-a) The approved fees could be reduced upto 30% if selected consultants

failed to complete the work in stipulated time period subject to force

major as decided by Board and/or due to natural disaster.

b) If any information in prescribed format found incorrect/false than

consultancy firms/companies/firms will also be liable for legalaction including cancellation of contract and Board could impose

penalty in addition of above.

11. INPUT FROM BIHAR SCHOOL EXAMINATION BOARD

a) The district wise details along with name, address, contact nos. of principal

officers, of all institutions/colleges/schools comes under this datacollection work preview.



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b) Manual to complete the prescribed format in respect of completion of saidformat As per Annexure – “D”

c) Copy of relevant portion of BSEB affiliation bylaws 2011 and Bihar

Intermediate Education Council Act, 1992 and BIEC Rules 1994.

12. REVIEW COMMITTEE AND PROCESSA review committee consisting of following officers of the Bihar School

Examination Board, will review all reports of consultants. The review committee

meeting will be held weekly at suitable dates fixed by Secretary, Bihar SchoolExamination Board , Sinha Liabrary Road, Patna -17.

a) Secretary, BSEBb) Jt. secretary

c) Dy. Secretary (college Establishment)

13. GENERAL REQUIRMENTS

The Secretary, Bihar School Examination Board , Sinha Library Road, Patna -17,

reserves full right to alter its requirement. The decision of the Secretary, BSEBwill be final in all matters and binding on all consultant firms.



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ANNEXURE – B

SUPPLEMENTARY INFORMATIONS

FOR CONSULTANTS.

PROPOSAL

TECHNICAL PROPOSAL

FINANCIAL PROPOSAL

CONTRACT NEGOTIATIONS

CONTRACTS WITH TEAM MEMBERS

NOMINATION OF EXPERTS

PAYMENTS SCHEDULE

REVIEW OF REPORTS



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Annexure– B

SUPPLEMENTARY INFORMATIONS FOR CONSULTANTS.Proposals

(1) Proposals should include the following information:

(a) Technical Proposal

i. Covering letter as per form F-1.ii. A brief description of the Agency/Companies/Institutions/firm and

outline methodology used along with work plan as per form F-2.iii. Curriculum vitae of the staff members to be assigned the in charge of

the work and Key personal to be deployed for data collection work.The curriculum vita should follow the attached form F-3 duly signed

by the concerned personnel.iv. Experience of agency/companies/institutions/firms as per TOR of

last 6 yrs as per F- 4.

v. The composition of the team of personnel which the consultantwould propose to provide and the task which would be assigned to

each team member as per F -5

Technical Staff Support Staff

vi. The duly verified by a first class magistratea. PAN CARD copy.

b. Service tax registration copy.c. Contract firms Constitutions/Incorporation certificates.

d. Experience supporting documents

e. Audited Financial Statements of Accounts of Last 3yrsf. Income Tax return copy along with computation.

g. List of District for which consultant firm interested.h. Copy of TOR as a proof of acceptance of all terms and

conditionsi. Cancelled copy of all Annexure C and Annexure D as

proof of understanding of work profile and

responsibility.

(b) Financial Proposal:(2) The financial proposals should include the following.

Price Bid in Form F-6 only



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(3) The proposal should be submitted only in one copy by the consultant to theSecretary, Bihar School Examination Board, Sinha Liabrary Road, Patna -

17.

(4) Contract Negotiations:

The aim of the negotiation is to reach an agreement on all points with theconsultants and initial a draft contract by the conclusion of negotiation.

Negotiation commence with a discussion of consultant’s proposal, theproposed work plan, staffing and any suggestions you may have made to

improve the Terms of Reference. Agreement will then be reached on the

final Terms of Reference, the staffing and bar chart, which will indicatepersonnel, periods in the field & office, man reporting schedule. The

Secretary BSEB may ask for details of cost, calculated for fees calculationif required for negation before awarding the contract from all the

successfully technical bid qualifier.

(5) Nomination of Experts:

Having selected a firm partly on the basis of an evaluation of personnelpresented in the firm’s proposal, Secretary, Bihar School Examination

Board, Sinha Liabrary Road, Patna -17, expects to negotiate a contract onthe basis of the expert’s name in the proposal and, prior to contract

negotiations, will require gurantees that these experts shall, in fact, bemade available. As the expected date of mobilization is given in the letter

inviting proposals, Secretary, Bihar School Examination Board, Sinha

Liabrary Road, Patna -17, will not consider substitutions after contract

negotiations, except in case of unexpected delay on the starting date orincapacity of an expert for reason of health, or leaving the firm. The desireof a firm to use an expert on another project shall not be accepted for

substitution of personnel.

(6) Payment Schedule:

The mode of payments to be made in consideration of the work to beperformed by consultant shall be as follows:

Sl.No. Release Release of payment

1 1st

Release

50 % of the approved amount (based on nos. of institution*

approved rate) when the prima- facie collected data approvedby the BSEB.

2 2n


approved rate) when the Hard copy submitted to the BSEBafter scrutiny of hard copy.

3 3r


approved rate) after final approval of collected data by theBoard



23

4 4t

ReleaseThe Bid security amount will be refunded after one month fromthe date of payment of 3

rdInstalments.

NOTE: No extra payment will be made on any account.It is clarified that works which are completed and certified as per terms and

conditions of the agreement before expiry of the agreement 100% payment

will be released as per the status of work done, after deducting securitydeposit, T.D.S. etc.

(7) Review of Reports:

A review committee consisting of following officers of the Bihar School

Examination Board, will review all reports of consultants. The reviewcommittee meeting will be held weekly or at suitable dates fixed bySecretary, Bihar School Examination Board, Sinha Library Road, Patna -

17. The review committee should consist of :-

a) Secretary, BSEBb) Jt. Secretary

c) Dy. Secretary (college Establishment )



24

FORM – F-1:- Hiring of agency/companies/firms for Third Party datacollection as per TOR.

FORM – F-2:- Firms detail Profile along with methodology used by them

FORM – F-3:- Format of curriculum vite (CV) for proposed key professionalstaff.

FORM – F-4:- Experience as per TOR of last 6 years.

FORM – F-5:- Composition of the team personnel and the task which wouldbe assigned to each Team member.

1. Technical / Managerial Staff

2. Support Staff

FORM – F-6:- Schedule of Price Bid.

FORM – F-7:- Weekly Progress report format.

FORMS



25

FORM F – 1

From

_________________________________

_________________________________

_________________________________

_________________________________

Sub :- Hiring of Agency/companies/Institutions/firms for Third Party Data

collection work of the institutions imparting +2/secondary Level education

in recognized/recommended/affiliated/colleges/schools.

I / We _________________(name of principal officer of

Agency/Companies/Institution/Firms) herewith enclosed Technical and financial

Proposal for selection of my / our firm

_______________________________________________________ (name of

agency/companies/Institutions/firms) as consultant for “data Collection work by third

party.”

We undertake that, in competing for (and if the award is made to us, in quality

supervising) the above contract, we will strictly observe the laws against fraud and

corruption in force in India namely “Prevention of Corruption Act 1988”

Yours faithfully,

Signature : __________________________

Full name : __________________________

and Address : __________________________

(Authorized Representative)



26

F- 2

FORMAT FOR CONSULTANT FIRM’S DETAIL PROFILE

1. NAME OF THE CONSULTANT

FIRM/Constitution.

2. Date of Constitution

3. Address:

4. Contact Details

5. Name of Authorised person

(Designation and Contact details)

6. Name of Project Incharge

(Qualification and Contact details)

7. Registered with :Govt. Departments

Govt. Corporation.Nationally Recognised Councils

Registered under statute(please mention the name of

department/corporation/councils/statute and attach a copy

of registration certificate)

8. Details and Nos. of Man powershall be utilized for this particular project(please give the CV of personal proposed to

employed for this particular project as per F-3)

9. Methodology used by theAgency/companies/institutions/Firms to complete

this assignment along with detail work plan.

10. Details of Infrastructure used by theAgency/companies/institutions/Firms tocomplete this assignment.



27

FORM F – 3

FORMAT OF CURRICULUM VITAE (CV) FOR PROPOSED PROJECT INCHARGE

AND KEY PERSONNEL DEPLYED FOR DATA COLLECTION WORK

Present Position in Organization:

______________________________________________________Proposed Position in this project:

_______________________________________________________

Name of Firm :

_______________________________________________________

Name of Staff :

_______________________________________________________

Basic Qualification :

_______________________________________________________

Date of Birth :

_______________________________________________________

Years with Firm / Entity :- ___________________ Nationality :- ________________

Key Qualifications:-

(Give on outline of staff member’s experience and training most pertinent to task on

assignment. Describe degree of responsibility held by staff member on relevant previous

assignments and give dates and locations. Use about half a page.)

_______________________________________________________________________

Education:-

(Summarize college / University and other specialized education of staff member, giving

names of schools, dates attended and degrees obtained. Use about one quarter of a page)

_______________________________________________________________________

Employment Record:-(Staffing with present position, list in reverse order every employment held. List all

positions held by staff member since graduation, giving dates, names of employing

organizations titles of positions held and locations of assignments. For experience in last

ten years, also give types of activities performed and client references, where

appropriate. Use about two pages. )

_______________________________________________________________________

Certification :-

I, the undersigned, certify that to the best of my knowledge and belief, these data

correctly describe me my qualifications, and my experience.

____________________________________________________Date:- ___________

(Signature of staff member and authorized representative of the Firm) Day /

Monthly / Year

Full name of staff member : ____________________________________

Full name of the authorized representative :-

______________________________________



28

FORM F – 4

WORK EXPERIENCE AS PER CLAUSE 3 (b) of ELIGIBILITY CRITERIA

1. Brief Description of the agency/firm / Organization.

2. Outline of recent experience on assignments of similar nature upto past 6 yrs :

SL.No. Name of

assignment

Name

of

Project

Name of

Organisation Contract

value

Date of

commencement

Date of

completion

Was

assignment

satisfactorilycompleted

1 2 3 4 5 6 7 8

Note : (1) Please attach attested certificates from the employer by way of documentary

proof



29

FORM F – 5

Composition of the Team Personnel and the task which would be assigned to each

Team Member (District Wise)

1 Technical / Managerial Staff

SL.No. Name Position Task

assignment

Experience

with firm /

Organization

2 Support Staff

SL.No. Name Position Task

assignment

Experience

with firm / Organization



30

FORM NO. F – 6

SCHEDULE OF PRICE BID

Name of The District ___________________________

Total fees charges for this assignment of data Collection work as per TOR (inclusive of TA/Da

all direct and indirect expenses and applicable taxes) of Each Institutions/Colleges/Schools of

above district

Amount in (figure) Rs ……………………….

Amount (in word) Rs …………………………

For On Behalf of

(name of consultant firm)

(Authorized representative)

NOTE:

1) FORM F -6 SHOULD BE ENCLOSED WITH FINANCIAL BID

ONLY, if its attach with technical bid than application will be

treated as defective application and will not consider for technicalevaluation.

2) A details cost estimated may be asked by the bidder if found

necessary by the Board.



31

FORM NO. F – 7

WEEKLY PROGRESS REPORT

1. Name of the Consultant Firm

2. Name of The District

Date of

visit

Name of Schools/Colleges

Visit

Data Collection

Work Completed

on

Remarks if Any

Note: Please attach the copy of letter received by Colleges/schools on first

visit.



vuqlw ph & C

izLohd` r@vuq'kaflr@lEc)rk iz kIr $2 fo|ky;@ek/;fed fo|ky; ls lacaf/kr lw pukvks a rFkk vkadM+ ks a ds laca/k es a

izkpk;Z@iz/kkuk/;kid }kjk fn;k x;k 'kiFk i= %&

,rn~ }kjk eSa ------------------------------------------------------------------------------- iq=@iq=h@iRuh -------------------------------------------

mez ---------------- o"kZ -------------- fuoklh xzke &------------------------------------------ iks0 & ------------------------------ Fkkuk& -------------------

ftyk & ------------------------------ jkT;& ----------------------- 'kiFkiw oZd ?kks"k.kk djrk@djrh gw ¡ fd uhps vafdr lw puk

es jh tkudkjh es a lgh gS%&

1- $2 fo|ky;@ek/;fed fo|ky; dk uke QksVks ds lkFk&

'kgjh {ks = xzkeh.k {ks =

iw jk irk & xzke@eqgYyk@uxj---------------------------------------------------- iz[k.M dk uke -------------------------------------------

iks0& ------------------------------------------------- Fkkuk& ---------------------------------------------------- ftyk&-------------------------------------------

fiu dksM&------------------------

2- laLFkk ds izca/ku dk Lo:i&¼d½ ¼ i½ lks lkbZVh ¼ ii½ VªLV ¼ iii½ vU;

¼[k½ fuca/ku la[;k ,oa frfFk ¼izek.k&i= dh izfr layXu djsa½ -------------------------------------------------

¼x½ fucaf/kr lkslkbZVh@VªLV dk Le`fr i= ,oa fu;ekoyh layXu dh tk; A

¼?k½ lEc)u dh frfFk ¼izek.k i= dh izfr layXu djsa½

¼M+½ lks lkbZVh@VªLV@izca/ku lfefr ds lnL;ks a dk uke@iw jk irk] nwjHkk"k la[;k lfgr@is'kk rF

vkilh laca/k dk iw .kZ fooj.k v|ru QksVks ds lkFk%&

Ø0 la0

uke iwjk irk]nwjHkk"k la[;k lfgr

is'kk vkilh laca/k

QksVksxzkQ vH;qfDr

1 2 3 4 5 6 7

3- $2 fo|ky;@ek/;fed fo|ky; ds laca/k esa iw.kZ fooj.k &¼ i½ LFkkiuk dh frfFk %&

¼ ii½ lapkfyr gksus okys oxZ ds laca/k esa iw .kZ fooj.k %&

¼ladk;@fo"k; vkfn dk mYys[k djs a½

¼ iii½ lacaf/kr i=ks a dh vfHkizekf.kr Nk;k izfr layXu djs a A

¼ iv½ izLohd`fr@lEc)rk laca/kh i= dk i=kad&------------------------------------------------- fnukad&--------------------------------



¼lacaf/kr vkns’k dh vfHkizekf.kr Nk;kizfr layXu dh tk;½4- $2 fo|ky;@izLohd`r@vuq'kaflr@lEc)rk izkIr@fMxzh egkfo|ky;@fo|ky; ls nwj

%&

5- laLFkk ds ikl miyC/k ifjlEifr;k¡ %&

Ø0l0

i-

Hkwfe dk C;ksjk%&dqy jdok ¼,dM+ rFkk fMlfey esa½&

[kkrk la[;k@[ks ljk la[;k&

nku ls izkIr Hkw fe dk fooj.k&

Hkw fe fdrus [kaMks a es a gS&

[kaMks a dh ijLij nw jh&

Hkou LFky dh Hkw fe dk jdok&

D;k mDr Hkw fe jkT;iky ds uke ls LFkkuka rfjr gS \ ¼izek.k i= layXu djsa½&

nkf[ky&[kkfjt gqvk gS ;k ugha ;fn gk¡ rks fdlds uke ls ¼izek.k i= layXu djs a½&

;fn Hkw fe yht ij gS rks fdrus o"kks a Z ds fy, fdlds uke ls fucaf/kr gS&ii- Hkou dk C;ksjk%&

Ø0la0¼1½

fooj.k ¼2½

vkdkj ¼oxZehVj es a½¼3½

vH;qfDr ¼4½

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14- lqj{kk xkMZ ds fy, LVkQ DokVZj 15- vU;iii- lqjf{kr dks"k@lEc)rk 'kqYd dk C;ksjk%&

jlhn la[;k&----------------------------------------- frfFk&------------------------------------ jkf”k&------------------------------------



dqy jkf'k ¼'kCnks a es a½&



iv- iqLrdky; dk fooj.k ¼Ø; jlhn ds lkFk½%&

ladk;& iqLrdks a dh dqy la[;k& iq Lrdks a dk dqy ew Y;&

dyk&

foKku&

okf.kT;&

v

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iz;ksx'kkyk vyx&vyx dejks a es a LFkkfir gS ;k ugha\&

fo"k;kuqlkj miyC/k midj.kks a@lkefxz;ks a dk ewY;&

HkkSfrdh& x`g foKku&

jlk;.k& Hkw xksy&

thofoKku& laxhr&

ouLifr foKku&¼izk;ksfxd midj.kks a@lkefxz;ks a dk Ø; jlhn lfgr½

vi- [ksy&dwn dk eSnku ¼,dM+ esa½ ,oa lkefxz;ksa dk fooj.k%&

vkmVMks j [ksy laca/kh lkexzh dh miyC/krk&

baMksj [ksy laca/kh lkexzh dh miyC/krk&

vii- miLdj dk fooj.kh ¼csap@MsLd dh la[;k] dqlhZ dh la[;k] Vscwy dh la[;k] vyehj

dh la[;k] CySdcksMZ dh la[;k½%&

viii- f'k{kdksa ds laca/k esa fooj.k %& izca/ku lfefr }kjk fu;qDr f'k{kd@f'k{kdsÙkj dfeZ;ks a dk fooj¼fu;qfDr vkns'k ,oa ;ksxnku nsus laca/kh lk{; dh lR;kfir izfr layXu fd;k tk;½

Ø0 la0

uke iq0@eq0

inuke tUe frfFk

fu;qfDr frfFk

fu;qfDr ds le;'kS{kf.kd

,oa iz”kS{kf.kd ;ksX;rk

fu;qfDr ds ckn vftZr dh x;h

;ksX;rk ¼o"kZfrfFk ds

lkFk½

f”k{kd dk QksVksxzkQ Lo

vfHkÁekf.kr ds lkFk

F f”k{kd@f”k{kdsÙkj dehZ dk cS ad [kkrk

la[;k

vkj{k.k dh

dksfV 2-vuq0tkfr 3- tu tkfr 4-fi0 oxZ5- vfr

fiNM+ k oxZ

fodykax gks rks

1-n`f"Vokf/kr

2-Jo.kokf/kr

3-vfLFktU;

fu%”kDr

1 2 3 4 5 6 7 8 9 10 11

ix-

¼f'k{kd@f'k{kdsÙkj dehZ dh O;fDrokj 'kS{kf.kd ;ksX;rk QksVksxzkQ ds lkFk iw jh fooj.kh vyx

layXu dh tk; ½

vk; ds L=ksr%&

¼ i½ $2 fo|ky;@ek/;fed fo|ky; ds lqj{kk dks"k es a tek fuf/k dk C;kSjk&



¼ ii½ $2 fo|ky;@ek/;fed fo|ky; ds vk; ds L=ks r dk fooj.k&

¼ iii½ $2 fo|ky;@ek/;fed fo|ky; es a f'k{kd ,oa f'k{kdsŸkj deZpkfj;ks a ds os ru Hkqxrku dk iw

fooj.k&

¼f'k{kd@f'k{kdsŸkj deZpkfj;ks a dks ns; osru dk foLr`r lk{; lfgr layXu djsa½

x

- cSad [kkrs esa dqy tek jde dk C;ksjk&(Audited Balance sheet lfgr )

cS ad dk uke&

[kkrk la[;k& jkf'k&

xi- ¼ 1½izkpk;Z vkokl gS ;k ugha \&

¼ 2½Nk=kokl miyC/k gS ;k ugha \&

xii- Nk=ksa ds v/kh{k.k gsrq muds 'kkjhfjd dY;k.k dk O;oLFkk gS ;k ugha \&

xiii- 10% f'k{kd ,oa f'k{kdsÙkj deZpkfj;ksa ds fy, vkokl x`g gS ;k ugha \&

xiv- V~;wVksfj;y izSfDVdy vkSj ysDpjlZ Dykl ds fy, O;oLFkk vkSj izR;sd d{kk esa LFkk

vkSj miLdj dk fooj.k&

xv- izR;sd fo"k; esa vgZrk f'k{kdksa dh fu;qfDr dk fooj.k&

xvi- is;ty ¼uy@V~;wosy@dqvk¡ iw.kZ fooj.k nsa½&

xvii-- 'kkSpky; dh lqfo/kk&

¼Nk= ,oa Nk=k ds fy, 'kkSpky; dh la[;k vafdr dh tk;½

xviii-- dEI;wVj&

¼dEI;w Vj dh la[;k ,oa ew Y; Ø; jlhn ds lkFk½

xix-- U;kl@fo|ky; dk U;kl@lks lkbZVh ds v/khu LFkkfir] lapkfyr gksus dk izek.k½xx- izca/ku lfefr dk xBu lEc)rk mifof/k&2011 ds v/;k; V ¼17½ es a fn;s x;s ekxZn'kZu

vuqlkj gS ;k ugh \

izca/ku lfefr ds lnL;ks a dh lw ph] uke] is'kk rFkk irk lfgr rFkk iz/kkuk/;kid@izkpk;Z fo|ky

izca/ku lfefr ds fdlh lnL; dk laca/kh ugha gksus dk 'kiFk i= A ¼bl fu;e ds ifj;kstuk

laca/k es a fuEufyf[kr 'kkfey gS & HkkbZ] cgu] ifr] iRuh] nkekn] irksgw ½



xxi- 'kkjhfjd f'k{kk dh O;oLFkk gS ;k ugha \&

xxii- fo|qrhdj.k gks pqdk gS ;k ugha \&

xxiii- LokLF; ,oa LoPNrk dh n'kk&uxj fuxe izkf/kdkj ls LokLF; ,oa LoPNrk izek.k i=] vfXu lq j{

,oa lqjf{kr tyiku izek.k i= izLrqr dh xbZ gS ;k ugha \ fpfdRlk@LokLF; laca/kh tk¡p d

O;oLFkk dk izek.k izLrqr dh xbZ gS ;k ugha \xxiv- fo|ky; dfeZ;ks a ds lkFk ls ok&,djkjukek& lEc)rk mifof/k ifjf'k"V 1¼7½ ds vuqlkj izLrqr d

xbZ gS ;k ugha \

6- izi= laxzg.k dh frfFk dks oxZ@ladk;@lsD'kuokj $2 fo|ky;@ek/;fed fo|ky;

ukekafdr ,oa mifLFkr Nk=@Nk=kvksa dh la[;k%&

oxZ@ mioxZ

ladk; ek/;fed fo|ky;

dyk foKku okf.kT;ukekafdr

Nk=@Nk=kvksa

dh la[;k

mifLFkr

Nk=@Nk=kvksa

dh la[;k

ukekafdr

Nk=@Nk=kvksa

dh la[;k

mifLFkr

Nk=@Nk=kvks

a dh la[;k

ukekafdr

Nk=@Nk=kvksa

dh la[;k

mifLFkr

Nk=@Nk=kvksa

dh la[;k

ukekafdr

Nk=@Nk=kvksa

dh la[;k

mifLFkr

Nk=@Nk=kv

dh la[;k

¼mDr frfFk dks izR;sd oxZ d{k esa mifLFkr Nk=@Nk=kvksa ds lkFk QksVksxzkQ layXu djsa ½

7- $2 fo|ky;@ek/;fed fo|ky; ls mŸkh.kZ Nk=@Nk=kvksa ds ckjs esa iwjh lwpuk%&

o"kZ¼foxr pkj o"kksZadk½

lfEefyr Nk=@Nk=kvksadh la[;k

mŸkh.kZ Nk=@Nk=kvksa dh la[;k mŸkh.kZ Nk=@Nk=kvksa dh dksfV

izFke Js.kh

f}rh;Js.kh

r`rh;Js.kh

dqy ;ksx

lkekU; vuqlwfpr tkfr

vuqlwfpr tutkfr

vR;Ur fiNM+k oxZ

fiNM oxZ

1 2 3 4 5 6 7 8 9 10 11

201020112012

20138- laLFkk ds foLrkj dh {kerk %&

9- vU; vko';d lwpuk,¡ %&

LFkku %& $ fo|ky;@ek/;fed fo|ky; ds izkpk;Z@iz/kkuk/;kid dk iwjk

gLrk{kj uke rFkk iw jk lEidZ irk] ,oa nwjHkk"k la[;k

frfFk %&



lR;kiu

,rn~ }kjk] eSa Jh@Jherh ------------------------------------------------------------------------------------ ?kks"k.kk djrk gq¡ fd b

'kiFk i= es a vafdr lw pukvks a dk es js }kjk lR;kfir fd;k x;k gS vkSj es jh tkudkjh esa lgh gS A bld

dksbZ va'k vlR; ugha gS vkSj fdlh Hkh rF; dks fNik;k ugha x;k gS A

¼2½ eS a ;g Hkh ?kks"k.kk djrk gw W fd ;fn mi;qZDr 'kiFk i= ds }kjk iznŸk lw puk,¡ xyr ikbZ tkrh rks la LFkk dh lEc)rk lekIr dj nh tk;sxh rFkk es js fo:) dkuw uh dkjZokbZ izkjEHk dh tk ldsxh A

LFkku %& VªLV@lks lkbVh ds v/;{k@lfpo dk iwjk gLrk{

frfFk %& iw jk uke%&--------------------------------------------------------------------------

inuke%&----------------------------------------------------------------------------irk%&----------------------------------------------------------------------------------

nw jHkk"k la[;k%&---------------------------------------------------------------

,rn~ }kjk] eSa Jh@Jherh ----------------------------------------------------------------------------------- 'kiFk iwoZd izekf.k

djrk gw Wa fd mi;qZDr lHkh lw puk,¡ esjh tkudkjh es a lgh gS A vxj iznr lw puk,¡ xyr ik;h tkr

gS] rks es js fo:) dkuw uh dkjZokbZ izkjaHk dh tk ldsxh A

-----------------------------------------------------------------------------

LFkku %& dUlyVsaV QeZ ds }kjk vf/kd`r O;fDr dk iwjk gLrk{kj

frfFk %&

iw jk uke%&----------------------------------------------------------------------------

inuke%&------------------------------------------------------------------------------

,ts a lh dk uke%&---------------------------------------------------------------

nwjHkk"k la[;k%&----------------------------------------------------------------



39

ANNEXURE – D

Manual for Filing Annexure “C” Prescribed format

The Institution/Colleges/Schools and Consultant firms should take proper

care while filling the Prescribed format Annexure “C”.

The details guideline is as follows:-

A) Standing Instructions:-

i) Must use Black Ball Pen Onlyii) Over-writing/cutting with or without Initial is not allowed.

iii) Should use HINDI/ENGLISH Only

iv) Filed in CAPITAL LETTER only

B) General Instruction:-

1) Para “1” name should be according to letter issued by Bihar

Intermediate Council (repealed)/Bihar School Examination Board

2) Para “2” according to Institution Constitution Documents

3) Para “3” details

i. From Constitution document

ii. From Schools record

iii. Should be verified from Original copy.

iv. Should be verified from original Copy

4) From physical verification

5) Para “5” as described here:

i) From land document and physical verification

ii) From Building Approved Map/schools record and Physical

verification

iii) From Original Receipts and/or schools Audited Balance

Sheet by Chartered Accountants.

iv) Library Inventory Record and from purchase receipt, if

purchased.

v) Laboratory from physical verification and relevant record

maintained by the schools regarding purchase of



equipment including verification from original purchase

receipt.

vi) From land record available with school and Physical

verification of land and Sports equipment along with

verification of Sports equipment from purchase receipt.

vii) As per school records and physical verification.viii) From School Attendance and Salary Register. Bank

accounts details has to certified by concern Branch

manager in respect of Name of the Teacher and his Salary

Account no maintained by respective bank.

ix) From School Audited Balance sheet and Income and

expenditure account from Chartered Accountants.

x) From bank Statement and Audited Balance sheet and Bank

reconciliation statement if Required.

xi) Physical verification

xii) Physical Verification

xiii) Physical verification

xiv) From school record and physical verification

xv) From school record

xvi) Physical verification

xvii) Physical verification

xviii) School record , physical verification and purchase invoice

xix) An undertaking from Trust/society on his letter pad duly

signed by the Trustee/chairman/secretary of the

trust/societyxx) From By laws of the Institution and respective documents.

xxi) Physical verification

xxii) Electric connection record and physical verification

xxiii) Physical verification and respective documents

xxiv) Service agreement letter and respective rules.

6) From School record

7) From school record

8) According to declaration given by Chairman/secretary of

Trust/society and principal of school.