data exchange with offices - wipo
TRANSCRIPT
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Data Exchange with Offices
Hongbing CHENDirector, Madrid Operations Division
24
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Content
Progress in 2018
Importance of Machine-readable Data
Recommendations
IB’s support
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WIPO FOR OFFICIAL USE ONLY
Content
Progress in 2018
Importance of Machine-readable Data
Recommendations
IB’s support
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Means of document transmission
IP offices
Contact Madrid(MDU)
Madrid Office Portal
MECA
E-filing
Postal
International Bureau
IP offices
Madrid Office FTP
IPAS
Postal
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Madrid e-Filing (MeF)
Online
Application
Reception
Examination
by
Office of Origin
Data
Transmission
to IB
Developed internally with the needs of IP Offices in mind, Madrid eFiling is the Madrid System’s electronic international application interface.
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Madrid Office Portal (MOP)
Search the Registry
Monitor my application/designation
Document Exchange
between IB and Offices
Use Madrid Office Portal to view and manage all the international applications and registrations concerning your IP Office when you are the Office of Origin and when you are a Designated Office.
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Contact Madrid
Inquiries Uploading document
Request for specific services
Gateway of customer support with multiple functions including raising inquiries, upload documents and requesting for e-service support and certified records of the Registry.Open to both IP offices and end customers
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Industrial Property Automation Solution (IPAS)
IPAS supports the processing of patents, trademarks and industrial designs from filing through to the grant of rights and post-grant processes.
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Progress in 2018Madrid E-Filing:
7 offices (2 in 2017) MECA:
66 offices (55 in 2017)MOP + MDU in Contact Madrid:
93 offices in 2018 (43 in 2017)IPAS
21 officesPostal
94 offices
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Progress in 2018
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Progress in 2018
Discontinuation of fax service (April 2018)
Discontinuation of generic email (July 2018)
MDU in Contact Madrid by Offices mergered into MOP (February 2019)
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Progress in 2018
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Progress in 2018
Channels NumberMECA 533898
MeF 5704
MDU 66519
MOP 31030
Postal 96658
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Progress in 2018
File Format No. of OfficesPaper 10PDF 5XML 12Paper + PDF + XML 21Paper + PDF 1Paper + XML 23PDF + XML 34
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Content
Progress in 2018
Importance of Machine-readable Data
Recommendations
IB’s support
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History of the Topic
2013: Communication in the Madrid System
2014: Communications sent by Designated Offices
2016: E-Madrid: Practical Presentation on the Future of
Madrid E-Services
2018: Communication
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PAPER PAPERLESS
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From Paper to PaperlessThe continuing development of the IT environment for
the Global IP Systems will remain a priority in order toimprove productivity, to enhance the level of serviceprovided to users, to contain costs and to maintain thecompetitiveness of the systems.
WIPO Medium-Term Strategic Plan for 2016-2021
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From Paper to Paperless
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From Paper to Paperless
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Document format really matters
Machine-readable data is data (or metadata) in a format that can be easily processed by a computer, such as XML and etc.
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Document format really mattersElectronic documents are just digitally accessible documents via computers, but its content is much harder to extract, transform and process via computer programming logic such as PDF, word files, or document as image.
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Document format really matters
Image courtesy: http://sncinnovation.com
Plumbs and Water
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Document format really matters
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Document format really matters
IP offices Contact
Madrid
Madrid Office Portal
MECA
E-filing
Postal
IB MIRIS
DPU
Data Specialist
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Document format really matters
Timeliness/reduced pendency
High quality and less irregularity
Less human resources cost
Less infrastructure cost
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XML is the best for the Madrid System
Image courtesy: http://sncinnovation.com
ST. 96
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WIPO FOR OFFICIAL USE ONLY
Content
Progress in 2018
Importance of Machine-readable Data
Recommendations
IB’s support
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Prioritize XML
Image courtesy: http://sncinnovation.com
More
XML
ST 96 XML
LessPDF
Docs as image
XLS GP List
NoPaper
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Prioritize XML transmission means
Image courtesy: http://sncinnovation.com
More
E-filing
MECA
IPAS
LessMOP
Contact
Madrid
NoPostal
Fax
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WIPO FOR OFFICIAL USE ONLY
Content
Progress in 2018
Importance of Machine-readable Data
Recommendations
IB’s support
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Required efforts on the Office’s part
Image courtesy: http://sncinnovation.com
Research and feasibility study
Budget/procurement
Capacity building
Workflow re-engineering
Re-organization of workforce
Regulations adjustment
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WIPO can supportMadrid E-filing System
Dedicated test environment for officesTranslation of user interface screens Development and integration with a national/regional Office’s own registry Dedicated support during the integration phaseOn-demand WebEx demonstrations
Contact Person: Peter Baker [email protected] +41 22 338 7244
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WIPO can supportMECA
Evaluation and feasibility proposalIntegration with national IT platformProvision of XML file templatesData testOn-demand WebEx demonstrations
Contact Person: Roger [email protected] +41 22 338 9638
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WIPO can supportIPAS
A key capacity building project of WIPOCovers 85 officesMadrid Module helps 21 offices in receiving XML data from IBTwo-way communication test soon
Contact Person: Hongbing Chen [email protected] +41 22 338 8353
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WIPO can supportBest Practice Sharing
Topic shall remain on the Roundtable’s agenda.Thematic activities may be organized in future.
Contact Person: Hongbing Chen [email protected] +41 22 338 8353
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We appreciate your active and constructive role in shaping the
future of the Madrid System!