Misc Text From choice, a world of possibilities

Data Requirements: Clarifying common confusions

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Data Requirements: Clarifying Common Confusions

Session Objectives To review and understand common errors in

reporting To share changes that have been make in

the “Prep Tool” to address common confusion

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Data Requirements- ‘ALL Services’

Totals of two numbers already in the system should NOT be entered The system (eIMS) calculates all sums of

services- if you enter totals of data sub-categories, causes a double count and inflates your service numbers.Less than 25

years old25 years old and

aboveTotal New Users

CONTRACEPTIVES - ALL PROGESTOGEN ONLY INJECTABLES (3 MONTHS)

Contraceptives - Progestogen Only Injectables (3 months) - Initial Consultation 30 xContraceptives - Progestogen Only Injectables (3 months) - Follow up/Resupply 65 xContraceptives - Progestogen Only Injectables (3 months) - ALL Services x 123

New Users

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Data Requirements: How to choose detail reporting vs. ALL

or OtherChoosing detail vs. ALL (Contraceptive Services) If you do have detailed information, enter it into the detailed

services If you do not have detailed information, enter into the ALL

serviecs category

Choosing detail vs. Other (SRH non-contraceptive & non-SRH Services) If you can’t find where to enter a certain service, you can use

the Other category within a service type If you don’t have detailed data available on a type of service, enter the services of that type into Other

If you can’t disaggregate services into the detail categories, put the aggregate into Other

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Example 1: Choosing Detail reporting vs. ALLExample: You collect data in detail on your HIV counseling

services. The MA provided 200 pre-test counseling, 160 post-test counseling, of which 15 are post-test counseling for positive results. You do NOT collect age data on HIV counseling services.

Please fill in the spreadsheet: < 25 25 & above Total Services

ALL HIV/AIDS PRE/POST TEST COUNSELLING

HIV/AIDS PRE/POST Counselling - PRE Voluntary Counselling & Testing (VCT)HIV/AIDS PRE/POST Counselling - POST Test (Positive) - Clients Only

HIV/AIDS PRE/POST Counseling - POST Test (Negative)

HIV/AIDS PRE/POST Counseling - POST Test (Positive) - Sexual Partners

HIV/AIDS PRE/POST Counseling - Other Services

HIV/AIDS PRE/POST Counseling - ALL Services

Services Provided

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Example 2: Choosing Detail reporting vs. ALLExample: You do not collect data in detail on your geriatric

services, but you know that you provide 25 consultations, and 40 total services.

Please fill in the spreadsheet:< 25 25 & above Total Services

ALL GERIATRICS

Geriatrics - Consultation

Geriatrics - Diagnostic Test

Geriatrics - Therapy / Treatment

Geriatrics - Other Services

Geriatrics - ALL Services

Services Provided

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Example 3: Choosing Detail reporting vs. ALLExample: You provide general FP counseling- to 3,500 youth

and 4,000 adults. Some of these counseling services cover the topics of HIV/AIDS and dual protection, but you don’t know how many.

Please fill in the spreadsheet:Less than 25

years old25 years old and

aboveTotal New Users

ALL FAMILY PLANNING GENERAL COUNSELLING

Contraception - FP General Counselling

Contraception - FP General Counselling - Combined Counselling (FP - HIV/AIDS) , incl Dual Protection

Contraception - FP General Counselling - ALL Services

Services Provided

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Items Provided & Referrals: NO DETAIL REPORTING

Use ‘ALL Services’ row to enter all Items Provided and Referrals data Not reported with detailed services Not reported by Age Items

ProvidedReferrals

CONTRACEPTIVES - ALL IUD Hormone releasing IUD (5 years)

Contraceptives - IUD - Hormone releasing IUD (5 years) - Initial Consultation/InsertionContraceptives - IUD - Hormone releasing IUD (5 years) - Follow up/ReinsertionContraceptives - IUD - Hormone releasing IUD (5 years) - ALL Services 80 30

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Confusion with Contraceptive Counseling

Method Specific Counseling- VSC only

General FP Counseling: If a client is counseled on a range of methods but does NOT accept a method

CONTRACEPTION - ALL FEMALE VOLUNTARY SURGICAL CONTRACEPTION (FVSC)Contraception Surgical - Female VSC - ReversalContraception Surgical - Female VSC - Method Specific Counselling

CONTRACEPTION - ALL MALE VOLUNTARY SURGICAL CONTRACEPTION (MVSC)Contraception Surgical - Male VSC - ReversalContraception Surgical - Male VSC - Method Specific Counselling

ALL FAMILY PLANNING GENERAL COUNSELLINGContraception - FP General Counselling

Contraception - FP General Counselling - Combined Counselling (FP - HIV/AIDS) , incl Dual Protection

Contraception - FP General Counselling - Other servicesContraception - FP General Counselling - ALL Services

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Initial Consultation discussionInitial Consultation: First contraceptive service provided to a

client at an MA service delivery point by a service provider. Includes counseling regarding a range of methods Results in acceptance of a method- If no item accepted, classify as

FP General Counseling Even if client has received contraceptive services before, outside of

the MA, the 1st contraceptive service at the MA is initial consult.

Discussion Questions: Do you capture ‘Initial Consultations’ through your data

collection system? If not, can you? If not, what is preventing you from collecting this data?

Is this concept different that New User?

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Confusion reporting on Contraceptive ServicesVoluntary Surgical Contraception Number of surgeries is used to collect CYP New Users and Number of Surgeries both

need to be entered (even if # surgeries = # New Users)

FAB Methods Number of services and new users should be

reported Items provided NOT reported

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Confusion with Units of MeasureNew User: The earlier terminology called ‘new acceptor’

remains conceptually same as ‘new user’. Synonymous with Initial Consult VSC exception

Age: If a client comes to a Member Association SDP for

a service before and then after his or her 25th birthday, the first will be recorded as a service provided to a young person, the second will not.

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Confusion with Units of MeasureServices: Visits vs. Services. Sometimes the terms ‘visits’

and ‘service provided’ are confused. We no longer use the term ‘visits; a client can receive more than one service per visit, and it is the total number of services provided that should be recorded.  

In the past, a visit was defined as the number of times a person enters a clinic or a provider goes to a client

Referrals: External vs. internal referrals (report external

referrals only)

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Resources about Service Detail

When you are not sure what detailed services mean (ie, therapy, termination, surgery, consultation, diagnostic, etc.) or how to enter them, resources include:

Service detail codes, names and descriptions

Service Definitions sheet The Evaluation team at the Regional Office

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Questions?