Data Rights In the Department of Defense

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Disclaimers

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DISTRIBUTION STATEMENT A. Approved for public release; distribution is unlimited.

U.S. GOVERNMENT DISCLAIMER NOTICE. The views expressed in this presentation are those of the author and do not necessarily reflect the official policy or position of the Department of the Army, Department of Defense, or the U.S. Government. The information appearing on this presentation is for general informational purposes only and is not intended to provide legal advice to any individual or entity. Please consult with your own legal advisor before taking any action based on information appearing in this presentation or any sources to which it may cite. UNLESS OTHERWISE STATED

Who is this guy?

Marcus A. Streips Attorney-Advisor (Intellectual Property) United States Army Medical Research & Materiel Command Office of the Staff Judge Advocate 521 Fraim Street Fort Detrick, MD 21702

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Agenda

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• Role of Data at MRMC

• How Data is Handled in DoD

• CRADA/Public Assistance/Contract

• Major Issues Concerning Data Rights

• Review

USAMRMC Vision

We are the world’s experts and leaders in the military relevant biomedical research and medical materiel communities, delivering the best medical solutions to enhance, protect, treat, and heal our Warfighters.

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Definition: research |rēsərCH, risərCH|

noun the systematic investigation into and study of materials and sources in order to gather information and establish facts to reach new conclusions

information |infərmāSHən|

Noun data that is processed, stored, or transmitted.

data |datə, dātə|

noun [ treated as sing. or pl. ] facts and statistics collected together for reference or analysis. See also datum.

Source: New Oxford American Dictionary

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MRMC Mission is to develop Data

Research Information Data

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How is Data Handled in the DoD?

Data in the DoD

Public Assistance

Contract CRADA

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CRADAS Federal Technology Transfer Act of 1986 15 USC § 3710

• Cooperative R&D Agreements (CRADAs)

• Must be a lab, must be R&D

• Government can give resources but NOT funds (CICA)

• No competition required

• Partner has option for exclusive license

• Established incentives for laboratories and researchers

• Army Regulation 70-57 and DODI 5535.8

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CRADAS

A CRADA is a specific legal document (not a procurement contract) which defines the collaborative venture. It is intended to be developed at the laboratory level, with limited agency review. The USAMRMC Office of Research and Technology Applications (ORTA) coordinates Cooperative Research and Development Agreements (CRADAs), Material Transfer Agreements (MTAs), Interagency Agreements (IAAs), Nondisclosure agreements (NDAs), and other technology transfer transactions.

Federal Technology Transfer Act of 1986 15 USC § 3710

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Public Assistance Agreements Stevenson-Wydler Technology Transfer Act of 1980 15 USC § 3701 (as later amended)

• (DoDGARS) DoD 3210.6-R

• Covers Assistance Instruments (Grants/Cooperative Agreements)

• Public Purpose / No Profits / NOT Goods & Services

• Classified by level of Involvement (collaboration)

• Merit-Based/Competitive Award Procedures

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Public Assistance Agreements Stevenson-Wydler Technology Transfer Act of 1980 15 USC § 3701 (as later amended)

• Part 32 - Non-Profit Organization (section 32.36)

• Part 34 – For-Profit (section 34.25)

• Both rely on “Federal Purpose” license (data)

• ISSUE - No contemplation of deliverables

• ISSUE – Few rules regarding data

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Contracts • DoD does NOT use FAR clauses in most cases (DFAR 227.400)

• FAR 52.227-14 -- Rights in Data – General (Not Tech/Software).

• DFARS Subpart 227.71-- Rights in Technical Data

• DFARS Subpart 227.72-- Rights In Computer Software & Docs.

• Commercial vs. Non-Commercial

• DFAR Default Non-Commercial Clauses: (255.227-7013/7014)

• Commercial Software/Data Policy (227.7202-3/227.7102-1)

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Contracts • K Owns Title to Copyrights except Special Works (DFARS 255.227-7020)

• K Must Provide Assertion List/Restrictive Legends prior to Award

• Government Receives 1 of 3 Licenses:

1. Unlimited

2. Government Use

3. Restricted - Limited (no less than)

• Parties MAY negotiate special terms

• Contractor must secure third party copyrights

• Use commercial terms not contrary to federal law (FAR 52.215-8)

• SBIR contracts have special rules regarding data!

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Issues

1. DATA DELIVERABLE NOT DEFINED

2. WRONG VEHICLE UTILIZED

3. DELIVERABLES NOT REVIEWED

4. WRONG/MISSING CLAUSES

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DATA DELIVERABLE NOT DEFINED

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Requirements

Rights Delivery

CDRL

Describing Requirement

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SUBPART 215.2—SOLICITATION AND RECEIPT OF PROPOSALS AND INFORMATION

DFARS 215.470 Estimated data prices.

(a) DoD requires estimates of the prices of data in order to evaluate the cost to the Government of data items in terms of their management, product, or engineering value.

(b) When data are required to be delivered under a contract, include DD Form 1423, Contract Data Requirements List, in the solicitation.

Describing Requirement

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•The ordering and delivery of data which the Government requires are specified and scheduled through the use of the Contract Data Requirements List (CDRL), DD Form 1423, in conjunction with the appropriate Data Item Description (DID), DD Form 1664.

•The CDRL is used to order the data required and tailor the DID.

•The DID’s use is to describe the data’s format and content requirements.

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Wrong Vehicle Utilized

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Public Assistance

Deliverables not

Authorized

Data Rules Undefined

Inflexible Regulation

Deliverables Not Reviewed

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Review

Nonconforming Marks

Unjustified Marks

Third Party Copyrights

Wrong/Missing Clauses

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Clauses

Data v. Software

Commercial v. Non-

Commercial

Technical Data v. Data

(FAR v. DFAR)

SBIR

What should you do?

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• Understand why Data is important to the MRMC Mission

• Understand how Data is handled differently in the DoD

• Understand your client’s long-term data requirements

• Understand your role in the data acquisition process

Sources

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1. Army Guide for the Preparation of a Program Product Data Management Strategy (8/31/2010), US Army Product Data & Engineering Working Groups (AMC)

2. Intellectual Property: Navigating Through Commercial Waters (10/15/2001), Under Secretary of Defense for Acquisition, Technology and Logistics

3. Department of Defense Handbook for Preparation of Statement of Work (SOW), MIL-HDBK-245D (4/3/1996)

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