data structures standard diagrams

7/31/2019 Data Structures Standard Diagrams

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Data Structures Standard Diagrams


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Page 2

PMI2 Phase I Design Overview

Programmatic Hierarchy represents Projects managed by the MissionDirectorates and consists of the following elements: Appropriation

Mission

Theme

Program

Project

Project by Center

WBS Lower Levels

Institutional Hierarchy represents projects under Corporate G&A, WorkingCapital Fund (WCF), Institutional Investment (CoF & ECR), Agency ServicePools, Agency Fee for Services, Center Service Pools, and Center G&A.The hierarchy consist of the following elements: Appropriation

Mission Equivalent Theme Equivalent

Program Equivalent

Project Equivalent

Project Equivalent by Center

WBS Lower Levels


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Page 3

PMI2 Phase I Design Overview

1. Interface to SAP for Master Data Load(Funds Centers, Project WBS, Derivation Rules)

Cost

(CCR, Straightline,Misc, Assessment

Cycles)

AGENCY LEVEL(OCFO)

Appropiation,Appropriation Transfer,

Apportionment,Program

Project Manager registersTechnical WBS Structure

2. New Funds Distribution Process

SAP PROGRAM LEVEL(Misson Directorate)Project, Project by

Center

CENTER LEVEL(Perfomring Center)Project by Center byCommittment Item(Labor, Travel, All

Other, Pool Transfers)

Purchasing

Documents(PR and POs)

Project A100001

Project Mgmt100001.01

Systems Eng100001.02

3. New Project WBSHierarchy representing

Technical WBS toLevel 7

4. Downstream Cost Collection Impacts

MdM

(Meta DataManager)

Accounts

Payable andAccounts

Receivable

6. ExistingInterfaceImpacts

Labor

Travel

5. Reporting

Impacts(BW and R/3)

S&MA100001.03

Version 3 last updated 7/19/05


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Page 4

New NSM Funds Center Hierarchy


1NASA

MISSION THEME PROGRAM PROJECT

PROJECTBY CENTER

Level 1

Level 2

Level 3

LABORPOOLS

LABORPOOLS BYCENTER

CENTERG&A THEMEEQUIVELENT

CENTER G&ATHEME

EQUIVELENTBY CENTER


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Page 5

AWCS (PY05) to NSM (PY06)Structure Comparison

Space OperationsMission: SOMD

Space Shuttle Theme:SSP

Space Shuttle Program:

538A

SS Main Engine (SSME)Project: 522094

External TankMSFC: 62-524238

Solid Rocket Booster (SRB)Project: 522632

External Tank Project:524238

Reusable Solid Rocket Motor(RSRM) Project: 522632

Space Shuttle GroundOps

UPN: 374

Space Shuttle Flight

HardwareUPN: 376

Space ShuttleProgram Integration

UPN: 377

External Tank

MSFC: 62-376-10

Space Shuttle MainEngine (SSME) MSFC:

62-376-20

Reusable Solid RocketMotor (RSRM) MSFC: 62-

376-50

External Tank ProductionMSFC: 62-376-10-10

External Tank Test AnalysisMSFC: 62-376-10-15

External Tank Plant OperationsMSFC: 62-376-10-18

External Tank Project Mgmt Task 1MSFC: 524238.01.01

External Tank System Eng Task 1MSFC: 524238.02.01

External Tank S&MA Task 1 MSFC:

524238.03.01

Solid Rocket Booster

(SRB) MSFC: 62-376-60


FC

FC= FundsCenter

Rept FC =Funds Centerfor reportingpurposesonly

WBS = WorkBreakdownStructure

FC

FC

FC FC

FC FC

ReptFC

WBS

WBS

WBS

ReptFC

FC FC

FC FC

FC

WBS

WBS

WBS

FC


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Page 6

Summary of NSM Data Elements

NSM DataElements

SAP DataElements

Nomenclature NomenclatureExample

Appropriation Fund 3-digit Appropriation Type, 2-digit Year of Availability,4-digit Program Year, 1-digit Fund Type

Fund: EXCX22006D

Mission / MissionEquivalent

Funds Center 4-digit smart coded alphanumeric Reporting Fund Center: ESMD

Theme / ThemeEquivalent

Funds Center 2-4 digit smart coded alphanumeric (use existing valuewhen applicable)

Reporting Fund Center: CONS

Program / ProgramEquivalent

Funds CenterFunctional Area

4-digit random alphanumeric with at least one alpha Fund Center: 987AFunctional Area: 987A

DirectProgrammaticProject

Project Definition /Project WBS

Funds Center

6-digit random numeric number with 3-digit per WBSlevel (include period delimiter) Up to 7 levels

Project Definition: 379041

WBS: 379041.02.03.04.05.06.07

Funds Center: 379041

Funds Center by Center: 62-379041

Institutional Project

Equivalent

Project Definition /

Project WBSFunds Center

6-digit random numeric number with 3-digit per WBS

level (include period delimiter) Up to 7 levels

Project. Definition: 987654

WBS: 987654.01.03.04.05.06.07



ReimbursableProject

Project Definition /Project WBS

Funds Center

6-digit random numeric number (different fromBenefiting Project) with 3-digit (including perioddelimiter), 4-digit numeric Customer Purchase Orderplus 2-digit numeric Fund designation at WBS 2 - 4

Project Definition: 249031

WBS: 249031.01.9876.03



Funds Center Budgeting Object

Reporting Funds Center No BudgetDistribution, but exists as Funds Center inSAP for Reporting roll-up

Project Definition Project Summary Level

Project WBS

Cost ObjectFund Appropriation by Program YearFunctional Area Budgeting Object equal to NASA Program

Version 4

last updated 7/05/05


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M3 Mapping in SAP

Funds Center -Reporting only

Funds Center -Reporting only

Funds Center &Functional Area

Funds Center, Project Definition,& Project WBS 1



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THEME

PROJECT

MISSION

1NASA(by Appropriation)

TECHNICAL WBS XBY CENTER

PROGRAM

NSM in SAP Programmatic Budget Structure

Distribution of

Resource Authority

Reporting rollup of actuals

Commitment, Obligation,Cost, and Disbursement

Funds Distribution

Project Definition = PRJ DEF

Work Breakdown Structure = WBS

Fund Center

PROJ DEF /WBS 1

WBS Level X

Budget structure

resides in two

modules and is linkedtogether at the funds

control level through

the use of derivation

rules

PROJECT

PROJECT BYCENTER

Center

PostingLevel

X represents the lowest level

of the structure



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AWCS (PY05) to NSM (PY06)Programmatic Budget DistributionComparison

Project

Program

Project by

Center

1NASA

UPN

(506)

UPN or UPN-

SubSys by

Center (506A)

NASA

PY05 and Prior PY06 Going Forward

NASA Forms 506 and506A and Process needsto be reworked toaccommodate PY06Budget DistributionProcess



10/21Page 10

SAP SGL Account

Sender

SGL Account

ReceiverAppropriation (APPR) DR4119.0000

CR4450.0000

DR1010.5000

CR3101.0000

Appropriation Transfer (ACTU) DR4450.0000CR4170.1000

CR1010.5000

DR3103.0000

CR4450.0000

DR4170.1000

DR1010.5000

CR3102.0000

Apportionment (APPO) DR4450.0000CR1010.5000

DR3101.0000

CR4170.1000

CR4510.0000

DR1010.5000

CR3101.0000

DR4170.1000

Program (AUTH) DR4510.0000CR1010.5000

DR3101.0000

CR4170.2000

CR4610.0000

DR1010.5000

CR3101.0000

DR4170.2000

Project Project by Center DR4610.0000CR1010.5000

DR3101.0000

CR4170.2000

CR4610.0000

DR1010.5000

CR3101.0000

DR4170.2000

Funds Distribution Overview



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NSM Budget Distribution Project byCenter (Funds Control Level)

OCFO performs budget distribution

steps:Programmatic:Appropriation to Program

AppropriationAppropriation

TransferApportionment

Project

Program

ProjectbyCenter

Programmatic

ThemeEquivalent

ProjectEquivalent

ProgramEquivalent

ProjectEquivalentby

Center

Institutional

Corp G&A

Center G&A

Service Pools

Inst. Invest.

LaborPool

Labor Poolby Center

Labor

CenterG&A

Funds

ControlLevel-

Theme

EquivalentbyCenter

Corp G&A,

InstInvest,Service Pool,

Agency

Service Pool,AFS Funds

ControlLevel

-Project

Equivalentby

Center

OCFO

Centers perform budgetdistribution steps:

Programmatic:Project by Center to Traveland Procurement Committment Items; Labor

Pool, Service Pools, and Center G&Atransfers

Institutional:Corp G&A, Service Pool, CenterG&A, Inst Invest, Agency Fee for Services,

and Agency Service Pool to Travel andProcurement Committment Items; Labor Pool

and Other Service Pool transfers

CenterLabor

2000

TravelAllothers

Procmnts

2000

Travel

Allothers

Procmnts

Agency Fee

for Services

Agency Service Pool

Mission Directorates perform budget

distribution steps:Programmatic:Program t o Project by Center;Corp G&A, Inst Investment transfers; Project to

Agency Service Pool Project Equivalent; Project toAgency Fee for Services Project Equivalent;Institutional:Corp G&A and Inst Inves t Theme

Equivalent to Project Equivalent by Center

Mission



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Programmatic Direct Example

Project WBS 2 WBS 3-7

Project A123456

Project AProj Mgmt123456.01

Project ASystem Eng123456.02

Project ASafety & Miss.Assur. (S&MA)

123456.03Project AProj Mgmt

Staff123456.01.01

Project AProj Mgmt

Assurance123456.01.02

Project AMgmt

123456.02.01

Project ADeploy

123456.02.02

Project ADeep Space

S&MA123456.03.01

Project AReactor S&MA123456.03.02

Project AMSFC DeepSpace S&MA

123456.03.01.01Project A

ARC DeepSpace S&MA

123456.03.01.02Project A

JPL DeepSpace S&MA

123456.03.01.03Project A

JPL Proj MgmtAcct Staff

123456.01.01.01Project A

Space Vehicle

SystemAssurance

123456.01.02.01Project A

Space VehicleSystem Assurance

Mgmt123456.01.02.01.01

Project AJPL Space VehicleSyst Assurance Mgmt

123456.01.02.01.01.01Project A

MSFC Space VehicleSyst Assurance Mgmt

123456.01.02.01.01.02

Project A

ARC Space VehicleSyst Assurance Mgmt

123456.01.02.01.01.03

Project AJPL System AEngineer Mgmt

123456.02.01.01Project A

JPL Ground DataSyst Deployment123456.02.02.01

Level 1

Level 2

Level 3

Level 4

Level 5

Level 6

NOTE: - Level represents SAP Level and Technical WBS Level- Design will accommodate up to Level 7 of Technical WBS (only Level 6 is shown in this example)- Performing Center = Business Area (AIN) shown in upper right-hand corner of WBS box (01 = Agency)

EX: 123456.02.03.04.05.06.07

01

01

01 01

01 01 01 0101 01

01

01

55

55

55 55 55

62

62 21

21

System Eng System Eng

Authorizing Centerattribute = 55 (JPL)



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Project WBS to Funds CenterRelationship

Project A123456

Project AProj Mgmt123456.01

Project AProj Mgmt

Staff123456.01.01

Project AProj MgmtAssurance

123456.01.02

Project A

JPL Proj MgmtAcct Staff

123456.01.01.01

Project ASpace Vehicle

SystemAssurance

123456.01.02.01

Project A

Space VehicleSystem Assurance

Mgmt123456.01.02.01.01

Project A

JPL Space VehicleSyst Assurance Mgmt

123456.01.02.01.01.01

Project A

MSFC Space VehicleSyst Assurance Mgmt

123456.01.02.01.01.02

Project A

ARC Space VehicleSyst Assurance Mgmt

123456.01.02.01.01.03

Level 1

Level 2

Level 3

Level 4

Level 5

Level 6

Project AProj Mgmt55-123456



Project WBS Funds Center

01

01

01 01

55 01

01

55 62 21

55

62

21

A WBS can not be

used in combinationwith a Centerattribute in fundscontrol and posting ofCommitments,

Obligations, Costsand Disbursements.

In this example, inorder to report totalSpace Vehicle Syst

Assurance costsacross JPL, MSFC,and ARC, Level 6WBSs will roll-up toLevel 5 of WBS

structureVersion 1 last updated 6/13/05


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Service Pool WBS Example

- Service Pool Project Equivalent represents Sub-Pool

- Center level is a sample representation subject to change

ARCFacility

Services344100.01

Level 1(Sub-Pool)

Level 2

Levels3-7

DFRCFacility

Services344100.02

Facility

Services344100

GRCFacility

Services344100.03

GSFCFacility

Services344100.04

JSCFacility

Services344100.05

KSCFacility

Services344100.06

LARCFacility

Services344100.07

SSCFacility

Services344100.09

MSFCFacility

Services344100.08

ARC

Center-Defined

344100.01.XX

DFRCCenter-

Defined344100.02.XX

GRCCenter-

Defined344100.03.XX

GSFCCenter-Defined

344100.04.XX

JSCCenter-

Defined344100.05.XX

KSCCenter-Defined

344100.06.XX

LARCCenter-

Defined344100.07.XX

MSFCCenter-Defined

344100.08.XX

SSCCenter-Defined

344100.09.XX



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Center G&A WBS Example

Center level is a sample representation subject to change

Level 3ARCCFO

992858.01.01

Level 1

Level 2

Levels4-7

DFRCCFO

992858.01.02

InstitutionalAdmin

992858

GRCCFO

992858.01.03

GSFCCFO

992858.01.04

JSCCFO

992858.01.05

KSCCFO

992858.01.06

LARCCFO

992858.01.07

SSCCFO

992858.01.09

MSFCCFO

992858.01.08

Office of CFO992858.01

ARCCenter-Defined

992858.01.01.XX

DFRCCenter-Defined

992858.01.02.XX

GRCCenter-Defined

992858.01.03.XX

GSFCCenter-Defined

992858.01.04.XX

JSCCenter-Defined

992858.01.05.XX

KSCCenter-Defined

992858.01.06.XX

LARCCenter-Defined

992858.01.07.XX

MSFCCenter-Defined

992858.01.08.XX

SSCCenter-Defined

992858.01.09.XX



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Reimbursable Example

MSFC ExternalTank

Reimbursable246879.01

Level 1

Level 2

KSC ExternalTank

Reimbursable246879.02

External Tank

Reimbursable

246879

MSFC ExternalTank Reimbursable

Task 1246879.01.01

Level 3

KSC External TankReimbursable

Customer Y246879.02.4321.01

SSC External

TankReimbursable

246879.03

SSC External Tank

ReimbursableTask 1

246879.03.01

MSFC ExternalTank Reimbursable

Task 1.1246879.01.01.01

MSFC External TankReimbursable Task 1.1

Customer X246879.01.01.01.1234.01

Level 4

Level 4 +CustomerOrder &

Fund

SSC External TankReimbursable

Task 1Customer Z

246879.03.01.2468.01

-Reimbursables must represent WBS with CustomerPurchase Order and Fund Identifier at lowest level

- Level 4 is the lowest level Technical WBS possible for

ReimbursablesVersion 2 last updated 6/15/05


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Working Capital Fund - SEWP Example

- Level 7 is the lowest level Technical WBS possible for Operations-side of SEWP

- Working Capital Fund must represent Reimbursable WBS with Customer Purchase Orderand Fund Identifier at lowest level for Customer billing

- Business Area = 51 (GSFC) for all SEWP WBS


Level 1

Level 2SEWP

Operations991564.01

SEWP991564

SEWP NorthrupGrumman

991564.02.7207.01

Levels 3SEWP GTSI

991564.02.7208.01

SEWP DLTSolutions

991564.02.7209.01

SEWPCustomers991564.02

SEWP OperationsTask 1

991564.01.01

Levels 4-7

SEWP Operations

Sub-Tasks991564.01.01.XX


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Derivation Rule Change Add Business Area


PY05 and Prior Funds Use existing rule: Derive Funds Center from WBS, Cost Element, and Fund

PY06 Funds Use new rule: Derive Funds Center from WBS, Business Area, Cost Element, and Fund

Allows for same WBS range to be used for each Center

Business Areaadded

WBS Range


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Back-Up


20/21

Page 20

Transition Plan

Assumptions

No PMI2 activity in SAP will occur prior to FY2005 close to ensure noimpact to FY2005 Financial Statements

Program Year 2006 funding will be executed in NSM Structure

No retroactive changes to existing structures (no conversion)

If Program Year 2005 and prior funds are committed and/or obligated asof Sept 30, 2005, the open documents will stay in current accountassignment structure

If Program Year 2005 and prior funds are obligated in FY06, theobligation will be posted against the original account assignmentstructure that the commitment was posted to

Existing Projects will have two budget structures to manage, execute,and report (PY2005 structure and PY2006 structure)

Carry-forward of residual Budget and Open Items will be performed onPY2005 or prior account assignment structure

NSM Budget Distribution


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P 21

NSM Budget Distribution

Project WBS 2 by Center (optionalFunds Control Level)

Project byCenter

Programmatic

Center G&ATheme

Equivalent

Institutional

Labor Pool

Labor Poolby Center

2000Travel

AllothersProcmnts

Project WBS 2

by Center

Project WBS 2by Center


2000Travel

AllothersProcmnts

2000Travel

AllothersProcmnts

MSFC

Service Pool AProject

Equivalent

(Sub-Pool)

2000Travel

AllothersProcmnts


Service Pool B

ProjectEquivalent(Sub-Pool)

Service Pool CProject

Equivalent

(Sub-Pool)

Project byCenter

Programmatic

Center G&ATheme

Equivalent

Institutional

Labor Pool

Labor Poolby Center

2000Travel

AllothersProcmnts

Project WBS 2

by Center



2000Travel

AllothersProcmnts

2000Travel

AllothersProcmnts

KSC

Service Pool AProject

Equivalent

(Sub-Pool)

2000Travel

AllothersProcmnts


Service Pool B

ProjectEquivalent(Sub-Pool)

Service Pool CProject

Equivalent

(Sub-Pool)

Project

If Project WBS 2 byCenter is chosen levelof Funds Distribution:

- Must transfer budgetto Labor, Travel, Proc,Cntr G&A and Poolsfrom Project WBS 2by Center

- Each Center withinProject must useProject WBS 2 byCenter (standardacross Project)

- In this example, 7

budget transfers ifProject by Center vs.32 budget transfersfor Project WBS 2 byCenter (per Center)

Per OCFO decision on 6/7/05 optional WBS Level 2 will not be used for PY06 funding