Database System for Student Tracking Robert Berman

William HillLily Zhang

Steve Salley

Wayne State University

April 14, 2005

Introduction Purpose:

Demonstrate how STARS (http://stars.wayne.edu), a home-grown web application, provides a user friendly Web Interface to Banner and other databases for Academic Faculty, Staff and Administrators

Benefits: Easy access to student data from a variety

of data sources including Banner Enables the maintenance of custom data

(outside of Banner) to help in advising, tracking, and retention efforts

Includes useful web reports (downloadable in spreadsheet format) with drill-down to individual student data

Topics of Discussion

Connection between STARS and Banner

Demonstration of STARS Student Information

Demonstration of STARS Reports Survey and Findings What’s next for STARS? I-20 Tracking System

Connection Between STARS and Banner Uses Banner data as provided

through the Data mart. Also draws on other data sources

including Testing and Evaluation and official and unofficial historic data not yet converted to Banner

Provides additional capability to monitor student progress by allowing input of custom data to support advising and retention efforts – data is stored outside of Banner

Demonstration of STARS Student Information Logging On Student Information Pages

Finding a Student Contact Information Student Comments (user-determined level of

privacy) Academic Standing, General Student,

Application, and Holds Classes (including older grade information) Transfer Courses and Previous Education GPA Summaries – standard and custom General Education and Curriculum Tracking

Data Registration Detail (Fall 2002 and later) Early Academic Assessment Data Testing Data

Demonstration of STARS Reports Examples of Available Reports

Enrollment Reports Term GPA and Cumulative GPA by

Program and Major Prerequisite Checks Active PHD Student List Class Listing New Program Applicants Schedules for Students in

Designated Program or Major Degree Completion Reports

Demonstration

www.stars.wayne.edu

Who has access to STARS? Access to Stars is given by request.

The intended audience includes Advisors Faculty and Staff with Advising

Responsibilities Administrators

Access is granted by the Administrator

Users are required to agree to the online Code of Responsibility (FERPA)

STARS as a Retention and Advising Tool Curriculum Review Maintains Advising Comments Testing and Evaluation data not

in Banner made available Unofficial Data not yet converted

to Banner is available

Survey and Findings We have authorized approximately

440 individuals to use STARS Between 50 and 75 typically logon

per day We have conducted an online

Survey, the results of which we will discuss.

Approximately 200 different users logged on to Stars thousands of times since Jan. 1, 2004. Roughly 100 responded to Stars Survey.

Survey and Findings - Continued STARS Survey Highlights

55.3% (47) of those surveyed have use STARS for 4 or more months

70.6% of those surveyed use STARS more than once a week

74.1% of those surveyed use STARS for student status tracking

65.9% of those surveyed use STARS for enrollment tracking

52.9% of those surveyed use STARS for Advising

Survey and Findings - Continued (Tools)

Good or Better

VG or Better

Reports 97% 72.8%

Acad Standing 97.2% 76.1%

Classes 94.1% 79.4%

Transfer 93.7% 71.5%

GPAs 94.1% 77.9%

Gen ED 96.8% 76.2%

Registration 93.8% 76.6%

Test Info 91.8% 67.2%

Comments/Referrals

95.9% 69.4%

Overall 89.1% 77.1%

What’s next for STARS?

Determine additional Banner data that would be useful to include in STARS

Determine additional data external to Banner that would be helpful to users

Continue to develop summary reports with drill-down to individual student data including Pivot Table and OLAP capabilities

What’s next for STARS?

Originally designed for academic departments and advisors.

New efforts to meet needs of service units. Graduate Admissions Office of International Students and

Scholars – I-20 Tracking System

I-20 Tracking

The “I-20 tracking System” is an administrative and information management system, designed to keep track of admission decisions

andI-20 issuance. In addition, it manages to keep

theOISS postage cost information.

Office of International Students & Scholars, Wayne State University

GOAL and OVERVIEW

Provides easy and efficient means to track admission decision and the I-20 issuance decision.

Students will be able to see their admission or I-20 status from online services.

Facilitates communicate between administrators from Admission Office & OISS about admission/I-20 status issues.

Keeps the OISS postage information summary updated automatically according to different category.Office of International Students & Scholars, Wayne State University

Summary

STARS Presents Banner and Value-Added

data not included in Banner Organizes data in a way that is more

easily geared to use by advisors and administrators than are Banner Forms

STARS includes a constantly growing set of reports that can be downloaded in Spreadsheet format - summary reports allow drill-down to individual student data

Questions

Office of International Students & Scholars, Wayne State University

Questions and Answers

We invite any questions or comments now, after the talk, or by e-mail