date: 07 october 2013cciglobe.com/files/sdjpoms12_sav.pdf · 2019. 4. 26. · alternate contacts en...

CCI-QP-07-07A

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Assessment

Report

Date: 12 November to 12 November

2018

Company name Sime Darby Plantations Sdn. Bhd.

Jabor Palm Oil Mill – SOU 12

Address Mukim Hulu Jabor, Kemaman, State of Terengganu, Malaysia

Report no MS18SM0044

Status of audit Surveillance If surveillance No.1

Date: 07 October

2013

[Disclaimer: The audit report has been generated to reflect the compliance of the company

toward the MSPO standard and every criterion’s have been in every effort taken to ensure

the accuracy of the assessment and reporting produced. As the assessment is been carried

out based on sampling, certain areas or processes may not be able to verified on its

compliances. ]

MSPO 253O:2013

Part 4

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Thank you for your trustful cooperation during our audit of your organization. This report has been prepared of

every effort to ensure the accuracy of the information recorded. The assessment is based on sampling on the

records, practice, documents and personnel, therefore the final results of the assessment is of representative

towards the system implementation of the organization. This report may generated to record as much of the

system implementation information but may still limited due to the sampling .This report details the assessment

results including strengths, opportunities, and weaknesses. These results were presented to your management at

the closing meeting of the audit. You can use these results to improve the effectiveness of your management

system. We look forward to continuing our partnership towards sustainable business success. This report has been

prepared in compliance to the ISO 17021:2011 requirements.

To ensure the next assessment will be carry out in compliance to the ISO 17021:2011, please remember to

immediately notify CARE Certification International about any significant change to your company at any point of

time. Together we will then coordinate appropriate measures to maintain your current certification. Such

circumstances include, for example, changes relating to the legal, commercial, organizational status or ownership,

organization and management (e.g. key managerial, decision making or technical staff), contact address and sites,

scope of operations under the certified management system, and major changes to the management system and

processes. Together we CARE and will then ensure the smoothness of the upcoming assessment. Thank you for

your persistence of support.

Signed for on behalf of CCI Signed for on behalf of client

Sign

Name :

IC :

Name Mohammad Hafizuddin Bin Rossley Company stamp

Date 12/11/2018

Email [email protected]

Fax no 038073 2688

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Section A General Information General

Audit objectives

To verify that the system initial implementation is in accordance

to requirements of the standard adopted.

To verify that the system implementation is continuously in

accordance to the requirements of the standards adopted.

To verify that the system implementation is continuously after

and in third years of implementation is in accordance to the

standards adopted.

Other, (please specify)

Integrate Assessment No

Issue of certificate Yes

Scope of Certification

Scope of certification in English The provision of Fresh Fruits Bunch (FFB) processing by palm oil

mill

Requirement not being applicable nil

Justification nil

Other language than above No

Changes from Previous registration No

Extension/changes of scope date NA

Contact Details

Management Representative En Amirul Akmal Daud

Alternate contacts En Hazrul bin Zulkefli

Management Representative contact no. +6012-5896199

E-mail address [email protected]

Fax Number +(603) 7848 4363

Fixed Line Number +(603)78484366

NO OF GROUP MEMBERS 1

Section B Previous Audit Result The result of the last audit system have been reviewed, in particular to ensure appropriate correction and

corrective action has been implemented to address any nonconformities identified. This review has concluded

that:

No nonconformities have been raised during last assessment.

Any nonconformities identified during last previous audit have been corrected and the corrective action continuous

to be effective.

The management system has not adequately addressed non conformity identified during previous audit

activities and the specific issue has been re-defined in the nonconformity section of this report.

Section C Conclusion

The audit team conducted a process based audit focusing on significant aspects/risk objectives required by

the standard(s). The audit methodology used is based on 3P which were People, Paper and Practice.

The audit team concludes and express

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CONGRATULATION and has

CONGRATULATION however some processes need to address non-compliance(s) but others has

SORRY and the organization has not established and maintained its management system in line with the

requirements of the standard and

demonstrated

not demonstrated

the ability of the system to systematically achieved agreed requirements within the scope of the

organizations.

Base on the record, there is/are NIL unresolved issue.

Therefore the audit team recommends that based on the results of this audit and the system's

demonstrated state of development and maturity, management system certification be:

Granted (initial certification or recertification)

Granted upon the acceptance of the noncompliance(s)

Continued (surveillance)

Continued (surveillance) upon the acceptance of the noncompliance(s)

Withheld

suspend until satisfactory corrective action(s) is completed

Others (please specify)

Note :

The assessment and recommendation for the initial or continue was based on random samples and therefore

nonconformities may exist which have not been identified. All the pages should be attached if the organization wishes to

copy and delivered to the interested party.

Section D (For Recertification only)

1 The company has demonstrated effective implementation and maintenance/improvement on its

management system

Yes No

2 The internal audit program has been fully implemented and demonstrates its effectiveness as a

tool for maintaining and improving the management system.

Yes No

3 The management review process demonstrates its capability to ensure the continuing suitability,

adequacy and effectiveness of the management system

Yes No

3 The management review process demonstrates its capability to ensure the continuing suitability,

adequacy and effectiveness of the management system

Yes No

4 Throughout the audit process, the management system demonstrates overall conformance with

the requirements of the audit standard

Yes No

Section E Auditor and Auditees Names

CCI Assessors

Attendance during opening and closing meeting

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Team leader Name Designation

Mohamad Hafizuddin As per Appendix 1

Team member

Badrul Hisham

Johari Kasim

Trainee auditor

NA

Observer

Section F Audit Process Matrix

Next Audit Matrix (legend “ ” plan to cover & covered, “ ” for uncover)

Planned month & year 11/2018 11/2019 11/2020 11/2021 11/2021

Internal Audits

Stakeholder consultation / survey

Use of logo

Follow-up from previous audit finding

4.1 Management Commitment & Responsibility

4.1.1 MSPO Policy

4.1.2 Internal audit

4.1.3 Management Review

4.1.4 Continual Improvement

4.2 Transparency

4.2.1 Transparency of information and documents relevant

to MSPO requirements

4.2.2 Transparent method of communication and

consultation

4.2.3 Traceability

4.3 Compliance to legal requirements

4.3.1 Regulatory requirements

4.3.2 Land use rights

4.3.3 Customary land rights

4.4 Social responsibility, health, safety and employment condition

4.4.1 Social impact assessment (SIA)

4.4.2 Complaints and grievances

4.4.3 Commitment to contribute to local sustainable

development

4.4.4 Employees safety and health

4.4.5 Employment conditions

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4.4.6 Training and competency

4.5 Environment, natural resources, biodiversity and ecosystem services

4.5.1 Environmental management plan

4.5.2 Efficiency of energy use and use of renewable energy

4.5.3 Waste management and disposal

4.5.4 Reduction of pollution and emission including

green house gas

4.5.5 Natural water resources

4.6 Best Practices

4.6.1 Mill management

4.6.2 Economic and financial viability plan

4.6.3 Transparent and fair price dealing

4.6.4 Contractor

Assessment man days for the next assessment : 3 md. Recertification: 3

Note: Recertification should be carry out minimum 2 months prior to the expiry of the certificate

Section G Audit Note Summary of Area Audited

BUSINESS AREAS DETAILS OF AUDITED SUMMARY

Auditor Date Time

HF 12/11/2018 9.30

Opening Meeting

a) introduction of the participants, including an outline of their roles;

b) confirmation of the scope of certification;

c) confirmation of the audit plan (including type and scope of audit, objectives and criteria), any

changes, and other relevant arrangements with the client, such as the date and time for the

closing meeting, interim meetings between the audit team and the client's management;

d) confirmation of formal communication channels between the audit team and the client;

e) confirmation that the resources and facilities needed by the audit team are available;

f) confirmation of matters relating to confidentiality;

g) confirmation of relevant work safety, emergency and security procedures for the audit team;

h) confirmation of the availability, roles and identities of any guides and observers;

i) the method of reporting, including any grading of audit findings;

j) information about the conditions under which the audit may be premature terminated;

k) confirmation that the audit team leader and audit team representing the certification body is

responsible for the audit and shall be in control of executing the audit plan including audit

activities and audit trails;

l) confirmation of the status of findings of the previous review or audit, if applicable;

m) methods and procedures to be used to conduct the audit based on sampling;

n) confirmation of the language to be used during the audit;

o) confirmation that, during the audit, the client will be kept informed of audit progress and any

concerns;

p) opportunity for the client to ask questions.

Closing Meeting

a) informing the client that the audit evidence collected was based on a sample of the information;

thereby introducing an element of uncertainty

b) the method and timeframe of reporting, including any grading of audit findings;

c) the certification body's process for handling nonconformities including any consequences relating

to the status of the client's certification;

d) the timeframe for the client to present a plan for correction and corrective action for any

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nonconformities identified during the audit;

e) the certification body's post audit activities;

f) information about the complaint handling and appeal processes.

g) Any diverging opinion that are not resolved.

h) opportunity for the client to ask questions.

Executive Summary

The audit was based on the MSPO2503:2013 Part 4 Standard, procedure and and applicable requirements. There is 1 NC, only 3 OFI raise during the last year audit for 2nd stage assessment audit conducted on 12-14/10/2017 and found all the NC were closed accordingly and the evidence is adequate. The audit were done one whole day with total mandays for audit at Jabor POM is four (3) mandays for this surveillance 1 audit. The audit was lead by Mr Mohamad Hafizuddin who are have almost 8 years in the sustainable certification and other management system certification such as RSPO, ISCC, ISO 14001, ISO9001 etc and also attended the MSPO Lead Assessor Course conducted by SIRIM. Co auditor is Mr Johari Kasim who are experienced in the RSPO and ISCC Certification for almost 7 years and attended the MSPO Lead Assessor Course conducted by SIRIM. Co auditor is MR Badrul Hisham Bin Hj Baharin who are having experince in palm oil industry for almost 8 years and attended the MSPO Lead Assessor conducted by SIRIM.

Audit Summary

Principle 1: Management Commitment & Responsibility Sighted management establish 16 policy towards sustainability policy. Communication of the policy sighted done by display at the notice board, briefing during MSPO awareness training and explain the policy to the stakeholder during the stakeholder meeting. Sighted 2 Project for Continual Improvement Programs as sighted in Kaizen Charter: 1. i) To reduce usage of paper from 15reams to 13 reams by February 2018 2. ii) To implement of recycling the scrap iron.The potential benefit is saving the cost RM150, 000. Jabor POM establish the procedure for internal audit and already done the Internal Audit on 22 Sept 2018 as per email Internal Audit notification. Jabor POM conducted the MRM on 22/04/2018 chaired by Chairman, the agenda is cover all the MSPO Principle matters such as Employee Safety & Environmental, Employee Condition, Continual Improvement, CAR Status etc. Principle 2: Transparency Generally, Jabor Palm Oil Mill communicate the information with stakeholders and public through meeting with stakeholders. The mill management annually organize get together with local communities as part of promoting MSPO requirements as per SOP (Pihak Berkepentingan). The recent meeting was held on 17 February 2018. For every issue raised the Mill management has prepared management plan on social impact assessment. Jabor POM has established procedure for stakeholder (SOP: Stakeholder Procedure) and Complaints Procedure. Records of complaints and grievances were implemented by Complaints Form for Stakeholder/supplier and Internal. So far nil complaint were receive and been recorded. Principle 3: Compliance to legal requirements During audit sighted Jabor POM is had establish the list of legal requirement and verified the evaluation assessment is had been done for the compliance legal requirement assessment. All the requirements evaluated if there is ammendment or additional legal requirement. Noted the mill land title is belong to Sime Darby Plantation Berhad Bhd under the below lot# No: 1884 , Pelan Lot : PTG.TR.8/566 , Total hectare : 24.95 Ha Verified the land titile terms : i. Syarat-syarat nyata - Tiada ii. Sekatan -sekatan kepentingan - Tiada OBSERVATION : 4.3.1.1 During the assessment the management has yet occupied the fire certificate which is still in progress and will be verified on the next surveillance audit. 4.3.1.3 Enakmen Bekalan Air Negeri Terengganu 1998 has yet been listed on LOR for been monitoring and reviewed by the management Principle 4: Social responsibility, health, safety and employment condition 1) Social Noted Jabor POM conducted the Stakeholder Meeting on 17/02/2018 with involvement from the stakeholders such as Ketua Kampung, smallholders, sister estate, contractor, supplier etc. Jabor POM

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establish the Management Plan On Social Impact Assessment from the feedback collected during the Stakeholder Consultation. Jabor POM establish the Prosedur Aduan for dealing with complaints and grievances. All stakeholder are freely to request the Complaint Form from the Mill Management and submit by insert to the Complaint Box in front of the mill's guard house. The communities surrounding was aware with the complaint procedure and briefed was done in the stakeholder consultation and most of the mill workers are from the local communities. No complaintreceived and been verified during this assessmnet of audit. 2) Health & Safety Policy was established and endorsed by the Chairman of company which shown the committed from top management toward implementation of safety & health in working area. Jabor POM establish the Safety Plan which has planned for Safety Training & briefing, OSH Committee meeting, Chemical Handling etc. HIRARC for mill operation such as laboratory, loading ramp, sterilizer, threshing etc. was established in order to assess the risk in order to provide the control for the medium and higher risk level. Verified the HIRARC and required PPE such as hand glove, ear plug, safety shoe, safety helmet etc. were implemented as in HIRARC. 3) Employee condition Social and Humanity management Policy were sighted displayed at the strategic area such as notice board, guard post and conducted a briefing during roll call to Jabor POM employees. The stakeholder also been explained on the policies available during the stakeholder meeting. Refer to Social and Human Right, has mentioned of no discrimination allowed and to provide equal opportunity regardless of race, colour, sex, nationality etc. The company seek to maintain a workplace free from discrimination. Verified the employee pay slip and found the calculation of the OT and basic salary was comply with the minimum standards with sufficient employee contract agreement. This discrimination-free was further strengthened by an employee representative during interviews with the staff . Principle 5:Environment, natural resources, biodiversity and ecosystem services Sighted management establish Environmental Policy on January 2015 and approved by the Managing Director. Communication of the policy sighted done by display at the notice board, briefing during MSPO awareness training to employee and explain the policy to the stakeholder during the stakeholder meeting. Jabor POM has identified environmental objective in Environmental Management & Improvement Plan to comply with Environmental Quality Act 1974, specifically in Scheduled waste regulation 2005 and Environmental Quality Act. Other are to create clearer and cleaner environment by making continuous improvement, practice conservation of natural resources and promote environmental awareness among all employees & third parties for better working environment. Jabor POM establish the Environmental Impact Assessment and identified the aspect & impact of mill operation to the environment. Jabor POM establish the comprehensive assessment report of water usage as per Water Management Plan for FY 2018. Principle 6: Best practices Jabor POM establish the SOP for mill operation were properly documented. Verified the Jabor POM year 2018 budget as per Capital Expenditure Budget For Year 2017/2018 consist of budget for buildings, electrical, plant & machinery, water supply, office equipment and furniture & fittings and Budget Mill Processing Cost Summary For Financial Year 2018 consist of maintenance & repair, general machinery etc. The price rate of the FFB was calculated consistently as per MPOB rate . The contract agreement with contractors is fairly price dealing and agreed by both party.

Stakeholder Consultation

For this period of review there is no stakeholder consultation been conducted due to surveillance audit.

Introduction

1. Location of the mill

NAME OF MILL LOCATION COORDINATE

Sou 12 JABOR Palm Oil Mill Mukim Hulu Jabor, Kemaman

Trg

N 3° 57’ 35.3” E 103°18’ 29.8”

2. Approximate tonnage certified per year

NAME OF MILL CPO PK

Sou 12 Jabor 13747.00 3190.00

3. Location of the supply base

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NAME LOCATION

Dealers Nearby area / surrounding area of the mill.

Smallholders Nearby area / surrounding area of the mill.

Jabor Estate Mukim Hulu Jabor Kemaman Terengganu

Kerdau Ladang Kerdau,Wakil Pos Kerdau 28010 Temerloh Pahang

Tabir Arena Ladang Bukit Lentang, Ldg Bukit Lentang KM 3.5 Jln Toh

Kah, Jerangau Dungun Trg.

Mohammad Saidi Lot 818,Jalan Paman-Ibok ,Kmpng Paman, 24030 Kmn Trg.

Ladang Mawar P.T 001354,1360,1359,1357,1353,01259P,00909P,Mk.

Tebak,Dae, Kemaman Terengganu 24007 Kmn Trg.

Ladang Chendana 276,PT298,PT344P,PT363P, Mukim Hulu Chukai, Lot 725

& 745 Mukim Pasir Semut.Km Trg.

Ladang Cherul Kemaman Terengganu

Ladang Bukit Sah Kemaman Terengganu

Golden Horse Plantation No 8888 , Jalan Kemayan – Triang ,28380 Kemayan

Bera,Pahang .

Eng Huat Latex Lot 1965,Mukim Penyor ,Pekan Pahang

Mega Palm oil Lot 79,Kampung Payoh Kemasik ,24210 Kemaman

Terengganu

Yee Plantation H.S (M) 544. PT 767, Mukim Semantan 28500 Lanchang

Mentakab, Temerloh Phg.

Jabor Plantation Sdn Bhd Ladang Jabor sungai, Mukim Hulu Jabur 25990 Kemaman

Terengganu

Bumi Technopreneur Sdn Bhd

Naja Palm Oil No 17 Lorong 15, Taman Kepadang Perdana ,25150

Kuantan Pahang .

Santong Sawit Lot 681 Mukim Kumpal 23000 , Kuala Terengganu

Zmmas Sdn Bhd Jalan air Putih Kuantan

Lim Meng Sow Geran 7202 Lot 3217,Mukim Kuala Kuantan,26300 Ktn

Phg.

YP Plantation Ladang Gambang Lot 18178, Mukim Kuala Kuantan 23070

Ktn Phg.

4. Statistic of the supply base

NAME ESTIMATE TONNES

FFB/YEAR (JULY17-JUNE18)

Dealers

Smallholders

Jabor Estate 45110.940

Kerdau 458.550

Tabir Arena 6120.200

Mohammad Zaidi 1869.620

Ladang Mawar 1203.660

Ladang Chendana 41.000

Ladang Cherul 588.370

Ladang Ibok 10.500

Ladang Bukit Sah 3346.880

Golden Horse Plantation 546.450

Eng Huat Latex 0

Mega Palm oil 0

Yee Plantation 0

Jabor Plantation Sdn Bhd 5725.570

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Bumi Technopreneur Sdn Bhd 0

Audit Checklist

P1: Management Commitment & Responsibility

Criterion 1 Malaysian Sustainable Palm Oil (MSPO) Policy

Indicator Requirement Findings

4.1.1.1

A policy for the implementation of MSPO shall be established

JABOR POM The management has established sustainable policy as sign by Sime Dary Managing Director on January 2015. As sighted 16 Policy towards Sustainability I. Safety & Health Management Policy II. Quality Management Policy III. Social & Humanity Management Policy IV. Corporate Policy Statement V. Polisi Keselamatan Makanan VI. Polisi Perlindungan Orang Utan VII. Polisi Perlindungan Kanak-Kanak VIII. Polisi Lean Six Sigma IX. Polisi Perlindungan Cerun & Sungai X. Environmental Managemenet Policy XI. Polisi Sosial XII. Polisi Alam Sekitar & Kepelbagaian Biologi XIII. Polisi Keselamatan & Kesihatan Pekerjaan XIV. Polisi Jantina XV. Polisi Karbon XVI. Polisi Kualiti Verified the policy had been display in office general board. Verified the policy had been brief to all employees, contractors and FFB suppliers during the MSPO Awareness Training dated 23/9/2018 4.1.1.2 The policy shall also emphasize commitment to continual improvement with the objective

of improving the milling operation.

JABOR POM The management has established a Polisi Lean Six Sigma as policy to emphasize on the engagement and commitment to produce sustainable palm oil with the objective of improving the milling and estate operation for continual improvement to be implemented on the estate operation Continual Improvement Programs as sighted in Kaizen Charter: i) To reduce usage of paper from 15reams to 13 reams by February 2018 ii) To implement of recycling the scrap iron.The potential benefit is saving the cost RM150, 000. Criterion 2 Internal Audit


4.1.2.1

Internal audit shall be planned and conducted regularly to determine the strong and weak points and potential area for further improvement.

JABOR POM Sighted the internal audit programmed in the “Program Internal Audit and Proposed Assessment Plan for SOU 12: Jabor Plan Dated 22 Sept 2018. The internal audit was conducted on 22 Sept 2018 as sighted in internal audit plan. The assessment was conducted by Mr Hazrul Zulkifli and Mr Selvarani Ayeri. Seen the assessment covers requirements needed by the MSPO scheme and estate best practices which are result with 4 Major and 4 minor non conformances had been raised.

4.1.2.2 The internal audit procedures and audit results shall be documented and evaluated, followed by the identification of strengths and root causes of nonconformities, in order to implement the necessary corrective action

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JABOR POM The internal audit was conducted on 22 Sept 2018 as sighted in internal audit plan. The assessment was conducted by Mr Hazrul Zulkifli and Mr Selvarani Ayeri. Seen the assessment covers requirements needed by the MSPO scheme and estate best practices which are result with best practices which are result with 4 Major and 4 minor non conformances had been raised

4.1.2.3 Report shall be made available to the management for their review.

JABOR POM The findings from internal audit were responded by the estate management during the “Management Review” of SOU 12 Jabor RSPO & MSPO Internal audit on 23 Sept 2018. The audit findings, root cause and corrective action plan for internal audit findings has been discussed and reviewed during the meeting.

Criterion 3 Management Review


4.1.3.1 The management shall periodically review the continuous suitability, adequacy and effectiveness of the requirements for effective implementation of MSPO and decide on any changes, improvement and modification.

JABOR POM Sighted the MRM dated on 22 March 2018 at estate’s office attended by 12 staff including estate manager. The management has conducted the staff and management meetings once per months. Last staff meetings were conducted on 15 Sept 2018 attended by 12 staff including POM ManagerThe minutes seen included of review Mill & Cost Performance, issue related to staff, and reviews on OSH matters.

Criterion 4 Continual improvement


4.1.4.1 The action plan for continual improvement shall be based on consideration of the main social and environmental impact and opportunities for the company.

JABOR POM Sighted 2 Project for Continual Improvement Programs as sighted in Kaizen Charter: 1. i) To reduce usage of paper from 15reams to 13 reams by February 2018 2. ii) To implement of recycling the scrap iron.The potential benefit is saving the cost RM150, 000 JABOR POM -The company had established a system to improve practice as sighted SEMUA 2.0 as part of solution for data capture of Mandore and FFB recorder FFB count to send to mill as part utilizing digital technologies to digitize data at source and automate data flow. - The training of SEMUA 2.0 is being provided on-going basis by the Sime Darby HQ Support Team. 4.1.4.2 The company shall establish a system to improve practices in line with new information

and techniques, and for disseminating this information throughout the workforce.

JABOR POM Generally, Jabor POM HAS communicate the information with stakeholders and public through meeting with stakeholders. The mill management annually organizes get together with local communities as part of promoting MSPO requirements as per SOP (Pihak Berkepentingan).The lasts stakeholders meeting was conducted on 17 February 2018 The meeting were attend by 24 attendee. The management has maintained a complaint and grievance log book that was established for tracking of external and internal complaint from stakeholders. P2: Transparency

Criterion 1 Transparency of information and documents relevant to MSPO requirements


4.2.1.1

The management shall communicate adequate information to other stakeholders on environmental, social and legal issues relevant to sustainable practices in the relevant languages and form.



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JABOR POM Generally, Jabor POM HAS communicate the information with stakeholders and public through meeting with stakeholders. The mill management annually organizes get together with local communities as part of promoting MSPO requirements as per SOP (Pihak Berkepentingan).The lasts stakeholders meeting was conducted on 17 February 2018 The meeting were attend by 24 attendee. The management has maintained a complaint and grievance log book that was established for tracking of external and internal complaint from stakeholders. 4.2.1.2 Management documents shall be publicly available, except where this is prevented by

commercial confidentiality or where disclosure of information would result in negative environmental or social outcomes.

JABOR POM Sighted in the “Sustainable Plantation Management System” manual date 01/11/2008, section “Documentation & Communication”- Clause 3.2, where appropriate information on sustainable activities will be made available to the general public/ stakeholders through yearly annual reports, circular, agreements, Sime Darby website and other publications. Specific request for information from interested parties shall be channeled to the PSQM, Communication Department and Legal Department of Sime Darby Criterion 2 Transparent method of communication and consultation


4.2.2.1 Procedures shall be established for consultation and communication with the relevant stakeholders

JABOR POM There is a flow chart titled dated 1/11/2018 “ Sustainable Plantation Management System” – for Internal {Appendix 5.5.3.1} and external { Appendix 5.5.3.2} established for communicating and reporting of EMS, OHS and social issues with relevant stakeholders. Sighted complaint and grievances log book that been documented accordingly. - The lasts stakeholders meeting was conducted on 17 February 2018 The meeting were attend by 24 attendee. The management has maintained a complaint and grievance log book that was established for tracking of external and internal complaint from stakeholders. . 4.2.2.2 A management official shall nominated officials at the operating unit responsible for

issues related to indicator 1 (4.2.2.1)

JABOR POM - Noted that the management had appoint the official management representative responsible for issue related to stakeholder; Appointment letter,En Hazizul Bin Mohammad Noor, POM Assistant Manager has been nominated as officer to responsible to communication and consultation with the local communities and other interested parties. Sighted appointment letter date on 3 July 2017. 4.2.2.3 List of stakeholders, records of all consultation and communication and records of action

taken in response to input from stakeholders should be properly maintained.

JABOR POM The POM Management had maintained as per document list of stakeholders for FY 2018/19 consist of 10 contractors, 12 suppliers, 4 local communities, 22 government agencies and others. The last meetings was on 17 February 2018, sighted the attendance record attached with the minutes of meeting. Criterion 3 Traceability


4.2.3.1 The management shall commit itself to implement and maintain the requirements for traceability and shall establish a standard operating procedure for traceability.

JABOR POM The management has implemented SOP for Tracebility Doc No: Appendix 15, dated May 2016 and SOP on Sustainable Supply Chain and Traceability SD/SDP/PSQM/001 dated 01/3/15.. A clear procedure and proper guideline to mill to comply with the supply chain certification under Malaysia sustainable palm Oil. 4.2.3.2 The management shall conduct regular inspections on compliance with the established

traceability system

JABOR POM - The mill assistant management holds the responsibility on regular inspection, whereby the effectiveness of monitoring seen captured in the internal audit by PSQM. Aside there is also daily routine visit by the manager and annually visit by sustainability team members


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4.2.3.3 The management should identify and assign suitable employees to implement and maintain the traceability system

JABOR POM The management has appointed Mr Hazizul Bin Mohammad Noor, POM Assistant Manager ii for Jabor POM as officer to responsibility to maintain the traceability system. As sighted appoint letter date 3/07/2017. As per required performs to follows: I. Daily implementation of the MQMS II. Maintained of MQMS Manual and other documents (Review, Amendments and Update) III. Maintenance of the records, to ensure is controlled as per procedure IV. Calibration of test equipment’s V. Overall in charge to ensure product dispatched by Estate meets customer requirements VI. Responsible for OSH, Environmental and Quality Aspects VII. Records keeping for 10 years VIII. Monitor compliance and update change regulatory requirements. IX. Others related issues with regards to ISCC/RSPO/MSPO 4.2.3.4 Records of storage, sales, delivery or transportation of crude palm oil shall be maintained.

JABOR POM All data recorded as per SOP such as Date, Name of Estate, Vehicle Number, Time In, Block, FFB Quality and Signature of Driver. The quality of product periodically monitored and recorded by lab personnel. PK contract number 158226 volume 300Mt - KILANG SAWIT SIN HUAT HIN. Sample tickets 00604. CPO contract Number s/c-[sd/1810/cpo0614c from Purchase Contract - SDP NURI - NURI EDIBLE OIL (NEO) COMPLEX - wb ticket no : 00608 date 13/11/2018 P3: Compliance to legal requirements

Criterion 1 Regulatory requirements


4.3.1.1.

All operations are in compliance with the applicable local, state, national and ratified international laws and regulations

JABOR POM The management has establish SOP - Legal Requirement Register dated on 10/12/2008 . As mention in procedure at least once a year or when there are changes in the legislation and/or other requirements assessment of compliance should be evaluate. Verified during the audit, list of license and Permit related to the mill : Governing procedure SOP - Legal Requirement Register dated on 10/12/2008 . As mention in procedure at least once a year or when there are changes in the legislation and/or other requirements assessment of compliance should be evaluate. List of license related to the mill : i. Permit barang Kawalan berjadual - Minyak diesel 9100 Liter valid 17/4/18 until 17/4/19. ii. Fire Certificate - Akta Perkidmatan Bomba 1988- OBS During the assessment, the management has yet occupied the fire certificate which is still in progress and will be verified on the next surveillance audit. iii) Calibrate been conducted on 23 May 2018 v. MPOB license no : 53043800400 started 1 July 2018 until 30/06/2019 1) Sell and Transfer PK,CPO SPO 2) Buy and Transfer FFB 3) Store PK,CPO, SPO 4) Mengilang FFB 4.3.1.2 The management shall list all laws applicable to their operations in a legal requirements

register

JABOR POM -Documented procedure has been established and implemented; refer to Estate/Mill Quality Management System, Level 2: Standard Operating Manual, Appendix 5.2.4: Procedure for Legal and Other Requirements dated 10 December 2008. List of applicable legal and other requirements was made available during the assessment and compiled in the QSHE/04/5.2.4 folder. All the legal and other requirements were register accordingly in the legal requirement register including: I. Factories & Machinery Act 1967 II. Uniform Buiding By Laws 1986 III. Pesticide Act 1974 (Act 149) IV. Enviromental Quality Act 1974 V. Local Government Act 1976 General



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I. Worker’s Minimum Standards of Housing an Amiinites Act 1990 II. Akta Kerja 1955 III. Immigration Act 1995 IV. MPOB 1998 V. Wild Conservation Act 2010 (Act 716) The evaluation was last carried out on 01/01/2018 by Assistant Manager and approved by Estate Manager. As to date, Jabor POM had complied with all the applicable local, state, national and ratified international laws and regulations. 4.3.1.3 The legal requirements register shall be updated as and when there are any new

amendments or any new regulations coming into force.

JABOR POM The LORR seen last reviewed and updated on 1/01/2018 by the Mr Hazizul Bin Mohammad Noor and approved POM Manager. There is SOP Manual [Appendix 5.2.4a] that guides the operating units on how to monitor the progress of applicable law and regulations. The Group Sustainability Team [PSQM] will update the estates if there are any changes in the legal requirements. Observation: Observation: Enakmen Bekalan Air Negeri Terengganu 1998 has yet been listed on LOR for been monitoring and reviewed by the management. 4.3.1.4 The management should assign a person responsible to monitor compliance and to track

and update the changes in regulatory requirements.

JABOR POM -Sighted management appoint Mohamed Jamil Bin Ismail has been appointed as personnel in charge for legal requirement register (PIC - LRR) from 3 September 2018 Function as follow: I. Ensuring LRR up to date and amend any new regulation coming into force. II. Documenting and issuing of document and report III. Monitoring compliance and track update and changes in regulatory requirements. Criterion 2 Land used right


4.3.2.1

The management shall ensure that their oil palm milling activities do not diminish the land use rights of other users

JABOR POM Noted the mill land title is belong to Sime Darby Plantation Berhad Bhd under the below lot# No: 1884 , Pelan Lot : PTG.TR.8/566 , Total hectare : 24.95 Ha Verified the land titile terms : i. Syarat-syarat nyata - Tiada ii. Sekatan -sekatan kepentingan - Tiada 4.3.2.2 The management shall provide documents showing legal ownership or lease, history of

land tenure and the actual use of the land.

JABOR POM Noted the mill land title is belong to Sime Darby Plantation Berhad Bhd under the below lot# No: 1884 , Pelan Lot : PTG.TR.8/566 , Total hectare : 24.95 Ha Verified the land titile terms : i. Syarat-syarat nyata - Tiada ii. Sekatan -sekatan kepentingan - Tiada 4.3.2.3 Legal perimeter boundary markers should be clearly demarcated and visibly maintained

on the ground where practicable.

JABOR POM Sighted the mill boundary markers by the fencing surrounding the mill area

4.3.2.4 Where there are, or have been, disputes, documented proof of legal acquisition of land title and fair compensation that have been or are being made to previous owners and occupants; shall be made available and that these should have been accepted with free prior informed consent (FPIC).



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As to date, no land disputes issue been recorded.

Criterion 3 Customary rights


4.3.3.1

Where lands are encumbered by customary rights, the company shall demonstrate that these rights are understood and are not being threatened or reduced.

No customary rights

4.3.3.2

Maps of an appropriate scale showing extent of recognized customary rights shall be made available

No customary rights

4.3.3.3 Negotiation and FPIC shall be recorded and copies of negotiated agreements should be made available.

No customary rights

P4: Social responsibility, health, safety and employment condition

Criterion 1 Social impact Assessment (SIA)


4.4.1.1

Social impacts should be identified and plans are implemented to mitigate the negative impacts and promote the positive ones

1. Social impact assessment has been conducted by the Team lead by Social & Environment projects Unit PSQM Department . Assessment date 14th - 15th September 2015. 3. There are sighted a few feedbacks from Local community’s example as Cattle and Dog problem around the community area. 4. Internal and External stakeholder meeting has been conducted accordingly. 5. Sighted the management plan on social Impact Asseement (via Stakeholder/safety/gender meeting) for SOU 12 Year 2017/18. Criterion 2 Complaints and grievances


4.4.2.1

A system for dealing with complaints and grievances shall be established and documented

1. Internal and external communication procedure, available in the Procedure Aduan, 2. Complaint form were made available at Auxilary police post.

4.4.2.2 The system shall be able to resolve disputes in an effective, timely and appropriate manner that is accepted by all parties.

Acknowledgement of the decision by both parties in Complaints and grievances procedure. Sighted respond to the complaint were stated in the procedure will takes within 24 month








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4.4.2.3 A complaint form should be made available at the premises, where employees and affected stakeholders can make a complaint.

Complaint form are sighted in the guard house.

4.4.2.4 Employees and the surrounding communities should be made aware that complaints or suggestions can be made any time

All stakeholder are freely to request the Complaint Form from the Mill Management and submit by insert to the Complaint Box in front of the guard house. The communities surrounding was aware with the complaint procedure and explanation was done during the stakeholder consultation and most of the mill workers are from the local communities.

4.4.2.5 Complaints and resolutions for the last 24 months shall be documented and made available to affected stakeholders upon request.

Sighted the record of complaint were maintain since 2015 until todate. As at year 2018 no complaint receive from the relevant stakeholder..

Criterion 3 Commitment to contribute to local sustainable development


4.4.3.1 Palm oil mill should contribute to local development in consultation with the local communities. Where the mills in an integral part of plantation, such contribution to local community development may be regarded as a joint effort by the mill and the plantation.

Sighted record of CSR activity for 2018 are available. Example; 1. Donation to PIBG Sekolah Kebangsaan Lembah Jabor Kemaman Terengganu dated on 24/5/2018. 2. Donation to the Sekolah Kebangsaan Lembah Jabor kemaman dated on 9 & 21 /11/2017

Criterion 4 Employees safety and health


4.4.4.1

An occupational safety and health policy and plan shall be documented, effectively communicated and implemented

Occupational Safety Policy sighted in document dated on 1/1/2015. - ESH Plan for FY2017/2018.That include in few area as example: 12 Area. 1. ESH Risk management. 2. ESH Structure. 3. Incident reporting 4. Health and Hygiene monitoring

4.4.4.2 The occupational safety and health plan shall cover the following:

a) A safety and health policy, which is communicated and implemented

• OSH Policy date on 1/1/2015. • Communication on the Policy sighted in document Training plan and ESH Plan. • HIRARC has been conducted based working station example Loading Ramp. • Boiler use. • Operating machine There is no accident has been reported for last 2017. OSH Meeting has been conducted every 3 month, Last conducted in 30/08/2018.




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PPE Distribution

b) The risks of all operations shall be assessed and documented

Verified the HIRARC for mill operation such as laboratory, loading ramp, sterilizer, threshing etc. The HIRARC was reviewed on 15/04/2018 for all stations.

c) An awareness and training programme which includes the following requirements for employees exposed to pesticides: i) all employees involved shall be adequately trained on safe working practices; and ii) all precautions attached to products shall be properly observed and applied. i. Sighted the relevant awareness training had been include in the ESH program for year 2017/18. Sighted training for Chemical Safety Training had been conducted dated on 26/7/2018. ii. Sighted MSDS and Chemical handling procedure were in place at the Chemical store.

d) The management shall provide the appropriate personal protective equipment (PPE) at the place of work to cover all potentially hazardous operations as identified in the risk assessment and control such as Hazard Identification, Risk Assessment and Risk Control (HIRARC).

Record for PPE Distribution are available. All potential area has been identified according to the HIRARC.

e) The management shall establish Standard Operating Procedure for handling of chemicals to ensure proper and safe handling and storage in accordance to Occupational Safety Health (Classification Packaging and Labeling) Regulation 1997 and Occupational Safety Health (Use and Standard of Exposure of Chemical Hazardous to Health) Regulation 2000.

Verified document on procedure Chemical Safety Management. Sighted during site visit at chemical store the pictorial work instruction for chemical handling and SDS were in place.

f) The management shall appoint responsible person(s) for workers' safety and health. The appointed person(s) of trust must have knowledge and access to latest national regulations and collective agreements. Verified the safety and health committee organisation chart and noted the secretary of the OSH Committee will responsible for any safety issue for the company. Sighted the appointment letter for all the committee members were dated on 1/9/2018.

g) The management shall conduct regular two-way communication with their employees where issues affecting their business such as employee's health, safety and welfare are discussed openly. Records from such meetings are kept and the concerns of the employees and any remedial actions taken are recorded.

Safety and health committee are available. That has been conducted quarterly basis as per OSHA 1994.

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h) Accident and emergency procedures shall exist and instructions shall be clearly understood by all employees. Emergency preparedness and response procedure are available.

i) Employees trained in First Aid should be present at all field operations. A First Aid Kit equipped with approved contents should be available at each worksite

Sighted the first aid training certificate conducted by Acedemy of Safety and Emergency Care on 22/2/2018. Total participant who attend the training is 4 (involves laboratory, electrical man, mandore etc)

j) Records shall be kept of all accidents and be reviewed periodically at quarterly intervals.

There are no accident has been reported in 2017-2018.

Criterion 5 Employment conditions


4.4.5.1 The management shall establish policy on good social practices regarding human rights in respect of industrial harmony. The policy shall be signed by the top management and effectively communicated to the employees

Sighted management establihed Social Policy and gender Policy dated 1/01/2018 and approved by Chairman. The policy content include below: a) comply with all labor law and regulation b) Implement fair and reasonable working contract and requirement c) to respect the employees rights to associate and join unions d) to provide reasonable wages that meet living requirement Communication of the policy sighted done by display at the notice board, briefing on policy to the stakeholder during the stakeholder meeting. 4.4.5.2 The management shall not engage in or support discriminatory practices and shall provide

equal opportunity and treatment regardless of race, colour, sex, religion, political opinion, nationality, social origin or any other distinguishing characteristics.

Refer to Socia Policy and Gender Policy had mentioned no discrimination on race, gender, nationality, religion and political view. The company seek to maintain a workplace free from discrimination.

4.4.5.3 Management shall ensure that employees’ pay and conditions meet legal or industry minimum standards and as per agreed Collective Agreements. The living wage should be sufficient to meet basic needs and provide some discretionary income based on minimum wage.

Verified the employee payslip and found the calculation of the OT and basic salary was comply with the minimum standards.

4.4.5.4 Management should ensure employees of contractors are paid based on legal or industry minimum standards according to the employment contract agreed between the contractor and his employee

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Verified the contract agreement and found sufficient and the payment salary of contractor employee were according minimum wages standard requirement.

4.4.5.5 The management shall establish records that provide an accurate overview of the employees (including seasonal workers and subcontracted workers on the premises). The records should contain full names, gender, date of birth, date of entry, a job description, wage and the period of employment.

Verified the list of the employee data from Mill & Foreign Workers Particular were recorded in the system SAP and sighted the data contain name, gender, date of birth, date of entry, job description and wage rate.

4.4.5.6 All employees shall be provided with fair contracts that have been signed by both employee and employer. A copy of employment contract is available for each and every employee indicated in the employment records

As per 4.4.5.4

4.4.5.7 The management shall establish a time recording system that makes working hours and overtime transparent for both employees and employer.

Time records of employee is based on the Punch Card and the salary calculation by System SAP. Verified the salary calculation as per 4.4.5.3 and found accurate with the system calculation.

4.4.5.8 The working hours and breaks of each individual employee as indicated in the time records shall comply with legal regulations and collective agreements. Overtime shall be mutually agreed and shall always be compensated at the rate applicable and shall meet the applicable legal requirement

Verified the record of working hours were generated through punch card and be manually key by the clerk in to the SAP system. Verified reords of payslip of employee , the payment of OT were as per employment act and collective agreement.

4.4.5.9 Wages and overtime payment documented on the pay slips shall be in line with legal regulations and collective agreements

Verified the pay slip and punch card working time records and found the calculation is sufficient as per legal regulation.

4.4.5.10 Other forms of social benefits should be offered by the employer to employees, their families or the community such as incentives for good work performance, bonus payment, professional development, medical care and health provisions

Refer to employment contract as below: Section 5: housing provided free by employer. Section 12: Employer will provide the healthcare facility and provide medical benefit to the employee Section 11: Foreign Workers Compensation Scheme Policy provided by the Employer Deceased in the event of any employee dies in the cause of his employment

4.4.5.11 In cases where on-site living quarters are provided, these quarters shall be habitable and have basic amenities and facilities.

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Site visit at the workers quarter and found all the basic amenities and facilities was provided sufficiently such as electricity and fresh water. Noted the employee quarters for mill and estate are located in same area. However the mill quarter managed by POM management itself.

4.4.5.12 The management shall establish a policy and provide guidelines to prevent all forms of sexual harassment and violence at the workplace

POM establish the gender Policy dated 1/01/2018 and the guideline are as per Gender committee handbook first edition year 2014.

4.4.5.13 The management shall respect the right of all employees to form or join trade union and allow workers own representative(s) to facilitate collective bargaining in accordance with applicable laws and regulations. Employees shall be given the freedom to join a trade union relevant to the industry or to organize themselves for collective bargaining. Employees shall have the right to organize and negotiate their work conditions. Employees exercising this right should not be discriminated against or suffer repercussions.

Jabor Palm Oil Mill show the respect the right of employees to join the trade union as per Social Policy dated 1/01/2018 and verified total employees who join trade union under NUPW(27 employee) and AMESU (19 employee). Sighted the records of latest minutes meeting of NUPW dated on 13/9/2018.

4.4.5.14 Children and young persons shall not be employed or exploited. The minimum age shall comply with local, state and national legislation. Work by children and young persons is acceptable on family farms, under adult supervision, and when not interfering with their education. They shall not be exposed to hazardous working conditions.

Verified the in the employee recorded in the SAP system nil underage workers work in the premiss.

Criterion 6 Training and competency


4.5.6.1 All employees, contractors and relevant smallholders are appropriately trained. A training programme (appropriate to the scale of the organization) that includes regular assessment of training needs and documentation, including records of training shall be kept.

Verified the Training Matrix for all employee for year 2018 and listed Training requirement for mill as per sample below: a) OSH Act & regulations awareness b) SOP for all mill sections c) RSPO supply chain certification standard 4.5.6.2 Training needs of individual employees shall be identified prior to the planning and

implementation of the training programmes in order to provide the specific skill and competency required to all employees based on their job description.

Verified the Training Record and attendance list as below: a) RSPO Supply Chain Certification Standard dated 26/03/2018 conducted PSQM. b) Induction Training for new workers (COBC, Policies) dated 27/09/2018 conducted by Q&C Engineer. c) MSPO Awareness training dated 17/10/2018 .

4.4.6.3 A continuous training programme should be planned and implemented to ensure that all employees are well trained in their job function and responsibility, in accordance to the documented training procedure.


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Verified the Training Plan for Year 2018 and listed 9 planned training such as Act & Regulation, SOP Training, MSPO Awareness etc.

P5 Environment, natural resources, biodiversity and ecosystem services

Criterion 1 Environmental management plan


4.5.1.1 An environmental policy and management plan in compliance with the relevant country and state environmental laws shall be developed, effectively communicated and implemented.

JABOR POM Environment Policy was established. The policy was signed by the Managing Director on January 2015. The environmental management plan has been established to monitor the identified significant activities that give impacts on environment. A specific staff and executive have been appointed to do the monitoring to ensure the plan is effectively implemented.

4.5.1.2

The environmental management plan shall cover the following: a) An environmental policy and objectives. b) The aspects and impacts analysis of all operations

JABOR POM An environmental improvement plan was implemented to monitor the effectiveness of the mitigation measures. This plan incorporated a monitoring protocol, which is adaptive to operational changes and is reviewed every year to reflect the results of monitoring operational changes that may have positive and negative environmental impacts. Last reviewed was done on 1/7/17. Continuous awareness training programme has been carried by the company to its workers and other stakeholders.

4.5.1.3 An environmental improvement plan to mitigate the negative impacts and to promote the positive ones, shall be developed, effectively implemented and monitored.

JABOR POM The continuous implementation of the improvements activities was checked during the field and document audit. The environmental management plan has been established to monitor the identified significant activities that give impacts on environment. As per example: To ensure smoke density reading operate below ringelmen 2 Action Steps: To control usage of shell in boiler Proper operation To send smoke density reading to DOE monthly. Completion to date : April 2018 100% 4.5.1.4 A programme to promote the positive impacts should be included in the continual

improvement plan

JABOR POM .Environmental Management Programs also includes continual improvement plans. For example: Jabor POM Waste Management Action Plan Year 2018 - Scheduled wastes management procedure; Issue # 1; Dated June 2018 - Continuous Improvement Environmental Plan 2017-2018 - 3R Waste Management Practices Campaign as per Mill Manager Notification. 4.5.1.5 An awareness and training programme shall be established and implemented to ensure

that all employees understand the policy and objectives of the environmental management and improvement plans and are working towards achieving the objectives.



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JABOR POM An annual training program of the mill includes environmental awareness and compliance related trainings to the executives, staffs and workers. As per example: i) Chemical Handling Training : 9.10.2017 KKS Jabor ii) Schedule Waste Training 28.03.2018

4.5.1.6 Management shall organize regular meetings with employees where their concerns about environmental quality are discussed

JABOR POM The management has conduct regular meeting regarding to environmental issues. Environmental Performance Monitoring Committee Meeting No.3/2018 date 6 Sept 2018.

Criterion 2 Efficiency of energy use and use of renewable energy


4.5.2.1 Consumption of non-renewable energy shall be optimized and closely monitored by establishing baseline values and trends shall be observed within an appropriate timeframe. There should be a plan to assess the usage of non-renewable energy including fossil fuel, electricity and energy efficiency in the operations over the base period.

JABOR POM The estate maintains records of energy usage: As sighted Monitoring Diesel Use Per Ton of FFB Jul 18: 2100Liter Diesel/FFB: 0.28 CPO/MT: 1645.629 Aug 18: 4254liter Diesel/FFB: 0.52 Sept 18: 3546liter Diesel/FFB: 0.38

4.5.2.2 Palm oil millers shall estimate the direct usage of non-renewable energy for their operations, including fossil fuel, and electricity to determine energy efficiency of their operations.

JABOR POM The management has estimation on total energy required. As sighted Monitoring Electric Use Per Ton FFB for Sept 2018.

4.5.2.3 The use of renewable energy should be applied where possible

JABOR POM Not utilizing any renewable energy

Criterion 3 Waste management and disposal Indicator Requirement Findings 4.5.3.1 All waste products and sources of pollution shall be identified and documented.

POM listed all the SW generated as per List Of Waste Produced By CPOM and listed the SW such as SW 305, SW 306, SW 409, SW 410 and domestic waste such as rubbish, Industrial waste such as POME, EFB, scrap metal. The SW been registered online into the eswiss.doe.gov.my.

4.5.3.2 A waste management plan to avoid or reduce pollution shall be developed and implemented. The waste management plan should include measures for: a) Identifying and monitoring sources of waste and pollution. b) Improving the efficiency of resource utilization and recycling of potential wastes as nutrients or converting them into value-added by-products.



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JABOR POM Documented waste management action plan was established where the site visit confirmed that the practice of reduce, reuse and recycle of materials has been implemented throughout the estate. Segregation of wastes i.e. general wastes and scheduled wastes was verified to be satisfactory in the estate. Proper storage areas were identified for the storage of the recyclable wastes at the estates. 4.5.3.3 The management shall establish Standard Operating Procedure for handling of used

chemicals that are classified under Environment Quality Regulations (Scheduled Waste) 2005, Environmental Quality Act, 1974 to ensure proper and safe handling, storage and disposal.

POM establish the SOP Scheduled waste handling and been located at schedule wate store last SW disposed: i. SW110 , CN no : 20180327118OZ729 dated on 21/9/2018 2. SW305, CN no : 20180921120LRNYZ dated on 21/9/2018 3. SW 305 , CN no : 2018092112GR81DB dated on 21/9/2018 4.5.3.4 Domestic waste should be disposed as such to minimize the risk of contamination of the

environment and watercourses.

Domestic waste will be manage by Jabor Estate and the waste will be taken and dispose on every 2 days.

Criterion 4 Reduction of pollution and emission


4.5..4.1 An assessment of all polluting activities shall be conducted, including greenhouse gas emissions, scheduled wastes, solid wastes and effluent

JABOR POM Visits made to Jabor Estate showed that all waste products and sources of pollution were identified and documented. The management also has conducted the GHG emission for estate operation, and the record had been well maintained. Records on the usage and disposal was well recorded and documented. Appropriate secondary containment for the diesel skid tanks, chemical and scheduled waste storage areas was verified to be maintained

4.5.4.2 An action plan to reduce identified significant pollutants and emissions shall be established and implemented

POM establish the Waste Management Plan for FY 2017/2018, the detail of waste management plan such type of waste, S.W. code, item description, location, action to be taken, PIC. Sample taken as below; a) Spent lubricant Oil and hydraulic oil location: scheduled waste store Action to be taken - collect & record amount of relevant scheduled waste, empty containers are stored and used for storage of waste oil, etc. . b) Rubbish Location: linesite, office, workshop, store, shop. Action to be taken: Collect recyclable materials (paper, glass, plastic) 4.5.4.3 Palm oil mill effluent (POME) shall be treated to ensure compliance with standards as

stipulated in the relevant Environmental Quality (Prescribed Premises) (Crude Palm Oil) Regulations 1977. POME discharge limits and method should be in accordance with the respective state and national policies and regulations.

Verified through Jadual Pematuhan DOE the parameter level of POME discharges were according to specification of DOE. As at todate no issues from DOE.

Criterion 5 Natural water resources


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4.5.7.1 The management shall establish a water management plan to maintain the quality and availability of natural water resources (surface and ground water). The water management plan may include:

The Water management Plan has been established. The water source came from river from nearby estate. This water is used for mill and boiler. Sighted the records of Water Treatment Usage for the year 2018. The last record shown for the October usage is 14,630m3. POM establish the comprehensive assessment report of water usage as per Water Management Plan for FY 2018. a) Assessment of water usage and sources of supply.

POM has record past years of water consumption and has update monthly basis, sample as below: a) October 2018 - 14603m3 b) September 2018 - 13714m3 c) August 2018 - 13714m3 b) Monitoring of outgoing water which may have negative impacts into the natural waterways at a frequency that reflects the estate’s current activities

Jabor POM do the assessment of the polluting by done the final discharge water quality analysis and analyzed by Sime Darby Research Sdn Bhd and the result as below: a) Final Discharge Effluent dated 3/10/2018 - BOD : 20mg/L b) Final Discharge Effluent dated 19/10/2018 - BOD : 11mg/L c) Final Discharge Effluent dated 06/08/2018 - BD : 28mg/L All the analysis result was below the limit as per Jadual Pematuhan Lesen No.: AS(B)J31/152/000/003 validity from 1/7/2018 until 30/6/2018 c) Ways to optimize water and nutrient usage to reduce wastage (e.g. having in place systems for re-use, night application, maintenance of equipment to reduce leakage, collection of rainwater, etc.).

Sighted the record of monthly monitoring of water usage for mill operation and at workers quarters. refer to clause 4.5.7.1 According to the audittee every workers quarters were provide with water tank for water harvesting.

4.5.5.2 Where open discharge of POME into water course is practiced, mills should undertake to gradually phase it out in accordance to the applicable state or national regulations.

Verified the evidence as per mention in clause 4.5.7.1 (b) All the analysis result was below the limit as per Jadual Pematuhan Lesen No.: AS(B)J31/152/000/003 validity on 1/7/2018 until 30/6/2019

P6: Best Practices

Criterion 1 Mill management


4.6.1.1 Standard operating procedures shall be appropriately documented and consistently implemented and monitored.

POM establish the MQMS for mill operation SOP as a guideline for milling operation.ver 0 established on year 2008 dated on 1/11/2008

4.6.1.2 All palm oil mills shall implement best practices.




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Verified the work stations at POM and sample as below: 1) Boiler Station a) Establish the Work Instruction: (Water Tube) dated 1/11/2008. b) Verified the Check Boiler Multicyclone Checklist and found sufficient with updated the check sheet for every day for Pressure Drop, Check Stack, Fan Amp etc. c) Verified the CeMS for month of Oct 2018. Verified the practices in the operation are as per documented SOP. Criterion 2 Economic and financial viability plan


4.6.2.1 A documented business or management plan shall be established to demonstrate attention to economic and financial viability through long-term management planning.

Verified the Jabor Palm Oil Mill year 2018 budget as below: a) Budget Processing Expenditure For Year 2018 consist of budget for fruit reception, threshing station, nut & kernel plant, boiler house etc. b) Budget Capital Expenditure (CAPEX) consist budget for kernel bunker, effluent project, fuel conveyor etc.

Criterion 3 Transparent and fair price dealing


6.6.3.1 Pricing mechanisms for the products and other services shall be documented and effectively implemented.

The pricing mechanisms will be based on the MPOB Monthly Prices and the prices will be announce by issue the MEMO by monthly basis. Noted the prices will follow MOPB rate.. Verified the price for month of Oct as per memo is RM21.61 (Harga 1% Kadar Perahan Minyak).

6.6.3.2 All contracts shall be fair, legal and transparent and agreed payments shall be made in a timely manner

Noted there is solid agreement between the contractors and mill were stated in the contract form and detail such as job description, price, compliace to legal etc. Sample evidence taken : i.Contract form - doc no : 4300444699 , doc date 8/11/2018 - Contractors : Teras Intergrasi Sdn Bhd Job description - mainenance, repair and overhaul of track scale weighbridge system - commencement date 7/11/2018 , expected expiry date ; 31/12/2018. Criterion 4 Contractor

Indicator 1 Requirement Findings

4.6.4.1 In case of the engagement of contractors, they shall be made to understand the MSPO

As to date, the briefing regarding the MSPO was done during the Stakeholder Meeting dated 1/10/2018 and among the contractors .

4.6.4.2 The management shall provide evidence of agreed contracts with the contractor.

Verified the contract form for any job awarded to the contractor shall be agreed by contrcators. sample evidence as per below: i. Contract Form doc no : 4300441009 dated on 12/10/2018 Contractors : AM D H Jaya Enterprise dated on 12/10/2018. Description of works : Grass Cutting at workers & staff linesite. Sighted the agreement were sign and agreed by contractors.



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4.6.4.3 The management shall accept MSPO approved auditors to verify assessments through a physical inspection if required

Not applicable

Observation for Improvement Details

4.3.1.1 During the assessment the management has yet occupied the fire certificate which is still in progress and will be verified on the next surveillance audit. 4.3.1.3 Enakmen Bekalan Air Negeri Terengganu 1998 has yet been listed on LOR for been monitoring and reviewed by the management

During the assessment nil nonconformities were identified.

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APPENDIX 1 MAP OF JABOR PALM OIL MILL

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APPENDIX 2 ATTENDANCE LIST

date: 07 october 2013cciglobe.com/files/sdjpoms12_sav.pdf · 2019. 4. 26. · alternate contacts en...

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