date of issue: 13 september 2012 closing date: 27 ... · page 1 of 44 date of issue: 13 september...

of 44

Date of Issue: 13 September 2012

Closing Date: 27 September 2012

(Reference No. RFP/UNDP/2012/056)

1. You are requested to submit a proposal for “RFP for contracting of Technical Resource

Agency-Legal Empowerment (TRA-LE) for providing specialised technical services and

inputs under Long Term Agreement (LTA) for “Scaling Up of “SWAAYAM” UNDP-IKEA’s

Women’s Empowerment Project in Jaunpur, Sant Ravidas Nagar, Mirzapur, and

Sonbhadra Districts of Eastern Uttar Pradesh” as per enclosed Terms of Reference

(TOR).

2. To enable you to submit a proposal, attached are: i. Instructions to Offerors …………… …. (Annex - I)

ii. General Conditions of Contract……. .(Annex - II) iii. Terms of Reference (TOR)………….. ...(Annex - III) iv. Proposal Submission Form …………….(Annex - IV) v. Price Schedule ……………………………….(Annex - V)

vi. Project Implementation Strategy…….( Annex VI)

3. Your offer comprising of technical proposal and financial proposal, in separate sealed envelopes, should reach the following address no later than 27th September 2012, 1730 hrs. (India Time) quoting “RFP/UNDP/2012/056” as the subject:-

Procurement Associate United Nations Development Programme 55, Lodi Estate, New Delhi - 110003

Tel: + 91-11-24628877

4. If you request additional information, we would endeavour to provide information expeditiously, but any delay in providing such information will not be considered a reason for extending the submission date of your proposal. For any query you may write to [email protected] latest by 20th of September2012.

5. You are requested to acknowledge receipt of this letter and to indicate whether or not you intend to submit a proposal

mailto:[email protected]

of 44

Annex – I

Instructions to Offerors

A. Introduction

1. General

The purpose of the RFP is contracting Technical Resource Agency (single organisation/

consortium) for legal empowerment of women on Long Term Agreement (LTA) for providing

specialised services to UNDP in four districts in UP – Jaunpur, Mirzapur, Sant Ravidas Nagar

and Sonbhadra – under the SWAAYAM Project.

2. Cost of proposal

The Offeror shall bear all costs associated with the preparation and submission of the

Proposal. The UNDP will in no case be responsible or liable for those costs, regardless of the

conduct or outcome of the solicitation.

Solicitation Documents

3. Contents of solicitation documents

Proposals must offer services for the total requirement. Proposals offering only part of the

requirement will be rejected. The Offeror is expected to examine all corresponding

instructions, forms, terms and specifications contained in the Solicitation Documents.

Failure to comply with these documents will be at the Offeror’s risk and may affect the

evaluation of the Proposal.

4. Clarification of solicitation documents

A prospective Offeror requiring any clarification of the Solicitation Documents may notify

the procuring UNDP entity in writing at the organisation’s mailing address or phone number

or e mail indicated in the RFP.

5. Amendments of solicitation documents

At any time prior to the deadline for submission of Proposals, the procuring UNDP entity

may, for any reason, whether at its own initiative or in response to a clarification requested

by a prospective Offeror, modify the Solicitation Documents by amendment.

All prospective Offerors that have received the Solicitation Documents will be notified in

writing of all amendments to the Solicitation Documents.

In order to afford prospective Offerors reasonable time in which to take the amendments

into account in preparing their offers, the procuring UNDP entity may, at its discretion,

extend the deadline for the submission of Proposals.

of 44

C. Preparation of Proposals

6. Language of the proposal

The Proposals prepared by the Offeror and all correspondence and documents relating to

the Proposal exchanged by the Offeror and the procuring UNDP entity shall be written in the

English language. Any printed literature furnished by the Offeror may be written in another

language so long as accompanied by an English translation of its pertinent passages in which

case, for purposes of interpretation of the Proposal, the English translation shall govern.

7. Documents comprising the proposal

The Proposal shall comprise the following components:

(a) Proposal submission form;

(b) Operational and technical part of the Proposal, including documentation to demonstrate

that the Offeror meets all requirements;

(c) Price schedule, completed in accordance with clauses 8 and 9;

8. Proposal form

The Offeror shall structure the operational and technical part of its Proposal as follows:

(a) Management plan

This section should provide corporate orientation to include the year and state/country of

incorporation and a brief description of the Offeror’s present activities. It should focus on

services related to the Proposal.

This section should also describe the organisational unit(s) that will become responsible for

the contract, and the general management approach towards a project of this kind. The

Offeror should comment on its experience in similar projects and identify the person(s)

representing the Offeror in any future dealing with the procuring UNDP entity.

(b) Resource plan

This should fully explain the Offeror’s resources in terms of personnel and facilities

necessary for the performance of this requirement. It should describe the Offeror’s current

capabilities/facilities and any plans for their expansion.

(c) Proposed methodology

This section should demonstrate the Offeror’s responsiveness to the specification by

identifying the specific components proposed, addressing the requirements, as specified,

of 44

point by point; providing a detailed description of the essential performance characteristics

proposed warranty; and demonstrating how the proposed methodology meets or exceeds

the specifications.

The operational and technical part of the Proposal should not contain any pricing

information whatsoever on the services offered. Pricing information shall be separated and

only contained in the appropriate Price Schedules.

It is mandatory that the Offeror’s Proposal numbering system corresponds with the

numbering system used in the body of this RFP. All references to descriptive material and

brochures should be included in the appropriate response paragraph, though

material/documents themselves may be provided as annexes to the Proposal/response.

Information which the Offeror considers proprietary, if any, should be dearly marked

“proprietary” next to the relevant part of the text and it will then be treated as such

accordingly.

9. Proposal prices

The Offeror shall indicate in the format given in the Annexure III, the prices of services it

proposes to supply under the contract.

10. Proposal currencies

All prices shall be quoted in Indian Rupees (INR).

11. Period of validity of proposals

Proposals shall remain valid for One Hundred and Twenty (120) days after the date of

Proposal submission prescribed by the procuring UNDP entity, pursuant to the deadline

clause. A Proposal valid for a shorter period may be rejected by the procuring UNDP entity

on the grounds that it is non-responsive.

In exceptional circumstances, the procuring UNDP entity may solicit the Offeror’s consent to

an extension of the period of validity. The request and the responses thereto shall be made

in writing. An Offeror granting the request will not be required nor permitted to modify its

Proposal.

12. Format and signing of proposals

The Offeror shall prepare two copies of the Proposal, clearly marking each “Original

Proposal” and “Copy of Proposal” as appropriate. In the event of any discrepancy between

them, the original shall govern. The two copies of the Proposal shall be typed or written in

indelible ink and shall be signed by the Offeror or a person or persons duly authorized to

bind the Offeror to the contract. The latter authorization shall be indicated by written

power-of-attorney accompanying the Proposal.

of 44

A Proposal shall contain no interlineations, erasures, or overwriting except, as necessary to

correct errors made by the Offeror, in which case such corrections shall be initialled by the

person or persons signing the Proposal.

13. Payment

UNDP shall effect payments to the Contractor after acceptance by UNDP of the invoices

submitted by the contractor, upon achievement of the corresponding milestones.

D. Submission of Proposals

14. Sealing and marking of proposals

The Offeror shall seal the Proposal in one outer and two inner envelopes, as detailed

below.

(a) The outer envelope shall be:

addressed to –

Procurement Associate

United Nations Development Programme

55, Lodi Estate, New Delhi - 110003

Tel: + 91-11-24628877

and,

marked with –

RFP for contracting of Technical Resource Agency-Legal Empowerment (TRA-LE) for

providing specialised technical services and inputs under Long Term Agreement (LTA) for

“Scaling Up of “SWAAYAM” UNDP-IKEA’s Women’s Empowerment Project in Jaunpur,

Sant Ravidas Nagar, Mirzapur, and Sonbhadra Districts of Eastern Uttar Pradesh”

(Ref No.RFP/UNDP/2012/056)

(a) Both inner envelopes shall indicate the name and address of the Offeror. The first inner

envelope shall contain the information specified in Clause 8 (Proposal form) above, with

the copies duly marked “Original” and “Copy”. The second inner envelope shall include

the price schedule duly identified as such.

of 44

Note: if the inner envelopes are not sealed and marked as per the instructions in this clause,

the procuring UNDP entity will not assume responsibility for the Proposal’s misplacement or

premature opening.

15. Deadline for submission of proposals

Proposals must be received by the procuring UNDP entity at the address specified under

clause Sealing and marking of Proposals no later than 27th September 2012, 1730 hrs., India

Local time.

The procuring UNDP entity may, at its own discretion extend this deadline for the

submission of Proposals by amending the solicitation documents in accordance with clause

Amendments of Solicitation Documents, in which case all rights and obligations of the

procuring UNDP entity and Offerors previously subject to the deadline will thereafter be

subject to the deadline as extended.

16. Late Proposals

Any Proposal received by the procuring UNDP entity after the deadline for submission of

proposals, pursuant to clause Deadline for the submission of proposals, will be rejected.

17. Modification and withdrawal of Proposals

The Offeror may withdraw its Proposal after the Proposal’s submission, provided that

written notice of the withdrawal is received by the procuring UNDP entity prior to the

deadline prescribed for submission of Proposals.

The Offeror’s withdrawal notice shall be prepared, sealed, marked, and dispatched in

accordance with the provisions of clause Deadline for Submission of Proposals. The

withdrawal notice may also be sent by Email or fax but followed by a signed confirmation

copy.

No Proposal may be modified subsequent to the deadline for submission of proposals.

No Proposal may be withdrawn in the Interval between the deadline for submission of

proposals and the expiration of the period of proposal validity specified by the Offeror on

the Proposal Submission Form.

E. Opening and Evaluation of Proposals

18. Opening of proposals

The procuring entity will open the Proposals in the presence of a Committee formed by the

Head of the procuring UNDP entity.

of 44

19. Clarification of proposals

To assist in the examination, evaluation and comparison of Proposals, the Purchaser may at

its discretion, ask the Offeror for clarification of its Proposal. The request for clarification

and the response shall be in writing and no change in price or substance of the Proposal

shall be sought, offered or permitted.

20. Preliminary examination

The Purchaser will examine the Proposals to determine whether they are complete,

whether any computational errors have been made, whether the documents have been

properly signed, and whether the Proposals are generally in order.

Arithmetical errors will be rectified on the following basis: If there is a discrepancy between

the unit price and the total price that is obtained by multiplying the unit price and quantity,

the unit price shall prevail and the total price shall be corrected. If the Offeror does not

accept the correction of errors, its Proposal will be rejected. If there is a discrepancy

between words and figures the amount in words will prevail.

Prior to the detailed evaluation, the Purchaser will determine the substantial responsiveness

of each Proposal to the Request for Proposals (RFP). For purposes of these Clauses, a

substantially responsive Proposal is one which conforms to all the terms and conditions of

the RFP without material deviations. The Purchaser’s determination of a Proposal’s

responsiveness is based on the contents of the Proposal itself without recourse to extrinsic

evidence.

A Proposal determined as not substantially responsive will be rejected by the Purchaser and

may not subsequently be made responsive by the Offeror by correction of the non-

conformity.

21. Evaluation and comparison of proposals

A two-stage procedure is utilized in evaluating the proposals, with evaluation of the

technical proposal being completed prior to any price proposal being opened and

compared. The price proposal of the Proposals will be opened only for submissions that

passed the minimum technical score of 70% of the obtainable score of 70 points in the

evaluation of the technical proposals.

The technical proposal is evaluated on the basis of its responsiveness to the Term of

Reference (TOR). As part of the evaluation process, the panel conducting the technical

evaluation may call upon the prospective contractors to make a presentation of their

proposals to verify the strength of the proposal.

In the Second Stage, the price proposal of all contractors, who have attained minimum 70%

score in the technical evaluation, will be compared. The contract will be awarded to the

of 44

Contractor that score highest marks aggregated for technical and financial proposal (70%

weight to technical proposal and 30% to financial proposal).

Table 1: Technical Evaluation Criteria

Summary of Technical Proposal

Evaluation Forms

Score

Weight

Points

Obtainable

Company / Other Entity

A B C D E

1. Expertise of Firm / Organisation

submitting Proposal in legal

empowerment of women

45% 45

2. Proposed Approach,

Methodology, and Work Plan

35% 35

3. Personnel / Team 20% 20

Total 100

Evaluation forms for technical proposals follow below. The obtainable number of points

specified for each evaluation criterion indicates the relative significance or weight of the

item in the overall evaluation process.

Note: The score weights and points obtainable in the evaluation sheet are tentative and

could be changed depending on the need or major attributes of technical proposal.

Technical Proposal Evaluation

Form 1

Points

obtainable


A B C D E

Expertise of firm / organisation submitting proposal

1.1 Understanding and responsiveness of the

agency towards requirement of services as

per ToR

5

1.2 Proven experience in undertaking legal

empowerment interventions for rural women

15

1.3 Extensive understanding of integrated

approach of women empowerment with

particular reference to legal empowerment at

field level.

15

1.4 Expertise in designing and implementing

interventions that support women in

accessing their rights and entitlements

10

Total Part 1 45

of 44


Form 2

Points

Obtainable


A B C D E

Proposed Approach, Methodology and Action Plan

2.1 Clarity on roles and responsibilities and

relevance of proposed methodology/action

plan to meet the targets as specified in ToR in

a time bound manner with quality assurance.

15

2.2 Methodology proposed for internal quality

controls/ assurances.

10

2.3 Methodology proposed for developing

strategic partnership and convergence with

Government and other institutions to ensure

sustainability of project interventions.

10

Total Part 2 35


Form 3

Points

Obtainable


A B C D E

Team / Personnel

3.1 Experience & Quality of Staff proposed to be

engaged for this assignment.

10

3.2 HR structure proposed in response to Tasks

specified in ToR.

10

Total Part 3 20

22. Award criteria, award of contract

The procuring UNDP entity reserves the right to accept or reject any Proposal, and to annul

the solicitation process and reject all Proposals at any time prior to award of contract,

without thereby incurring any liability to the affected Offeror or any obligation to inform the

affected Offeror or Offerors of the grounds for the Purchaser’s action

Prior to expiration of the period of proposal validity, the procuring UNDP entity will award

the contract to the qualified Offeror whose Proposal after being evaluated is considered to

be the most responsive to the needs of the organisation and activity concerned.

of 44

23. Purchaser’s right to vary requirements at time of award

The Purchaser reserves the right at the time of award of contract to vary the quantity of

services and goods specified in the RFP without any change in price or other terms and

conditions.

24. Signing of the contract

Within 30 days of receipt of the contract the successful Offeror shall sign and date the

contract and return it to the Purchase

of 44

Annex - II

General Conditions of Contract

1. LEGAL STATUS

The Contractor shall be considered as having the legal status of an independent

contractor vis-à-vis UNDP. The Contractor's personnel and sub-contractors shall not be

considered in any respect as being the employees or agents of UNDP or the United

Nations.

2. SOURCE OF INSTRUCTIONS

The Contractor shall neither seek nor accept instructions from any authority external to

UNDP in connection with the performance of its services under this Contract. The

Contractor shall refrain from any action which may adversely affect UNDP or the United

Nations and shall fulfil its commitments with the fullest regard to the interests of UNDP.

3. CONTRACTOR'S RESPONSIBILITY FOR EMPLOYEES

The Contractor shall be responsible for the professional and technical competence of its

employees and will select, for work under this Contract, reliable individuals who will

perform effectively in the implementation of this Contract, respect the local customs,

and conform to a high standard of moral and ethical conduct.

4. ASSIGNMENT

The Contractor shall not assign, transfer, pledge or make other disposition of this

Contract or any part thereof, or any of the Contractor's rights, claims or obligations

under this Contract except with the prior written consent of UNDP.

5. SUB-CONTRACTING In the event the Contractor requires the services of sub-contractors, the Contractor shall

obtain the prior written approval and clearance of UNDP for all sub-contractors. The

approval of UNDP of a sub-contractor shall not relieve the Contractor of any of its

obligations under this Contract. The terms of any sub-contract shall be subject to and

conform with the provisions of this Contract.

6. OFFICIALS NOT TO BENEFIT

The Contractor warrants that no official of UNDP or the United Nations has received or

will be offered by the Contractor any direct or indirect benefit arising from this Contract

of 44

or the award thereof. The Contractor agrees that breach of this provision is a breach of

an essential term of this Contract.

7. INDEMNIFICATION

The Contractor shall indemnify, hold and save harmless, and defend, at its own expense,

UNDP, its officials, agents, servants and employees from and against all suits, claims,

demands, and liability of any nature or kind, including their costs and expenses, arising

out of acts or omissions of the Contractor, or the Contractor's employees, officers,

agents or sub-contractors, in the performance of this Contract. This provision shall

extend, inter alia, to claims and liability in the nature of workmen's compensation,

products liability and liability arising out of the use of patented inventions or devices,

copyrighted material or other intellectual property by the Contractor, its employees,

officers, agents, servants or sub-contractors. The obligations under this Article do not

lapse upon termination of this Contract.

8. INSURANCE AND LIABILITIES TO THIRD PARTIES

8.1 The Contractor shall provide and thereafter maintain insurance against all risks in respect of its property and any equipment used for the execution of this Contract.

8.2 The Contractor shall provide and thereafter maintain all appropriate workmen's compensation insurance, or its equivalent, with respect to its employees to cover claims for personal injury or death in connection with this Contract.

8.3 The Contractor shall also provide and thereafter maintain liability insurance in an adequate amount to cover third party claims for death or bodily injury, or loss of or damage to property, arising from or in connection with the provision of services under this Contract or the operation of any vehicles, boats, airplanes or other equipment owned or leased by the Contractor or its agents, servants, employees or sub-contractors performing work or services in connection with this Contract.

8.4 Except for the workmen's compensation insurance, the insurance policies under this Article shall:

(i) Name UNDP as additional insured; (ii) Include a waiver of subrogation of the Contractor's rights to the insurance carrier

against UNDP; (iii) Provide that UNDP shall receive thirty (30) days written notice from the insurers

prior to any cancellation or change of coverage.

8.5 The Contractor shall, upon request, provide UNDP with satisfactory evidence of the insurance required under this Article.

of 44

9. ENCUMBRANCES/LIENS

The Contractor shall not cause or permit any lien, attachment or other encumbrance by

any person to be placed on file or to remain on file in any public office or on file with

UNDP against any monies due or to become due for any work done or materials

furnished under this Contract, or by reason of any other claim or demand against the

Contractor.

10. TITLE TO EQUIPMENT

Title to any equipment and supplies that may be furnished by UNDP shall rest with

UNDP and any such equipment shall be returned to UNDP at the conclusion of this

Contract or when no longer needed by the Contractor. Such equipment, when returned

to UNDP, shall be in the same condition as when delivered to the Contractor, subject to

normal wear and tear. The Contractor shall be liable to compensate UNDP for

equipment determined to be damaged or degraded beyond normal wear and tear.

11. COPYRIGHT, PATENTS AND OTHER PROPRIETARY RIGHT UNDP shall be entitled to all intellectual property and other proprietary rights including

but not limited to patents, copyrights, and trademarks, with regard to products, or

documents and other materials which bear a direct relation to or are produced or

prepared or collected in consequence of or in the course of the execution of this

Contract. At the UNDP's request, the Contractor shall take all necessary steps, execute

all necessary documents and generally assist in securing such proprietary rights and

transferring them to UNDP in compliance with the requirements of the applicable law.

12. USE OF NAME, EMBLEM OR OFFICIAL SEAL OF UNDP OR THE UNITED NATIONS

The Contractor shall not advertise or otherwise make public the fact that it is a

Contractor with UNDP, nor shall the Contractor, in any manner whatsoever use the

name, emblem or official seal of UNDP or the United Nations, or any abbreviation of the

name of UNDP or the United Nations in connection with its business or otherwise.

13. CONFIDENTIAL NATURE OF DOCUMENTS AND INFORMATION

13.1 All maps, drawings, photographs, mosaics, plans, reports, recommendations, estimates, documents and all other data compiled by or received by the Contractor under this Contract shall be the property of UNDP, shall be treated as confidential and shall be delivered only to UNDP authorized officials on completion of work under this Contract.

13.2 The Contractor may not communicate at any time to any other person, Government or authority external to UNDP, any information known to it by reason of its association with UNDP which has not been made public except with the authorization of UNDP; nor

of 44

shall the Contractor at any time use such information to private advantage. These obligations do not lapse upon termination of this Contract.

14. FORCE MAJEURE; OTHER CHANGES IN CONDITIONS

14.1 Force majeure, as used in this Article, means acts of God, war (whether declared or not), invasion, revolution, insurrection, or other acts of a similar nature or force which are beyond the control of the Parties.

14.2 In the event of and as soon as possible after the occurrence of any cause constituting force majeure, the Contractor shall give notice and full particulars in writing to UNDP, of such occurrence or change if the Contractor is thereby rendered unable, wholly or in part, to perform its obligations and meet its responsibilities under this Contract. The Contractor shall also notify UNDP of any other changes in conditions or the occurrence of any event which interferes or threatens to interfere with its performance of this Contract. The notice shall include steps proposed by the Contractor to be taken including any reasonable alternative means for performance that is not prevented by force majeure. On receipt of the notice required under this Article, UNDP shall take such action as, in its sole discretion, it considers to be appropriate or necessary in the circumstances, including the granting to the Contractor of a reasonable extension of time in which to perform its obligations under this Contract.

14.3 If the Contractor is rendered permanently unable, wholly, or in part, by reason of force majeure to perform its obligations and meet its responsibilities under this Contract, UNDP shall have the right to suspend or terminate this Contract on the same terms and conditions as are provided for in Article 15, "Termination", except that the period of notice shall be seven (7) days instead of thirty (30) days.

15. TERMINATION

15.1 Either party may terminate this Contract for cause, in whole or in part, upon thirty days notice, in writing, to the other party. The initiation of arbitral proceedings in accordance with Article 16 "Settlement of Disputes" below shall not be deemed a termination of this Contract.

15.2 UNDP reserves the right to terminate without cause this Contract at any time upon 15 days prior written notice to the Contractor, in which case UNDP shall reimburse the Contractor for all reasonable costs incurred by the Contractor prior to receipt of the notice of termination.

15.3 In the event of any termination by UNDP under this Article, no payment shall be due from UNDP to the Contractor except for work and services satisfactorily performed in conformity with the express terms of this Contract. The Contractor shall take immediate steps to terminate the work and services in a prompt and orderly manner and to minimize losses and further expenditures.

15.4 Should the Contractor be adjudged bankrupt, or be liquidated or become insolvent, or should the Contractor make an assignment for the benefit of its creditors, or should a Receiver be appointed on account of the insolvency of the Contractor, UNDP may, without prejudice to any other right or remedy it may have, terminate this Contract

of 44

forthwith. The Contractor shall immediately inform UNDP of the occurrence of any of the above events.

16. SETTLEMENT OF DISPUTES 16.1. Amicable Settlement 16.2. The Parties shall use their best efforts to settle amicably any dispute, controversy or

claim arising out of, or relating to this Contract or the breach, termination or invalidity

thereof. Where the parties wish to seek such an amicable settlement through

conciliation, the conciliation shall take place in accordance with the UNCITRAL

Conciliation Rules then obtaining, or according to such other procedure as may be

agreed between the parties.

16.3. Arbitration

Unless, any such dispute, controversy or claim between the Parties arising out of or

relating to this Contract or the breach, termination or invalidity thereof is settled

amicably under the preceding paragraph of this Article within sixty (60) days after

receipt by one Party of the other Party's request for such amicable settlement, such

dispute, controversy or claim shall be referred by either Party to arbitration in

accordance with the UNCITRAL Arbitration Rules then obtaining, including its provisions

on applicable law. The arbitral tribunal shall have no authority to award punitive

damages. The Parties shall be bound by any arbitration award rendered as a result of

such arbitration as the final adjudication of any such controversy, claim or dispute.

PRIVILEGES AND IMMUNITIES

Nothing in or relating to this Contract shall be deemed a waiver, express or implied, of

any of the privileges and immunities of the United Nations, including its subsidiary

organs.

TAX EXEMPTION

18.1 Section 7 of the Convention on the Privileges and Immunities of the United Nations provides inter-alia that the United Nations, including its subsidiary organs, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs duties and charges of a similar nature in respect of articles imported or exported for its official use. In the event any governmental authority refuses to recognize the United Nations exemption from such taxes, duties or charges, the Contractor shall immediately consult with UNDP to determine a mutually acceptable procedure.

of 44

18.2 Accordingly, the Contractor authorizes UNDP to deduct from the Contractor's invoice any amount representing such taxes, duties or charges, unless the Contractor has consulted with UNDP before the payment thereof and UNDP has, in each instance, specifically authorized the Contractor to pay such taxes, duties or charges under protest. In that event, the Contractor shall provide UNDP with written evidence that payment of such taxes, duties or charges has been made and appropriately authorized.

19 CHILD LABOUR

19.1 The Contractor represents and warrants that neither it, nor any of its suppliers is

engaged in any practice inconsistent with the rights set forth in the Convention on the Rights of the Child, including Article 32 thereof, which, inter alia, requires that a child shall be protected from performing any work that is likely to be hazardous or to interfere with the child's education, or to be harmful to the child's health or physical mental, spiritual, moral or social development.

19.2 Any breach of this representation and warranty shall entitle UNDP to terminate this Contract immediately upon notice to the Contractor, at no cost to UNDP.

20.MINES

20.1 The Contractor represents and warrants that neither it nor any of its suppliers is actively and directly engaged in patent activities, development, assembly, production, trade or manufacture of mines or in such activities in respect of components primarily utilized in the manufacture of Mines. The term "Mines" means those devices defined in Article 2, Paragraphs 1, 4 and 5 of Protocol II annexed to the Convention on Prohibitions and Restrictions on the Use of Certain Conventional Weapons Which May Be Deemed to Be Excessively Injurious or to Have Indiscriminate Effects of 1980.

20.2 Any breach of this representation and warranty shall entitle UNDP to terminate this

Contract immediately upon notice to the Contractor, without any liability for termination charges or any other liability of any kind of UNDP.

21. OBSERVANCE OF THE LAW

The Contractor shall comply with all laws, ordinances, rules, and regulations bearing

upon the performance of its obligations under the terms of this Contract.

22. AUTHORITY TO MODIFY

No modification or change in this Contract, no waiver of any of its provisions or any

additional contractual relationship of any kind with the Contractor shall be valid and

enforceable against UNDP unless provided by an amendment to this Contract signed by

the authorized official of UNDP.

of 44

Annex III

Terms of Reference for Technical Resource Agency – Legal Empowerment

SWAAYAM Project covering 4 districts in Eastern UP

1. Background:

In 2009, the IKEA Foundation partnered with UNDP to pilot a Women’s Empowerment

Programme in the same 500 villages adopting an integrated approach that simultaneously

addressed all the key dimensions of women’s empowerment – social, economic,

political and legal called SWAAYAM-

(http://www.undp.org/content/india/en/home/operations/projects/poverty_reduction/stre

ngthening-women-s-social--economic-and-political-empowerment/). Field application of

this integrated approach has positively impacted the lives of 50,000 women improving both

their condition (enhanced income, access to services, health and education levels) and

position (favourable transformation in external power structures and decision making

systems that are the root causes of gender inequality).

In acknowledgement of the accomplishments of the pilot, the IKEA Foundation and

UNDP are joining forces to scale up the integrated approach to women’s empowerment.

With a strong foundation of field based learning, the project “Integrated Approach

towards Women’s Empowerment – Sustaining Change for Generations (2012-2016)”,

will leverage the systems, knowledge and human resources and partnerships developed

and established during the pilot phase. With a twelve fold increase in geographical

coverage, the project will cover over 5,243 villages across the three original districts and will

also cover a fourth district, Sonbhadra (1091 villages), totalling 6284 villages across four

districts.

The projects immediate objective is: “By 2016, women supported by the project in

districts of Jaunpur, Mirzapur, Sant Ravidas Nagar and Sonbhadra are able to realize

their rights and entitlements through improved livelihoods, collective action and

increased participation in decision-making in domestic and public spheres”. In

addition to addressing the social, economic and political aspects of women’s

empowerment, the project will also focus on the added dimension of legal empowerment

for women.

The core function of the project is to mobilize women in the villages to come together, in

the form of SHGs, federations and networks and learn to exercise their social, political and

legal rights and entitlements, and work towards economic empowerment through identified

value streams as well as potential micro-enterprises.

The project will impact the lives of 1.2 million women and their families through strategies

that include – (i) promoting social inclusion by forming and strengthening women’s

groups and building capacities of at least 250,000 self help group members, (ii)

http://www.undp.org/content/india/en/home/operations/projects/poverty_reduction/strengthening-women-s-social--economic-and-political-empowerment/

http://www.undp.org/content/india/en/home/operations/projects/poverty_reduction/strengthening-women-s-social--economic-and-political-empowerment/

of 44

supporting women owned and managed enterprises, building financial and market

alliances and facilitating availability of resources and services to enable sustainable

economic activity thereby augmenting incomes of at least 150,000 women by 20-30%,

(iii) enhancing women’s political participation in the local governance system by training at

least 10,000 elected women’s representatives on transformational leadership and creating

awareness among 1 million women and men on voter rights, nominations and electoral

processes, (iv) facilitating legal empowerment by enabling women to access and secure

justice through the development of a cadre of 500 para legal workers who will generate

awareness about laws, rights, entitlements and also facilitate institutional response to

human rights violations.

Table 2: District wise Basic coverage Information (Overall)

Indicators Total Jaunpur SR.Nagar Mirzapur Sonbhadra

Number of Villages per

district

6248 2758 1097 1338 1091

Number of Blocks 42 21 6 10 5

A. Social Empowerment

1

Number of women self

help group members who

are

strengthened/mobilized

and trained in group

management

2,50,000 1,07,500 37,500 60,000 45,000

2

No of Women

Empowerment Centres

setup to provide training,

advisory and facilitation

services to women across

6284 villages

500 185 70 125 120

3

No of women and their

family members reached

out through activities of

Women Empowerment

Centres

12,00,00

0 5,17,000 1,80,000 2,88,000 2,15,000

4

No of Community

Resource Persons linked to

women’s empowerment

centres delivering relevant

1,000 370 140 250 240

of 44


social mobilization and

empowerment services to

women in project districts

5

No of women and men

community change agents

empowered at village level

22,000 9,620 3,830 4,710 3,840

6

No of block level women’s

federations set-up under

the project

42 21 6 10 5

B. Economic Empowerment

1

No of women specific

livelihood sub-sectors

identified

10 9 1 0 0

2

No. women trained on

skills, enterprise

management, financial

literacy

2,00,000 86,200 29,900 48,000 35,900

3

No. women participating in

supply/value chains and

enterprises in the

identified sub-sectors

1,50,000 64640 22,440 36,020 26,900

4

No. of Business

Development Service

Providers supplying

technical and business

services to women

entrepreneurs (based in

Women’s Empowerment

Centres)

500 185 70 125 120

5

No of successful livelihood

prototypes demonstrated

for up-scaling

10 0 0 5 5

C. Legal and Political Empowerment

1 No of newly elected

women representatives

receiving training on

10,000 4,600 1,800 2,500 1,100

of 44


political empowerment

and transformational

leadership

2

No of women and men

imparted knowledge on

voter rights, nominations

& electoral process

10,00,00

0 4,50,000 1,50,000 2,00,000 2,00,000

3

No of women who spell

out their entitlements

under major government

schemes and legislations

1,00,000 43,000 15,000 24,000 18,000

4

No of women organized

into pressure groups/

vigilance committees

30,000 12,900 4,500 7,200 5,400

5

No of networks of elected

representatives

established (block level)

42 21 6 10 5

6

Number of women trained

and engaged as para legal

workers

500 185 70 125 120

7


families informed of laws

related to women by paral

legal workers

6,00,000 2,50,000 1,00,000 1,50,000 1,00,000

8

Male Sarpanches imparted

training on gender

sensitization and

engendering local

governance

2,000 915 355 500 230

Note: The Project Implementation Strategy (Project Document) including political and legal

empowerment is detailed out in Annexure VI.

The project envisages creation of structures in the form of Women Empowerment Centres

which will be providing several services to women in all the three domains viz. social,

economic and political. Each of these centres will be manned with two community resource

persons, business development service providers and para legal workers. Each centre is

of 44

envisaged to cover on an average 12 villages and 500 such centres will be set up in the

project area.

Implementation of day to day activities will be undertaken by the district level Mother NGOs

(MNGOs) in all the four project districts. The MNGO will be entrusted with the responsibility

of strengthening functioning of SHGs, identification and mobilising women, elected women

representatives and para legal workers for capacity building and implementation of project

activities to achieve the above outputs in the scheduled time frame in co-ordination with

the selected technical resource agency.

2. Purpose of Request for Proposal

Duration of assignment: 3 years based on LTA modality

Number of agencies to be selected: 1

The purpose of this Request for Proposal is to enter into an Long Term Agreement (LTA) for

the period of three years for ‘appointment as a Technical Resource Agency – Legal

Empowerment (TRA - LE) to provide specialized technical inputs in the four Districts –

Jaunpur, Mirzapur, Sant Ravidas Nagar and Sonbhadra - in Eastern Uttar Pradesh under

SWAAYAM Project’’ from 2012-2015 with qualified agencies/consortia specialized in

capacity development for legal empowerment of women. The successful bidder shall be

contracted for an initial period of one year, with the contract renewable for another two

years upon satisfactory performance in the first year.

The term TRA - Legal Empowerment is used here to describe the agency which would

provide specialised support in terms of capacity development for Para Legal Workers,

NGO staff and community members/ representatives, including SHG and Federation

members, Elected Women Representatives of PRI, and others, as per the project TOR.

As per the terms of the proposed LTA, the TRA - LE will be directly responsible to ensure

that all activities as per the TOR are conducted and completed effectively.

3. Scope of Assignment for TRA – Legal Empowerment

The eastern region of the state of Uttar Pradesh is characterised by high levels of poverty

and patriarchal nature of society, maximum impact of which is felt by women. Being

relatively very low on development indicators, the districts are characterised by low access

to development programmes and schemes coupled with very less awareness about their

rights and entitlements and prevalence of domestic violence in the region. For instance

MGNREGS1, the biggest employment generation programme in the world is under utilized in

the project districts. This is mainly due to poor social mobilization and operational

bottlenecks. The situational analysis reveals that 69 % of the eligible women did not have

MGNREGS Job Card and only 2 % benefited from the scheme. 52% percent women do not 1 MNREGS is a flagship programme of the government aimed at inclusive growth by promising 100 days of guaranteed

employment (plus daily wage of Rs. 100) to one member of a rural household in every financial year.

of 44

have knowledge of legal rights over parental property and there is low awareness about the

Right to Information Act. Domestic violence in the form of emotional, physical and sexual

violence is very common

The situational analysis indicates that 44 % percent women have gone through at least one

such instance of domestic violence themselves and 26 % testified instances of physical

violence in their neighbourhood.

Core Functions and Strategy:

The output mandated to be delivered under political and legal empowerment component of

the project is “Women leaders supported to participate effectively in local decision making

and to demand and realise rights, entitlements and access to quality public services.” Main

components of the strategy to achieve legal empowerment of women in the project districts

are suggested as below:

- Creating an enabling environment for legal awareness and empowerment and

facilitating power interface

- With support of MNGO, identify active women from among the community to be

trained as para legal workers (PLWs) by the TRA. These PLWs will be directly

supervised by the TRA and placed in Women Empowerment Centres

- Building cadre of women para legal workers and capacitating them so that they are

able to effectively undertake measures needed for legal empowerment of women in

project districts (These para legal workers will be supported by the project for

duration of two years.)

- Collectivising, capacitating and strengthening women SHG leaders to function as

vigilance groups and take action on concerning issues

- Providing need based support which help women access and realise their rights and

entitlements under laws, development programmes and schemes

- Create linkages between paralegal workers, SHG members and relevant authorities

to improve grievance redressal mechanisms and access to justice.

TRA – LE will be expected to provide specialised and specific services in all the four project

districts that will contribute to legal empowerment of women. The TRA – LE will be

responsible for capacity building of members of vigilance committees and PLWs. It will also

ensure that PLWs in turn capacitate women on dimensions associated with legal

empowerment and provide needed support to vigilance committees so that women are able

to access their rights and entitlements and their grievances are redressed.

The agency will be expected to provide timely on – site support, guidance and technical

inputs to MNGO staff and community resource persons placed with WECs so that women

are able to access their rights and entitlements and benefits of goods and services flow to

of 44

them and they are able to effectively and efficiently engage with governance, political

structures, and administrative set – up and legal/ judicial institutions.

In the legal empowerment domain, the core function of TRA – LE will be to develop an

environment of legal awareness in the project area and provide hand-holding support which

will help in addressing issues of women’s subjugation and denial of rights, support them to

take appropriate local action and link them to government and legal/ judicial institutions.

Targets, Deliverables and Tasks of TRA – LE

To bring in technical expertise in the area of legal empowerment portfolio in the project

districts, UNDP seeks services of a technical resource agency to provide specialised and

specific services in all the four project districts leading to legal empowerment of women.

Further, timely delivery of assigned targets as listed below with quality assurance will be the

sole responsibility of the agency.

Table 4: Targets to be delivered by Technical Resource Agency – Legal Empowerment

Indicators Total Jaunpur SR

Nagar

Mirzapur Sonbhadra

Number of Villages 6248 2758 1097 1338 1091

1

No of women who spell out

their entitlements under

major government schemes

and legislations

1,00,000 43,000 15,000 24,000 18,000

2

No of women organized into

pressure groups/ vigilance

committees

30,000 12,900 4,500 7,200 5,400

3

Number of women trained

and engaged as para legal

workers

500 185 70 125 120

4


families informed of laws

related to women by paral

legal workers

6,00,000 2,50,000 1,00,00

0 1,50,000 1,00,000

The selected agency will be required to undertake activities for achieving the

aforementioned outputs during the three year time frame.

of 44

Table 5: Project Deliverables and proposed sub tasks under legal empowerment

component

Project

Deliverables Proposed Sub-tasks

30,000 women

organized into

pressure groups/

vigilance

committees/

Groups

Work in close co-ordination with Mother NGOs

Provide support to MNGOs develop mandate, roles and

responsibilities, plan of action of vigilance committee and provide

hand holding support to vigilance committees

Supporting and guiding MNGO staff on developing and strengthening

vigilance committees in areas of grievance redress and taking actions

for local advocacy against women subjugation and denial of rights

Provide regular support in formation, capacity development and

strengthening of female vigilance committees/ groups in all the

project villages by PLWs. Each vigilance group to comprise of 15 – 20

women.

Ensuring that at least 2 members of vigilance committees are

intensively trained and capacitated by PLWs on laws, rights and

entitlements under development programmes and schemes

500 women

trained as para

legal workers

Review and update existing training material and if required develop

new for successful conduct of learning programmes for para legal

workers and members of vigilance committees

With support and in co-ordination with MNGO developing criteria and

ensure selection and appointment of women para legal workers

Organise learning programmes including training, exposure visits for

500 para legal workers in a phased manner on rights and entitlements

to women under development programmes and schemes with focus

on flagship programmes and those related to women, procedural

aspects related to same, functioning of district administration and

judiciary, functioning of grievance redress mechanism etc.

Undertake refresher learning and capacity building programmes for

para legal workers on a regular basis

Support MNGO in establishing, anchoring and running Grievance

Redress System at Panchayat Level through Para Legal Workers and

vigilance committees.

Develop, in co – ordination with MNGOs information dissemination

and awareness generation material on rights and entitlements of

of 44

Project


women under development programmes and schemes

Provide support to MNGOs in planning and organising information

dissemination and awareness generation campaigns for women on

their rights and entitlements,

Provide support to MNGOs and para legal workers for enabling

women to advocate their voices and concerns and access rights and

entitlements.

Develop analytical report of grievance redress process, derive learning

for future course of action and undertake measures for strengthening

the mechanism

Facilitate linkages between MNGO and District Legal Service Authority

to help them organise legal awareness camps, Lok Adalats etc at

panchayat level

6,00,000 men,

women and their

families informed

of laws related to

women by paral

legal workers

In co-ordination with MNGO develop module, design, calendar for

PLWs to inform and capacitate men and women on laws

Develop action plan for orientation, sensitisation and empowering

women on rights and entitlements by para legal workers and ensure

its timely implementation

Develop MIS and qualitative monitoring frameworks for the

paralegals and monitor their activities

Provide needed support that help women interface and engage with

panchayati raj institutions, government administration and legal/

judicial institutions

Process

documentation

and reports

Undertake process documentation of successful initiatives taken by

women in the project area on a quarterly basis

Reports of capacity building training for 500 para legal workers

Preparation of analytical report of grievances registered and action

taken and dissemination among stakeholders

Progress report on orientation, training and awareness of women on

their rights and entitlements

Ensure that yearly targets and milestones are met in a phased and

planned manner

of 44

Project


Validate in field the quality of inputs provided by PLWs to community

women and accordingly take corrective/ refinement measures

Copies of information dissemination and awareness generation,

training material developed

Quarterly report of monitoring visits to project area

Deliverables

With aforementioned tasks, roles and responsibilities of TRA – LE following deliverables are

expected from the agency:

1. Strategic plan for the entire project duration specifying annual targets

2. Detailed Annual plan for activities

3. In co-ordination with MNGO, develop selection criteria for identification of para legal

workers and members of vigilance committee from the community

4. Ensure recruitment of para legal workers (It needs to be mentioned here that PLWs will

be supported by the project for a duration of 2 years and placed with TRA – LE in WECs)

5. Detailed capacity building and learning plan for para legal workers including training,

refreshers, exposure visits etc.

6. Updated training tool box for successful conduct of capacity building interventions in the

project area for PLWs and members of vigilance groups

7. Functional linkages with District Legal Services Authorities, District Administration and

other stakeholders at district and sub district levels

8. Capacity development and women empowerment plan to be implemented by PLWs and

trained members of vigilance committees for orienting and informing 6,00,000 women

on rights and entitlements

9. Supporting MNGO in helping and enabling women to access their rights and

entitlements

10. Details of capacity building interventions undertaken by para legal workers including

subjects covered, details of trainees, and future course of action

11. Case studies on initiatives taken by women in the project districts for accessing their

rights and entitlements

12. Monitoring frameworks and MIS

13. Quality reporting to UNDP – PMU based at Varanasi on monthly/ quarterly/ annual basis

14. Any other report that is mutually deemed fit

of 44

Reporting

The selected agency will be reporting directly to PMU, Varanasi and the progress of TRA-LE

will be reviewed as and when required in periodic review meeting (quarterly/annual). The

schedule of reporting will be as follows.

Schedule for reporting

Monthly Physical and financial Progress

Quarterly Analytical Progress Report (Physical and financial) with learning’s, case

studies process documentation of all successful strategies, photographs

Reports of training and any capacity building intervention undertaken

Annual project progress report

Human Resource Requirement:

The selected agency will be solely responsible for identification, planning and logistical

resources to deliver the mandate. Interested agency must propose the team/HR structure in

addition to para legal workers (remuneration to whom is pre decided as they will be placed

in WECs along with CRPs and BDSPs) to ensure implementation of project activities in a time

bound manner with quality assurance. The technical proposal shall include brief CVs of all

professionals as per the proposed team/HR structure. Moreover, it will be the responsibility

of selected agency to ensure availability of proposed human resource/ professional for the

life of the contract. In case of award of contract to the agency, any change in the proposed

team structure and/ or professionals would require prior consent and approval from UNDP.

Required Expertise:

1. Agency with at least 5 years of demonstrated experience of capacitating community

women as para legal workers and training on rights and entitlements under laws,

development programmes and schemes

2. Having expertise in working with diverse range of stakeholders mainly government

3. Agency with proven experience in capacitating community members, elected

women representatives, conflict resolution and management, developing and

implementing women collectivisation and community advocacy strategies

4. Sound understanding of issues faced by women in domestic, social and institutional

spheres and in accessing their rights and entitlements

5. Awareness about functioning of government administration at district and sub

district levels, sound understanding of functioning of legal/ judicial institutions

6. Updated knowledge and understanding of rights and entitlements under laws,

development programmes and schemes specific to Uttar Pradesh

of 44

7. Ability to translate statutory provisions, laws, procedural aspects related to

development programmes and schemes in a manner that is easily understood by

rural women

8. Proven experience of developing information dissemination, awareness generation,

reading, reference material on issues related to legal empowerment

9. Awareness of developing functional linkages between SHGs, networks and

federations

10. Ability to reach field with sufficient number of well briefed and trained staff who can

carry out the aforementioned tasks. In-house training capacity will be preferred.

11. Sound understanding of capacity development issues in general and those pertaining

to adult and women in particular

12. Ability to provide support, guidance and strategic inputs to field implementation

agencies on timely basis

13. Possess excellent documentation and analytical skills

14. Ability to generate reports and analyse field information

15. Knowledge of socio cultural milieu of Uttar Pradesh in general and eastern region of

the state in particular will be an added advantage

of 44

Annex - IV

PROPOSAL SUBMISSION FORM

Dear Sir / Madam,

Having examined the Solicitation Documents, the receipt of which is hereby duly

acknowledged, we, the undersigned, offer to provide Professional Consulting services

(profession/activity for Project/programme/office) for the sum as may be ascertained in

accordance with the Price Schedule attached herewith and made part of this Proposal.

We undertake, if our Proposal is accepted, to commence and complete delivery of all

services specified in the contract within the time frame stipulated.

We agree to abide by this Proposal for the period of 120 days from the date fixed for

opening of Proposals in the Invitation for Proposal, and it shall remain binding upon us and

may be accepted at any time before the expiration of that period.

We understand that you are not bound to accept any Proposal you may receive.

Dated this day /month of year

Signature

(In the capacity of)

Duly authorised to sign Proposal for and on behalf of

of 44

ANNEX- V

PRICE SCHEDULE

The Contractor is asked to prepare the Price Schedule as a separate envelope from the rest of the

RFP response as indicated in Section D paragraph 14 (b) of the Instruction to Offerors.

The Price Schedule must provide a detailed cost breakdown. Provide separate figures for each

functional grouping or category.

Estimates for cost-reimbursable items, if any, such as travel, and out of pocket expenses should be

listed separately.

In case of an equipment component to the service provided, the Price Schedule should include

figures for both purchase and lease/rent options. The UNDP reserves the option to either lease/rent

or purchase outright the equipment through the Contractor.

The format shown on the following pages should be used in preparing the price schedule. The

format includes specific expenditures, which may or may not be required or applicable but are

indicated to serve as examples.

In addition to the hard copy, if possible please also provide the information on CD.

Agencies are requested to submit annual budget for three years district for the district bid for.

Following table shows the cumulative estimated annual project targets for three years. Agencies are

requested to use district wise target table (in scope of assignment) to calculate the cumulative

target.

Table 6: Estimated Cumulative Targets for year 2012 – 2014 (in percentage)

Sl.

Indicators

Estimated Cumulative Targets for

three years (in percentage)

District

Target

Year 1 Year 2 Year 3

Legal Empowerment

1 No of women who spell out their entitlements under major government schemes and legislations

From Table 4

40% 70% 100%

2 No of women organized into pressure

groups/ vigilance committees

From

Table 4 42% 75% 100%

3 Number of women trained as para legal

workers

From

Table 4 50% 100% 100%

4

No of women and their families informed

of laws related to women by paral legal

workers

From

Table 4 45% 75% 100%

of 44

Price Schedule Template

I. Human Resources

(Note: this is to be treated as suggestive as overall mandate of implementing the activities and

achieving the targets is that of the bidder. UNDP provides a suggestive outline of the potential staffing

to enable smooth administration of the deliverables based on its experience of implementing a similar

pilot – the overall responsibility and decision on staffing pattern, deployment is that of the TRA – LE -

except in case of WEC which is designed with a certain staffing structure)

Price Schedule: Request for Proposals

(to be prepared for 3 years with break of each year)

Description of Activity/Item Number

of staff

Monthly

Rate

Total Cost in

INR (3 yrs)

1. Remuneration

1.1 Services in Home office

1.2 Services in Field

Para legal workers @ INR 1800 per month*

Sub total

2. Out of Pocket Expenses

2.1 Travel

2.2 Communications

2.3 Reports

ANY OTHER

Sub total

*Para Legal Workers will be supported by the project for a period of two years

of 44

II. Activity Expenses

S.No.

(A)

(Targets should be district specific. Put

district specific figure from Tables above)

(B)

Proposed

Activities

(C)

Unit

Cost

(D)

No. of

Units

targeted

(E)

Total

Cost

(F) =

(D) x

(E)

Cost

Year

1

Cost

Year

2

Cost

Year

3

Legal Empowerment

1 Support MNGOs develop mandate, roles

and responsibilities, plan of action of

vigilance committee and provide hand

holding support to vigilance committees

2 Capacitating District Cell on developing

and strengthening vigilance committees

3 Provide regular support to MNGO in

formation, capacity development and

strengthening of female vigilance

committees/ groups in all the project

villages. Each vigilance group to

comprise of 15 – 20 women.

4 Providing technical support and

guidance to PLWs for training members

of each vigilance committee/group on


by PLWs

5 Organising learning programmes for

para legal workers

6 Refresher learning and capacity building

programmes for para legal workers

7 Develop plan of action, in co-ordination

with Mother NGOs and provide all

needed technical support for orientation

of SHG women and members of vigilance

groups by para legal workers on their

rights and entitlements and ensure its

timely implementation

of 44

S.No.

(A)

(Targets should be district specific. Put

district specific figure from Tables above)

(B)

Proposed

Activities

(C)

Unit

Cost

(D)

No. of

Units

targeted

(E)

Total

Cost

(F) =

(D) x

(E)

Cost

Year

1

Cost

Year

2

Cost

Year

3

8 Support Mother NGO in establishing,

anchoring and running Grievance

Redress System at Panchayat Level

through Para Legal Workers.

9 Developing information dissemination

and awareness generation material on

rights and entitlements of women under


10 Provide support in planning and

organising information dissemination

and awareness generation campaigns for

women on their rights and entitlements

11 Support to MNGOs and para legal

workers for organising women to

advocate their voices and concerns and

access rights and entitlements.

12 Development and dissemination of

analytical report of grievance redress

mechanism

13 Providing support for capacitating

women, EWRs, members of vigilance

committees by PLWs on rights and

entitlements

14 Support Mother NGO develop linkages

with District Legal Service Authority and

organise legal awareness camps with

support of DLSA at panchayat level

Total for Legal Empowerment

Project management

Total Activity Cost

of 44

III. Miscellaneous cost

I Office operation and Administration

Costs (rent, communication, electricity,

water etc.)

Unit Cost Year 1 Year 2 Year 3

Sub-total (IX)

II Other costs

Sub-total (X)

Grand total

of 44

Annex – VI

Project Implementation Strategy

A strong and inclusive bottom-up approach forms the basis of the Project’s strategy.

It builds on the women empowerment framework (as below) applied in the ongoing

pilot project and offers useful lessons for the scaling up of the project across all

villages in the four project districts. Accordingly, the strategy interweaves social,

economic, political and legal empowerment of women from the village level upwards

creating an overall enabling environment for engendered development.

As a cornerstone of strategy implementation, women led social mobilisation and

institution building processes will be initiated in the project districts and will involve

capacity development at individual, households and community levels. To achieve this

at the scale of 6,284 villages, the scope of social mobilization will be expanded to

reach well beyond pooled savings, training efforts, literacy or hygiene campaigns and

will include a basket of strategies aimed at improving women’s overall self- reliance and

collective strength.

of 44

CRPsAt village level




Community Resource Persons – frontier change agents and link to 250.000 Self Help Group Women

Jaunpur2,758 villages

Sant Ravidasnagar1,097 Villages

Mirzapur1,338 Villages

Technical Support

Agencies

Project Management Unit Project Manager, Specialists (4),

Associates –finance (1)

State Advisory Group Go UP - RD, PR, WCD

Departm ents , Dis tric t Col lec tors ,

UNICEF, CSOs

Sonbhadra1,091 Villages

Jaunpur Mother NGO

Mirzapur Mother NGO

SRD Mother NGO

Sonbhadra Mother NGO

Facilitating Agencies: Social mobilization, field level implementation, anchoring advisory services

at Women’s Empowerment Centers , reporting & village monitoring Technical advice & backstopping

Project planning & implementation , monitoring,

review, reporting and field oversight Distr ict Advisory Group Dis tric t Col lec tors , UNICEF,

Wom en Repres entativ es , CSO’s

Women Empowerment Centers (WECs) at Cluster Level

A strong foundation of social mobilization will serve as a catalyst for organizing

women to take group initiatives related to livelihood generation that could take the

form of small-scale household level income generation activities, producer led value

chains or harnessing benefits of state run income generation programs. The direct

change at the local level brought out by enhanced incomes is expected to multiply through

enhanced voice of women as power holders in institutions of local governance.

Herein, women will serve as builders of democracy and promoters of local

accountability. Together the Project’s strategy aims to bring out a transformational

change in women’s ‘condition’ and ‘position’ across all domains of empowerment. UNDP

will implement the Project under the direct implementation modality. To this end,

managerial assurance and technical oversight will be provided by the UNDP India

Country Office. Project implementation in four project districts will be undertaken by a

fully functional Project Management Unit (PMU) already setup at Varanasi under the

ongoing pilot project. At district level, implementation of activities will be facilitated

and supervised through four Mother-NGOs (MNGO) placed in respective district

headquarters. These MNGOs will work directly with Community Resource Persons (CPRs)

linked to Women Empowerment Centres (WEC) at village and clusters levels. While the

CRPs will function as the primary link to the villages and will be responsible for

mobilization, advocacy and capacity development efforts at village level, the WEC’s

will serve as the cluster hub for providing all forms of advisory services to women

and their family members. In addition, the Project will identify Technical Resource

of 44

Agencies (TRAs) mandated to provide techno-managerial support on specific

components related to the different domains of empowerment.

Key strategies formulated for the Project are discussed below:

A. SOCIAL EMPOWERMENT STRATEGY

UNDP will roll out a comprehensive social empowerment strategy to eliminate the

social, economic and political obstacles and promote the innate self development

abilities of women in the Project villages. Social mobilization will entail working with

women at different levels starting from self help groups (SHG’s) at village level to their

collectives (Federations) at block levels incorporating intensive social

mobilization strategies that build ownership and

voice among women. The strategy responds to

the expanded scale of the Project which requires

that enabling mechanisms and institutions are set up

at different levels that enable women to interface

with the larger community and external forces more

effectively on a long term basis.

Women Empowerment Centres (WECs) linked to

Community Resource Persons (CRPs) will serve as the

primary mechanism for community outreach and

social mobilization in the Project villages. WEC’s will be operational at cluster level

comprising 8-15 villages and will be equipped with a team of trained personnel from the

community to provide decentralised advisory services across social, economic, political and

legal domains of empowerment- with special reference to social mobilization and cohesion.

CRP’s will perform the role of strengthening SHG’s, building local change agents, bringing up

issues of societal concern, organizing campaigns, identifying and escalating local level

grievances to gram panchayats, WEC’s and political and social collectives at the block level.

During the initial stages of the Project, a team of trained CRPs will be identified from the

ongoing pilot project to undertake specific mobilization activities. The schematic below

represents the social empowerment strategy and the various levels indicating scope of

activities and interaction between each level:

of 44

As indicated in the diagram above, SHG and community level issues will be brought

to the attention of CRP’s and WEC’s at cluster levels and addressed. At the block

level – two women’s institutions will be established, namely the Elected Women’s

Representative (EWR) networks and block level SHG federations to provide a platform for

accountability and joint advocacy. The SHG federations at block level will interface

with block level government departments to raise issues linked with government

schemes focusing on aspects pertaining to accessibility to goods and services provided by

schemes to vulnerable, women and their families. Emphasis will also be on exploring

opportunities for utilizing services and infrastructure for trainings and capacity

development. The EWR network will function as a parallel pressure group and serve as a

platform to raise and address burning issues and monitor scheme delivery.

Mechanisms will be put in place for both to interface regularly to reduce duplication,

enhance coordination and jointly review and address grievances.

Intensive efforts with women SHG’s will be complemented by work with men and

boys to build their engagement in the empowerment process and help them feel like

participating stakeholders. Behaviour change campaigns will be launched across all

villages to build an environment of openness towards women’s empowerment and

community development.

of 44

In order to operationalize the social mobilization strategy, a set of guiding principles have

been developed and these are encapsulated below (Refer Annexure VIII.a for details of

Project strategies):

• Scaling up processes of social mobilization • Inducing social change through community resource persons • Working with men on gender equality and social issues • Effective Behavioral Change Communication (BCC) to address deeply embedded

social norms and Attitudes • Networking to link right holders and duty bearers

B. ECONOMIC EMPOWERMENT STRATEGY

Economic inclusion and improvement in work participation of women is critical to women

empowerment. Strategy for expanding economic opportunities for women is interwoven

with the overall Project strategy and spins off through the social mobilization process.

To scale this up, the Project will adopt a three pronged strategy aiming to increase incomes

by nurturing self-employed and entrepreneurs, building skills for wage and job

employment and expanding existing livelihoods options of the poor.

The project would promote a variety of generic and specialized livelihood entities/

institutions of women like SHG Federations, livelihoods collectives, producers’

cooperatives/companies for the purpose of achieving economies of scale, establishing

backward and forward linkages, and access to information, credit, technology, markets

of 44

etc. The objective of these livelihoods collectives would enable the poor in optimizing

their limited resources. By engaging 150,000 women in economic activities at various

levels, the Project aims to achieve an incremental increase of 20-30% in household income

level by the end of the Project. Further by means of a ripple effect gains on the

income front are expected to enhance women’s esteem, visibility within communities

and enhanced mobility thereby enhancing women’s abilities in all spheres. UNDP will

build further on the value chains identified and developed during the ongoing pilot

project to attract likeminded stakeholders in private sector and government to partner

and leverage sizeable resources (both financial and human resources) for scale-up of

value chain operations.

Concerted steps will be taken to improve the current strength and potential of

women SHGs already formed under the poverty alleviation and SHG-Bank Linkage

programme. After strengthening their ongoing thrift and credit activities by introducing

greater financial discipline, establishing links with formal financial institutions, training

women on group management and cohesion and development of group level micro

plans, the Project will equip women to move to the next level of entrepreneurship based

skill development, participate in value chains and contribute to the development of

local economies as business women. To this end, the Project will support

establishment of women led producer collectives, support them in building formal

linkages with markets actors and receive finance investments, infrastructure

support, insurance cover etc for the start-up phase. It is envisaged that through

Project interventions, women and their economic institutions will be in a position to

withstand market volatility, realize fair wages and prices and engage with markets on a

sustainable basis.

In order to operationalise the economic empowerment strategy, set of guiding

principles developed are encapsulated as below (Refer Annexure VIII .b for details of

Project strategies):

• Promote women entrepreneurship and enterprise development • Development of gender equitable value chains in farm/ non-farm sectors • Strengthening women’s collectives • Mainstreaming women’s collectives with government and markets • Focus on product development according to marketability and value • Building business networks, financial and marketing linkages • Strategic networking and dedicated partnerships

C. POLITICAL & LEGAL EMPOWERMENT STRATEGY

Strong and concerted focus on building leadership and community awareness on rights and

entitlements will form the basis of the political and legal empowerment strategy. Under the

ongoing pilot project, a pre-voter election awareness campaign and training of women on

of 44

political participation and legal rights and entitlements has helped create a much needed

space for women to participate more openly in political processes and bring to fore

their concerns and priorities.

This has formed the basis of the proposed political empowerment strategy which

envisages that empowered and capable Elected Women Representatives, Para legal

workers (PLWs) and SHG leaders can act as effective local change agents to build

resilient communities and bring lasting change in the way institutions of local self

governance (Panchayati Raj Institutions) and the administration respond to the needs

and entitlements of women and their families.

As part of the Project strategy, women will be equipped with the knowledge, skill and ability

to engage with governance and political structures. In particular Elected Women

Representatives will be capacitated through their entire five year term across different

dimensions of leadership to be able to manage the political and power structures. As an

outcome they will be in a position to improve access to public services and schemes for

women and the community at large. It is expected that the presence of elected women

representatives in the governance system and their active participation in decision

making processes will directly impact women’s control over resources and bring about

positive changes in local governance with special reference to women’s needs and

rights. The Panchayat Elections in the state are due in 2015 which will give an opportunity

for women benefiting from Project activities to stand for elections and seek leadership

positions in institutions of local self governance.

Further the Project strategy will focus on creating a cadre of Para Legal Workers who

would serve as the first contact point for women and their families to access and

secure justice. The Project will invest in training, hand-holding and facilitating a

process of change to legally empower the women to play an effective role in the

legal empowerment of the community as well. The, presence of women who are

legally aware of their constitutional rights and entitlements under government

programmes will also create a demand for services and accountability. The PLW will

also explore possibilities of engaging panchayats and informal networks of women in raising

and addressing problems and facilitate equitable justice prior to approaching formal justice

institutions. They will also serve as the link worker to escalate unaddressed grievances

through an institutionalized redressal mechanism. SHG leaders on their part will also work

with the EWR’s and PLW’s to generate awareness about laws, programmes and schemes

with a focus on rights of women from marginalized communities such as scheduled castes,

scheduled tribes and minority groups. They will also facilitate systematic responses to

human rights violations and collectively demand rights and entitlements.

The Project strategy will take cognizance of the fact that in order for EWR’s PLW’s and SHG

leaders to work effectively, it will be critical for them to understand the power

structures within the political sphere and leverage on the trust and support of local

of 44

leaders. Collectively these women will also become a strong political constituency and

will be in a position to negotiate better services for themselves and their

communities. This will be done through women’s involvement in village vigilance

committees that will function as an accountability and tracking entity on various issues

related to women and their families. Together these entwined efforts will not only make

governance issues more relevant to women and their needs but will also enable women to

work as principal actors in planning their own development through a better grasp over

political and legal systems.

The building blocks of the strategy are as follows:

• Building women’s leadership through EWRs and male Sarpanches • Building EWR Networks and Alliances • Building a cadre women Para-legal Workers • Building a cadre of SHG women leaders as vigilance committees • Creating an enabling environment for good governance and facilitating power

interfaces

Project Management Unit:

The overall management of project implementation will be led by the Project Management

Unit (PMU) established at Varanasi, Uttar Pradesh. The PMU will be equipped with a full

time Project Coordinator who will lead the management of project implementation and will

be supported by a team of four specialists positioned as Project Officer- Livelihoods &

Enterprise Development, Governance and Legal Empowerment, Social Mobilisation &

Inclusion and Monitoring &Evaluation.

MNGO:

In each district, a MNGO will work under the direct supervision of Project Management Unit

of UNDP setup at Varanasi, Uttar Pradesh and in close coordination with District Cell setup

by UNDP in each project district. It is the responsibility of MNGO to have human,

administrative and logistical resources to deliver the mandate. The MNGO, at district level

will be responsible for day to day implementation of project activities in their respective

district/s as per the assigned task and geographic coverage.

Women Empowerment Centres (WECs):

The MNGO will be mandated to implement the field level operations, anchor the Women’s

Empowerment Centres, undertake the mobilization and campaigns, build local capacities,

report on agreed result indicators and provide human resources to manage field level

operations up to village level.

A Woman Empowerment centres (WEC) at every 9 to 15 villages is planned for each District.

The interventions around WECs are planned in such a way so that these centres create a

demand for them through its services and benefits to village community that ultimately they

are owned and sustained by women collectives.

of 44

Towards this end the capacities at local village level, including women from SHGs will be

used and channelized through WECs so that real problems/issues reach the WECs and their

practical and effective solution is offered. In such a cycle, these local people

(employed/voluntary) associated with WECs, will be act as catalyst agent, much more

valuable than the professionals hired from open market. Through sustained and effective

interventions, it is anticipated that the entire WEC structure and system will eventually

create a demand for themselves and will be taken up by women collectives/institutions for

administrative and financial sustainability. Please refer strategy on Social empowerment for

Women Empowerment Centres (Annexure V).

Women Empowerment Centres Staff:

The WECs will be the hub for carrying out the community outreach and mobilization

activities at village level. The setting up of the WEC will be the responsibility of MNGO and it

would be established at cluster level (One WEC per approx 9 to 15 villages). WEC workers

will be funded by project for 2 years. Each WEC will have a WEC coordinator (one

coordinator per two WECs) supported by following staff based at each WEC:

Two Community Resource Persons 2(CRPs) per WEC (each CRP will cover 5 to 8

villages)

One Para Legal Worker 3(PLW) per WEC (to be recruited by TRA – LE in co-ordination

with MNGO and supported by the project for two years. These PLWs will be placed

in WECs set up under the project)

One Business Development Service Provider 4(BDSP) per WEC

2 Community Resource Persons: CRP’s will perform the role of strengthening SHG’s, building local change agents, bringing up issues

of societal concern, organizing campaigns, identifying and escalating local level grievances to gram panchayats, WEC’s and political and

social collectives at the block level. During the initial stages of the Project, a team of trained CRPs will be identified from the ongoing pilot

project to undertake specific mobilization activities.

3 Para Legal Worker: Para Legal Workers who would serve as the first contact point for women and their families to access and

secure justice. The Project will invest in training, hand-holding and facilitating a process of change to legally empower the

women to play an effective role in the legal empowerment of the community as well. The, presence of women who are legally

aware of their constitutional rights and entitlements under government programmes will also create a demand for services and

accountability. The PLW will also explore possibilities of engaging panchayats and informal networks of women in raising and addressing

problems and facilitate equitable justice prior to approaching formal justice institutions.

4 Business Develop Service Providers:

The BDSP will be responsible for mobilizing women for economic activities. S/he will also

provide handholding support to women who have been linked to various economic activities under the direction of Technical Resource Agencies. BDSP supplying technical and business services to women entrepreneurs (based in Women’s Empowerment Centres). BDSP will be on roll of MNGO but work under the technical supervision of TRAs/State BDSA.

of 44

The Project Implementation Structure