Date: June 4, 2013Time: 11:00 AM – 1:00 PMPhone: 1-866-394-2346Pass code: 445 260 6034#Webinar: http://connect.moric.org/vendormeeting/

1. Welcome and Introductions2. 2012-13 Staff Evaluation Rating Update3. 2013-14 Data Collection Requirements4. Code Updates5. 2013-14 Timeline6. Coming Attractions7. SMS Certification Center8. Reference Resources9. Questions

Staff Evaluation Rating template◦ For Public School Districts, anticipate needing:

15 Local; 25 State subcomponent option (TBD), in addition to 20 Local; 20 State subcomponent option

◦ Charter Schools: each staff person reported must have an Overall Composite record no longer need to submit a 0-100 score

Evaluation Criteria Codes (replace existing State/Local subcomponents)◦ STATE20 - State subcomponent score (comparable measure)

LOCAL20 - Local achievement subcomponent (comparable measure)◦ STATE25 - State subcomponent score (value added) (TBD)◦ LOCAL15 - Local achievement subcomponent (value added) (TBD)

2013-14◦ Student-level suspension (in-school/out-of-school)◦ Day Calendar (for attendance rate)◦ Cumulative Grade Point Average (GPA)◦ Accumulated Credits◦ New Measure Codes◦ Enrollment Exit Codes (description change)◦ New Credentials for:

Skills & Achievement Career Readiness

New data collection requirements for existing templates:◦ Staff SnapshotChanges for Collection of Educator hire/tenure dates:

Principal Hire Date [field #106] (effective date of first board appointment as a principal) Teacher Hire Date [field #33] (effective date of board appointment as a teacher) Principal Tenure Date [field #107] (effective date first tenure as a principal is granted by

the LEA) Teacher Tenure Date [field #34] (effective date first tenure as a teacher is granted by the

LEA)http://www.p12.nysed.gov/irs/vendors/2013-14/templates2013-14.xlsx

◦ School Entry Exit New descriptions for Enrollment Exit codes 085 and 629

2013-14State Attendance CodesCredit Codes and GPADay Type CodesMeasure CodesCredential CodesReason for enrollment exit Code (description changes)

http://www.p12.nysed.gov/irs/sirs/2013-14/AddDelete.pdf

New codes and fields in existing templates should be available in the SMS by September 2013.◦ For All NYS eScholar Templates:

When eScholar adds fields in their annual release to templates that NYS already uses, vendors should make it a practice to add those additional fields (unpopulated) to their extracts, even if NYS does not require the fields

Both NYS Reporting and Regional Reporting fields are required.

http://www.p12.nysed.gov/irs/vendors/2013-14/techInfo.html

Data extracts for the following new/updated templates should be made available to LEAs no later than:◦ Student Contact February 2013◦ Contact February 2013______________________________________________________________◦ Staff Evaluation Rating August 2013◦ Day Calendar September 2013◦ Student Credit GPA September 2013◦ Staff Snapshot September 2013

2013-14o Course codes for science labs (required in 2014-15)

2014-15o Tenure denied due to evaluationoNew Credential Codes for:

Foreign Language

o Potential new way to report credentials

Homework for system vendors:

Please email cswanson@mail.nysed.gov with the date that your extract for the Student Credit GPA template will be available by the end of the week (June 7).

http://sms-certcntr.lhric.org/ smscertcenter@mail.nysed.gov

Ken Wagner memos◦ www.p12.nysed.gov/irs/news.html

SIRS Guidance ◦ www.p12.nysed.gov/irs/sirs/

Collection Requirements for 2013-14◦ www.p12.nysed.gov/irs/vendors/2013-14/techInfo.html

Annotated Templates for Extracts◦ www.p12.nysed.gov/irs/vendors/2013-14/Templates.xls

NYS Teacher and Principal Evaluation (purple memo)◦ http://www.engageny.org/resource/summary-of-revised-appr-provisions-2012-13-the-

purple-memo APPR guidance

◦ www.engageny.org/sites/default/files/resource/attachments/appr-field-guidance.pdf Comprehensive Course Catalog

◦ www.p12.nysed.gov/irs/courseCatalog/home.html

dataquest@mail.nysed.govNYSED IRS Office (518) 474-7965