david redman, director facilities and administrative services division april 4, 2012 1 hq renovation...
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David Redman, Director Facilities and Administrative Services Division
April 4, 2012
HQ Renovation All Hands
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Welcome— David Redman, Director, Facilities and Administrative Services Division
HQ Relocation Reminders Move Information Key Dates Evacuation Plan
Paul Raudenbush, Chief, Headquarters Security Information Security
Classified and SBU Information Safe Relocation
Arnold Rotruck, Paxton Van Lines Packing Guidelines
Agenda
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Office of Communications Patrice Williams, Sharon Lord (Alternate)
Office of Procurement Laverne Randolph, Susie Marucci (Alternate)
Office of Protective Services Mark Dodd, Lakeesha Matthews-Williams (Alternate)
Office of Safety and Mission Assurance Bill Loewy
Organization POCs
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2nd Floor Moves April 25th Communications, and OSMA Move to the 2nd Floor April 30th Procurement
4th Floor Move May 3rd OPS
Moving crates / labels will be delivered two weeks prior to move April 11th
Employees are strongly encouraged to take personal items home
Organization file cabinets MUST be emptied by April 16th Proper labels must be applied
Move Information
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File Pedestals Employees MUST be packed & ready to move by COB the day
before scheduled move April 24th – Communications, OSMA April 27th - Procurement May 2nd - OPS
ITCD will pack computer equipment Employees to complete Paxton label sheet and place on desk for IT to apply
System Furniture Keys 5 drawer file cabinets should be locked and key provided to move POC File pedestals do not have to be emptied and will be moved by Paxton movers.
Pedestals should be locked and keys remain with employee
Move Information
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Office keys Office Protective Services, keys will remain with employees Office of Communications, Procurement and OSMA employees with NASA
issued keys must place keys in key collection envelope and complete a key card to receive new key. Key card and collection envelope should be returned to your POC.
*Facilities will update workstation/office numbers for individuals related to renovation moves only. If employees move after their relocation, it is the employees responsibility to update their information.
Move Information
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April 11th Delivery of moving crates April 24th Packing completed for Communications, OSMA April 25th Office Move/Telework Day - Communications, OSMA April 27th Packing completed for Procurement April 30th Office Move/Telework Day – Procurement May 2nd Packing/Re-labeling completed for OPS May 3rd Office Move/Telework Day – OPS
* IT will be fully restored at completion of move. Employees should follow ITCD’s leave behind to map printers.
Key Dates
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Evacuation Procedures HQ Evacuation procedures remain as they have been, despite
renovation work and personnel relocations. If you are moved to a new area of the building for the
renovation, look for the emergency exits and signs and familiarize yourself with your new staging area before an evacuation, so you know where you should report if the alarm sounds.
Verify your evacuation routes and staging area, regardless of where you are in the building.
If an alarm sounds listen, then act quickly
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Evacuation Procedures If you need assistance evacuating, report to the galley area on
whatever floor you are on. Once out of the building, do not return until the “all-clear” is
given. Follow directions given by the ICP, Emergency Management,
Security, and Building Monitors.
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New Galley Areas 3 per floor
Keurig Coffee Maker Microwave (2) Refrigerator (2) Ice Maker Seating Area
HQ Renovation Update
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New task lighting Existing overhead task lighting will no longer be provided New fixtures will be provided as part of the renovation New fixtures required to meet US Green Building Council’s LEED Energy
& Atmosphere Prerequisite 2
HQ Renovation Update
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New sound masking and PA systems Sound masking provided throughout the building Zone controlled and adjustable Sound masking will be utilized as the PA system
GS 15 Employees 1 row of overheads (1) 2 drawer Lateral File Cabinet
HQ Renovation Update
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Project Manager Brian Smith: [email protected]
Assistant Project Manager Regina Reilly: [email protected]
Assistant Project Manager John Ferri: [email protected]
Please visit our website for more information: http://fasd.hq.nasa.gov/bldg_renovate.html
HQ Renovation Facilities Points of Contact
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Information Security Classified Information Sensitive But Unclassified Information
Identifiable markings to indicate sensitive information SBU Cover Sheet
Burn Bags Securing Burn Bags Storage and Pick Up Locations
Safe Relocation
Protect Information that Warrants it!
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Packing Guidelines Packing with the Pax Box System
Build and stack Legal/Letter/Hanging Files
Stack and pack Label Placement and Removal
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Design Advantages HVAC wall units will be used properly and help
balance the building HVAC system Reduced “hot” and “cold” spots Improved air circulation/quality Increased natural lighting has been proven to
increase productivity Reduce overall energy usage
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LEED Certification Piedmont is required to achieve Leadership in
Energy and Environmental Design (LEED) Certification
Construction Interiors Goal is Silver
Requires a partnership between landlord and NASA
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LEED Certification NASA can receive LEED points toward
certification through the following actions: Reuse of existing furniture Provide a thermally comfortable environment that supports the
productivity and well-being of occupants Achieve increasing levels of energy conservation for HVAC
beyond the prerequisite standard to reduce environmental impacts associated with excessive energy use