dawn marie gaid oregon state university nacada region 8 annual conference tuesday, april 30, 2013

Distance Advising and Technology: Using multimedia to create a new student orientation for an online degree program

Dawn Marie GaidOregon State UniversityNACADA Region 8 Annual ConferenceTuesday, April 30, 2013

Presentation Outline

• Background• Literature Review• What is multimedia?• The Process• The Online Orientation• Applications• Lessons learned• Questions?

April 24, 20232

Background

• Environmental Sciences (ENSC) Undergraduate Program• Interdisciplinary Program within

the College of Earth, Ocean, and Atmospheric Sciences (CEOAS)

• Offered on campus andonline through OSU Ecampus

• Approximately 300 online students• Represents 57% of all ENSC majors• 2 of 3 FTE dedicated to online

advising

April 24, 20233

Merci Mangabat, ENSC Ecampus 2011 graduate


Background

• ENSC online orientation process• Current process is lengthy due to:

• Distance • Transfer or post-bacc students• Complexity of degree

• Time invested per student• Preparation : 30 min. - 1 hour• Phone appointment : 1 hour min.• Follow up: 15 min. - 1 hour

• Orientations completed• Varies by term; on-going• 100+ conducted each year

April 24, 20234


Rationale for creating an online orientation using multimedia.

April 24, 20235

• A Problem to solve and an Opportunity to solve it!• Efficiency

• Not the highest/best use of advisors’ time• Rote information repeated

• Early efforts not significant by themselves• Effectiveness

• Orientation materials are text-heavy• Students are not retaining information

• Advisor morale

• Research suggests this makes sense.


Literature review

Good practice in undergraduate education:1.Encourages contact between students and faculty2.Develops reciprocity and cooperation among students3.Encourages active learning.4.Gives prompt feedback.5.Emphasizes time on task.6.Communicates high expectations.7.Respects diverse talents and ways of learning.

Chickering, A. W., and Gamson, Z. F. (1987)

April 30, 20136


Literature review

• Academic Advising and Distance Learning

“Academic advising is always important for student successin online learning where … the students are usually older, working full-time, and interacting with the institution only through their advisor.”

Curry, R. F. and P. D. Barnham, (2007) as cited in West, R.E., (2011).

Study results “indicate the need to establish practices and tools that would make student-advisor interactions more developmental.”

Gravel, C. A., (2012)

April 24, 20237


Literature review

• Cognitive Perspectives on Distance Learning

“Online learning is not inherently motivating and can even be demotivating due to technological … intrapersonal … and interpersonal hurdles.”

Hannafin et al, (2007) as cited in West, R. E., (2011)

“However, online learning can be made more motivating through the effective use of multimedia …”

Hee Jun and Johnson (2005) as cited in West, R. E., (2011)

April 24, 20238


Literature review

• Effective education using multimedia

“[T]he most effective learning takes place when content (what we want Students to learn), pedagogy, (what we do to help them learn), andtechnology reinforce each other in a balanced manner.”

“Video’s most obvious strength as a teaching mediumis that it compresses time and space to focus on essentials”

Moore, D. S., (1997)

April 24, 20239


What is Multimedia?

“Multimedia includes a combination of

text, audio, still images, animation, video, or interactivity content

forms.”

Source: http://en.wikipedia.org/wiki/Multimedia

April 24, 202310


1. Explore problem and solutions

2. Organize yourself3. Assess multimedia resourc

e needs4. Choose a theme5. Create a presentation outli

ne6. Write the narrative7. Create bookmarks for navi

gation

8. Create multimedia products

9. Embed multimedia in presentation

10. Record the narrative11. Convert to Adobe Prese

nter12. Implement13. Assess/evaluate14. Improve it

The Process

April 24, 202311


Explore the problem and possible solutions

• A Basic Process for Resolving Conflict• What is the situation and how did it get to be that way?• What are the worst outcomes of the situation if unresolved?

And, how do you feel about it?• What are all the reasons why this should be resolved?• What are all the reasons why not?

• What are the best outcomes of the situation if resolved? And, how would you feel about it?

• What strategies and actions will foster the best outcomes?• What beliefs and behaviors will foster the best outcomes?• What is one idea you would be willing to take action on?

Robert J. "Bob" Chadwick, Consensus Associates, consensusinstitutes.com

April 24, 202312

The ProcessPresentation Outline

Organize yourself

• Have a process to follow for the project.• Create an system to manage paperwork.

• Binders more efficient than folders.• Create an system to manage electronic files.

• File/Folder naming conventions matter.• Start an reference document to collect ideas, links etc.

• Ideas can be fleeting. • Touch it once.

• Keep good notes on progress and next steps.• Useful if you step away from the project for an extended time

April 24, 202313


• Current level of knowledge• Do you have training needs?

• Accessibility• Technical support

• Microsoft Office• University, college, department

• Financial support• University, college, department

• Software• Freeware• Purchases (ed. discount)

• Equipment• Video• Audio

• Talent• Video• Audio

Assess multimedia resource needs

April 24, 202314


Create an outline

• Word• PowerPoint• Excel

• Storyboard• Slide text• Slide narrative• Multimedia content• Software needed• Equipment needed• Notes

April 24, 202315


Write the Narrative

• Why should you script your presentation?• Sets the pace of the presentation• Helps control length by eliminating

unnecessary words in editing.• Accessibility – notes will be used for

screen readers

April 24, 202316

Source: Ecampus Course Development and Training Blog, April 8, 2013


http://blogs.oregonstate.edu/inspire/2013/04/08/why-you-should-be-scripting-your-lectures-2

Choose a Theme (Design and Layout)

• Templates• Available through PPT, or

downloadable.• University, program, department

“brand” templates• Create your own

• Microsoft Support• 12 tips for creating better

PowerPoint presentations http://tinyurl.com/cpx97gq

April 24, 202317


Create bookmarks for navigation

• Why should you create bookmarks?• Allows the user to jump to the

section of interest easily.• Create bookmarks to:• A slide in the same presentation.• A slide in a different presentation.• An email address.• A page or file on the web.• A new file.

April 24, 202318


Create multimedia products

• Screen capture (aka screenshot)• Irfanview (free), irfanview.com• Snagit, techsmith.com/Snagit

• Video recording• With video cameras (multiple devices)• With Skype – SuperTintin (free), supertintin.com

• Screen casting• Jing (free), techsmith.com/Jing• Snagit (Version 11)

April 24, 202319


Embed the multimedia in presentation

• Microsoft Support• 12 tips for creating better

PowerPoint presentations http://tinyurl.com/cpx97gq

April 24, 202320


• OSU Center for Teaching and Learning/Technology Across the Curriculum: • PowerPoint Multimedia 1 -

Mon, Jan 14: http://oregonstate.adobeconnect.com/p16810yyx29/

• PowerPoint Multimedia 2 - Tue, Jan 22: http://oregonstate.adobeconnect.com/p1rug38sqed/

Record the narrative

• PowerPoint• Narration feature is available, http://tinyurl.com/cot5r4q• Who will be the voice of your presentation?• Do you have the necessary equipment?

• Audacity• Free, open source, cross-platform

software for recording and editing sounds,http://audacity.sourceforge.net/

April 24, 202321


Convert to Adobe Presenter

• PowerPoint add-in• Converts PPT to Presenter (flash file)• Addresses compatibility issues• Address accessibility issues• Purchase or contact technical support

April 24, 202322


Outline•About the orientation•About the college•About the program• Overview• Policies of note• Curriculum

•Academic Planning•Academic Success•Resources for Students•Test your knowledge

Binder organization•Outline•Content•Accessibility•Record video•Record video – Skype•Screen capture•Screen casting•Navigation•Narration•Presenter

The Online Orientation: Presentation Elements

April 24, 202323 Presentation Outline

The Process

The Online Orientation: Enhancing the current process

• Will be added as a new step in preparation action items. http://envsci.science.oregonstate.edu/e_campus/current/newstudent

*Note: the ENSC website is being relocated from our former college to the new college site: http://ceoas.oregonstate.edu/

Relevant principles1. Encourages active learning.2. Emphasizes time on task.3. Communicates high expectations.4. Respects diverse talents and ways of learning.


The Process

Applications

• Advisors• New Student Orientation• Academic Planning Guide• Career Guidance

• Instructors• Virtual syllabus• Other ideas?


The Process

Lessons along the way . . .

Go slow to go fast!• Start early

• Organize yourself• Get feedback

• Keep generic whenever possible• Leave room for adaptability

• Structure time to work on project• Use your resources

• Practice makes perfectPlan your work. Work your plan!


The Process

References

Bibliography•Chickering, A. W., and Gamson, Z. F. (1987). Seven Principles for Good Practice in Undergraduate Education. AAHE Bulletin, 39(7)•Curry, R. F. and P. D. Barnham, (2007). Academic advising in degree programs. In Handbook of distance education, ed. M. G. Moore, 181-192. Mahwah, NJ; Erlbaum•Hannafin, M. J., J. R. Hill, L. Song, and R. E. West, (2007). Cognitive Perspectives on technology-enhanced distance learning environments. In Handbook of distance education, ed. M. G. Moore, 123-136. Mahwah, NJ; Erlbaum•Moore, D. S., (1997). New Pedagogy and New Content: The Case of Statistics. International Statistical Review, 62, 123-165•West, R. E., (2011). Insights from Research on Distance Education Learners, Learning and Learner Support. American Journal of Distance Education, 25(3), 135-151•Gravel, C. A., (2012). Student-Advisor Interaction in Undergraduate Online Degree Programs: A Factor in Student Retention. NACADA Journal. 32(2), 56-67.

Resources•See companion document on NADACA Blog (will be posted following presentation)

April 24, 202327

Questions?

Dawn Marie GaidAcademic AdvisorEnvironmental Sciences Undergraduate Program102 Wilkinson [email protected] http://ceoas.oregonstate.edu/


The Process

Thank you for attending!

dawn marie gaid oregon state university nacada region 8 annual conference tuesday, april 30, 2013

Documents

online advising

online studentsrepresents

effective learning

presentation outlinerationale

presentation outlinewhat

ways of learning

ensc ecampus

distance transfer