dawson county board of commissioners 2016 program...

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DAWSON COUNTY BOARD OF COMMISSIONERS

2016 PROGRAM OF WORK

GENERAL FUND PROJECTS

Program & Funding Source Responsible Party Status

Purchase 5 Replacement Vehicles for DA ($30,000), Facilities ($30,000), Emergency Services ($30,000), IT ($30,000), Public Works ($30,000) for a total of $150,000 using Capital Project Fund balance. Any Public Works vehicle overage will come from SPLOST VI.

Purchasing Dept.& Respective Departments

Bid opening was 5-27-16. On 6-9-16 agenda for consideration and 6-16-19 for approval. All were approved except for the Emergency Services and Road & Bridges vehicles. They will be re-bid.

Replace floor covering for Senior Center using Capital Project Fund balance, $25,000.

Senior Center Director, Facilities Director, & Purchasing Director

3 quotes received. Work will begin the week of June 27. Completed.

Purchase 11 SCBAs for the Emergency Services Dept., $57,830.

Emergency Services Director & Purchasing

Director

Bid deadline was 2-5-16. On 2-25-16 work session for consideration and on 3-3-16 voting session for approval. Completed.

Purchase 52 Face Pieces for the Emergency Services Dept. Funded by AFG Grant, $14,300.


Director

Bid deadline was 2-5-16. On 2-25-16 work session for consideration and on 3-3-16 voting session for approval. Fit testing was on May 24-25. In progress.

Purchase 3 Chest Compression Devices for the Emergency Services Dept. Funded by AFG Grant $45,000 and General Fund $6,603.06 for a total of $51,603.06.


Director


Purchase 30 Sets of Turn Out Gear for the Emergency Services Dept. Funded by AFG Grant $60,000 and General Fund $87.60 for a total of $60,087.60.


Director


Prepare EMS billing RFP to obtain a new billing company, prepare write off policy and collection policy.

Emergency Services Director, Purchasing

Director & County Mgr.

Bid opening was May 20. Pre-proposal meeting was May 6. About 8 vendors attended. Six responses received. Being evaluated and interviews of top 2 firms were June 13. On June 23 work session and July 7 voting session.

Purchase 1 Thermal Imaging Camera for the Emergency Services Dept. Funded by a Donation from Firehouse Subs, $6,700.

Emergency Services Director

Completed.

Replace/repair IT equipment, $30,000.

Facilities Director So far, no expenditures have been made.

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DAWSON COUNTY BOARD OF COMMISSIONERS 2016 PROGRAM OF WORK



Summer Internship Program for the Finance Department and the Emergency Services Dept. Funded by a grant from ACCG $4,346. No county match required.

Finance Director & Emergency Services

Director

On 2-25-16 work session for consideration and on 3-3-16 voting session for approval. Internships will begin May 1 and end Sept.1. In progress.

Conduct BOC Community Visioning Retreat, $5,600.

County Clerk No date set for this retreat.

Conduct General Repairs for Parks & Recreation Dept. using Capital Project Fund balance, $25,000.

Parks & Rec. Director Resurface four tennis courts at Rock Creek Park. Quotes received. Lowest quote was Court Makers, Inc. (Marietta) $14,700. Completed.

Contract for Concession Stand Operations at Rock Creek Park and Veterans Memorial Park.

Parks & Rec. Director & Purchasing Director

Bid deadline was 2-3-16. Submitted bids were evaluated. Preparing contract with Leonardsnacks at a 5% commission rate. Completed.

Purchase New Utility Vehicle for the Parks & Recreation Dept. $10,000.

Parks & Rec. Director & Purchasing Director

Quotes received. Lowest quote was Ag Pro at $7,898.04. Completed.

Remodel Office for Library Annex, $6,500.

Facilities Director Library received a state grant to match the county’s contribution. Project is in progress.

Conduct 2016 LMIG Program, 3.32 miles of resurfacing, $282,076 from GDOT and $84,623 (30% required match) from County for a total cost of $366,699.

Public Works Director Road improvements will be performed in-house. Work began during early March and completion during June 2016. In progress.

Improve 1 Mile of Road in Addition to LMIG, $120,000.

Public Works Director Road Improvements will be performed in-house. Completion by October 2016.

Construct 1 Mile of Trail at Veterans Memorial Park. Funded by a GDOT TE Grant, $363,657 with a 30% county match.

Public Works Director & Consultant

In progress. Waiting for categorical exclusion (CE).

Repair the turn radius on Lumpkin Campground Road at Grizzle, $11,000.

Public Works Director In design stage by Pond Engineers. Funded by developers contributions.

Prepare SR 53 Overlay District for the Planning and Development Dept., $14,900 for 2016, $7,500 for 2017, and $7,500 for 2018.

Planning & Development Director

Pre-bid meeting was 5-13-16 and bid deadline was 5-27-16. 3 responses received. Interviews were on 6-21-16. On July 14 work session and July 21 voting session. This is a 2 year process.

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Construct Landscape Project for SR 400/Whitmire and Carlisle intersection. Funded by a GDOT Gateway Grant, $46,690, no county match required.

Planning & Development Director &

Purchasing Director

Grant has been approved. Waiting for approved plans from GDOT and completion of private construction. Estimated completion around Fall 2017.

Conduct Tire Amnesty Days on Sat. May 14 and Sat. Nov. 12 at Transfer Station.

Keep Dawson County Beautiful

May 14 event had 745 tires collected. Waiting for the Nov. 12 event day.

Conduct Electronic Recycling Day on Sat. April 30 at Wal-Mart.

Keep Dawson County Beautiful

4,136 pounds were collected. Completed.

Obtain GEMA Reimbursement for 2015 Winter Storm, $671,196.63.

County Manager Submitted all documents to GEMA. Waiting for check.

Hire a CFO County Manager Ad deadline was 2-24-16 and extended. 18 applications received and were evaluated. Conducted background checks. Completed. New CFO began on April 25.

Conduct or participate in an annual surplus auction or use Govdeals.com to dispose of unneeded county assets.

Public Works Director Surplus list was on the 4-14-16 work session for consideration and approved on 4-21-16. Participated in the 5-7-16 auction in Cherokee County. $29,621 profit was the result. Completed.

Improve 311 System. County Manager In progress.

Update Cell Phone Policy. County Manager Completed, effective July 1.

Prepare Workers’ Compensation Policy. County Attorney In progress.

Bid out five acres of county-owned land for row cropping.

Purchasing Director Bid deadline was 4-21-16. 2 bids were evaluated. On 4-26-16 agenda for consideration and 5-5-16 agenda for approval. Completed.

Update 2014 employee compensation plan using Archer Company, $5,450.

County Manager HR Director

Proposal to update the plan was received. Update is proceeding. Meeting with dept. heads was June 22. Results should be considered during 2017 budget process.

Continue the Etowah Mitigation Bank, $5,800.

Public Works Director Consultant

Obtaining data from on-site wells. If successful, approach ACOE to obtain more credits to sell. Joint project with EWSA. On-site visit by consultant was on 6-27-16.

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SPLOST IV FUNDED PROJECTS


Conduct repairs on various roads that will deplete SPLOST IV Fund, $42,000. Roads included are Tatum Trail headwalls, curb repair in Oak Forest S/D, and bridge repair on Goshen Church Road.

Public Works Director Oak Forest S/D is completed. Other projects are in process.

Total SPLOST IV Funded Projects - $42,000.

SPLOST V FUNDED PROJECTS


Replace 36 Windows at Historic Courthouse, $69,073.70.

Facilities Director Windows completed.

Paint & Caulk at Historic Courthouse, $56,114.

Facilities Director In progress. Primer and waterproofing applied. Painting will begin the week of June 13 and be completed during late July.

Rebid Replacement Servers for Courthouse, $250,000.

IT Department, Facilities Director & Purchasing

Director

Bid deadline was 2-19-16. 8 bids were evaluated. On 3-24-16 work session for consideration and on 4-7-16 voting session for approval. Attorneys reviewing Dell contract. Now, on 4-14-16 work session for consideration and on 4-21-16 for approval. On 5-5-16 agenda for approval. Approved. In progress.

Replace 911 Consoles, $201,000. Sheriff’s Office Completed.

Finalize IGA between the County and Etowah W & S Authority Regarding New Fire Hydrants, $115,000.

Emergency Services Director

IGA was prepared. On 3-10-16 and 3-24-16 work session for consideration and 4-7-16 voting session for approval. Etowah rejected IGA and had a counter IGA. Have until May 6 to approve. On 4-26-16 work session and 5-5-16 voting session. Board voted not to approve IGA. Completed.

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SPLOST V FUNDED PROJECTS


Construct 250 foot long covered walkway for Front of Courthouse from front door to handicap parking area including covered drop-off area, $250,000.

Public Works Director & Facilities Director

Obtained design proposal from original architect, Rosser, for a price not to exceed $12,100. Prepared 3 concept plans and presented those concepts during the 4-14-16 work session and the 4-21-16 voting session for approval. Concept #2 with modifications was approved. Rosser made modifications and those revisions were presented during the May 26 work session and the June 2 voting session. Board approved revisions. Rosser preparing bid package. Should be bid during July and be completed by late 2016.

Demolish old Jail and then repave area using in-house crew, $120,000.

Purchasing Director & Facilities Director

Bid deadline was 4-29-16. Pre-bid meeting was 4-15-16. 8 bids received. On 5-12-16 work session for consideration & 5-19-16 voting session for approval. Approved – Townley Construction at $72,350. In progress. Completion during July.

Conduct Roof Repairs for Jail, $12,000. Facilities Director Quotes were obtained. Lowest quote was Woodall Roofing Co. (Buford, GA) for $11,250. Completed.

Install Water Softening/Filtration System for Courthouse and Jail, $60,000.

Facilities Director Obtaining quotes.

Total for SPLOST V Funded Projects - $1,133,187. Remaining SPLOST V Funds - $1,284,470

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SPLOST VI FUNDED PROJECTS


Purchase Replacement Sheriff Vehicles & Equipment, $845,000 This installment is for 7 Dodge Chargers and 2 Ford Utility Vehicles. Next purchase will be six months after delivery.

Purchasing Director & Sheriff’s Office.

Bid deadline was 2-19-16. Bids were evaluated. On 3-10-16 work session for consideration and 3-17-16 voting session for approval. Approved, 7 Chargers have been delivered, waiting for the 2 Fords for July delivery.

Purchase 3 Replacement Ambulances for Emergency Services Dept., $250,000 each or $750,000. 2 to be delivered in 2017 and 1 to be delivered in 2018.


Director

Bid opening was 3-18-16. 2 bids received. On 4-26-16 work session and 5-5-16 voting session. The ambulances are long lead items. Approved. On order. Delivery during May 2017.

Purchase 2 Cardiac Monitors for the Emergency Services Dept., $120,000.

Emergency Services Director & Purchasing Director.

Bid opening was 3-11-16. On 3-24-16 agenda for consideration and on 4-7-16 agenda for approval. Completed.

Pay Off Fire Truck Debt, $525,635.94. CFO Pay off during Sept. 2016.

Purchase Skid Steer for Public Works Dept. $80,000.

Public Works Director & Purchasing Director

Bid opening was 4-1-16. On the 4-26-16 work session for consideration and on 5-5-15 voting session for approval. Approved-$55,561. Completed.

Rehab 16 Ball Fields for Parks & Recreation Dept., $115,000.

Parks & Rec. Director Bid opening was 4-1-16. Work must be done mid-June to mid-July to avoid conflicts with activities. On 4-26-16 work session for consideration and on 5-5-15 voting session for approval. Approved-$121,190 + contingency = $133,309. In progress. Completion by mid-July.

Improve Dawson Forest Road (resurfacing of 6 miles of pavement and pipe replacement at various locations), $1,000,000.

Public Works Director Bid deadline was 4-29-16. Pre-bid meeting was 4-15-16. On 5-26-16 work session for consideration and 6-2-16 voting session for approval. Approved. In progress. July 11 start date. Completion during late 2016.

Purchase 2 Dump Trucks for Public Works Dept., $300,000.


Preparing bids. Bids to be distributed during late 2016.

Install New Soccer Field Lights for Rock Creek Park, $370,000.

Parks & Rec. Director Preparing bids. Bids to be distributed during July. Work must be done Dec. to Jan. to avoid conflicts with activities.

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SPLOST VI FUNDED PROJECTS


Improve Kelly Bridge Road (resurfacing 5 miles), $1,200,000.

Public Works Director Bids to be distributed during spring 2017 for a late Nov. 2018 completion.

Purchase Pothole Patching Machine, $80,000.


Bids to be distributed during Fall 2016.

Improve Steve Tate Road (pipe replacement or new bridge during 2016 and resurfacing 5 miles during 2017), $1,750,000.

Public Works Director Bids to be distributed during spring 2017.

Demolish Pool House & Reconstruct new Pool House at Veterans Memorial Park, $350,000.

Parks & Rec. Director Deferred until 2017 budget. Work must be done Sept. to March while pool is closed.

Total for SPLOST VI Funded Projects - $5,100,000 estimated to be spent during 2016.

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1% SPLOST VI COLLECTIONS (100%)

Month 2015 2016 2017 2018 2019 2020 2021

Jan. 458,715.68

Feb. 474,268.14

Mar. 561,399.89

Apr. 561,619.31

May 572,385.84

June

July 579,906.22

Aug. 537,416.05

Sept. 552,590.22

Oct. 543,320.69

Nov. 680,559.20

Dec. 771,323.97

Total 3,665,116.35 2,628,388.86

Budget 3,165,000.00 7,442,519.00

% Coll. 115.8% 35.3%

Total to Date - $6,293,505.21 or an average of $572,137 per month.

2015 monthly average – $610,853

2016 monthly average - $525,678

Projected Collections During the 72 Month Period - $41,193,864 or 89.5% ($46,000,000 budgeted)

Collection Period Ends June 2021. 11 of the 72 months have been collected or 15.3%.

Dawson County receives 85% City of Dawsonville receives 15%

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Jul. 2015 Aug. Sept. Oct. Nov. Dec. Jan. 2016 Feb. March April May

1% SPLOST VI COLLECTION CHART

Dollars

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1% LOST COLLECTIONS (88%)

Month 2013 2014 2015 2016 2017 2018

Jan. 345,606.87 399,216.54 407,118.65 403,646.82

Feb. 456,056.67 394,644.10 401,047.73 417,338.36

Mar. 467,596.69 475,722.24 401,680.81 494,022.39

Apr. 439,815.34 492,599.05 463,433.49 494,217.89

May 480,103.05 481,877.71 509,965.36 503,691.02

June 463,490.59 464,442.58 494,999.36

July 440,850.38 495,508.08 510,293.59

Aug. 460,928.82 474,463.07 472,899.29

Sept. 435,653.06 450,376.27 486,278.34

Oct. 459,253.81 448,814.87 478,120.42

Nov. 546,559.43 575,430.94 620,821.48

Dec. 627,508.63 649,996.16 662,137.66

Total 5,623,423.34 5,803,091.61 5,908,796.18 2,312,916.48

Budget 5,623,423.34 5,803,091.61 6,400,000.00 6,432,989.00

% Collected 100% 100% 92.3% 35.95%

Dawson County receives 88% City of Dawsonville receives 12%

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1% LOST COLLECTION CHART

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SINGLE FAMILY HOME BUILDING PERMITS ISSUED

Unincorporated Area Only

Month 2013 2014 2015 2016 2017 2018

Jan. 3 6 4 15

Feb. 9 4 10 13

Mar. 5 6 9 16

Apr. 8 7 17 13

May 5 6 12 22

June 5 11 12 17

July 1 8 11

Aug. 9 14 15

Sept. 2 16 8

Oct. 15 8 12

Nov. 9 12 11

Dec. 3 8 6

Total 74 106 127 96

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SFH BUILDING PERMITS ISSUED

SFH Permits Issued

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COMMERCIAL BUILDING PERMITS ISSUED

Unincorporated Area Only

Month 2013 2014 2015 2016 2017 2018

Jan. 7 7 3 4

Feb. 4 6 2 8

Mar. 9 15 6 10

Apr. 6 5 8 4

May 7 8 9 19

June 6 12 7 17

July 9 11 9

Aug. 7 4 5

Sept. 16 8 11

Oct. 9 7 11

Nov. 9 2 13

Dec. 6 3 9

Total 95 88 93 62

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COMMERCIAL BUILDING PERMITS ISSUED

Commercial Building Permits Issued

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TRANSFER STATION TONNAGE COLLECTION

Month 2013 2014 2015 2016 2017 2018

Jan.

Refuse 600.11 240.52 272.58 278.68

Scrap Metal 12.19 0.00 0.00 6.47

Recycling 28.22 23.90 31.87 23.68

Feb.

Refuse 585.68 269.71 168.42 308.62

Scrap Metal 0.00 7.75 5.72 10.3

Recycling 19.01 24.95 17.83 17.97

Mar.

Refuse 759.06 322.21 353.35 475.24

Scrap Metal 0.00 7.43 7.27 14.09

Recycling 18.54 22.09 28.97 25.63

Apr.

Refuse 685.19 323.94 320.68 482.17

Scrap Metal 8.14 6.73 0.00 14.06

Recycling 28.73 29.68 28.69 22.80

May

Refuse 270.47 285.01 271.07 457.09

Scrap Metal 10.93 13.61 16.19 12.46

Recycling 31.71 26.56 30.64 22.52

June

Refuse 231.74 365.17 335.99 570.94

Scrap Metal 0.00 8.70 13.60 9.56

Recycling 25.70 23.72 29.69 26.21

July

Refuse 278.48 331.84 381.90

Scrap Metal 4.56 8.83 12.87

Recycling 24.67 14.24 22.12

Aug.

Refuse 225.32 334.45 354.65

Scrap Metal 12.67 6.49 22.56

Recycling 29.27 27.57 25.98

Sept.

Refuse 229.58 320.87 336.38

Scrap Metal 11.31 7.00 11.27

Recycling 20.55 26.68 27.61

Oct.

Refuse 242.39 288.71 308.81

Scrap Metal 6.93 8.26 13.52

Recycling 27.48 21.52 26.94

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Month 2013 2014 2015 2016 2017 2018

Nov.

Refuse 189.71 246.01 288.49

Scrap Metal 7.65 5.96 5.09

Recycling 22.11 23.86 42.13

Dec.

Refuse 227.65 288.42 326.19

Scrap Metal 5.51 0.00 5.97

Recycling 30.24 29.56 29.30

Total

Refuse 4,525.38 3,616.86 3,718.51 2,572.74

Scrap Metal 79.89 80.76 114.06 66.94

Recycling 306.23 294.33 341.77 138.81

Updated on July 5, 2016

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dawson county board of commissioners 2016 program...

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