DAY 6:EXCEL CHAPTERS 3 & 4

RAHUL KAVIRahul.Kavi@mail.wvu.eduSEPTEMBER 05, 2013

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RECAP

• CONDITIONAL FUNCTIONS• NESTED FUNCTIONS• PAYMENTS• RANGE NAMES• MANAGING RANGE NAMES• VLOOKUP/HLOOKUP

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TEXT MANIPULATION

• Convert Text to Columns– Data->Text to Columns– Just like importing text files

• CONCATENATE()– Combines text

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CHANGING CASE

• PROPER()– Also known as title case– First letter of each word capitalized

• UPPER()• LOWER()

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SUBSTITUTE

• SUBSTITUTE(text, old text, new text, n)– text: the text you want to make the

substitution to– old text: the text you want to remove– new text: the text you want to replace old text

with– n: which occurrence to change

• If n is not specified, all text matching old text will be replaced with new text

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OTHER TEXT FUNCTIONS

• TRIM()– Removes leading and trailing spaces

• LEFT(text, n)– Returns the leftmost n characters of text

• RIGHT(text, n)– Returns the rightmost n characters of text

• MID(text, start, n)– Returns n characters of text, starting with the

character in the position specified by start

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XML

• eXtensible Markup Language• Why use XML?• Each piece of data has a tag that specifies

what it represents• A tag is like a label• HTML is a specific form of XML with limited

tags (<h1>header</h1>, <b>bold</b>, etc.)• XML can have any tag

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XML

• Wrong XML File• XML only carries data• No information on how to display it (like

Word, Excel, etc.)

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XML SYNTAX• Element

– Start tag, end tag, and data• Tags

– Tags use angled brackets <>– End tags must have the same name as the start tag, but

are prefixed with a /– <example>data</example>– Tags are case sensitive so you can’t end an <example>

with </Example>• Comments <!-- comment tags do not need an end

tag -->

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XML IMPORT

• Data Ribbon->From Other Sources->From XML Data Import

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CUSTOM XML IMPORTS

• File->Open->Select XML File• Choose “Use the XML Source task pane”• Drag elements to the desired cells• Right click on the XML area, XML->Import

and select the XML file again• Excel will import the data in the format you

laid out

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CHARTS

• Charts are visual representations of data.• Important Chart Terms

– Chart Area: entire chart– Plot Area: area where data is displayed– Title: brief description of chart– X-axis: labels and scale or category– Y-axis: labels and scale or category– Legend: labels for colors used

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TYPES OF CHARTS• Column/Bar Charts

– Clustered– Stacked– 100% Stacked

• Line Charts– Simple– Stacked– 100% Stacked

• Pie Charts– Simple– Exploded Pie– Pie of Pie– Bar of Pie

• Area Charts– Like line charts, but

area below line is filled• Scatter Plot

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MORE CHART TYPES• Stock Charts

– High-Low-Close– Open-High-Low-Close

(candlestick)– With or without volume

(how many shares were traded) data

• Surface Chart– 3D plot of two

variables per category

• Doughnut Chart– Like pie chart, but can

show multiple data series

• Bubble Chart– Like scatter chart, but

shows three variables.– The 3rd variable

controls the size of the bubble

• Radar Chart

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NEXT CLASS

• Creating Charts• Editing Charts• Moving Charts• Chart Layouts and Styles• Printing Charts• Sparklines• Trendlines