day2 - slcm functionality workshop

Workshop SAP SLcM +it.education functionality

Maastricht

April 20th 2011

1

Agenda:

Welcome & Introduction

SLcM functionality: overview

Live demo of 4 core processes

Discussion in workgroups

Wrap-up / Wake-up

Participants:

Rob Jonkers, SAP Netherlands

Shalini Krishnamoorthy, SAP Labs India

Mark, Arts, itelligence BeNeLux

Tom Saeys, itelligence BeNeLux

YOU!

it.education is based on ‘best practices’ and supports the full ‘student lifecycle’

Comprehensive features streamline:

Student Administration

Curriculum Management

Account Management

Academic Services

Key features:

Student is at centre of solution

From recruitment to alumni

Self-services provided for

student & university employee

Within it.education, it is possible to add customer specific settings and

variables, without the loss of standard functionality.

it.education is the international itelligence All-in-One Solution

it.education

SLcM

Student Lifecycle Management is the standard SAP solution, designed for education institutions. The solution supports the full “life cycle" and has standard integration with ERP, for

example in terms of staff (teachers) and finance.

Core of it.education is SAP, both functional as technical. Generic functionality in the

areas of HR, finance, project, workflow,

authority, reporting, etc., takes place on the base of

SAP ERP.

it.education

Itelligence BeNeLux: Education customers

ROC West Brabant

Prisma College

Maastricht University

Leeuwenborgh Opleidingen

KAUST King Abdullah University of Science & Technology

K.U.Leuven

Helicon

Free University Amsterdam

ROC De Leijgraaf

Recruiting

© SAP Student Lifecycle Management - 2010 /

SAP CRM for recruiting

Standard integration with

SAP SLcM

Recruiting options

Mass communication options

Campaigning

Segment building

History

End-to-End processes

Academic Structure


Organisational structure linked with HR

Organisation (colleges, schools, etc)

Resources (rooms, projector, etc)

Personal (teachers, professors, etc)

Workflow

Integrated academic structure

Curricular management

Program of study

Specializations

Courses

Grouped courses

Assessments (exams)

Qualifications

Rules/Regulations

External structures

External organisations

External programs

External subjects

Exchange programs

Academic Calender

Timebased processes

Academic Structure on the web


Standard XML export

Event Planning


Create and store planning-relevant data of permanent character:

Include planning data into the Academic Structure

Work with templates and copy timetables

Schedule Events with various schedule patterns:

Regular schedule and irregular schedule,

Regular schedule with exceptions,

Events without a schedule

Integrated Resource Management

Integration with Room Reservation

Track teachers‘ workload and

integrate with SAP HCM –

Funds and Position Management

Integration possibilities with

Scientia Syllabus+

Admission


Different ways

Deskregistration

Online/offline Adobe forms

Webforms (Dotnet, HTML, Java, etc)

Third party VCH (UCAS, Studielink)

Fully integrated with student

administration

Admission


Extensive functionality

Change of program

Status tracking

Internet Service notification

Equivalency determination

Transfer agreements

Standard Workflow

Admission audit

24h e-mail communication

Admission


Self-service enabled

Multiple applications

Multiple statusses

Admission audit

Registration


Comprehensive functionality

Registration

Multiple statusses

Specializations

Re-registration

De-registration

Change of program

Leave of absence

Self-services enabled

Student Administration


Register and maintain all kinds of Student Master Data

Personal data

Address & Communication data

Previous Educational Data

External test types

Visa/Residence data

Grant data

Challenge data

Payment data

Sponsors

Employment

Etc

Self-service enabled

Student Financials


Fee calculation

Housing

Meals

Insurance

Discounts

etc

Grant evaluation

Application fees

Individual or mass

Integration with FICA and FICO:

Dunning, Invoicing,

Installments plans, Cash desk,

Collections

Self-services enabled

Academic Advising


Online Academic Advising

All relevant data available

Personal data

Communication & addres data

Academic work overview

Statusses

Audit runs

Qualifications

Etc

Run processes

Build module plan

Simulate degree audit

Book courses for student

Course Registration


Online for students

Extended Rules/regulations

Different contexts

Registration cart

Waiting list

Special approval

Examination & Appraisal


Examination

Assessments for courses

Specific assessment periods

Repetitions

Etc

Appraisals

Multiple appraisal schemes

Flexible grading

Multiple scales

Multiple Performance indices

Scale conversion

Etc

Appraisal & Grading


Faculty grading

Online Grading

Instructor or Teaching Assistants access grading online

Courses are automatically listed for the instructor or grader

Grades are entered online and saved immediately to the students records

Attendance Tracking


Attendance Tracking

Record attendance of student

Incorporate in appraisal

At event level

Or even at individual student level

Webbased scenario

Graduation & Degree Audit


Advanced graduation & degree audit functionality

Fully integrated; not a bolt-on

Requirement Catalogs per program

Version management (e.g. academic year)

Quantitative (e.g. total CRH) and qualitative requirements (e.g. writing test

passed, 3 level 400 courses) are supported

For student and employee

Automatic course suggestions for unmet requirements

Audit requirements can be over-ridden by authorized users

Stage-based Audits are fully supported

Graduation & Degree Audit


Online audits

Advisor vs. Student modes

Graduation self-service

Create audit

Manage audit

Academic substitutions

Assign/un-assign

academic work

Run audit

Alumni


Alumni management by SAP CRM

Engage alumni for lifetime

Provide an interactive community

Online and recurring donations

Fundraising

Provide information

Interfaces

Pre-configured interfaces

-BlackBoard

-Syllabus+ (Scientia)

-Untis

-Studielink

-Paralax

-Exact

-Other: IAM, SMS, …

Reporting

Extensive standard reporting- Academic work overview: student, groups / modules- Progression: GPS, Progress rates- Academic structure- Student Bookings- Personal details- Study details- Graduation candidates- …

User-defined queries:

Standaard export to Ms Office: - Excel, Word(merge), etc.

Forms

Ready-to-go forms-Diploma-Diploma supplement-Transcript-Certificate-Invoice-…- also in Pdf

Reporting


Different tools

SAP Query tools

SAP Business Warehouse

SAP Business Objects

Webintelligence

Dashboarding

Crystal reports

Etc

Enrollment analytics

Recruitement analytics

Prospect analytics

Registrars reports

Etc

it.education mobile

Mobile applications for- Student:• Class Schedule• Grades

- Management• Applications & admissions

Agenda:





Wrap-up / Wake-up

Workgroups

How do you look at these processes?

Which elements are vital?

Which elements are nice to have?

What does your perfect process look like?

Four groups

Different backgrounds

One sheet for:- Important elements- Design perfect process (mobile, in the cloud, offline/online, etc, etc)

Results

Is there a red line to discover from each group?

Which items are important?

Where does SAP and a partner must focus on?

....

...

Drinks!

Agenda:





Wrap-up / Wake-up

it.education is based on ‘best practices’ en supports the full ‘student lifecycle’

We make the most of SAP® solutions!

28 April 201140

day2 - slcm functionality workshop

Documents

overview live demo

introduction slcm functionality

academic structure

relevant data

regular schedule

wake

fully integrated

workgroups wrap