december 16, 2014research administrators workgroup
TRANSCRIPT
December 16, 2014Research Administrators Workgroup
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Agenda
Announcements / Updates (Raquel Espinosa)
Personnel Transactions SOP
Research Navigator
Pre-award activity (Chanda Robe)
Q & A – All
Announcements/Updates
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2015 Schedule
Date Location
January 20th Howard
February 17th deMarneffe 218
March 17th deMarneffe 218
April 21st deMarneffe 218
May 19th deMarneffe 218
June 16th deMarneffe 218
July 21st No meeting
August 18th NO meeting
September 15th deMarneffe 218
October 20th deMarneffe 218
November 17th deMarneffe 218
December 15th deMarneffe 218
DRAW meetings are held on the third Tuesday of every month from 10:30 to 12 PM.
Above conference rooms may be subject to change. Please see following site for updates:https://partnershealthcare.sharepoint.com/sites/phrmDepartments/hd/mhra/Pages/McLean-Meetings-&-Workgroups.aspx
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Problem Solving – group updates
Group met on 11/13 and focused on the following:
How can we learn from each other and support each other?
1. Create and refine tools or resources that will help the group stay updated and share best practices (SOPs; Research Navigator; Sharepoint site; group emails; DRAW)
2. Notification about system problems (InfoEd and Insight)
3. Reducing pre-award bottleneck (walk-in hours, resources on Research Navigator, creation of Grant Proposal Information Sheet for GAs, review of success rate by PI)
4. GA workload
Next meeting 12/19 at 10 am in deMarneffe 218
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Vision of Excellence Award
Eligibility: employees of McLean or Partners HealthCare who have worked at a McLean campus for at least one year.
Recipients: 12 per year. Nominations are reviewed and awardees selected by the Vision of Excellence Committee.
Award: There will be a reception honoring each awardee with a presentation of a Vision of Excellence certificate. Awardees will also receive a $100 cash prize and a McLean Vision of Excellence lapel pin.
Vision of Excellence page on BrainWaves (McLean Intranet) http://mclean.partners.org/about/honorsAndAwards/voe.aspx
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McL FY15 Provisional Fringe Benefit Rates
• New FY15 McL Fringe Benefit rates have been
submitted to DHHS for approval.
• When the new rate agreement has been issued, a more complete update will be given.
• Until then the provisional fringe benefit rates below will be charged to all research grants.
• Current Rate agreement is still dated September 13, 2012.
Research Personnel Transactions
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Research Personnel Transactions
• New Standard Operating Procedure for personnel
transactions effective February 1, 2015.
• SOP is posted on the Research Navigator. Please review and provide feedback via [email protected] by January 1st, 2015.
• SOP highlights the process, provides transparency into some of the common challenges, and reinforces controls due to system requirements and compliance regulations.
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Research Personnel Transactions
Some of the Key Points 1. RM will not approve transactions with an effective date
greater than one year from the submitted date. 2. RM will not reactivate a fund number in order to process a
retroactive adjustment. 3. We will not process personnel transactions that alter a Final
Financial Report/Final Invoice unless reviewed and approved by the Research Finance Specialist.
4. Prior to the end date of an existing project period, McL Research Administration must have evidence of a project extension, or request for an advance fund for the next segment, or salaries will be removed.
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5. Effort recertification is required if the change affects a sponsored-research project in a prior effort reporting period. DAs should confirm in the comments, in addition to the over 90 day
justification, that a recertification has been submitted or is in process. 6. Research Post Only (RPO) must be used for all salary allocations impacting research projects, unless the transaction is: Job Code change Salary change Submitted with a future effective date
7. We will deny all EDC transactions that should have been submitted as an RPO.
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Research Personnel Transactions
Reminder:
SOP is posted on the Research Navigator: https://partnershealthcare.sharepoint.com/sites/phrmResources/news/Pages/Research-Personnel-Transactions.aspx
Please review and provide feedback via [email protected] by January 1st, 2015.
RM is releasing a new SOP for personnel transactions
which will go into effect February 1, 2015.
Pre-award items on Research Navigator
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Pre-award items on Research Navigator
Check out the Research Navigator site for updated news!
Logging into Partners Research Navigator:
Navigate to the public site at http://navigator.partners.org/ and click on Employee Login.
On the Office 365 Login page, enter your primary email address ([email protected]). If you’re not sure what your primary email is, it can be found in Outlook properties preceded by ‘SMTP’ in capital letters. You can also find your primary email by logging into myprofile.partners.org
You will then be directed to a Partners login page, and asked first for your user ID, followed by a page for your password
https://partnershealthcare.sharepoint.com/sites/phrmApply/afff/pp/Pages/Research-Proposal-Components-and-.
aspx
Pre-award updates
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Pre-award Volume
McL Total Submitted Grants Through 12/14/2014
Month Number of Proposals
Oct 39
Nov 34
Dec 10
Grand Total 83
