decm seville presentations - toastmasters international · bearn toastmasters club 2 12 14 117% ......

District 59Markus KünkelDistrict Director

District Executive Committee Meeting

(DECM)

Seville, 4th 2017

Welcome

District 59


(DECM)

Seville, 4th 2017

Core Team Reports

District 59

DCP

District 59Ana-Isabel FerreiraProgram Quality Director


(DECM)

Seville, 4th 2017

Program Quality

Report

Educational Awards | Category

Educational Awards | Month

Educational Awards | Division

On the road to President’s Distinguished

115 Distinguished Clubs

5 points 7 points 9 points

68 13 3

Program Quality Network

Program Quality Network

Representative of each country

Monthly meeting

“What’s happening in your club”

Library of resources

Youth Leadership Program

Pathways

Recruiting will begin after April 15th

The process will be managed by the PQD and the Chief

Ambassador.

Selection will be announced one month prior to the roll

out.

Spring Contest Season

International Convention | Vancouver, 23rd to 26th of August

2017

District Conference | Winterthur, 12th to 14th of May 2017

Division Conference | until 29th April 2017

Area Conference | until 15th of April 2017

Club Contest | until 1st of April 2017

Spring Contest Season

D59 Conference | Winterthur 12-14 May

1.International Speech English

1. Semi-final on the 12th

2. Final on the 13th

2.French Speech Contest

3.German Speech Contest

4.Evaluation Speech English

Area and Division Spring Conferences

1. Clubs in Areas with 4 or less participating clubs may have

two contestants go to next level

2. Areas with 4 or less participating Clubs may have two

contestants go to next level

3. There will only be one winner going from Division to District

Conference.

4. All Division Conferences must be scheduled until April 29th.

5. Areas and Divisions may have other competitions than the

four held at District Level.

6. Only the contestants that compete on the four competitions

for the District Level are obliged to observe the rules.

District Fall Conference Contestants

Rules for competitions

1.Member in good standing from club in good standing

2.A minimum of #6 CC speeches required for

International Speech English, German and French.

3.Fulfill all eligibility criteria

4.For the International Speech Competition – to be

present at the semi-final and (if one of the three

winners of the semi-final) in the final.

Next Steps

1. Finish COT winter

2. Submit COT winter results

3. Start preparing Contest season

4. Second club visit round + reports

5. Follow-up on the clubs DCP

6. Prepare transition

7. Celebrate

District 59Nelson EmilioClub Growth Director


(DECM)

Seville, 4th 2017

Club Growth

Report

3 Strategic Areas

▪ 21 weak clubs

▪ 12 clubs not in good standing (4 suspended, 8 ineligible)

▪ 6.040 members (188 dual members)

Club Retention

▪ Immediate Club Coach appointment

▪ VPE and VPM collaboration

▪ Meetup project

▪ 62 corporate clubs (6 new clubs since September)

▪ 12 new lead

Corporate Clubs

▪ Webinar – Supporting a Corporate club – Date tbd

▪ Corporate Summit – 0 events YTD

▪ 15 new clubs YTD

▪ 4 clubs finalizing the charter process

▪ +40 prospective clubs

Club Building

▪ How to Charter a Club – The Art & Science

- Webinar March 6th

▪ Ask for support

Club Growth

District 59Francesco FEDELEPublic Relations Manager


(DECM)

Seville, 4th 2017

PR Report

Updates to District website

Addition/updates on District website

▪Added District Conference list

▪District Conference winners page next to

Hall of Fame

▪Complete info for Nomination (updated text

and added videos)

▪Banner in homepage (top right) with link to

the “hot” subject in the website

Facebook: “free” marketing

▪Facebook policy: only items

▪Weekly posting on official D59 page with

materials from TI to promote Toastmaster in

our countries

▪Facebook Closed group:

▪start September 2016: 3.395 members

▪mid November 2016: 3.519 members

▪end January 2017: 3.652 members

▪Target 4.000

Facebook: live streaming

▪Live video during the conference: some

videos reached 1.000 people!

▪Only of presentations/introductions of

contests and events like new DTM pres.

and Prizes on Saturday night

▪Live only about 15, but a lot of people

seeing it later

▪Published as D59 on D59 page, shared on

D59 group

Facebook: “paid” marketing

▪Facebook campaign to collect contacts of people

interested in joining Toastmasters in our

countries: 5.500 views, 12 contacts with

email/phone number, one week, 30 EUR

▪Facebook campaign to promote the official D59

page, one week, 3.000 views, 70 likes, 30 EUR

▪September 2016: 731

▪November 2016: 750

▪January 2017: 900 (+150 with the campaign)

▪Target 1.000 by June 30th

Facebook: “paid” future marketing

▪ Continue general Facebook campaign to collect

contacts of people interested in joining Toastmasters in

our countries

▪ Collect demograhic data on current members

▪Test specific Facebook campaigns:▪Youth – aimed at 18-25

▪National – aimed at supporting specific countries, in national language

▪Event – to promote specific events

▪Want to book “your” campaign: talk to me after

the end of the training TODAY

Let’s show S/W Europe

how good is Toastmasters!

Let’s share between us the

great things we are doing!

District 59 Public Relations

District 59Zukhra AbdumalikovaFinance Manager


(DECM)

Seville, 4th 2017

Mid-Year Report

2016-2017

District 59

Mid-Year Profit & Loss Statement

District 59

Budget/Area and Division Director

District 59Bill MonsourDistrict IT Manager


(DECM)

Seville, 4th 2017

IT Strategy

IT Stragegy

Report

Title

▪ Do we really need an IT Manager?

▪ Is our district getting the best from easy-Speak software?

▪ So many websites and so little time to manage them!

▪ How maintain quality technical support at conferences?

▪ What is coming next that I need to know?

The TMClub.EU Website

▪Started eleven years ago in January 2005

▪540 Toastmasters club in the database

▪60,665 users

▪Average 160 users linked per club

▪170,910 speeches recorded

District 59


(DECM)

Seville, 4th 2017

Division Reports

District 59Wilfried RouquetDivision F Director


(DECM)

Seville, 4th 2017

Division F

South of France

Overall view of Division F

A young Division

With a lot of potential

Clubs know their job but need to

consolidateF1 Goals met Base To Date Growth DCP ?

Bearn Toastmasters Club 2 12 14 117% Possible

Toulouse Toastmasters Communication 3 16 18 113% Yes

Toulouse Speakers 4 20 25 125% Yes

Airbus Speakers Toulouse 0 22 0 N/A Possible

118% 2/4 DCP

F2 Goals met Base To Date Growth DCP ?

Toastmasters Grand Lyon 3 42 27 64% Yes

Lyon Toastmasters Unlimited 2 22 18 82% Yes

Lyon English Toastmasters 3 27 33 122% Yes

Toastmasters Club Grenoble 3 22 19 86% Possible

95% 3/4 DCP

F3 Goals met Base To Date Growth DCP ?

Toastmasters Côte D'Azur 3 26 25 96% Yes

Toastmasters NICE 2 21 21 100% Yes

Toastmasters Aix En Provence 1 31 21 68% Yes

Les Mots Passants 2 9 13 144% Possible

Toastmasters Marseille 3 24 35 146% Yes

Toastmasters Sophia Antipolis 3 23 31 135% Yes

115% 5/6 DCP

F1

Select

Distinguished

F2

Select

Distinguished

F3

Select

Distinguished

F

Select

Distinguished

Clubs, clubs, clubs, clubs, clubs..!

Challenge for us :

Long term membership

How to attract more members ?

How to attract the right kind of members ?

How to keep them ?

Mains ideas : Mentorship and external events

Your ideas ?

District 59Em AjogbeArea Director B1


(DECM)

Seville, 4th 2017

Division B

Belgium, Luxembourg,

Loraine, Nord-Pas-de-Calais

LET’S START WITH THE BAD NEWS

District 59Chantal EvertszDivision C Director


(DECM)

Seville, 4th 2017

Division C

Netherlands

The numbers so far…

▪ Clubs:

▪ 4 new clubs

▪ 1 suspended club not suspended anymore :-)

▪ 6 prospect clubs (1 new one added)

▪ Club Officer Trainings:

▪ 3 Sessions held on different Saturdays in January

▪ 104 officers trained

▪ > 4 officers/club —> Only 17 clubs out of 37 !!!

Our clubs

Clubs:

37 Chartered

6 Prospects

What is next…

▪ Contest Season

▪ 15 years Toastmasters in The Netherlands Celebration

▪ Realignment preparations

▪ Hand over to new Division Teams

…Questions?

▪ Talk to us during the breaks

District 59Barbara PiedadeDivision D Director


(DECM)

Seville, 4th 2017

Division D

Portugal

Spreading the Fun of Learning

Division L Report

A hard year for membership...

28% reduction

Partial

recovery

284

Without

new

charter

club

Club Building

Base: 14 clubs +4 prospects

Club Building

Charter:

Santiago

To Charter:

Amarante

To Charter:

Viana

To Charter:

Torres Novas!

!

!Now: 14 clubs +1 new club

+3 to charter

Club Building

Charter:

Santiago

To Charter:

Amarante

To Charter:

Viana

To Charter:

Torres Novas!

!

!Now: 14 clubs +1 new club

+3 to charter

+1 new prospect

1 revived clubProspect:

DCL SJ Madeira!Revived:

Viseu

Club Building

Demo: Atmosfera M

Now: 14 clubs +1 new club

+3 to charter

+1 new prospect

1 revived club

+ demo sessions!

Social Media: Memories of 2016

Social Media: Word of the Week

Motivating officers to come to TLI

2nd Toastmasters Summit

Spreading the Fun of Learning

Division L Report

District 59Amaro, GustavoDivison M Director


(DECM)

Seville, 4th 2017

Division M

Portugal

Agenda

▪ Membership growth and club building

▪ DCP – Distinguish Club Program

▪ Best Practices in Division

▪ COT/TLI

Calendar

1.º TLI 02/Jul

2016Fall Conference 29/Oct

National Meeting Conference(L+D+M)

10-11/Dec

Bairrada

2.º TLI 14/Jan

2017Spring Conference 29/Apr

National Meeting Conference(L+D+M)

27-28/May

Mourão

Membership growth

Base

01/07/2016

DECM - Greece

03/09/2016

DECM - Madrid

11/11/2016

DECM - Seville

31/01/2017

M 282 293 216 246

M1 85 85 68 73

M2 119 126 89 105

M3 78 82 59 68

Club building

▪ M1

▪ Possibility of one new club

▪ Facing lack of venues for existing clubs

▪ M2

▪ Currently consolidating existing clubs

▪ Corporate Cisco Club struggling

▪ M3

▪ International Club struggling. Finding a new venue

DCP – Distinguish Club Program

Best Practices in Division

▪ PR

▪ Videos/Quik

▪ Meet-up

▪ Area-Council‘s

▪ Problem sharing inside areas

▪ Inter-divisions Events

▪ Bairrada

▪ Mourão

▪ COT/TLI

▪ Division Events

COT/TLI

COT/TLI

▪ Attendance:

▪ 101 Toastmasters (85 – M, 13 – D, 3 – L)

▪ Toastmasters from 3 Divisions

▪ 46 officers da M (91) – 50%

▪ Learning

▪ 18 Workshops in 4 rooms

▪ Ws for Officers and non-officers

▪ Fun

▪ Ws as a sharing moments

▪ Dinner at the end

▪ “Drink“ after dinner

COT/TLI

District 59Emilia FossatiDivision K Director


(DECM)

Seville, 4th 2017

Division K

Spain East

Division A Report

▪ K1 = 141

▪

▪ K2 = 123

▪ K3 = 98

▪ K4 = 106

-7%

-20%

+7%

- 3%

+15%

▪ DIV

K = 468

Membership

Title●Text:

●Text:

●Text:

●Text:

Club Growth

Title●Text:

●Text:

●Text:

●Text:

Setbacks

“Be the kind of leader you

would follow.”

District 59Nina Carrasco G.

Division I


(DECM)

Seville, 4th 2017

Division I

Switzerland

Division I Report 2016/17

½ Year in only 4 to 5 Minutes

▪ Where did we start, where do we stand now:

membership growth and club building

▪ DCP Stats Division I: Projection Curve

▪ Best practices in challenging setbacks ☺

▪ COT: How to motivate your officers to attend

for the second time?

Division I

▪ 1 Weak Club -> Outstanding DCP run: Empower People

▪ Corporative Splits -> Challenge = Opportunities for new ideas

▪ COTs Motivation:

▪ Coordination = more possibilities.

▪ Feedback from first COT = make it their show.

▪ Best Practices:

▪ Get to Know your Clubs.

▪ Work before the Clock.

▪ Effective listening: Attentiveness

▪ Getting Personal.

▪ Enjoy the Ride

District 59Pavel SavitchDivision J Director


(DECM)

Seville, 4th 2017

Division J

Switzerland

Growth and New Clubs in J (Joy) Division

▪ Net growth in membership from 1 July 2016 to 31 Jan 2017 is 10%

(+31 member3) in Division J.

In addition:

▪ 2 New clubs to charter soon

▪ New Imact Hub Geneva Club: 18 paid members – New club to

charter in Feb/March (J1)

▪ New Vevey club is due to charter in March (J2)

▪ 3 Prospect clubs opportunities are progressing:

▪ J2: creation of a new club in Montreux is progressing (first

information session held, masterclass planned for May, and demo

meetings in June)

▪ J2: New club in Rolle (demo meetings to be held in March, and club

probably to be launched in April)

▪ J1: Opportunity creation and identification is currently is in progress

District’s Mission

We built new clubs and support clubs to achieve excellence.”

July 2006 – BBQ

Division J Conference – 72 attendees

The biggest event

2 Open Garden demo meetings

A truly warm and memorable Christmas party

Business

Acquisition

Staff

transfer

Division J – Dashboards

Next steps and Goals

▪All clubs received DCP in J1 and J2. Finalize

the trainings in J3

▪Submit the payments on time in all clubs.

Charter new clubs. Progress with educational

awards as soon as possible. Foster

collabortion with other clubs. Have FUN!

▪J1: 2 clubs Select Distinguished + 2 Clubs

Presidents Distinguished

▪J2: 1 club Select Distinguished + 2 Clubs

President's Distinguished

Division J Team

Aires Marques,

Area J1 Director

Jacqueline Collier Jespersen,

Area J2 Director

Leticia Tapia,

Area J3 Director

District 59Angela SaxbyDivision E Director


(DECM)

Seville, 4th 2017

Division E

Switzerland

Potential Prospects : UBS Club#3, Swisscom TM Club

Div E Strategy : Sustainable Growth

▪ On Track:

▪ New Club Building – 3 Prospects, 2 Pipeline

▪ Challenges

▪ Club Leadership sucession @some clubs

▪ Membership Growth @ some clubs

▪ Asks

▪ Approval to use DivE budget for Understrength Club

District 59


(DECM)

Seville, 4th 2017

Current District

Business

District 59Sara MagalhãesAlignment Coordinator


(DECM)

Seville, 4th 2017

Alignment

Committee

Report

Protocol 7.0: District Structure

1. Club Assignments

▪Areas: 4 to 6 clubs (possibilyity of 3 clubs plus

1 prospect)

▪No segregation by languague or advanced

clubs

▪Divisions: 3 areas minimum

Districts assign clubs to areas based

upon:

▪ Geographic proximity to other clubs

▪ The ability of an area director to effectively provide

service

▪ Club size and strength (e.g., paid, active…)

▪ Prospective clubs and expected growth

▪ The likelihood of eligibility for Distinguished

programs

District 59

Division C: 8 areas/ 37 clubs

Proposal: 2 Divisions/ 4 Areas each

North South

C1 – 4 clubs C4 – 5 clubs




Area 01

00009210 Amsterdam Toastmasters Club

00711294 Taste and Toastmasters Club

03074183 Fusion Toastmasters Amsterdam

04349570 Ricoh Toastmasters

Area 02

00801134 Toastmasters Epe

01331542 Stenden Toastmasters

04138165 NAM Toastmasters

04221558 Toastmasters Groningen

Area 03

00849157 Utrecht Toastmasters Club

01861273 Amersfoort Toastmasters Club

02997331 Almere Toastmasters

03177173 U-Speak!

03559370 Gouden Raad Toastmasters

Area 07

00587070 De Sprekers Club

00803664 Het Sprekersgilde

03376324 Toastmasters STCA

03967809 Fluor Amsterdam Speakers Toastmasters - FAST

04943729 Amsterdam Early Bird Toastmasters

North

South

Area 04

00620921 Toastmasters of The Hague

01523749 Tir na nOg

01550131 Leiden Toastmasters

03651894 AOC Toastmasters Club

05501964 The Hague University Toastmasters

Area 05

00935413 Rotterdam Toastmasters

01512971 Shell Toastmasters at Rijswijk

01994030 De Euromasters

03697073 CB&I Couperus Toastmasters

03943870 Shell Toastmasters The Hague

04637919 Unilever Toasties

Area 06

00777407 Toastmasters Eindhoven

01071665 Lighttown Speakers

01933731 Toastmasters Maastricht

04386342 Toastmasters Tilburg

Area 08

01838841 Twente Toastmasters

03168775 NOA Toastmasters Club

03323798 Apeldoorn Toastmasters

05062025 Deventer Toastmasters

Contacts:

E-mail:

[email protected]

Skype: sarasantosmagalhaes

Tlm: 00351 918 354 847

Questions?

mailto:[email protected]

District 59Marike DijksterhuisIPPD


(DECM)

Sevilla, September 4th 2017

District Leadership

Committee

Report

DLC 2016-2017 Timeline

▪ 30 November: Call for nominations sent to all club and district

officers

▪ 1 January: Nominations Core Team and Division Directors

closed

▪ 15 January: Nominations Area Directors closed

▪ 1 January: start interviews

▪ 1 March: preliminary nominations list

▪ 15 March: final list for approval to committee

▪ 15 March: Feedback to nominees who are not nominated

▪ 1 April: Final proposal to the DD

▪ 15 April: Final proposal to the members of the DC

▪ 13 May: Elections

District Leadership Committee

A: Colleen Shaugnhessy-Larsson

B: Irina Hauser

C: Marcel Damen

D: Rui Isidoro

E: Allison Turner

F: Carol Bausor

G: Barbara Kondilis

H: Raquel Garcia

I: Robert Dohrendorf

J: Caspar Horne

K: Georgia Varjas

L: Rui Marques

M: João de Mendonça

Chair: Marike Dijksterhuis

Results to date

➢ 83 positions

➢10 coreteam + 14 division directors + 59 area directors

➢116 candidates

➢ a few open spots

Protocol 9.0: Candidates Timeline

▪ 1 January-31 March: 1st round campaigning for elected

candidates

▪ 15 April:

▪ Floor candidates may declare their intent to run

▪ Candidates corner on easy-speak for elected nominated

candidates open

▪ 15 April-13 May: 2nd round campaigning for elected

candidates (nominated and floor)

▪ 12-13 May: candidates corner in Winterthur open (nominated

and floor)

▪ 13 May: Elections

Protocol 9.0: Campaigning

1. The names of floor candidates are not published with the DLC report

or in any other district publication.

2. District or club social media/websites may list the nominated

candidates after April 15.

3. All campaign materials may be of the candidate only.

4. Written permission is requiered for any quotes or testimonials.

5. District or club social media/websites may not be used to promote

individual candidates.

6. Candidates may present themselves at candidates corners during

area and division speech contests and be introduced as long as all

candidates present are introduced. They may not present campaign

speeches there.

7. Candidates are responsible for ensuring supporters are familiar

with campaign policies and acknowledge violation may

result in consequences.

Protocol 9.0.7.A: DEC-members

DEC-members shall not take any action to

endorse or officially support any district

officer candidate

➢No appearance on campaigning materials, candidate’s website, social

media profiles

➢Of course DEC-members who are running for a position my campaign

on their own behalf

District 59Ulrike LaubnerAdministration Manager


(DECM)


D59 Spring

Conference

Winning in Winterthur – 12-14th May


▪ Why: WIN

▪ 15 workshops English, German, French

▪ Semi-Finals in Engl. International

▪ International Speech Finals in English,

▪ German and French Speech Contest

▪ Gala-Dinner with Awards-Ceremony

▪ Keynote Speech Mark Brown, World Champion 1995

▪ Meet Board member, Teresa Dukes▪ Networking Dinner on Friday Evening

▪ Party with DJ Jack&Son – 3am

▪ Apéro with City Dean in Famous Museum

▪ Guided City Tours in Zurich & Winterthur

▪ More Social Events


▪ More good news:

▪ 44 submissions for Workshops

▪ more than 40 private accomodations matched

▪ 60+ Hotel rooms are reserved and waiting for

Winning in Winterthur – Social Media

www.winninginwinterthur.com

#winninginwinti



(DECM)


Fall 17 / Spring 18

Conferences

Motion – Fall Conference 2017

Approval of the next District 59 Fall

Conference 2017 in Milano, Italy.

Motion- Spring Conference 2018

Approval of the joint District 59/95 2018

Spring Conference in Athens, Greece.

Submissions

Athens

Marseille

Brussels

Budapest

Bavaria

Criterida Athens Bavaria Brussels Budapest Marseille

size of venue: 1000 people,

divisible into 6 units for new

district meetings

Largest 1100.

Unclear 6 x 200

Cities: Nuremberg or

Munich

Availability of venues

unlear

Large 1200

Different rooms up to

200

800 maximum

not 6x200

most likely

gala dinner for up to 1000

either in same place or nearby

at the venue possibly possibly 2 venues, incl. Venue at the venue

accessibility: good transport

links to the rest off Europe, via

(in order of priority): 1) airport,

2) train, 3) highway

good airtravel

connection

less good connection by

road/train from rest of

Europe

good airtravel

connection

good train connection

good motorway

connections

no good airtravel for

Nuremberg

good transport links to

all parts of Europe.

Budapest is very accessible good airtravel

connection

good train

connection

accommodation - hotel and

budget - nearby (indicatively,

10 minutes)

at the venue Possibly. Depends on

the venue

many different

possibilities cheap and

empty at weekends

many hotels in 20min many hotels in

20min

team including experienced

conference organisers

not clear strong team An experienced team some experiences, some

weakness

some

experience in

the team

a plan to make the event

unforgettable (atmosphere,

welcome, vibe, theme)

no definite no definite no definite no definite some ideas

were given

Early bird full package cost

in euros

no information 129,

depending on City

140 +

sponsoring of 75K

119 135 or 145

1000 Athens Bavaria Brussels Budapest MarseilleTotal Cost (1000 att) in € 100.650 215.000 140.000 138.000 131.800

Cost per Attendee in € 101 215 140 138 132

average travel cost 150 102 144 129 141

150 102 144 129 141Standord of living index 103 108 108 79 109



(DECM)

Seville, 4th 2017

New Business

Next DECM

Friday 12 May, 2017, 12 am

Winterthur, Switzerland

decm seville presentations - toastmasters international · bearn toastmasters club 2 12 14 117% ......

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