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DEDAN KIMATHI UNIVERSITY OF TECHNOLOGY
P.O. BOX 657, 10100 – NYERI KENYA
TELEPHONE: 0713-835965
OFFICE OF THE PROCUREMENT OFFICER
Ref: DeKUT/OT/LT-032-036/1502/2017 15th
February, 2017
All Tenderers,
RE: TENDER FOR THE PROPOSED CONSTRUCTION OF MAIN LECTURE
THEATRE (MAIN WORKS, ELECTRICAL, MECHANICAL, STRUCTURED
CABLING, PLUMBING, DRAINAGE & FIRE PROTECTION SERVICES)
MINUTES OF THE PRE-BID SITE VISIT AND ADDENDUMS
Subsequent to the Pre-Bid site meeting fo r the captioned building project that was held on
Wednesday, 15th
February 2017, find herewith attached the following;
1. Minutes of pre tender site visit
2. Addendums
3. Tender Notice.
The Tenderers should take note that the opening date, venue and time remains as it is in the
advert.
Yours faithfully,
Peter Kariuki
University Projects Coordinator
Cc Vice Chancellor
Better Life Through Technology DeKUT is ISO 9001: 2008 Certified
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DEDAN KIMATHI UNIVERSITY OF TECHNOLOGY
MINUTES OF THE PRE-BID SITE VISIT FOR THE PROPOSED
CONSTRUCTION OF MAIN LECTURE THEATRE FOR MAIN WORKS AND
ASSOCIATED WORKS HELD ON WEDNESDAY, 15TH
FEBRUARY 2 0 1 7 AT
10:00AM.
PRESENT.
Employer’s Representatives:
S.No Name Designation
I. Mr.Peter Kariuki University Project coordinator- Chairing
2 Mr. Joseph Nganga Project Manager- Member
3 CPA. James Murigu University Project Accountant- Member
4. QS. Zacharia Ngacha QS- Nyeri County
5. Eng. Joseph Kithu Electrical Eng. –Nyeri County
6. Ms. Anne Muraguri Procurement Officer
Bidder Representatives Present
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CATEGORY 1 MAIN WORKS
S/NO NAME OF
REPRESENTATIVE
COMPANY NAME EMAIL
1. Joseph Kibaiya Kioni Construction LTD [email protected].
2. Yusuf .N.Ali Mashin Constuction LTD [email protected]
3. Nathan K Hinga Nichim Construction LTD [email protected]
4. Fredrick Ochieng Quintech Construction LTD [email protected]
5. Simiyu Anthony Geokarma Construction ltd. [email protected]
6. Patrick Kiriko Jomumu Building & General
Renovators ltd.
7. Muturi Gilbert Windson Services. [email protected]
8. Evans Miano Prolific Works Limited. [email protected]
9. Solomon Gathogo Vanguard Engineering LTD. [email protected]
10. Njuguna Gathogo Lenana Gorge Company LTD. [email protected]
11. Chris Kiago Johlive Builders. [email protected]
12. Titus Munene Three Sixty Vision Tech ltd. [email protected]
13. George Miatu MiatuSon General Contractors. [email protected]
14. Evans Maina Sun-Jua Builders ltd. [email protected]
15. John Macharia Zaina Building & Construction
Company.
16. George Kariuki Blage Contractors ltd [email protected]
17. Paul Ngunjiri Blue Valley Enterprices. [email protected]
@yahoo.com
18. Kenneth Chege Pemu Engineering &
Equipment.
19. Francis Ngure Elephant Construction Co ltd. [email protected]
20. Nancy Kariuki Thwama Building &
Construction.
21. Calvine Omondi Nerospace Creator ltd. [email protected]
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CATEGORY 2 ELECTRICAL WORKS
S/NO NAME OF
REPRESENTATIVE
COMPANY NAME EMAIL
1. David Vundi MICRONET POWER
SYSTEMS
2.
Tom Gakure
Elite Intelligent.T.S.limited [email protected]
3. Solomon Gathogo Electroserve Ltd [email protected]
4. Nicholas Mwangi Powerware Systems Ltd [email protected]
5. John Macharia Zaina Building [email protected]
6. Francis Mwangi Nicepat Enterprises Ltd [email protected]
7.
Joseph Kingori Miu Electrical
22. J.M.Chege Thenge-ini General
Contractors ltd.
23. Samuel Muraya SnowPeak Refrigeration &
Gen Contractors.
24. Michael Mwinga Jamwi Building Construction. [email protected]
25. Stanley M.Wangui Zohari C&E ltd. [email protected]
26. Simon Mbugua MacMan Enterprises
27. P.Kimani Bridgestan cons.com Bridstan.com
28. Bernard Njua Sun-Jua Builders [email protected]
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CATEGORY 3 MECHANICAL INSTALLATION WORKS
S/No. Name of
Representative
Company Name EMAIL
1. John Macharia Zaina Building and
Construction [email protected]
2. Solomon Gathogo Vanguard Engineering Limited info@vanguard Engineering.co.ke
3. Titus Maina Refrigeration Technic (E.A) Ltd Refrigeration [email protected]
4.
Jackson Nyamai Seven Fourteen Ltd [email protected]
CATEGORY 4 PLUMBING, DRAINAGE & FIREFIGHTING
PROTECTIONG SERVICES
S/No. Name of
Representative
Company Name EMAIL
1. Mathew Muriuki CATE AND MATHEWS
CONTRACTORS CO. LTD [email protected]
2. Solomon Gathogo VANGUARD ENGINEERING LTD [email protected]
3. Njuguna Gathgogo LENANA GORGE LTD.CO. [email protected]
4. Mathew Mathanguri ARCTIC(EA) DEVELOPMENT
5. Moses Mburu FOURSQUARE(K) LTD [email protected]
m
6. Wachira Moses MOKI PLUMBERS & BUILDING
SERVICES [email protected]
7. Samuel Ngugi SAMREE CONSTRUCTION LTD [email protected]
8. Samuel Kanyugi AEMON INTERNATIONAL LTD [email protected]
9. Cornelus Thuo Kagoya
CORMELUS THUO KAGOYA [email protected]
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CATEGORY 5 STRUCTURED CABLING INSTALLATION WORKS
S/No. Name of
Representative
Company Name EMAIL
1
THEOPHILUS RUTO
CHEPKOS
JO World Agencies ltd P.O.
BOX 62589-00200,Nairobi.
2 VICTOR KAVUUKI Techsource Point ltd
3 JOHN KIBUGI Techsource Point ltd
4
BENARD ODANG Integrated supplies &
consultancy ltd
5
KENNETH CHEGE DATAWISE
TECHNOLOGIES (GA)
6 BENSON MUTINDA SHONITEL LTD.
7
DAVID VUNDI MICRONET POWER &
SYSTEMS LTD
8 SOLOMON
GACHOGO
ELECTOSERVE LTD [email protected]
9 VICTOR MURIITHI
TECHSOURCE POINT LTD [email protected]
AGENDA
i. Introduction
ii. Communication by the Employer’s Management Representative.
iii. Scope of works
iv. Project/Site visit.
v. A.O.B
Min1: INTRODUCTION
The pre- bid site visit was conducted on Wednesday, February, 2017 at 10:00 am following
an invitation to tender in The Daily Nation and Standard n e w s p a p e r s on Friday 3rd
February, 2017 and additionally on the University website www.dkut.ac.ke and on IFMIS
portal; www.supplier.treasury.go.ke.
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The University Projects coordinator called the meeting to order at 11.23am at the
Resource Centre II Dome and welcomed t h e representatives from Contractors t o the
pre-bid site visit. Prayers were conducted by Mr. Joseph Nganga and introductions begun
with representatives from DeKUT and then all the contractor representatives.
Min 2: COMMUNICATION FROM T H E EMPLOYER'S REPRESENTATIVE
The University Projects Coordinator welcomed al l those present to Nyeri County and
gave a brief description of the project noting that it will comprise of a lecture theatre and a
media laboratory. He stated that the project had been approved by the Ministry of Higher
Education and is funded by the Government. He also stated that the purpose of the
meeting was to conduct the mandatory pre-tender site visit in which the contractors
would be taken through a guided tour of the project for the proposed construction of
Main Lecture Theatre - Main works and associated sub contracts and the envisaged scope
of works. The four sub-contracts consist of the Electrical installation, Mechanical
ventilation and air conditioning, structured cabling installation, Plumbing, drainage and fire
Installation.
Min3: SCOPE O F WORKS
The Quantity Surveyor informed the bidders that the scope of works are as outlined in
the bid documents as well as the drawings which were uploaded in the University website as
well as in the IFMIS portal. He gave the contractor’s representatives an opportunity to
seek for any clarifications;
1. MAIN WORKS
Q: There is a mix up in the corrections e.g the corrections for windows and doors come in
roofing.
A: Arrangement for that section will be reviewed and uploaded in DeKUT website
2. ELECTRICAL
Q1: The size of the trunking system in the power compartments was not indicated.
Q2: The outdoor lighting standards are not provided.
A: Information pertaining to this will be uploaded in DeKUT website
3. STRUCTURED CABLING
Q1: Item 2 under Data and EAPBX 1b does not indicate the number of pairs.
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A: The quantity will be indicated in the addendum
Q2: Since trunking will be handled by the electrical contractor, will the knock outs be
provided by the electrical contractor or structured cabling works contractor? If they will be
provided by the structured cabling works contractor they will have to indicate a price for
them.
A: The knock outs will be provided by the contractor for electrical
Q3: The type of fibre and SLP connector are not specified
A: They will be indicated in the addendum
4. PLUMBING, DRAINAGE AND FIRE PROTECTION
Q1: The BOQ is missing
A: It will be uploaded in the University website
5. MECHANICAL NSTALLATIONS
No queries raised in this category
Min 4: PROJECT SITE VISIT.
The contractors were taken on a guided tour of the project site and informed that the landscape
is flat and the soil is red which is suitable for construction. The employer’s representatives
signed and stamped the pre-tender site visit forms for the bidders.
The site visit ended at 1320 Hrs.
Min 5: A.O.B
Q2: What is the amount of bid security and should it be in form of a bank guarantee
or from an insurance company?
A1: The amount of bid bond is 2% of the bid price and i s indicated in the t ender
adver t and in the b id document s . I t must remain valid for 30 days (after expiry of
the tender validity period in the form a bank guarantee or from an insurance company
approved by the Public Procurement Regulatory Authority (PPRA).
A2: The amount of performance bond to be provided by the successful bidder was
reduced from 10% to 5%.
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A3: All bidders were reminded to serialize all the pages of their bid document in
compliance with PPAD Act, 2015.
Peter Kariuki,
University Projects Coordinator
Dedan Kimathi University of Technology
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DEDAN KIMATHI UNIVERSITY OF TECHNOLOGY
P.O. BOX 657, 10100 – NYERI, KENYA TELEPHONE: 061-2050000, 0736456391, 0731689230, FAX: +254 (020) 2417997
E-mail: [email protected]; website: www.dkut.ac.ke
Office of the Vice Chancellor
DeKUT/VC/PRO/1702/2017 17th
February, 2017
To: All Tenderer’s,
RE: PROPOSED CONSTRUCTION OF MAIN LECTURE THEATRE MAIN WORKS
TENDER No: DeKUT/OT/LT/032/2016-2017.
Reference is made to the above tender advertised in both the Daily Nation and Standard
Newspapers on Friday 3rd
February, 2017 and additionally on the University website
www.dkut.ac.ke and the IFMIS website www.supplier.treasury.go.ke .
Following the queries raised and clarifications sought during the Pre-Bid site meeting and view
of the drawings for the main contractors meeting held on Wednesday, 15th
February 2017, kindly
note the following clarifications:
ADDENDUM No.1: General Clarifications:
1. The bid bond is 2% of the bid price which must remain valid for 30 days (after
expiry of the tender validity period in the form a bank guarantee or from an insurance
company approved by the Public Procurement Regulatory Authority (PPRA).
2. Bidders must serialize all pages of their bid document.
3. The bidders are advised to base their bids on the specific bill of quantities and not on the
drawings only.
Addendum No.2 Proposed construction of the Main Lecture Theatre. Main works,
DeKUT/OT/LT/032/2016-2017
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T
There is a mix up in the corrections e.g the corrections for windows and doors come
in roofing.
A revised document has been uploaded in the website. Bidders can download only the
affected pages. The document is saved as Main works revised document.
Addendum No.3: Proposed Plumbing, Drainage and fire protection services for the
proposed Main Lecture Theatre. DeKUT/OT/LT/033/2016-2017
The BOQ is missing
The document has been uploaded as Revised Plumbing and Drainage
Addendum No.4: Proposed Structured Cabling Installation works for the proposed Main
Lecture Theatre. DeKUT/OT/LT/035/2016-2017
1. Audio works, page 1, LT-ADM/I
Item (12) to read;
“Choir Condenser type hanging microphone for the stage(make Audio Technica/shure)”
2. Data and EAPBX
Item 1 (b) page LT-ADM/1
To read;
(b) 100 pairs.
3. Page LT.ADM/8; Item (2) a: reading;
“1000 base-x 4 core fibre optic cable”
Note. The distances to be covered is small(less than 300m); and therefore use of
multimode cable is ideal for the short distances involved.
Addendum No.5: Proposed Electrical Installation works for the proposed Main Lecture
Theatre. DeKUT/OT/LT/036/2016-2017
1. Item 1 on page LT.EW/8
Size of metal trunking is;
“Trunking to IP 30; 150× 50mm, 3 compartment metal trunking as Legrand or approved
equivalent”
2. Outdoor Lighting -page LT.EW/11, item (3), size of feeder pillar is;
“Feedar Pillar to EP/900; Dimensions 1635×330mm made of 3mm galvanized steel,
Single door.”
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THE VICE CHANCELLOR
DEDAN KIMATHI UNIVERSITY OF TECHNOLOGY
DEDAN KIMATHI UNIVERSITY OF TECHNOLOGY
P.O. BOX 657, 10100 – NYERI, KENYA
TELEPHONE: 061-20540000, +254-(0)736-456391, 0731689230 FAX: +254 (020) 2417997
Website: www.dkut.ac.ke
INVITATION FOR OPEN TENDER
The University invites tenders from eligible bidders as per the details below:
Tender No. Tender Description NCA Category
DeKUT/OT/LT/032/2016-2017 Proposed construction of the Main Lecture
Theatre. Main works
NCA 4 and above
DeKUT/OT/LT/033/2016-2017 Proposed Plumbing, Drainage and fire
protection services for the proposed Main
Lecture Theatre.
NCA 7 and above
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DeKUT/OT/LT/034/2016-2017 Proposed Mechanical Installation works and
split air conditioning system for the proposed
Main Lecture Theatre.
NCA 6 and above
DeKUT/OT/LT/035/2016-2017 Proposed Structured Cabling Installation works
for the proposed Main Lecture Theatre.
NCA 6 and above
DeKUT/OT/LT/036/2016-2017 Proposed Electrical Installation works for the
proposed Main Lecture Theatre.
NCA 5 and above
DeKUT/OT/037/2016-2017 Supply and Delivery of a Library Server
DeKUT/OT/038/2016-2017 Supply, Delivery, Installation and
Commissioning of Irrigation pipes
Detailed Bid documents detailing the requirements for each of the above tender categories
may be obtained from Dedan Kimathi University of Technology’s Procurement office located
Resource Centre II situated at the Main Campus along the Nyeri-Mweiga Road during normal
working hours. Bidders may also view and download the documents for free from the
university’s website www.dkut.ac.ke and additionally on the IFMIS portal on
www.supplier.treasury.go.ke. Bidders must send their contact details to
[email protected] for any communication and for records purposes.
There will be a mandatory Pre-bid meeting and viewing of drawings for main contractors on
Wednesday 15th February, 2017 at 10.00am in Resource Center II Dome. Bidders will be issued
with a pre-bid site visit form which must be provided along with the tender documents during
submission. Bid security is 2% of the Tender Sum.
Only those meeting the following minimum criteria for categories 032-036 supported by
relevant documents during submission of bids will be considered for further evaluation:
1. Copy of Certificate of Incorporation/Registration 2. Copy of Valid Tax Compliance certificate 3. Copy of PIN and VAT Certificate 4. Certificate of Registration with National Construction Authority (NCA) in the relevant
category. 5. Audited financial statements for the last three years
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6. Bid security 7. Proof of works of similar magnitude and complexity in the last five years 8. Sound financial standing and adequate access to bank credit line. 9. Confidential Business Questionnaire 10. Bidders must serialize, stamp and sign all pages of each bid submitted 11. Any other criteria indicated in the respective tender documents.
Bidder’s shall submit an original and a copy of all tender documents clearly marked “Original”
or “Copy” and packaged together. Sealed and duly completed tender documents in plain
envelopes indicating the Tender Number and without identifying the sender must be
addressed to:
The Vice chancellor
Dedan Kimathi University of Technology
P.O Box 657- 10100
Nyeri, Kenya
And be deposited in the Tender Box provided at the entrance to the Resource Center Block II so
as to be received on or before Monday 27th February, 2017 at 10:00am. Tender documents
shall be opened immediately thereafter in the presence of interested bidders or their
representatives who choose to attend at the Resource centre II Dome.
THE VICE CHANCELLOR
DEDAN KIMATHI UNIVERSITY OF TECHNOLOGY