deeply rooted. always growing

D e e p l y r o o t e d . A l w a y s g r o w i n g .

Annual Budget Meeting of Saint Peter’s Church

June 16, 2013



June 16, 2013AGENDA

1. Call to Order Eric Stenshoel

2. Opening Prayer Pastor Stahler

3. Presentation and Vote on Program Budget Watson Bosler

4. Presentation and Vote on Capital Budget Edward Wagner

5. Mission Statement Re-statement Carol Trower, Pastor Derr

6. Closing Prayer Pastor Derr

7. Adjournment Eric Stenshoel

2012-2013 Budget

2013-2014 Proposed Budget

Change

INCOME

Stewardship 420,000 441,000 21,000

Plate Collections 35,000 25,000 (10,000)

General Gifts 50,000 50,000 0

Rental - Boston Prop. 789,565 789,565 0

Rental - Space Use 115,000 100,000 (15,000)

Rental - York Theatre 121,764 121,764 0

Rental - Lenox Hill 55,000 60,500 5,500

Program 25,025 28,000 2,975

All Nite Soul 10,700 8,000 (2,700)

Breakfast Program 9,000 6,900 (2,100)

Endowment -SPC 196,150 190,200 (5,950)Other Investment Income 4,000 3,500 (500)

Total Income 1,831,204 1,824,429 (6,775)

D e e p l y r o o t e d . A l w ay s g r o w i n g .


2012-2013

Budget

2013-2014

Proposed Budget

Change

INCOME

Stewardship 420,000 441,000 21,000

Plate Collections 35,000 25,000 (10,000)

General Gifts 50,000 50,000 0

Rental - Boston Prop. 789,565 789,565 0 Rental - Space Use 115,000 100,000 (15,000)Rental - York Theatre 121,764 121,764 0 Rental - Lenox Hill 55,000 60,500 5,500

Program 25,025 28,000 2,975

All Nite Soul 10,700 8,000 (2,700)Breakfast Program 9,000 6,900 (2,100)

Endowment -SPC 196,150 190,200 (5,950)Other Investment Income 4,000 3,500 (500)

Total Income 1,831,204 1,824,429 (6,775)

24%

4%

59%

2% 11%

StewardshipOther GiftsRental / Space UseProgramTrust

Income


2012-2013 Budget

2013-2014 Proposed Budget

Change

EXPENSES

Personnel (1,188,625) (1,132,676) (55,949)Program (67,250) (59,356) (7,894)All Nite Soul (8,000) (8,000) 0

Worship (90,870) (97,750) 6,880

Breakfast Program (16,000) (16,000) 0

Benevolence (30,000) (36,000) 6,000 Building and Maintenance (248,326) (249,390) 1,064

Administration (116,829) (120,364) 3,535

Lease Commission (13,378) (13,378) 0

Total Expenses (1,779,278) (1,732,914) (46,364)

Excess of Revenue over Expenses 51,926 91,515 39,589 Transfer to Property Fund (70,000) (80,000) (10,000) NET INCOME/(LOSS) (18,074) 11,515 29,589


2012-2013

Budget

2013-2014

Proposed Budget

Change

EXPENSES Personnel (1,188,625) (1,132,676) (55,949)

Program (67,250) (59,356) (7,894)All Nite Soul (8,000) (8,000) 0

Worship (90,870) (97,750) 6,880 Breakfast Program (16,000) (16,000) 0

Benevolence (30,000) (36,000) 6,000

Building and Maintenance (248,326) (249,390) 1,064

Administration (116,829) (120,364) 3,535 Lease Commission (13,378) (13,378) 0

Total Expenses(1,779,278

)(1,732,914

) (46,364) Excess of Revenue over Expenses 51,926 91,515 39,589 Transfer to Property Fund (70,000) (80,000) (10,000)

NET INCOME/(LOSS) (18,074) 11,515 29,589

65%

13%

14%

8%

PersonnelProgramBuilding and Main-tenanceAdministration

Expenses


EXPENSES Personnel (1,132,676)Program (59,356)All Nite Soul (8,000)Worship (97,750)Breakfast Program (16,000)Benevolence (36,000)Building and Maintenance (249,390)Administration (120,364)Lease Commission (13,378)


) Excess of Revenue over Expenses 91,515

Transfer to Property Fund (80,000)

NET INCOME/(LOSS) 11,515

2013-2014

Proposed Budget

INCOME Stewardship 441,000 Plate Collections 25,000 General Gifts 50,000 Rental - Boston Prop. 789,565 Rental - Space Use 100,000 Rental - York Theatre 121,764 Rental - Lenox Hill 60,500 Program 28,000 All Nite Soul 8,000 Breakfast Program 6,900 Endowment -SPC 190,200

Other Investment Income 3,500 Total Income 1,824,429

24%

4%

59%

2% 11%

StewardshipOther GiftsRental / Space UseProgramTrust

65%

13%

14%

8%

Personnel

Program

Building and Maintenance

Administra-tion

Income

Expenses


INCOME

Stewardship 441,000

Plate Collections 25,000

General Gifts 50,000 Rental - Boston Prop. 789,565

Rental - Space Use 100,000 Rental - York Theatre 121,764

Rental - Lenox Hill 60,500

Program 28,000

All Nite Soul 8,000 Breakfast Program 6,900

Endowment -SPC 190,200

Other Investment Income 3,500

Total Income1,824,42

9

The Church Triumphant

Deeply rooted

Stewardship

Plate Collections

General Gifts

Rental - Boston Prop.

Rental - Space Use

Rental - York Theatre

Rental - Lenox Hill

Program

All Nite Soul

Breakfast Program

Endowment -SPC

Other Investment Income

Total Income


INCOME

Stewardship 441,000


General Gifts 50,000 Rental - Boston Prop.



Program 28,000


Endowment -SPC


Total Income


Deeply rooted

Stewardship

Plate Collections

General Gifts

Rental - Boston Prop. 789,565

Rental - Space Use Rental - York Theatre

Rental - Lenox Hill

Program

All Nite Soul Breakfast Program



Total Income 938,265

The Church Militant

Always growing

Stewardship

Plate Collections

General Gifts


Rental - Space Use


Rental - Lenox Hill

Program

All Nite Soul

Breakfast Program

Endowment -SPC


Total Income


INCOME

Stewardship

Plate Collections

General Gifts




Program

All Nite Soul

Breakfast Program

Endowment -SPC


Total Income


Deeply rooted

Stewardship

Plate Collections

General Gifts



Rental - Lenox Hill

Program





The Church Militant

Always growing

Stewardship 441,000


General Gifts50,000


Rental - Space Use


Rental - Lenox Hill

Program 28,000


Endowment -SPC


Total Income558,90

0


INCOME

Stewardship

Plate Collections

General Gifts


Rental - Space Use


Rental - Lenox Hill

Program

All Nite Soul

Breakfast Program

Endowment -SPC


Total Income


Deeply rooted

Stewardship

Plate Collections

General Gifts



Rental - Lenox Hill

Program





The Church Militant

Always growing

Stewardship 441,000



Rental - Space Use


Rental - Lenox Hill

Program 28,000


Endowment -SPC


Total Income558,90

0

Rental - Space Use 100,000

Rental - York Theatre 121,764


Total 282,26

4



Deeply rooted

Stewardship

Plate Collections

General Gifts



Rental - Lenox Hill

Program



Other Investment Income 3,500 Other Rental 141,132

Total Income1,124,39

7

The Church Militant

Always growing

Stewardship 441,000



Rental - Space Use


Rental - Lenox Hill

Program 28,000


Endowment -SPC


Other Rental 141,132

Total Income700,03

2

62%

38%

Tri-umphantMilitant


12.91%

15.84%

CPI=13%

13.48%

8.68%

-9.68%

-1.12%

5-Year Compar i son( u n a u d i t e d )

-$4,297

07/08 08/09 09/10 10/11 11/121,450,0001,500,0001,550,0001,600,0001,650,0001,700,0001,750,0001,800,0001,850,000

Expenses BudgetExpenses Actual

07/08 08/09 09/10 10/11 11/120

100,000

200,000

300,000

400,000

500,000

600,000

Stewardship Budget

07/08 08/09 09/10 10/11 11/121,400,000

1,500,000

1,600,000

1,700,000

1,800,000

1,900,000

2,000,000

Income BudgetIncome Actual

MAY 31, 2013 BUDGET VS ACTUAL

INCOME Actual Budget Variance 2012-2013

Budget Adjusted

Stewardship 296,553 314,761 (18,208) 420,000

Plate Collections 21,546 26,950 (5,404) 35,000

General Gifts 20,763 37,500 (16,737) 50,000 Rental - Citicorp/Boston Prop. 592,174 592,174 0 789,565

Rental - Space Use 81,924 92,230 (10,306) 115,000

Rental - York Theatre 91,323 91,323 121,764

Rental - Lenox Hill 48,643 41,250 7,393 55,000

Program 27,267 22,343 4,924 25,025

All Night Soul 6,418 10,700 (4,282) 10,700

Breakfast Program 4,299 6,750 (2,451) 9,000

Endowment -SPC 147,113 147,113 0 196,150

Other Investment Income 3,480 2,691 789 4,000

Total Income 1,341,503 1,385,785 (44,282) 1,831,204

MAY 31, 2013 BUDGET VS ACTUAL

EXPENSES Actual Budget Variance

2012-2013Budget

Adjusted

Personnel - Salaries (663,868) (664,121) 253 (885,494)

Personnel - Benefits (226,989) (227,348) 359 (303,131)

Program (64,838) (60,042) (4,796) (67,250)

All Nite Soul (8,655) (8,000) (655) (8,000)

Worship (89,948) (82,190) (7,758) (90,870)

Breakfast Program (10,800) (12,000) 1,200 (16,000)

Benevolence (15,000) (22,500) 7,500 (30,000)

Building and Maintenance (173,514) (186,245) 12,731 (248,326)

Administration (99,705) (87,622) (12,083) (116,829)

Lease Commission (13,378)


7)(1,350,068

) (3,249) (1,779,278)



June 16, 2013AGENDA









Saint Peter's ChurchProposed Capital Budget and Five-year Plan: 2013-2017

Item # Space/ Item ProjectBudget 2012-13

Plan 2013-14

Plan 2014-15

Plan 2015-16

Plan 2016-17 Notes

1 Sanctuary floor and furniture Annual cleaning $4,500 $4,500 $4,500 $4,500 $4,5002 Interior doors throughout building Rehab allowance $1,500 $1,500 $1,500 $1,500 $1,5003 Office and Cleaning Equipment Scheduled replacement $1,500 $1,500 $1,500 $1,500 $1,5004 Exterior doors Rehab hinges/closers $5,000 $5,000 $5,000 $5,000 $5,0005 Consulting fees Annual allowance $2,000 $2,000 $2,000 $2,000 $2,0006 Contingencies Annual allowance $10,000 $10,000 $10,000 $10,000 $10,0007 Web site Improvements $5,000 $5,0008 Sanctuary high level lighting Install digital controls (addition to $28,000 in 2011-12 budget) $7,700

9 Narthex Replace carpet in narthex and on grand staircase (addition to $15,000 in 2011-12 budget)

$13,000

10 Narthex Supplemental furniture and electronics $26,00011 Plaza Room Replace furniture $5,000 15 yr. cycle12 150th Anniversary timeline Display panel and graphics $5,00013 150th Anniversary textile Fabricate textile hanging for sanctuary $5,00014 Sacristies Design of Shelving/Cabinets for vestments $2,50015 Living Room Replace carpet $29,00016 Computers - 7 high use work stations Replacement cycle $10,500 4 yr. cycle17 Sanctuary platforms Construct triangle platform for communal setting $5,00018 Living Room - Builders wall Refurbish lettering $2,250 10 yr. cycle19 Office - Building Staff Convert to storage room $2,00020 Pomodoro Cross Maintenance cleaning $3,000 $3,000 7 yr. cycle21 Electrical distribution Perform infra-red survey for hot spots; correct faults $3,000 5 yr. cycle22 Computers - server Replacement cycle $10,000 $10,000 3 yr. cycle23 Kitchen Replace refrigerators $11,000 15 yr. cycle24 Audiovisual system in Sanctuary Update video cameras and interface controls with audio $15,00025 Dossal Cloth Clean and block $3,00026 Offices Furniture and window shades (Sr. Pastor's office) $15,00027 Heritage Room Clean carpet $3,800 15 yr. cycle28 Specialized furniture Art protection $2,50029 Living Room Living room furniture (replace 50% every 5 years) $2,000 5 yr. cycle30 Piano - Music room Music Room - replace $50,00031 Studio Replace chairs (40) $3,200 10 yr. cycle32 Furniture - Lower Level Replace music room chairs (80) $6,400 10 yr. cycle33 Kitchen Lighting $5,000 25 yr. cycle34 Studio Replace flooring $2,000 25 yr. cycle35 Computers - 3 low use work stations Replacement cycle $4,500 6 yr. cycle36 Sacristies Shelving/Cabinets for vestments $50,00037 Sanctuary riser seats Overhaul hardware $10,000 10 yr. cycle38 Terrace Install labyrinth $2,500

Annual Total Cost $93,700 $73,250 $90,800 $98,100 $104,500 Note 1Cumulative Total Cost $93,700 $166,950 $257,750 $355,850 $460,350

Footnotes1 5 yr plan total adjusted to offset 2010-11 and 2011-12 budgets, which were $10,000 above transfers, and reduced transfer in 201 2-13



June 16, 2013AGENDA








CONSENSUS DECISION-MAKINGIn the decision-making context the cards have the following meanings:

“I AGREE.”GREEN indicates agreement with the proposal under discussion.

“I CAN LIVE WITH IT.”YELLOW indicates that the member has reservations but is unwilling to block group consensus because of those reservations.

“I DON’T AGREE, but I am willing to work to find a better way, taking into account what has been said by all group members.”RED indicates the member’s opposition to the proposal at hand and her or his willingness to block group consensus because of that opposition. When a member uses a red card, it becomes his or her responsibility to propose an alternative that will lead to a solution that will work for everyone.

Members should be conscious of the seriousness of blocking consensus and use the red cards only for principled objections. However, when a member strongly believes that the fundamental interests of the group are not being served by a particular decision, the red card should be used as a vote of conscience, even if unpopular.

RESULTS OF CONSENSUS

Once all yellow cards have been responded to (assuming there are no red cards displayed) consensus is presumed to have been reached. The group as a whole is responsible for the decision, and the decision belongs to the group.

SAINT PETER’S CHURCHMISSION STATEMENT RE-STATEMENT

Explanation: Every communication from Saint Peter’s Church currently includes the following heading and/or footer:

SAINT PETER’S CHURCHLeading in partnering to shape life in the city

619 Lexington Avenue (at 54th Street) New York, New York 10022-4610

212-935-2200 www.saintpeters.org http://theintersection.pbworks.comA congregation of the Evangelical Lutheran Church in America

and our current Mission Statement:

Saint Peter’s Church: An evangelical catholic communion of diverse people and communities publicly seeking God’s nourishment and creatively shaping life in the city.

Beginning at our October 21, 2012 Congregational Meeting, through Parish Council and Program Cabinet discussion utilizing information gathered both electronically and physically from the Congregation and our partners, Saint Peter’s Church has been in the process of evaluating that Mission Statement. At its April 2, 2013 meeting, the Program Cabinet reviewed 190 responses to a survey of words used to describe Saint Peter’s mission and made a recommendation to the Parish Council. At its April 23, 2013 meeting, the Parish Council reviewed the Program Cabinet’s recommendation and published the following draft mission statement for comment: Saint Peter’s Church: An open communion of diverse people nourished by God, welcoming all and creatively shaping life in the city.

46 Comments were received expressing great concern about the loss of the words, evangelical catholic; the loss of the word public; and the need to emphasize our commitment to ecumenical, interfaith and “others of good will” engagement. On the basis of these comments and after extended discussion at its May 28, 2013 meeting, the Parish Council recommends the following new Mission Statement for affirmation by the June 16, 2013 meeting of the Congregation. SAINT PETER’S CHURCH: A

WELCOMING EVANGELICAL CATHOLIC COMMUNION OF DIVERSE PEOPLE

NOURISHED BY GOD AND PUBLICLY ENGAGED WITH OTHERS TO

CREATIVELY SHAPE LIFE IN THE CITY.



June 16, 2013AGENDA








deeply rooted. always growing

Documents

capital budget edward

closing prayerpastor

opening prayerpastor

powerpoint presentation

rental york theatre121

rental lenox hill55

rental space use115

rental boston prop