DEFENCE SUPPORT OPERATIONS (DSO)

Estate Works Program

BSR Presentation for RFC - Dec 14

Directorate of Estate Works Program Office (DEWPO)

National Program Services (NPS)

Agenda

• Presentation and explanation of the new BSR model, key players, roles and responsibilities, & POC

• Conduct of the RFC:– Collaborative forum to provide regional input into

draft project list– Discussion on urgent/new requirements– Explain process for escalating issue through to

Heads of relevant Groups and Services for National Facilities Conference (NFC)

DEWPO – Organisation Chart

DirectorEstate Works Program

OfficeEL2 Kevin Fogarty

DEWPO-0001Campbell Park

Assistant Director Delivery Contract

AuthorisationEL1 Heath Rosen

DEWPO-0011Enoggera

Assistant DirectorProgram and Demand

Planning EL1

DEWPO-0002Campbell Park

Assistant DirectorEstate Works Project

DeliveryEL1 Daniel Harley

DEWPO-0005Campbell Park

Assistant DirectorContract Service

Performance ManagementEL1 Ardathia Sulkowski

DEWPO-0009Campbell Park

Assistant DirectorEWP support

EL1 Johan KlaassenDEWPO-0015Campbell Park

Program and DemandPlanning Support

APS6 Janae Strange DEWPO-0003Campbell Park

Program and Demand Planning Support Office

APS5 Gail Haines DEWPO-0004Campbell Park

Works Program Delivery Support Officer

APS6 Violeta BraunDEWPO-0006Campbell Park

Works Program Delivery Support Officer

APS5 DEWPO-0007Campbell Park

Works Program Delivery Support Officer

APS4Charles MacKellar

DEWPO-0008Campbell Park

Delivery Contract Authorisation support

OfficerAPS6 Darren Teys

DEWPO-0012Enoggera

Delivery Contract Authorisation support

OfficerAPS5 Ellen Moren

DEWPO-0013Enoggera

Delivery Contract Authorisation support

OfficerA/APS4 Kylie Davidson

DEWPO-0014Enoggera

Contract Service Performance Management

SupportAPS6

DEWPO-0010Campbell Park

Works Assurance Officer APS6DEWPO-0016Campbell Park

Considerations:1. Increase the span of control

for management positions2. Consider merging of roles

3. Remove number of positions undertaking the function

Legend:

Temporary Position

Director / Assistant Director

Position to remain substantively vacant. Case by case approval

required from HDSO to fill substantively.

Mark Jenkin Head Defence Support Operations Defence Support and Reform Group August 2014

Position Removed

Position not in original proposal

Number of positions proposed

19Number of positions approved by HDSO

16

Directorate Estate Works Program

Assistant DirectorWorks Assurance EL1 Thomas Hick

Campbell Park DEWPO-0200

DEWPO Team Contact DetailsDirectorate Estate Works Program Office - DEWPO

Position Name Location Phone Mobile Site Email

Director - DEWPO Mr Kevin Fogarty CP1-5-121 02 626 62406 0417 164 104 Campbell Park kevin.fogarty4@defence.gov.au

Assistant Director - Program & Demand Planning

Vacant - EOI Campbell Park

Program & Demand Planning Support Ms Janae Strange CP1-5-136 02 626 64402 Campbell Park janae.strange@defence.gov.au

Program & Demand Planning Support Ms Gail A. Haines CP1-5-141 02 626 63511 Campbell Park gail.haines@defence.gov.au

Assistant Director - Estate Works Program Mr Daniel Harley CP1-5-138 02 626 63245 0405 351 309 Campbell Park daniel.harley@defence.gov.au

Works Program Delivery Support Officer Mrs Vee Braun CP1-5-139 02 626 64628 Campbell Park violeta.braun@defence.gov.au

Works Program Delivery Support Officer Vacant - EOI

Works Program Delivery Support Officer Mr Charles MacKellar Campbell Park charles.mackellar@defence.gov.auAssistant Director - Contract Service Performance Management

Ms Ardathia Sulkowski CP1-5-133 02 626 63378 0437 874 756 Campbell Park ardathia.sulkowski@defence.gov.au

Contract Service Performance Management Support

Vacant - EOI

Finance Officer (Shared Service) Ms Jenny Priest CP1-5-133A 02 626 70073 0477 303 407 Campbell Park jenny.priest@defence.gov.au

Finance Officer (Shared Service) Mr Bilal Kardour CP1-5-135 02 626 63724 Campbell Park bilal.kadour@defence.gov.au

Assistant Director Delivery Contract Authorisation

Mr Heath Rosen FO65-2-15 07 3332 7869 0409 125 609 Gallipoli Barracks Enoggera

heath.rosen@defence.gov.au

Delivery Contract Authorisation Officer Mr Darren Teys Gallipoli Barracks Enoggera

Delivery Contract Authorisation Officer Ms Ellen Moren F065-2-OP 07 3322 5538 Gallipoli Barracks Enoggera

ellen.moren1@defence.gov.au

Delivery Contract Authorisation Officer Mrs Kylie Davidson F065-2nd-02-16 07 3332 2050 Gallipoli Barracks Enoggera

kylie.davidson@defence.gov.au

Assistant Director - Works Assurance Management

Mr Johan Klaassen CP1-5-130 02 626 63405 0448 536 231 Campbell Park johan.klaassen@defence.gov.au

Assistant Director Works Assurance Officer Mr Tom Hick CP1-5-131 02 626 64666 Campbell Park tom.hick@defence.gov.au

DEWPO Group Inboxes DSRG - DSO - DEWPO To be used for escalations and advice

NPS.DTZ.gov.au To be used for all Program Requests, Sponsor Funded Works, CSIR, EPVR.

Fax Machine CP1-5-140 02 626 6531Campbell Park PO Box nos for mail delivery Physical Address: Campbell Park Offices, Northcott Drive, CAMPBELL, ACT 2600

CP1 Building 1 Campbell Park Offices PO Box 7910, CANBERRA BC ACT 2610

Estate Works Program Context

• The EWP comprises works to maintain the Defence owned/ leased Estate.

• Predominantly projects < $7M, and are low to medium in terms of risk and complexity

• Will notify PWC of projects >$2m, but will not deliver projects where PWC referral is required (compulsory referral over $15m GST Inc)

• Delivered to all areas of the Defence Estate in Australia.• Typical projects include:

– Maintenance, repair and demolition of facilities– Consultancies such as Condition, Design, Heritage and

Environmental – Land management projects such as indigenous species and

range management – New facilities to support capability development.

Summary of BSR elements

Prioritisation Process

NPS

1st Pass Approval

Condition Assessment

Business Case

Audit Finding

Risk Management of unfunded

Liability Scope and Feasibility

PDS

Design 10% cost certainty

PDS

Second Pass Approval

Procurement and Delivery

PDS

In year requirement

EMOS Maintenance

Project

CFI Redevelopment

project

Three Phase Delivery Process

Phase 1: Scope and Feasibility

General inclusions for this phase are: Initial scoping study; Initial stakeholder identification and engagement; Feasibility assessment; and Reporting

Phase 2: Design

General inclusions for this phase are: Full Scope and Design; Schedule Management; Cost Management; Risk Management; Stakeholder engagement; Procurement/Contract Administration where required; Prepare documentation for procurement; and Reporting

Phase 3: Delivery

General inclusions for this phase are: Facilitate engagement in accordance with procurement decisions, manage tender, establish contracts; Project Delivery Management; Provision of technical advice; Cost Management; Stakeholder Management; Deliverable management (Scope, Variations, Time, Cost, Quality); Handover/takeover; DLP management; and Reporting2nd Pass Approval

Required

Sponsor Funded Works

• Basic Principles• Will not affect delivery of the EWP• Must come with $ and DEPSEC minute• NPS can assist with CSIR preparation

• Sponsor Funded– SCAC direction that all discretionary Estate Maintenance

Funding be prioritised.• DEPSEC Minute of 16 Dec 2013 (to VCDF, CAF, CA,

CDS, CN, DEPSEC I&S)• Tighter budgetary situation.• Group & services CFO Endorsement• CFO / COO Endorsement• DEPSEC DSR Endorsement• Reporting of Sponsor Funded Works

Sponsor Funded (cont)

• Need to ensure that All Estate Works is prioritised no matter what the delivery process

• That all delivery methods for Estate Work are addressed in single process– Sponsor Funded Works are funded by the sponsor Group

or Service but managed and delivered by DSR– Sponsor Delivered Works

• Qualified Works are funded, managed and delivered by the sponsor Group or Service using a unit authorised to deliver Qualified Works

• General Works are funded, managed and delivered by the sponsor Group or Service using ADF construction trade courses or local unit personnel, tools and materials

– Sponsor Managed Works are funded, managed and delivered by the sponsor Group or Service. (This is the least preferred option)

Defence Expectations of BSR Model

• Nationally consistent approach• Improved Value for Money outcomes due to greater certainty in

terms of time and cost• Flexible resourcing model to meet Defence requirements• Improved National consultation process with Groups and

Services in program development• Clear National prioritisation process to inform Senior decision

making process• Improved data from condition assessment• Streamlined and consistent procurement process, and contract

documentation using AusTender• Adult contracting

NPS (DTZ) Team – Organisation Chart

NPS (DTZ) Locations

Regional Leaders

Role Location Phone Mobile Email

Michael Chant

National Program Director

Campbell Park

(02) 6266 3916 0412 632 838 Michael.Chant@dtz.com

Pat Gagel Program Management Lead

Campbell Park

(02) 6266 3123 0412 631 109 Pat.Gagel@dtz.com

Jon Carroll QLD Regional Relationship Mgr

Enoggera (07) 3239 4013 0475 826 089 Jon.Carroll.@dtz.com

Matthew Henderson

NNSW Regional Program Admin

Defence Plaza Sydney

(02) 9224 7849 0412 480 630 Matt.Henderson@dtz.com

Natalie Attenborough

SNSW Regional Relationship Mgr

Brindabella Park

(02) 6266 3298 0418 977 831 Natalie.Attenborough@dtz.com

Robert Carrick

VIC/TAS Regional Relationship Mgr

Defence Plaza Melbourne

(03) 9631 7880 0422680089 Robert.Carrick@dtz.com

Tim Menadue CW Relationship Manager - Adelaide

Edinburgh (08) 8179 3049 0419 307 548 Tim.Menadue@dtz.com

TBC CW Relationship Manager – Darwin

Leeuwin (08) 8179 3049 0419 307 548 TBC

TBC CW Relationship Manager – Perth

Berrima (08) 8179 3049 0419 307 548 TBC

DTZ Contact Email nps.dtz@defence.gov.au

NPS (DTZ) Team Contact List

Role

Program development, management and support services to facilitate the effective delivery of the

National EWP

Contract Deliverables

• PS01 Support DEWPO to coordinate and develop the national EWP

• PS02 Develop and maintain a rolling 3 year EWP delivery plan• PS03 Provide QA oversight and advice for effective

management of the EWP• PS04 Provide expert advice• PS05 Manage program financial requirements• PS06 Provide reports and audits in accordance with the

reporting regime

Responsibilities

• Develop, manage and maintain a rolling three-year EWP delivery program.

• Incorporate the following into the Program. • Cash carry over/multi year pro.• National and Regional projects.• Land management, EU and DOTAM.• Urgent works.• Sponsor Funded Works and EPVR.

Responsibilities (cont)

• Provide QA, expert advice and governance of program delivery• Coordinated approach across the Defence Estate• Facilitate cross-program efficiencies• Coordinate and facilitate the delivery of Sponsor Funded Works• Provide consolidated reporting and auditing

Project Delivery Services

• Enhanced project delivery capability – separating maintenance planning from delivery

• Providing the flexibility and scalability of two National providers

• Augility and Aurecon

PDS - Aurecon - Contacts by Region

Regional Leaders  Office Phone

Work Mobile Work Email address Work Fax

Craig Seaton Regional Leader SNSW

02 6112 0100

0410 630 387 Craig.seaton@aurecongroup.com 02 6112 0106

Jamie Smith Regional Leader QLD

07 3173 8273

0421 050 089 Jamie.smith@aurecongroup.com 07 3173 8009

Michael Dunn Regional Leader NNSW

02 9465 5594

0455 081 849 Michael.dunn@aurecongroup.com 02 9465 5598

Kate Emerson Regional Leader Vic/Tas

03 9975 3567

0401 716 861 Kate.emerson@aurecongroup.com 03 9975 3444

Kelly Ansell Regional Leader CW

08 8237 9979

0406 960 426 Kelly.ansell@aurecongroup,com 08 6145 5020

PDS - Augility Contacts by Region

Augility Contract Administrator andClient Relationship Manager Damon Howes Canberra 02 6274 0724 0417211301 Damon.Howes@ap.jll.com

Program Director Duane Loader Sydney 02 9220 8487 0413 435 669 Duane.Loader@ap.jll.com

National HSEQ Manager David Snape Canberra 02 6274 0776 0428 693 723 David.Snape@ap.jll.com

Regional Project Managers        

Queensland Darren Green Brisbane 07 3231 1350 0438 015 566 Darren.Green@ap.jll.com

Northern NSW Hutch Bykerk Sydney 02 9220 8597 0423 116 647 Hutch.Bykerk@ap.jll.com

Southern NSW John Parker Canberra 02 6274 0755 0404 258 483 John.Parker@ap.jll.com

Victoria/Tasmania Qi Chen Melbourne 03 9672 6520 0459 826 913 Qi.Chen@ap.jll.com

Central West ( SA and WA ) Paul Heine Perth 08 9483 8471 0419 402 761 Paul.Heine@ap.jll.com

Central West ( NT ) Darren Green Brisbane 07 3231 1350 0438 015 566 Darren.Green@ap.jll.com

Current status

• 2014 - 15 EWP– CMS program $38m, forecast $19m– NPSS program $213m, forecast $229m– NPS program $179m, forecast spend $148m

– Aurecon– Augility– >1080 projects bundled and prioritised– No EA from EMOS

– Total budget $389m– Total program $430m– Total forecast $396m

Current status (cont)

• 2015 - 16 EWP– > 1200 projects to be bundled and prioritised– Limited EA from EMOS– Prioritisation process– Approx $400m program

• 2016-17 EWP to be built from EA/AU data– Currently developing a 2 year program whilst awaiting

Estate Appraisal (EA) to be carried out by EMOS– DEWPO is requesting $200 million to be moved from 2017-

18 to 2016-17 program to balance longer term program effort to around $400 million average annual spend

Prioritisation process

• Raw CMS data• Fundamental principle is logical task bundling to

deliver efficiencies in procurement and delivery • How:

– Separate National projects– Package by risk, complexity, delivery timeframe,

region, site, similar trade specialisation, value proposition, or a combination of factors

– Dynamic program – EPVR, SFW, Ph 1 processes– Accept advice from PDS– Accept advice from market re delivery

What it could look like (eg 2014-15 EWP)

• CBD – Adelaide (2 sites)

• CBD - Darwin (8 sites)

• CBD - Perth (11 sites)

• Remote - North (7 sites)

• Remote – South (1 site)

• CBD – Canberra (7 sites)

• Remote – Riverina (6 sites)

• Remote – South Coast NSW (3 sites)

• CBD - North (11 sites)

• CBD - South (13 sites)

• Remote – Central (3 sites)

• Remote – North (5 sites)

DS-SNSW16 Sites$24.0m

DS-QLD32 Sites$28.6m

DS-CW29 Sites$47.3m

DS-NAT$26.1m

DS-NNSW22 Sites$27.8m

DS-VT26 Sites$17.4m

• 9 Design Consultancies

• Specialist Works Packages

• CBD – Hunter (6 sites)

• CBD – Sydney (16 sites)

• CBD – Melbourne (7 sites)

• Remote – Victoria East (4 sites)

• Remote – Victoria NW (6 sites)

• Remote – Tasmania (9 sites)

Milestones EWP 15/16

• 2015/16 Program developed by mid Nov 2014

• Regional Facilities Conference Dec 2014

• National Facilities Conference Feb 2015

• Presentation of 2015/16 Program for 1st Pass Endorsement Apr 2015.

• Intent to move bulk of program delivery to first half of the FY for delivery

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