defining and managing program benefits - by dickinson agyapong-bempa - icompetences ppm2013
TRANSCRIPT
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DefiningandManaging
ProgramBenefits
DickinsonAgyapong-Bempa
Ghana
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Name:
DickinsonA.-Bempa
Tel.:+233244293313
Qualifica7ons:• PhD(Aspiring)• MBAinStrategy&ProjectM’gt
• CerLficateinConsulLng• PMP
• Prince2PracLLoner• BScElectrical/ElectronicEng.
Experience:
• GhanaTelecom,MTN,Airtel,Vodafone,PMI
• ProjectsandEventServicesManager@Angio
• President,PMIGhana
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$250,000
(personalmoney)
Assumeyouhaveit,InshaAllah!
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MyformerCEOstory
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Recap:• Bassam:Everyonewantstheirprojecttobeselected
andtheycanmanipulatefactstogettheirprojectdone
• Bassam:NooneinvestsinaprojectwithoutexpecLngbenefits(tangibleorintangible)
• Wael:Projectsfocusondeliverables,Programsfocus
onbenefitsandPorZoliofocusesonStrategicalignment
• Hazem:TheCPOisneededtotaketoughdecisionson
goingaheadwithprojects,ROIorkillprojects
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Itisnotour
strategythathasaproblembutour
execu7onofit
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Arewegoingtoachieveanybenefits?
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Programsareusedtoexecutestrategy
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Program
• Aprogramisagroupofrelatedprojectsthatare
managedtogetherinordertoobtainbenefitsthatare
notavailablefrommanagingthemindividually
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ProgramManagement
• Benefits--Programmanagementisaboutbenefitsnotjustmul:pleprojects
• BusinessObjecLves
--Programmanagementisaboutachievingbusinessobjec:vesnot justprojectdeliverables
• FinancialProfitability--Posi:vefinancialimpactonbusiness
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Outcomesvs.Benefits
• Allprojectsandprogramshaveoutcomesbutnotall
producebenefits
• Theoutcomesofprojectsorprogramsarenot
necessarilybenefits
• Benefitsarederivedfromoutcomes
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1. ToidenLfytherealbenefitsthatwouldaccruetothebusinessifprojectsisimplemented
2. ToknowthepotenLalfinancialvalueoftheprojectstothebusinessfromthesebenefits.
3. ToensurethatidenLfiedbenefitsareachievedandthattheforecastfinancialimpactis
releasedintothebusiness.
WhyDefineandManageProgramBenefits?
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• Itisnotjustprojectfinancialvalueappraisal.
• DesiredOutcomes –Atmacrolevel;strategicchangesthataprogrammeisdesignedtofulfil
• DesiredOutcomes-Atthemicrolevel,changestoday-to-dayoperaLonsthatprojectoutputscause.
ProgramBenefits:
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• Benefits–MeasurableimprovementsresulLng
fromoutcomes.
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• Financialimpact–Thisistheimprovementin
businessfinancialperformancethatresults,
directlyorindirectly,fromachievementofone
ormorebenefits.
• Customer–increase,moreloyalty,etc
• Efficiency–lesswaste,higheroutputs
• Systems–reliability,redundancy,etc
• People–highermoLvaLon,effecLveness
Iden7fyingbenefits
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GenericProjectifecycle
Start-up Feasibility Define Implement Operate
ProjectBriefOpLons
AssessmentProjectIniLaLon
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ManagingBenefits–MainacLviLesStart-up
• Strategicfitandenablement
• IniLalbenefitsclasslistwithtop-downfinancialimpact
• Planning
Feasibility
• IniLalbenefitscasewithroughcutfinancialimpact
• De-duplicaLonofbenefits• OpLonShaping
Define
• Finalbenefitscase• Detailedfinancialimpactofbenefits
• ValidaLonofachievabilityofbenefits
Implement
• InducLonofBenefitsCo-ordinator• AssessmentofOpportunityfoross
• BenefitsTrackingPlan
Operate
• Benefittracking• RemedialacLons
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Start-up
• ProjectManager
• Sponsor• Program/PorZolioManager
Feasibility
• BenefitsManager
Define
• BenefitsManager
• (Benefitsteam)
Implement
• BenefitsManager
• (BenefitsTeam&Benefitscoordinators)
Operate
• TransformaLonManagers/ProgramManagers
• Benefitscoordinators&(Benefitsmanager)
ManagingBenefits–KeyPlayers
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AtStart-up
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ManagingBenefits–MainacLviLesStart-up
• Strategicfitandenablement
• IniLalbenefitsclasslistwithtop-downfinancialimpact
• Planning
Feasibility
• IniLalbenefitscasewithroughcutfinancialimpact
• De-duplicaLonofbenefits• OpLonShaping
Define
• Finalbenefitscase• Detailedfinancialimpactofbenefits
• ValidaLonofachievabilityofbenefits
Implement
• InducLonofBenefitsCo-ordinator• AssessmentofOpportunityfoross
• BenefitsTrackingPlan
Operate
• Benefittracking• RemedialacLons
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StarLngUp-Detailed
• CharacterisLcs – Shorttermorlongterm – Minimalresourcingornot
– Sustainableornot• IdenLfyingStrategicDrivers• IdenLfyingBenefitsClasses
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AtFeasibilityStage
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ManagingBenefits–MainacLviLesStart-up
• Strategicfitandenablement
• IniLalbenefitsclasslistwithtop-downfinancialimpact
• Planning
Feasibility
• IniLalbenefitscasewithroughcutfinancialimpact
• De-duplicaLonofbenefits• OpLonShaping
Define
• Finalbenefitscase• Detailedfinancialimpactofbenefits
• ValidaLonofachievabilityofbenefits
Implement
• InducLonofBenefitsCo-ordinator• AssessmentofOpportunityfoross
• BenefitsTrackingPlan
Operate
• Benefittracking• RemedialacLons
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ManagingBenefits
• AninformedBenefitsManager(regardlessofLtle
–couldbeProductManageretc) – Awarenessofthestrategicvalueoftheprojecttothebusiness. – UnderstandingoftheiniLalscopeandobjecLvesoftheprogram
– istofbenefitsclassesderivedfromtheobjecLves,eachwithaniniLalesLmateoffinancialimpact.
– OutlineofbenefitsplantobeundertakenduringFeasibility• Needforbenefitsworkshopcommunicatedtobusiness
• Agreementtobenefitsworkshopbytheprojectclient
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BenefitsCaseSchema
BenefitsCase Benefitclass
Title
Businesslogic
Financialimpactofbenefitsclass
Benefit
Title
DescripLon
Measure
Beneficiary
PerformanceBaseline
PerformanceTarget
B e n e
fi t sistand
definiLonofbenefitswithassociatedmeasures,targetsandbeneficiaries
B e n e fi t C
l a s sistofbenefit
classes,withassociatedbusinesslogicandfinancialimpact
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BenefitsCaseDevelopmentDefineproject/programoutcomes(includinghowbusinessprocessesandindividualacLviLeswillchangewhenthisprojectis
implemented)
IdenLfywhowillmakethechangehappen(beneficiaries)andhowtomeasurethechange.Measurethecurrentstateandset
postimplementaLontargets
ClusterbenefitsintobenefitclasseswithlikecharacterisLcs.DerivethefinancialcontribuLonofbenefitsclassesthroughapplicaLonofbusinesslogic
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DefineStage
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Start-up
• Strategicfitandenablement
• IniLalbenefitsclasslistwithtop-downfinancialimpact
• Planning
Feasibility
• IniLalbenefitscasewithroughcutfinancialimpact
• De-duplicaLonofbenefits•
OpLonShaping
Define
• Finalbenefitscase• Detailedfinancialimpactofbenefits
• ValidaLonofachievabilityofbenefits
Implement
• InducLonofBenefitsCo-ordinator• AssessmentofOpportunityfoross• BenefitsTrackingPlan
Operate
• Benefittracking• RemedialacLons
ManagingBenefits–MainacLviLes
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• On-boardedBenefitsManagerandBenefits
team
• IniLalBenefitsCase• DefineStageExecuLonPlan
– ProjectOverview – TeamSelecLon
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ImplementStage
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Start-up
• Strategicfitandenablement
• IniLalbenefitsclasslistwithtop-downfinancialimpact
• Planning
Feasibility
• IniLalbenefitscasewithroughcutfinancialimpact• De-duplicaLonofbenefits• OpLonShaping
Define
• Finalbenefitscase• Detailedfinancialimpactofbenefits
• ValidaLonofachievabilityofbenefits
Implement
• InducLonofBenefitsCo-ordinator• AssessmentofOpportunityfoross
• BenefitsTrackingPlan
Operate
• Benefittracking• RemedialacLons
ManagingBenefits–MainacLviLes
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• EngagedBenefitsManagerandBenefitsteam
• Benefitstrackingteamwithapprovedandcommiedbusinessinterfacemembers
• Areweachievingorlikelytoachievethebenefits?
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OperateStage
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Start-up
• Strategicfitandenablement
• IniLalbenefitsclasslistwithtop-downfinancialimpact
• Planning
Feasibility
• IniLalbenefitscasewithroughcutfinancialimpact
• De-duplicaLonofbenefits• OpLonShaping
Define
• Finalbenefitscase• Detailedfinancialimpactofbenefits
• ValidaLonofachievabilityofbenefits
Implement
• InducLonofBenefitsCo-ordinator• AssessmentofOpportunityfoross• BenefitsTrackingPlan
Operate
• Benefittracking&reporLng• RemedialacLons
ManagingBenefits–MainacLviLes
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7/29/2019 Defining and Managing Program Benefits - By Dickinson Agyapong-Bempa - iCompetences PPM2013
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• Whichbenefitshavebeenachievedandthose
notyet?
• WhatistheexpectedbenefitsduraLon–how
longarewewaiLngtogetthebenefits?
• WhataretheiniLaLvestocorrectbenefitsnot
meeLngtargets
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7/29/2019 Defining and Managing Program Benefits - By Dickinson Agyapong-Bempa - iCompetences PPM2013
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• IdenLficaLonandbenefitsplanningiskey• Benefitsshouldbevalidated;achievableornot• Benefitsmustbeowned
• Benefitsmustbetrackedandcommunicated
• Benefitsmustbeevaluated
Summary
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7/29/2019 Defining and Managing Program Benefits - By Dickinson Agyapong-Bempa - iCompetences PPM2013
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End
Thankyou