defining the libraries' role in research: a needs assessment case study
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Defining the Libraries' Role in Research: A Needs
Assessment Case Study
Michael Crumpton Kathryn Crowe
UNC Greensboro LAUNC-CH Conference 2014
Why survey?
• Assess faculty needs re: storing and sharing data
• Determine priorities and resources
• Respond to federal and university policies for data sharing
What is research?
• Information recorded in any form, and includes any materials needed to validate research findings, such as laboratory notebooks, biological specimens, video, photographs, and environmental samples
Collaborators
• University Libraries
• Information Technology Services
• Office of Research and Economic Development
How about Your Campus?
• Has there been needs assessment for data storage and sharing on your campus?
• Who did the assessment?
____________________________________
Priorities for Support Query
• Information about best practices developing a data management plan (both short term & long term)
• Assistance with cost estimates for data storage and retrieval • Assistance meeting data sharing or storage requirements (e.g. funding
agencies, IRB) • Assistance storing data with third-party archives (e.g. ICPSR; ODUM at
UNC Chapel Hill; BIRN at NIH) • Routine data storage & backup services • Tools for sharing research data • Digitizing data from older formats • Assistance applying metadata to research data (descriptive information for
accessibility, e.g. title, date, creator, keywords) • Assistance preparing data sets for public access (e.g. de-identifying data) • Data disposal/destruction • Other (please specify)
Methodology
• Developed survey fall 2012
• Tested late 2012 and early 2013
• Distributed to all faculty, research and post-doctoral staff (1,193)
• 160 completed (13% response rate)
Who responded
• 73% tenure track faculty
• 38% had external funding
Research Data Formats
TextSpreadshe
etPDF
Statisticalsoftware
notes/sketches/figure
s
Digitalimages
Raw textdata
Consentforms
Digitalaudio
Web
Number 147 113 91 89 82 75 70 62 61 54
0
20
40
60
80
100
120
140
160Top 10 Research Data Formats
Number
Document and Text Formats
Portable documentformat
Spreadsheet TextHand-written
notes/ sketches/figures
Non-digital text Web
Number 91 113 147 82 30 54
0
20
40
60
80
100
120
140
160
Document and Text Formats
Number
Visual Formats
Non-digital audiorecordings
Digital audio Digital video CAD Digital images Artistic products
Number 7 61 46 4 75 22
0
10
20
30
40
50
60
70
80
Audio/Video/Images Formats
Number
Science Specific
GISGene sequences or samples or
specimens
Number 15 9
0
2
4
6
8
10
12
14
16
Science Formats
Number
Storing data
• 68% use CD/DVD,USB, external hard drive
• 58% use computer hard drive
• 27% network file space
• 28% cloud
• Only 16% automatically generate backup files
Sharing data
• 75% did not anticipate sharing data!
• Use cloud services (e.g. Dropbox, Google Docs)
• CDs, file transfer
Barriers to sharing
• Size of datasets
• Confidentiality and copyright
• Easily accessible access to central storage on campus
• Lack of knowledge about sharing- what can be shared and how to do it
• Compatibility across systems
Participation
• Who assists faculty and researchers on your campus with Data Management Plans?
– Library
– Research office
– Both
– Other (we’ll ask you to explain!)
________________________________
Data Management Plans
• 40% (of 97 respondents that currently have plans)
Required by IRBRequired by thefunding agency
Required by unitor Research
CenterGood practice Other
Number 47 39 8 64 10
0
10
20
30
40
50
60
70Reason for Data Management Plan
Number
Priorities for support (summary)
• Storage and backup
• Meeting data storage and sharing requirements
• Data Management Plans
Conclusions
• Storage and automatic backup greatest need
• Assistance w/ sharing data 2nd greatest need
• Most faculty back up data but are not following best practices
• Many faculty not aware of data sharing requirements or assume final publication suffices
Follow up
• Wrote report and shared on campus
• ITS launched a hosting service and Box Cloud storage
• Libraries provide social science data through the Odum Institute
• OSP provides DMP assistance
• ORED survey
• Libraries and OSP collaborating on DMPTool
• Research Coordinator position
ACRL Midwinter Forum
• Possible roles for librarians
– Consultation on DMP
– Curation
– Long term preservation of data
– Clearinghouse (knowledge banks)
– Extending Sc Comm tools to include data mgmt
– Data literary
– Advocacy
Changes to Liaison Responsibilities
• Coordination and referral for library services
– Data management support
– DMP
– Grant writing support
– Training and instruction on resources
– Technology support for web design, database development, digitization services, application hosting
– Data curation activities
UNCG Libraries Research Support
• Liaison services
• Data services
• NC Docks/Odum
• Scholarly Communication program
• Open Journal Systems
• Open Access fee
• Copyright web site
What about YOU?
• What Data Management Services does your library offer?
– Help with DMP’s
– Help with Grant Writing
– Data Storage options
– Data Curation support
– Supporting policies on use, archiving, access and copyright