degree works forum 2015 presentation 12297
TRANSCRIPT
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1© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Using Degree Works to Troubleshoot Banner Issues
Evelyn Roach & Josh Whitlock
East Tennessee State University
April 11, 2015
Session ID 12297
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2© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Session rules of etiquette
• Please turn off your cell phone/pager
• If you must leave the session early, please do so as discreetly as possible
• Please avoid side conversation during the session
Thank you for your cooperation!
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3© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Introduction
We will discuss how the Diagnostic View and the Student Data Report in Degree Works can be used instead of hunting through multiple Banner screens to gather information, help in extracting customizations and test system upgrades.
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4© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Topic #1 Journey of a lonely student record
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5© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Student Record Roadmap
Admissions•Application•Transcript information
Records
•Change of Major•Adding Minor•End of Term Process•Grade change
Graduation
•Change of Catalog Year
•Substitutions•File Intent to Graduate•Review advising notes
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6© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Degree Works and Banner
• Transfer Classes • Native class • Major, Minor, Conc. • Attributes • Previous Degree • Test Score• Grade • GPA • CRN #
• SHATATR, SHATRANS• SHATCKN, SHACRSE• SGASTDN, SFAREGS,
SHADEGR, SAAADMS• SCADETL, SGASADD• SOAPCOL, SHADEGR• SOATEST• SHATERM• SHAGRDE• SSASECT
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7© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Issues that have been identified
• Missing Attributes• Missing Grade• Transcript error • Repeat Process issue• Multiple catalog years• Missing Concentration
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8© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Student View
Diagnostic Report
Student Data Report
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9© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Diagnostic Report Shows
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10© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Student Data Report
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11© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Identifying Curriculum Changes
• Minor code renamed – SPED to SPNT– TEDU to SEDU
• Advising tracks became valid concentrations– EDUM to MAED
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12© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Missing Block
STVMAJR
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13© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Overall Fix – Create a report
• Used a Pivot table to organize an Argos report (identified active students in DW)
• Identify codes that not longer exist– Five minors that no longer existed but
were attached to 59 students– Invalid concentrations: 110 instances
attached to students (created for advising purpose prior to DW)
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14© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
W (withdrawal) Grade
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15© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Checking Student & Course Attributes
SGASADDStudent Attribute
SCADETLCourse Attribute
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16© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Transcript
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17© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
SHATRNS – Update the attribute to fix the course
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18© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Testing if course have the correct attributes
• Some courses can satisfy multiple requirements in General Education• ENGL 2430 can meet a literature, a fine arts
or a humanities requirement
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19© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Multiple Learner record issue
• Graduation check involves SHADEGR, SGASTDN, SFAREGS, Degree Works
• Student Degree Audit is replaced with future curriculum
• Proactive solution, create a report that looks for students missing an undergrad degree and have been accepted to grad school
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20© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
ARGOS Report
select t1.*, t2.*
from admissions_decision t1
inner join admissions_application t2
on t1.person_uid = t2.person_uid
and t1.application_number = t2.application_number
and t1.academic_period = t2.academic_period
where
t1.institution_admit_ind = 'Y'
and t1.latest_decision_ind = 'Y'
and t1.academic_period >= '201510'
and t2.student_level = 'GR'
and not exists (select 1
from previous_education ts5
where ts5.person_uid = t1.person_uid
and (ts5.POST_SECONDARY_DEGREE like 'B%'
or ts5.POST_SECONDARY_DEGREE like 'M%'))
and not exists (select 1
from academic_outcome ts1
where ts1.person_uid = t1.person_uid
and ts1.STATUS in ('AW'))
and exists (select 1
from academic_study ts2
where ts2.person_uid = t1.person_uid
and ts2.student_level = 'UG')
and exists (select 1
from academic_study ts3
where ts3.person_uid = t1.person_uid
and ts3.PRIMARY_PROGRAM_IND = 'Y'
and ts3.academic_period >= '201510')
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21© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Issue – Grad and Undergrad audit displaying on DW
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22© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
SOAPCOL
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23© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
SFAREGS – Activity Date Fix
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24© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Audit now displays all current programs & excludes the future Grad Curriculum
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25© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
MA has stop date on Previnst block, but student currently enrolled in the MA program
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26© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Date comes from the application (SOAPCOL)
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27© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Half Intensive Policy
A student transferred 54 credits, but Degree Works indicates that she
still needs full proficiency intensives. Should have ½ proficiency.
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28© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Identify the Section and Grade Typeand CRN
Student took a course that is normally a standard grade but was given an alternate grade of “P”.
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29© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Cross Check Banner With Degree WorksRegistrar Report
SCADETL
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30© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Topic # 2
Testing and Customization
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31© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Identify Opportunity for Customization
• Create BAN080 ACT score
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32© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Testing - Customizations
Scribe
Diagnostic
Student Data Report
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33© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
4.1.3
4.1.4
Testing Upgrades
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34© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Testing Scribe
MinCredits 24 in @ 3@, 4@
Proxy-Advice "24 Upper Division credits are required. "
Proxy-Advice "You currently have <APPLIED>, "
Proxy-Advice "you still need <NEEDED> more credits."
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35© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Student Record Roadmap Graduation
Admissions•Application•Transcript information
Records
•Change of Major•Adding Minor•End of Term Process•Grade change
Graduation
•Change of Catalog Year
•Substitutions•File Intent to Graduate•Review advising notes
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36© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Summary
• Identifying one error on a Degree Works record can lead to fixing multiple records
• Students have a smoother path to graduation when issues are caught early
• Minimize future errors ( people are now aware)
• Able to create custom reports to track issues
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37© 2015 ELLUCIAN. CONFIDENTIAL & PROPRIETARY | Session ID 12297
Thank you!
Evelyn Roach & Josh [email protected]; [email protected]