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UOW-POL-004 Delegations of Authority Policy – November 2020 of 117

Hardcopies of this document are considered uncontrolled please refer to the UOW website or intranet for the latest version.

DELEGATIONS OF AUTHORITY POLICY Date first approved: 9 Feb 2007

Date of effect: 9 Feb 2007

Date last amended: (refer Version Control Table)

1 December 2020

Date of Next Review:

31 January 2023

First approved by: University Council

Custodian title & e-mail address:

Senior Manager, Governance Unit [email protected]

Author: Senior Manager, Governance Unit

Responsible Division & Unit:

Governance Unit Governance and Legal Division

Supporting documents, procedures & forms of this policy:

Forms relating to specific delegations are referenced with the relevant delegations Conflict of Interest Policy Commercial Activity Guidelines

References & Legislation:

University of Wollongong Act 1989 University of Wollongong By-law 2005 Public Finance and Audit Act 1983 Public Authorities (Financial Arrangements) Act 1987 Interpretation Act 1987 Legislation and policies relating to specific delegations are referenced with the relevant delegations

Audience: Public

Submit your feedback on this policy document using the Policy Feedback Facility.

mailto:[email protected]

http://www.uow.edu.au/about/policy/UOW058674.html


http://www.austlii.edu.au/au/legis/nsw/consol_act/uowa1989316/


http://www.austlii.edu.au/au/legis/nsw/consol_reg/uowb2005353/


http://www.austlii.edu.au/au/legis/nsw/consol_act/pfaaa1983189/

http://www.austlii.edu.au/au/legis/nsw/consol_act/paaa1987395/

http://www.austlii.edu.au/au/legis/nsw/consol_act/ia1987191/

http://www.uow.edu.au/about/policy/feedback/index.html



Contents

1 Authority ................................................................................................................................................. 5

2 Purpose of Policy .................................................................................................................................... 5

3 Definitions ............................................................................................................................................... 5

4 Application and Scope ............................................................................................................................ 6

5 General Principles of Delegation ............................................................................................................ 7

6 Reporting Requirements .......................................................................................................................... 8

7 Matters reserved for Council ................................................................................................................... 8

8 Operation of Delegations ........................................................................................................................ 9

9 Roles & Responsibilities ......................................................................................................................... 9

Appendix 1 – Delegation Bands ...................................................................................................................... 10

Delegation Band A ................................................................................................................................ 10

Delegation Band B ................................................................................................................................ 11

Delegation Band C ................................................................................................................................ 13

Delegation Band D ................................................................................................................................ 15

Schedule 1 – Financial Delegations................................................................................................................. 16

1.00 Budget Adjustment ....................................................................................................................... 16

2.00 Revenue ....................................................................................................................................... 17

3.00 General Expenditure ................................................................................................................... 20

4.00 Travel and Entertainment ............................................................................................................ 22

5.00 Petty Cash ................................................................................................................................... 23

6.00 Motor Vehicles ............................................................................................................................ 23

7.00 Miscellaneous Accounting Functions .......................................................................................... 23

8.00 Asset Management ....................................................................................................................... 25

9.00 Library Matters ........................................................................................................................... 25

10.00 Other Financial Delegations ..................................................................................................... 26

Schedule 2 – Employment Delegations ........................................................................................................... 29

11.00 Creation and/or Filling of Positions by Merit Based Selection Process ................................... 29

12.00 Direct Appointments (No Merit Based Selection) ..................................................................... 32

13.00 Membership of Selection Committees ....................................................................................... 33

14.00 Acting appointments (including allowances and higher duties) and Transfers ........................ 33



15.00 Appointments to Visiting and Honorary Positions .................................................................... 35

16.00 Promotions, Reclassifications, Increments, Allowances and Probation ................................... 35

17.00 Acceptance of Resignations ....................................................................................................... 38

18.00 Suspension and Dismissal ......................................................................................................... 39

19.00 Industrial Matters, Awards and Agreements ............................................................................. 39

20.00 Leave: Academic Staff ............................................................................................................... 40

21.00 Leave: Professional Services Staff ............................................................................................ 42

22.00 Professional Services Staff Development .................................................................................. 42

23.00 Expenditure – Related to Employment Matters ......................................................................... 43

24.00 Conflict of Interest ..................................................................................................................... 44

25.00 Other Staff Matters .................................................................................................................... 44

Schedule 3 – Academic Delegations ............................................................................................................... 47

26.00 Admission .................................................................................................................................. 47

27.00 Enrolment .................................................................................................................................. 53

28.00 Subject Delivery .......................................................................................................................... 58

29.00 Assessment ................................................................................................................................. 58

30.00 Conferrals / Graduation ............................................................................................................ 62

31.00 Prizes, Awards, Grants and Scholarships ................................................................................. 63

32.00 Course and Subject Approvals .................................................................................................. 64

33.00 Research Funding ..................................................................................................................... 66

34.00 Other Research Matters ............................................................................................................ 67

35.00 International Activities .............................................................................................................. 68

Schedule 4 – Contract and Agreement Delegations ........................................................................................ 70

36.00 General Contracts and Agreements .......................................................................................... 70

37.00 Research Grant Contracts ......................................................................................................... 74

38.00 Research Agreements ................................................................................................................ 76

39.00 International Agreements .......................................................................................................... 78

Schedule 5 – IT Facilities and Services Delegations ....................................................................................... 79

40.00 Access to IT Facilities and Services Information ...................................................................... 79

41.00 Account Management ................................................................................................................ 79

42.00 IT Security, Facilities and Services ........................................................................................... 81

43.00 Telephones, Mobile Devices and Internal Voice / Data Services.............................................. 83

44.00 Software Asset Management ..................................................................................................... 85

Schedule 6 – Miscellaneous Delegations ........................................................................................................ 86



45.00 Acting on behalf of Council on urgent matters ......................................................................... 86

46.00 University Strategic Plan .......................................................................................................... 86

47.00 Use of University Name ............................................................................................................. 87

48.00 Approval of the UOW Mark and/or Promotional Communications developed for an external and internal audience ............................................................................................................................ 87

49.00 Web Management, Social Media and sponsorship.................................................................... 88

50.00 Workplace Health, Safety and Rehabilitation ........................................................................... 89

51.00 Policy Approval ........................................................................................................................... 90

52.00 Tenant Selection and Campus Space Allocation ....................................................................... 92

53.00 Campus Access and Order ........................................................................................................ 92

54.00 Misconduct Penalties ................................................................................................................ 95

55.00 Organisational Change ............................................................................................................. 99

56.00 Gift Acceptance ......................................................................................................................... 99

57.00 Student Accommodation ............................................................................................................ 99

Schedule 7 – Version Control and Change History ....................................................................................... 100



1 Authority 1. The University Council has made these delegations under section 17 of the University of

Wollongong Act 1989 (the UOW Act) which provides that Council may delegate all or any of its functions (except this power of delegation) to any member or committee of Council or to any authority or officer of the University or to any other person or body prescribed by the University of Wollongong By-law 2005 (the UOW By-law).

2. These delegations are also made in accordance with:

a. Sections 12 and 13 of the Public Finance and Audit Act 1983;

b. Schedule 2 of the UOW Act and Part 4, Schedule 4 of the Public Authorities (Financial Arrangements) Act 1987; and

c. The Interpretation Act 1987.

2 Purpose of Policy 1. The UOW Act, and other relevant laws, authorise the University to engage in a range of functions.

The functions are listed in the UOW Act and in other Acts (such as the Public Finance and Audit Act 1983). Functions broadly describe the types of activities in which the University can participate (for example, the conferring of degrees, the construction of residences, the employment of staff etc.). Under the UOW Act, the authority to engage in functions is vested solely in the Council.

2. As the Council is unable, on a day to day basis, to make the decisions necessary to run a large and complex organisation like a University, the UOW Act allows the Council to delegate its authority to officers or committees of the University.

3. A delegation is a conferral by the Council of its power and authority to perform functions on an officer or body of the University.

4. Under section 49 of the Interpretation Act 1987, a delegated function that is duly exercised by a delegate is taken to have been exercised by the Council.

5. Although the Council may delegate its functions to officers or committees of the University, the Council retains and can exercise all those same powers and authorities.

6. This policy provides the delegations of authority relating to the following matters at the University of Wollongong:

a. Financial Delegations

b. Employment Delegations

c. Academic Delegations

d. Contract and Agreement Delegations

e. IT Delegations

f. Miscellaneous Delegations

3 Definitions Word/Term Definition

Accommodation Deed

Student Accommodation Project Agreement between the University of Wollongong and Living & Learning Custodians Proprietaries Limited.





http://www.austlii.edu.au/au/legis/nsw/consol_act/pfaaa1983189/



http://www.austlii.edu.au/au/legis/nsw/consol_act/ia1987191/



Acting A staff member who is appointed temporarily to perform all the duties of a higher classified position for a period of 5 days or more but not exceeding 6 months. Refer to the Higher Duties Allowance – Professional Staff Guidelines.

Commercial activities

Those activities defined under the Commercial Activity Guidelines made pursuant to Section 21A of the University of Wollongong Act 1989.

Council The Council of the University of Wollongong.

Dean The Dean of Law, the Dean of Medicine, the Dean of Sydney Business School, the Dean of Research and the Dean of Graduate Research.

Delegate The substantive, acting or temporary occupant formally appointed to a position or a group of persons (e.g. a committee) with delegated authority under this policy.

Delegation band A group of positions to which a delegation can be attached.

Executive Dean The Executive Dean of each of the faculties of the University of Wollongong.

For the purposes of this policy, delegations accorded to the Executive Deans also apply to the Executive Director, AIIM.

Head of School The Head of School of each of the Schools within the faculties of the University of Wollongong. For the purposes of this policy delegations accorded to the Heads of School also apply to the Dean of Law, Dean of Medicine, and the Dean of Sydney Business School.

Senior Executive The senior executive officers of the University: • Vice-Chancellor • Senior Deputy Vice-Chancellor • Deputy Vice-Chancellor • Pro Vice-Chancellor • Chief Operating Officer

University Representative, Accommodation Deed

A designated officer with authority to act on behalf of the University of Wollongong to exercise the rights, powers, duties, discretions and authorities of the University under the Student Accommodation Project Deed between the University of Wollongong and the Living & Learning Custodians Pty Ltd.

At present, the Director, Commercial Developments Unit holds the position of ‘University Representative, Accommodation Deed’.

4 Application and Scope 1. The policy applies to staff and committees of the University of Wollongong as specified in the

delegations of authority.

2. Nothing in the delegations of authority has the effect of invalidating past acts validly performed by delegates under previous delegations.




5 General Principles of Delegation Context

1. All delegations must be read subject to, and exercised in accordance with the relevant:

a. Legislation: In particular, the University of Wollongong Act 1989 (NSW) and delegated legislation (the University of Wollongong By-Law 2005 and University Rules) and other relevant legislation (e.g. Higher Education Support Act 2003 (Commonwealth), Fair Work Act 2009 (Commonwealth));

b. Industrial awards and agreements;

c. University policies, codes of conduct, duly established procedures or guidelines; and

d. Resolutions of the Council.

Delegates

2. Delegations are conferred on a position and thus to the incumbent of the position at that time.

3. The incumbent includes the acting or temporary occupant of a positon where the acting or temporary appointment has been formally approved and can be evidenced in writing.

4. Where a delegation is to a committee, the delegation refers to the committee acting as a whole in accordance with its terms of reference and not to individual members of that committee.

5. If a position or committee is abolished or re-named, the delegation should be taken to be a reference to the principal successor to the functions of that position or committee. Such minor amendments can be made to this policy without further recourse to Council.

6. A delegate cannot exercise a delegation in regard to functions or staff for which the delegate does not hold line management responsibility.

7. Any delegation to incur expenditure must be exercised in accordance with the relevant budget or an approved source of funds. All delegations are to be exercised subject to the delegate’s expenditure delegation.

8. Authority should be exercised by the lowest level delegate in the first instance and escalated to a superior level delegate if there the lower delegate is unavailable or has a conflict of interest (refer section 5.10-5.11).

9. With the exception of the Vice-Chancellor, no delegate is authorised to sub-delegate any or all of the delegate’s delegated functions to another person or group of persons.

Conflict of Interest

10. A delegate must not exercise a delegation if it involves a contravention of the Conflict of Interest Policy. For example, delegates may not approve their own appointment, any form of remuneration or payment, promotion, transfer or secondment, travel, absence or termination pertaining to themselves or to officers with whom they have a close personal relationship or external business relationship.

11. If a delegate is unable to carry out the duties associated with that delegation for any reason, including a potential or actual conflict of interest or an absence or incapacity, the delegation must be exercised by a superior level delegate in this Policy.

Vice-Chancellor’s Delegated Authority

12. The Vice-Chancellor has the power and authority to exercise any delegation conferred by the Council on an officer except delegations:

a. made to a member of the Council (except the Vice-Chancellor);



http://www.austlii.edu.au/au/legis/cth/consol_act/hesa2003271/

http://www.austlii.edu.au/au/legis/cth/num_act/fwa2009114/

http://staff.uow.edu.au/personnel/awardagree/

http://www.uow.edu.au/about/policy/index.html





b. made to a Committee of the Council;

c. that would exceed the general expenditure delegation granted to the Vice-Chancellor;

d. pertaining to the position of Vice-Chancellor (for example, the appointment, terms and conditions and/or resignation of the Vice-Chancellor).

13. The Vice-Chancellor is authorised by the Council to formally sub-delegate any of the functions delegated to him/her under this Policy and through section 5.12 (above). Any sub-delegation of a function of the Vice-Chancellor under this Policy must be approved in writing and reflected in an amendment to the Delegations of Authority Policy.

14. The Vice-Chancellor’s exercise of his sub-delegation function will be reported annually to the Risk, Audit and Compliance Committee.

Exercise of Delegations

15. The exercise of a delegation must be evidenced in writing and a record kept in an official file or system.

16. For routine transactions, such as travel, minor equipment purchases, petty cash etc., the signing of the relevant form or similar document by an authorised delegate is sufficient evidence of the exercise of the delegation as long as the purpose for which the exercise was made is clearly described in the document.

17. Approval exercised online within a computerised system, which has secured login access and a unique username used for tracking the delegate’s approval against transactions, will be sufficient to meet the requirements of this clause.

6 Reporting Requirements 1. The exercise of certain delegations must be reported to the next meeting of the Council:

a. acting on behalf of Council on urgent matters between Council meetings (Finance and Resources Committee);

b. use of the Seal;

c. approval of expenditure (over $1.5M) by position or committee;

d. professorial appointments; and

e. any other matter as specified in resolutions of the Council from time to time.

7 Matters reserved for Council 1. While the Council may exercise all powers and authorities delegated to officers or committees of

the University, it has specifically reserved the authority to determine certain matters, including the following:

a. power of delegation (with the exception of power granted to the Vice-Chancellor under section 5.12 of this Policy);

b. appoint the Vice-Chancellor and Chancellor of the University;

c. establish or disestablish Senior Executive positions

d. approve overall University Budget;

e. award Honorary Doctorates, University Fellowships, Emeritus Professorships, Community Fellowships and the Chancellor Robert Hope Memorial Prize;

f. approve University Rules;



g. approve the University Capital Management Plan;

h. approve the University Strategic Plan;

i. approve incorporations or the creation of new wholly owned University companies, or the winding up of such companies; and

j. approve commercial activities in accordance with Commercial Activity Guidelines – in excess of $4M.

8 Operation of Delegations 1. Some delegations in this policy are granted to groups of positions (Delegation bands). There are

four delegations bands referred to in this policy which reflect different levels of responsibility: Bands A, B, C and D. A list of the positions that comprise each delegation band is provided at Appendix 1.

2. Where delegations are made in accordance with a specific policy or with regard to particular legislation, or when the exercise of a delegation requires completing a particular form, the relevant documents are listed alongside the delegation.

3. Delegations to officers, committees and delegation bands are set out in the Schedules of this policy.

9 Roles & Responsibilities 1. The Governance Unit are responsible for:

a. Maintaining the Delegations of Authority Policy and ensuring it is accurate, consistent with UOW policy and with University structures and officers;

b. Processing requests for changes to the Delegations of Authority Policy and ensuring they approved by the delegated authority;

c. Maintaining the Delegations Database on the intranet for the use of University staff; and

d. Informing and educating the University community about the University’s delegations framework.

2. Senior Executive, Executive Deans and Directors are responsible for:

e. Informing their staff about their responsibilities to act in accordance with the Delegations Policy and associated policies;

f. Ensuring that changes to roles and responsibilities within their portfolios are reflected in relevant updates to the Delegations of Authority Policy and related policies; and

g. Reviewing compliance with delegations held in their portfolios on a regular basis.

3. University Staff are responsible for:

h. Acting in accordance with the principles and the relevant delegations in the Delegations of Authority Policy.




Appendix 1 – Delegation Bands

Delegation Band A

Senior Executive Vice-Chancellor Senior Deputy Vice-Chancellor Deputy Vice-Chancellor Pro Vice-Chancellor Chief Operating Officer

Executive Dean Executive Dean, Business and Law Executive Dean, Engineering and Information Sciences Executive Dean, Arts, Social Sciences and Humanities Executive Dean, Science, Medicine and Health

Deputy Dean Deputy Dean of Science, Medicine and Health

Dean of Graduate Research


Executive Director Executive Director, Australian Institute of Innovative Materials (AIIM) Executive Director, Illawarra Health & Medical Research Institute (IHMRI) Executive Director (Global)

Director of Division Director, Advancement Division Director, Business Improvement and Assurance Division Director, Commercial Developments Unit Director, Facilities Management Division Director Financial Operations Director, Governance and Legal Division Director, Human Resources Division Director, Information Management & Technology Services Director, Library Services Director, Research Services Office Director, Student and Accommodation Services Division Director, Student Recruitment Division

Other specified positions




Delegation Band B

Associate Dean All Associate Deans

Dean Dean of Law Dean of Medicine Dean of Sydney Business School, University of Wollongong

Senior Deputy Vice-Chancellor (Portfolio)

Director, Academic Quality and Standards Director, Strategic Marketing and Communications Director, Strategic Planning SDVC Executive Officer Associate Directors, Library Services Administrative Coordinator, Library

Deputy Vice-Chancellor (Education) (DVCE) Portfolio

Director, Learning, Teaching and Curriculum Portfolio Executive Manager Operations Manager, Learning, Teaching & Curriculum UOW Online Strategic Lead

Deputy Vice-Chancellor (Health & Communities) DVC(H&C) Portfolio

Portfolio Executive Manager

Director of Research Institute

Director, Australian Health Services Research Institute Director, Australian National Centre for Ocean Resources and Security Director, ARC Industrial Transformation Training Centre for Advanced Technologies in Rail Track Infrastructure Director, Australian Steel Manufacturing Hub Director, Institute for Superconducting and Electronic Materials Director, Intelligent Polymer Research Institute Director, Sustainable Buildings Research Institute

Executive Director Executive Director, Early Start Executive Director, SMART Infrastructure Facility Executive Director, Global Challenges Program

Faculty Executive Manager

Faculty Executive Manager, Business and Law Faculty Executive Manager, Engineering & Information Sciences Faculty Executive Manager, Arts, Social Sciences and Humanities Faculty Executive Manager, Science, Medicine & Health

Head of School All Heads of School

Other specified positions

Academic Director, Regional Campuses

Academic Director, South Western and Southern Sydney Campuses Business Assurance Manager Business Manager, Student and Accommodation Services Division Chief Executive Officer, Early Start Chief Executive Officer, iAccelerate Chief Operating Officer, AIIM Chief Operating Officer, IHMRI Chief Operating Officer, SMART Infrastructure Facility Clinical Director, IHMRI



Director, Centre of Excellence for Australian Biodiversity and Heritage (CABAH) Director, Electron Microscopy, AIIM Director, Government Relations Director, Innovation & Commercial Research Director, Institutional Research and Government Reporting Director, Science Space Director, Woolyungah Indigenous Centre Print Manager, Print and Distribution Services Senior Manager, Occupancy and Communications Research Director, SMART Infrastructure Facility Student Residence Manager



Delegation Band C Head of Students

Student and Accommodation Services Division – Student Residences

Accommodation Level 8/9 Managers Student Residence, Officer Manager

Advancement Division Managers, Advancement Division

Senior Deputy Vice-Chancellor (Portfolio)

Brand and Creative Services Manager Strategic Communications Manager Manager, Academic Quality & Policy, Academic Quality and Standards Marketing Communications Manager Senior Manager, Media & Public Relations Student Ombudsman Manager, Resources, Library Manager, Client Experience, Library Manager, Digital Environment, Library Manager, Quality and Marketing, Library Manager, Workforce Planning and Development, Library Project Manager, Strategic Planning Program Manager (Student Mental Health)

DVC(E) Portfolio Senior Manager, UOW Online

DVC(GS) Portfolio Manager, Student Mobility Manager, Transnational Education

Facilities Management Division

Facilities Management Division Managers Facilities Management Division, Financial Coordinator

Faculties Financial Accountant, Faculty of Science, Medicine and Health Business Manager, Australian Health Services Research Institute Deputy Director, Australian Health Services Research InstituteChief Operating Officer, Dementia Training Australia Faculty Management Accountants

Financial Services Division

Finance Manager, Financial Services

Governance and Legal Division

GLD Senior Managers

Human Resources Division

Manager, Employment Relations Manager Recruitment and HR Services Manager, Professional Organisational Development Services Manager, WH&S



iAccelerate

Illawarra Health and Medical Research Institute

Corporate Services Manager

Information Management & Technology Services

IMTS Senior Managers Associate Directors

Research Chief Operating Officer, Centre of Excellence for Australian Biodiversity and Heritage (CABAH) Manager, Student Research Centre Program Director, Global Challenges Program Senior Industry Research Manager, Innovation and Commercial Research

Student and Accommodation Services Division

Student and Accommodation Services Senior Managers



Delegation Band D

Senior Executive Senior Executive Assistants

Facilities Management Division

Landscape Supervisor Lift and Building Security Systems Supervisor Space Planner Project Officer Security Supervisor Supervisor, Mechanical / Electrical Maintenance Supervisor/Planner Coordinator HVAC Works Supervisor

Faculties School Managers Administrative Assistant to Executive Dean Administrative Assistant to Dean Up to two nominees of the Executive Dean, registered with Financial Services Collection Manager, University of Wollongong Art Collection

Regional Campuses Regional Campus Managers

Divisions Student and Accommodation Services Division Managers Administrative Assistants to Directors Up to two nominees of the Director, registered with Financial Services

Illawarra Health and Medical Research Institute

Technical Services Manager



Schedule 1 – Financial Delegations 1. This Schedule is not intended to be read in isolation and should be read in conjunction with the

Delegations of Authority Policy.

2. Any delegation to incur expenditure on new projects or initiatives estimated at an initial cost of $300,000 or more must be referred to the Financial Services Division for financial assessment and endorsement by the Chief Operating Officer before funds are committed.

3. The exercise of all financial delegations is closely related to the policies and procedures on each issue. Delegations may only be exercised within the framework of these policies. Advice is available from the Financial Services Division.

4. Delegates must not approve the incurring or the reimbursement of their own expenditure; even if it falls within their responsibility levels (refer the Segregation of Duties Guidelines). Such expenditure must be approved by another appropriately delegated officer.

5. Any delegation to incur expenditure must be exercised within the limits of the relevant budget or other approved source of funds.

6. Authorities delegated to committees are detailed in the respective committees’ terms of reference and/or in policies specified alongside the delegation.

7. Financial delegation topics:

1.00 – Budget Adjustment

2.00 – Revenue

3.00 – General Expenditure

4.00 – Travel and Entertainment

5.00 – Petty Cash

6.00 – Motor Vehicles

7.00 – Miscellaneous Accounting Functions

8.00 – Asset Management

9.00 – Library Matters

10.00 – Other Financial Delegations

FINANCIAL DELEGATIONS

No. Delegation Delegate Relevant Legislation/ Policy / Form

1.00 Budget Adjustment

1.01 Approve overall University budget

Not delegated – Council approval required

1.02 Approve budget adjustments or transfer of funds between Council approved budget items in excess of $1.5 million and up to

Any two of the following:

• Chancellor

• Vice-Chancellor

https://intranet.uow.edu.au/finance/contacts/index.html






$4 million, with all such adjustments to be advised to the next available meetings of the Finance and Resources Committee and Council

• Chief Operating Officer

1.03 Approve budget adjustment or transfer of funds between Council approved budget items up to $1.5 million

Chief Operating Officer

1.04 Approve budget transfers and adjustments up to $300,000 – within the cost centre for which the delegate is responsible

Senior Deputy Vice-Chancellor

Deputy Vice-Chancellor


1.05 Approve budget transfers and adjustments up to $100,000 – within the cost centre for which the delegate is responsible

Band A Delegates

2.00 Revenue

2.01 Write off bad debts or adjust debtors accounts over $20,000


2.02 Write off bad debts or adjust debtors accounts up to $20,000

Director Financial Operations

2.03 Write off bad debts or adjust debtors accounts up to $10,000

Finance Manager

2.04 Approve Domestic, Non-Award and Cross Institutional Tuition Fees


2.05 Approve tuition fees for international students

Deputy Vice-Chancellor (Global Strategy) Chief Operating Officer

2.06 Approve refund of overpaid student charges (tuition and SSAF fees), excluding library charges, accommodation charges


Director, Financial Operations





and student administrative charges

Director, Student and Accommodation Services Division

Manager, Finance

Accounts Receivable Supervisor

Senior Manager, Admissions, Fees and Scholarships

Manager, Fees and Compliance

2.07 Approve remission or refund of domestic tuition fees that fall under the Higher Education Support Act (2003)




Manager, Finance



Higher Education Support Act (2003)

2.08 Approve refund of international tuition fees

Deputy Vice-Chancellor (Global Strategy)


Director, Student and Accommodation Services


Manager, Finance



ESOS Act and National Code 2018







2.09 Approval of HDR Tuition Fee Scholarships and HDR Final Session Tuition Fee Scholarships for international student fees under the Higher Education Support Act (2003), with respect to higher degree research students

Deputy Vice-Chancellor (Research and Innovation)

Dean of Research


Higher Education Support Act (2003)

2.10 Approve award of a Domestic Postgraduate Tuition Award (DPTA)


Dean of Research


Fees Policy

2.11 Approval of tuition fee exemption scholarship for international student fees under the Higher Education Support Act (2003), with respect to undergraduate students


Executive Dean

2.12 Approve student administrative charges and annual rate of Student Services and Amenities Fee to be charged.


2.13 Defer, waive or refund SSAF fees or student administrative charges (including overpaid charges), including graduation, late payment, late enrolment and instalment plan charges.




Senior Manager, Academic Administration



Manager, Graduate Research School

Fees Policy









2.14 Approve parking charges Chief Operating Officer Campus Access and Order Rules

2.15 Approve the issue of credit notes Chief Operating Officer

2.16 Approve the issue of credit notes up to the value of $25,000

Director Financial Operations

2.17 Approve the issue of credit notes up to the value of $10,000

Manager, Finance

Supervisor, Accounts Receivable

3.00 General Expenditure

3.01 Approve expenditure in excess of $1.5 million, with all such expenditure to be advised to the next available meeting of the Finance and Resources Committee and the Council

Vice-Chancellor


with countersignature of any one of the following:

• Chancellor

• Deputy Chancellor

• Chair, Finance and Resources Committee

• Chair, Risk, Audit and Compliance Committee

Purchasing and Procurement Policy

3.02 Approve expenditure up to $1.5M

Chief Operating Officer Purchasing and Procurement Policy

3.03 Approve expenditure up to $300,000






3.04 Approve expenditure up to $100,000 in respect of expenditure for that unit

Band A Delegates

Finance Manager


3.05 Approve expenditure up to Band B Delegates Purchasing and
















$50,000 in respect of expenditure for that unit

Procurement Policy


Band C Delegates Purchasing and Procurement Policy


Band D Delegates Purchasing and Procurement Policy

3.08 Approve University Capital Management Plan

Not Delegated - Council approval required


3.09 Approve a budget variation up to a limit of $5 million of the original detailed project budget, within the Capital Management Plan, where the project variation does not result in a budget overrun of the overall Capital Management Plan approved by Council.

Vice-Chancellor


3.10 Approve an expenditure variation up to a limit of $5 million of an original expenditure approval greater than $1.5 million, with any such variation to be advised to the next available meeting of the Finance and Resources Committee and the Council.

Vice-Chancellor


3.11 Approval of detailed project budgets within the Capital Management Plan $5 million or greater

Finance & Resources Committee


3.12 Approval of detailed project budgets within the Capital Management Plan less than $5 million

Vice-Chancellor Purchasing and Procurement Policy

3.13 Approve allocation of Student Services and Amenities Fee and





















revenue

4.00 Travel and Entertainment

4.01 Approve travel and advances for travel both within Australasia (Australasia includes Australia, New Zealand and Papua New Guinea) and overseas




Executive Dean

Travel and Entertainment Policy

4.02 Approve travel and advances for travel within Australasia (includes Australia, New Zealand and Papua New Guinea)

Band A Delegates Travel and Entertainment Policy

4.03 Approve travel and advances for travel within Australasia (includes Australia, New Zealand and Papua New Guinea) for amounts up to $5,000

Band B Delegates Travel and Entertainment Policy

4.04 Approve upgrade to class of air fare or accommodation





4.05 Approve staff membership of airline clubs e.g. Qantas club




Executive Dean


4.06 Approve reimbursement of expenses to a staff member as a result of currency fluctuations subject to evidence as prescribed from time to time

Chief Operating Officer Travel and Entertainment Policy

4.07 Approve travel or travel expenses for the spouse or family of a staff member

Chief Operating Officer Travel and Entertainment Policy

https://intranet.uow.edu.au/gld/governance/policies/UOW058699.html


















4.08 Approve expenditure on entertainment for staff, visitors and/or guests of the University

Band A Delegates

Band B Delegates


5.00 Petty Cash

5.01 Approve petty cash payments Band A Delegates

Band B Delegates

Band C Delegates

Band D Delegates

Petty Cash Procedures

5.02 Approve establishment of a petty cash account and appointment of petty cash custodians



Manager, Finance


5.03 Revoke and cancel a petty cash account




6.00 Motor Vehicles

6.01 Approve the purchase of motor vehicles

Chief Operating Officer Travel Policy Relating to Motor Vehicle Use

6.02 Approve the leasing of motor vehicles



Travel Policy Relating to Motor Vehicle Use

7.00 Miscellaneous Accounting Functions

7.01 Sign cheques Any two of the following:

• Vice-Chancellor

• Senior Deputy Vice-Chancellor

• Deputy Vice-Chancellor


• Director, Financial



https://intranet.uow.edu.au/content/groups/internal/@web/@fin/documents/doc/uow062834.pdf











Operations

• Manager, Finance

• Management Accountant

7.02 Approve the issue of cheques to replace lost cheques



Manager, Finance

7.03 Authorise the payment of an account if the payment has been approved by a staff member with the relevant expenditure delegation (Authorising Officer under Section 13 of the Public Finance and Audit Act)



Manager, Finance

Team Leader, Finance

7.04 Authorising Officer for processing payroll

Manager, HR Services

Payroll Coordinator

7.05 Authorise payment of payroll tax and group tax



Manager, Finance

7.06 Authorise payment of superannuation contributions



Manager, HR Services

7.07 Authorise issue of University credit cards



Manager, Finance

Corporate Credit Card Policy

7.08 Authorise variations to the University’s standard limit for credit cards




https://intranet.uow.edu.au/content/groups/internal/@web/@gov/documents/doc/uow058676.pdf








7.09 Approve monthly credit card recoupments. Individuals may not authorise recoupment of their own credit card under any circumstances

Band A Delegates

Band B Delegates


8.00 Asset Management

8.01 Approve the adjustment of plant records and/or disposal of assets in excess of original cost of $50,000

Chief Operating Officer Asset Disposal Policy

8.02 Approve the adjustment of plant records and/or disposal of assets in excess of original cost of less than $50,000

Band A Delegates Manager, Finance

Asset Disposal Policy

8.03 Approve the disposal of assets for items of original cost up to $25,000

Band B Delegates Asset Disposal Policy

8.04 Approve the loan of equipment to external organisations

Band A Delegates

8.05 Approve the loan of equipment to external organisations in respect of items of original cost up to $5,000, subject to a report to the Chief Operating Officer of any loan that will exceed one week

Band B Delegates Asset Management Policy

8.06 Approve the loan of University equipment to staff

Band A Delegates Asset Management Policy

9.00 Library Matters

9.01 Approve expenditure on library items up to $100,000, provided that no one item exceeds in cost the amount indicated

Director, Library Services

9.02 Approve expenditure on library items up to $50,000, provided that no one item exceeds in cost

Associate Director, Library












the amount indicated


Manager Collection Development

Manager, Library Resources


Team Leader Collection Services

9.05 Authority to approve Library charges on the recommendation of the Director, Library Services




9.06 Defer, waive or refund Library charges


Associate Director, Library

Manager, Client Experience, Library Services

Team Leader, Client Services, Library Services

Team Leader, Shoalhaven Campus Library

10.00 Other Financial Delegations

10.01 Withhold results due to failure to pay residence fees


Student Residence Manager

10.02 Investment of University funds (within Investment Policy and to be reported to Council)


• Vice-Chancellor


• Director, Financial Operations

Treasury Management Policy (incorporating the Investment Policy)









10.03 Authority (including Power of Attorney) to purchase, sell, assign, transfer, convert or otherwise deal with any investment (must be reported to Council)


• Vice-Chancellor



10.04 Approve variation of University Investment strategy or asset allocations (within Investment Policy and to be reported to next meeting of Council or Finance and Resources Committee), on the recommendation of: Chief Operating Officer and Director Financial Operations.

Vice-Chancellor


10.05 Implementation of Interest Rate Hedging Instruments (within Investment Policy and to be reported to Council)


• Vice-Chancellor




10.06 Authority to submit the University Annual Accounts to the Auditor General and to the Minister

Vice-Chancellor

10.07 Renew or rollover bill or loan facilities


• Vice-Chancellor




10.08 Approve expenditure arising as a result of Changes and Additional Work, as set out in the Accommodation Deed












10.09 Withhold and release retention amounts up to $1.5 million, in accordance with the Accommodation Deed


10.10 Withhold and release retention amounts up to $100,000, in accordance with the Accommodation Deed


10.11 Approve changes to Financing Arrangements, in accordance with the Accommodation Deed




Schedule 2 – Employment Delegations 1. This Schedule is not intended to be read in isolation and should be read in conjunction with the


2. The exercise of all employment delegations are closely related to the policies and procedures on each issue. Delegations may only be exercised within the framework of these policies. Advice is available from the Human Resources Division.


4. Employment delegation topics:

11.00 – Creation and/or Filling of Positions by Merit Based Selection Process

12.00 – Direct Appointments (No Merit Based Selection)

13.00 – Membership of Selection Committees

14.00 – Acting appointments (including allowances and higher duties) and Transfers

15.00 – Appointments to Visiting and Honorary Positions

16.00 – Promotions, Reclassifications, Increments, Allowances and Probation

17.00 – Acceptance of Resignations

18.00 – Suspension and Dismissal

19.00 – Industrial matters, Awards and Agreements

20.00 – Leave: Academic Staff

21.00 – Leave: Professional Services Staff

22.00 – Professional Services Staff Development

23.00 – Expenditure – Related to Employment Matters

24.00 – Conflicts of Interest

25.00 – Other Employment Matters

EMPLOYMENT DELEGATIONS

No. Delegation Delegate Relevant Legislation / Policy / Form

11.00 Creation and/or Filling of Positions by Merit Based Selection Process

11.01 Establish or disestablish Senior Executive positions

Not Delegated – Council approval required

Recruitment and Selection Policy

11.02 Appoint and reappoint persons to Senior Executive positions

Vice-Chancellor

https://intranet.uow.edu.au/personnel/







11.03 Create and/or fill, approve starting salary, change from limited term to continuing, change the level or duration of any position other than those specified in 11.01 and exercise any of the delegations listed below in this section (outside policy/EA)

Vice-Chancellor Recruitment and Selection Policy

UOW (Academic Staff) Enterprise Agreement 2015

UOW (General Staff) Enterprise Agreement 2014

11.04 Create and/or fill, approve starting salary, change the level or duration of academic positions, up to and including Associate Professor (Note: For payment of allowances, refer to Delegations 16.16 and 16.17)

Executive Dean Recruitment and Selection Policy

UOW (Academic Staff) EA 2015

11.05 Appoint Associate Dean Executive Dean in consultation with the relevant Deputy Vice-Chancellor

11.06 Appoint Heads of School Executive Dean in consultation with the Vice-Chancellor or Senior Deputy Vice-Chancellor

11.07 Approve the conversion of fixed term academic staff at Professorial level to continuing positions

Vice-Chancellor UOW (Academic Staff) EA 2015 (Clause 18.6.8)

11.08 Approve the conversion of fixed term academic staff up to and including the level of Associate Professor to continuing positions

Executive Dean UOW (Academic Staff) EA 2015 (Clause 18.6.8)

11.09 Approve the conversion of fixed term professional services staff to continuing positions (outside policy/EA)


11.10 Approve the conversion of fixed term professional services staff to continuing positions

Band A Delegates UOW (General Staff) EA 2014 (Clause 22.3)



http://staff.uow.edu.au/content/groups/public/@web/@personnel/documents/doc/uow186195.pdf





https://intranet.uow.edu.au/static/Academic%20Enterprise%20Agreement%202015_latestReleased_UOW116061.pdf












11.11 Approve the conversion of casual professional services staff to fixed term or continuing positions (outside policy/EA)


11.12 Approve the conversion of casual professional services staff to fixed term or continuing positions

Band A Delegates UOW (General Staff) EA 2014 (Clause 24.3)

11.13 Create and/or fill, approve starting salary, change from fixed term to continuing professional services staff positions up to and including Level 10 (outside policy/EA)

Chief Operating Officer Recruitment and Selection Policy

UOW (General Staff) EA 2014 (Clause 22.3)

Advertising Policy

11.14 Create and/or fill, approve starting salary, change from fixed term to continuing, of professional services staff positions up to and including Level 8/9

Band A Delegates Recruitment and Selection Policy

UOW (General Staff) EA 2014 (Clause 22.3)

Advertising Policy

11.15 Vary hours of work of professional services staff


11.16 Vary hours of work of professional services staff at employee’s request

Band A Delegates UOW (General Staff) EA 2014 (Clause 36)

Band B Delegates

11.17 Classify level of position descriptions of a professional services staff position

Director, Human Resources

UOW (General Staff) EA 2014 (Schedule C)

Manager, Staff Services

Human Resources Advisors and HR Business Partners

Manager, Employment Relations

11.18 Approve position description of a professional services staff position

Band A Delegates

Band B Delegates





















11.19 Approve employment contracts for merit based appointments, subject to meeting all other employment delegations




12.00 Direct Appointments (No Merit Based Selection)

12.01 Approve the direct appointment to any vacant position, including by invitation (outside policy/EA)

Vice-Chancellor

12.02 Approve the filling or refilling and approve starting salary of continuing or fixed term vacant academic positions, up to and including Associate Professor (outside policy/EA)




12.03 Approve the filling or refilling and approve starting salary of continuing or fixed term vacant academic positions, up to and including Associate Professor not exceeding 12 months

Executive Dean Recruitment and Selection Policy

12.04 Approve the filling or refilling and approve starting salary of professional services staff positions (outside policy/EA)


12.05 Approve the filling or refilling and approve starting salary of continuing or fixed term vacant professional services staff positions, up to Level 8/9 not exceeding 12 months

Band A Delegate Recruitment and Selection Policy

12.06 Approve employment contracts for direct appointments, subject to meeting all other employment delegations














13.00 Membership of Selection Committees

13.01 Approve the membership of Selection Committees for the position of Vice-Chancellor



13.02 Approve the membership of Selection Committees for any position, other than Vice-Chancellor

Vice-Chancellor Recruitment and Selection Policy (Appendix 2)

13.03 Approve the membership of Selection Committees for academic positions, up to and including the level of Associate Professor

Band A Delegates Recruitment and Selection Policy (Appendix 2)

13.04 Approve the membership of Selection Committees for professional services staff positions (outside policy/EA)

Chief Operating Officer Recruitment and Selection Policy (Appendix 2)

13.05 Approve the membership of Selection Committees for professional services staff positions


Recruitment and Selection Policy (Appendix 2)

13.06 Approve the membership of Selection Committees for professional services staff positions up to and including Level 8/9

Band A Delegates Recruitment and Selection Policy (Appendix 2)

Band B Delegates


14.00 Acting appointments (including allowances and higher duties) and Transfers

14.01 Appoint Acting Vice-Chancellor Chancellor

14.02 Appoint Acting Senior Executive positions

Vice-Chancellor

14.03 Appoint Acting Director, AIIM Deputy Vice-Chancellor (Research and Innovation)

14.04 Appoint Acting Executive Dean Vice-Chancellor

















14.05 Appoint Acting Director of Division (within portfolio)




14.06 Approve the appointment of, and allowances for, Acting Associate Deans

Executive Dean (for appointments exceeding 6 weeks, consultation with the relevant Deputy Vice-Chancellor is required)

14.07 Approve the appointment of, and allowances for, Acting Heads of School

Executive Dean (for appointments exceeding 6 weeks, consultation with the Vice-Chancellor is required)

14.08 Approve the provision of Higher Duties Allowance to Professional Services Staff (up to level 8/9) for appointments less than 6 months

Executive Dean

Director

Head of Unit

Higher Duties Allowance – Professional Services Staff Guidelines

14.09 Approve the provision of Higher Duties Allowance to Professional Services Staff (up to level 8/9) for appointments for 6 months and up to 12 months


Higher Duties Allowance – Professional Services Staff Guidelines

14.10 Approve the provision of Higher Duties Allowance to Professional Services Staff (level 10)

Chief Operating Officer (in consultation with the Director, Human Resources)

14.11 Approve the lateral transfer of professional services staff (with agreement from both parties within faculties and/or divisions)

Band A Delegates UOW (Professional Services Employees) EA 2019

14.12 Approve casual employment authorities (academic and professional services) and rates of payment

Band A Delegates


Band B Delegates











Faculty Management Accountant

14.13 Approve casual timesheet claims Line Manager as per approved Casual Authority – refer Delegation 14.10

Faculty Management Accountant

15.00 Appointments to Visiting and Honorary Positions

15.01 Appoint unpaid visiting and honorary academics up to the level of Honorary Professor


Visiting and Honorary Academic Appointments Policy

15.02 Appoint unpaid visiting and honorary academics up to the level of Honorary Associate Professor or Principal Fellow



Executive Dean

Dean of Research

Visiting and Honorary Academic Appointments Policy

16.00 Promotions, Reclassifications, Increments, Allowances and Probation

16.01 Approve promotions of Academic staff to the positions of Professor/ Professorial Fellow (Level E), on the recommendation of Central Professorial Promotions Committee

Vice-Chancellor Academic Promotion Procedure

16.02 Approve promotions of academic staff to the positions of Associate Professor/Principal Fellow (Level D), on the recommendation of Central Promotions Committee

Vice-Chancellor Academic Promotion Procedure

16.03 Approve promotion of Academic staff to the positions of Senior Lecturer/Senior Fellow (Level C), on the recommendation of the relevant Faculty Promotions Committee

Executive Dean Academic Promotion Procedure

16.04 Approve promotion of Academic Executive Dean Academic Promotion


















staff to the positions of Lecturer/Fellow (Level B)

Procedure

16.05 Approve promotions of academic staff up to and including Professor or Professorial Fellow, where the movement of an academic staff member is required to address an imminent retention risk (including outside policy/EA)

Vice-Chancellor Attraction and Retention Allowances Policy


16.06 Approve probation of academic staff (outside policy/EA)



UOW (Academic Staff) EA 2015 (Clause 23)

Academic Probation Procedure

16.07 Approve probation of academic staff Band A Delegates UOW (Academic Staff) EA 2015 (Clause 23)

Academic Probation Procedure

16.08 Approve the extension of probation for continuing Academic staff

Band A Delegates UOW (Academic Staff) EA 2015 (Clause 22)

16.09 Approve normal increments for academic staff

Band A Delegates UOW (Academic Staff) EA 2015 (Clause 22)

Band B Delegates

Line Manager as per approved appointment and organisation structure (refer 11.08 and 11.09)

16.10 Defer or refuse normal increments for academic staff (including outside policy/EA)

Vice-Chancellor UOW (Academic Staff) EA 2015 (Clause 22)

16.11 Approve the reclassification of professional services staff (including

Chief Operating Officer Professional Services (General) Staff




























outside policy/EA) Reclassification Policy

16.12 Approve probation of professional services staff (including outside policy/EA)

Chief Operating Officer UOW (General Staff) EA 2014 (Clause 27)

16.13 Approve probation of professional services staff


UOW (General Staff) EA 2014 (Clause 27)

16.14 Approve probation of professional services staff up to and including Level 8/9

Band A Delegates UOW (General Staff) EA 2014 (Clause 27)

Band B Delegates

16.15 Waive or reduce length of probationary period for professional services staff who have served a probationary period in a limited term position immediately before a new permanent appointment (outside policy/EA)


General Staff Probation Procedures

16.16 Approve normal increments for professional services staff

Band A Delegates UOW (General Staff) EA 2014 (Clauses 13 and 30)

Band B Delegates


16.17 Defer or refuse normal increments for professional services staff (including outside policy/EA)

Chief Operating Officer Accelerated Incremental Progression Procedures

UOW (General Staff) EA 2014 (Clauses 13 and 30)

16.18 Approve the payment of non-standard allowances ad loadings (including attraction and retention allowances and accelerated

Vice-Chancellor Attraction and Retention Allowances Policy












https://intranet.uow.edu.au/personnel/policiesconditions/UOW058630.html










increments) for commencing and existing academic staff

16.19 Approve the payment of standard allowances and loadings (including attraction and retention allowances and accelerated increments) for commencing and existing academic staff



Attraction and Retention Allowances Policy

Professoriate Career Structure Policy

16.20 Approve the payment of non-standard allowances and loadings (including attraction and retention allowances and accelerated increments) for commencing and existing professional services staff

Chief Operating Officer Attraction and Retention Allowances Policy

16.21 Approve the payment of standard allowances and loadings (including attraction and retention allowances and accelerated increments) for commencing and existing professional services staff


Attraction and Retention Allowances Policy

17.00 Acceptance of Resignations

17.01 Accept the resignations of any staff member

Vice-Chancellor

17.02 Accept the resignation of academic staff up to and including the level of Associate Professor


Executive Dean


17.03 Waive or vary resignation notice period requirements for academic staff up to and including the level of Associate Professor

Deputy Vice-Chancellor UOW (Academic Staff) EA 2015

17.04 Accept resignation of professional services staff

Band A Delegates

17.05 Accept resignation of professional services staff up to Level 8/9

Band B Delegates

17.06 Approve applications for voluntary Vice-Chancellor UOW (General Staff)





http://www.uow.edu.au/about/policy/alphalisting/UOW164800.html



















redundancy for any member of staff (outside policy/EA)

EA 2014 (Clause 48)

17.07 Approve applications for voluntary redundancy for academic staff up to the level of Associate Professor



17.08 Approve applications for voluntary redundancy for professional services staff up to Level 8/9 (outside policy/EA)


17.09 Approve applications for voluntary redundancy for professional services staff up to Level 8/9


UOW (General Staff) EA, 2010 (Clause 50)

17.10 Approve forced redundancy of any member of staff (including outside policy/EA)

Vice-Chancellor UOW (Academic Staff) EA 2015

UOW (General Staff) EA 2014

18.00 Suspension and Dismissal

18.01 Suspend with pay or dismiss any member of staff


General Staff Misconduct Guidelines

18.02 Suspend with pay or dismiss professional services staff

Chief Operating Officer General Staff Misconduct Guidelines

19.00 Industrial Matters, Awards and Agreements

19.01 Approve all industrial matters affecting both academic and professional services staff of the University

Vice-Chancellor

19.02 Approve payment of salary awards, determinations and agreements


Director, Human






https://intranet.uow.edu.au/content/groups/public/@web/@personnel/documents/doc/uow095059.pdf

https://intranet.uow.edu.au/content/groups/public/@web/@personnel/documents/doc/uow095059.pdf















Resources

19.03 Approve workplace agreements Vice-Chancellor

19.04 Approve professional services staff overtime for staff under their supervision



20.00 Leave: Academic Staff

20.01 Approve annual leave in accordance with relevant workplace agreement provisions



20.02 Approve all study leave and conference leave within existing University policies



Executive Dean

Academic Study and Conference Leave Policy

20.03 Approve financial grants for overseas conference leave of two weeks or less




Executive Dean


20.04 Approve study leave assistance to a maximum of $13,500



Executive Dean


20.05 Approve supplementation of study leave assistance grant from additional funds




Executive Dean


20.06 Approve long service leave in Vice-Chancellor UOW (Academic Staff) EA 2015





















accordance with entitlements (Clause 51)

Line Manager as per approved appointment and organisation structure (refer 11.03)

20.07 Approve leave without pay up to 3 years, but may occasionally be approved for up to 5 years

Band A Delegates

20.08 Approve sick leave (outside policy EA)

Vice-Chancellor UOW (Academic Staff) EA 2015 (Clauses 49 and 50)



20.09 Approve sick leave in accordance with entitlements

Line Manager as per approved appointment and organisation structure (refer 11.03)

UOW (Academic Staff) EA 2015 (Clauses 49 and 50)

Band B Delegates

20.10 Approve Parental Leave Band A Delegates UOW (Academic Staff) EA 2015 (Clause 53)

Band B Delegates

20.11 Approve Special Leave normally no more than 5 days overall

Executive Dean UOW (Academic Staff) EA 2015 (Clause 52)

20.12 Approve leave not elsewhere covered in accordance with the relevant workplace agreement provisions (outside policy/EA)

Vice-Chancellor













21.00 Leave: Professional Services Staff

21.01 Approve leave not elsewhere covered in accordance with the relevant workplace agreement provisions (outside policy/EA)


21.02 Approve leave without pay Band A Delegates

21.03 Approve annual leave in accordance with entitlements

Line Manager, as per approved appointment and organisation structure (refer 11.08 and 11.09)


21.04 Approve sick leave in accordance with entitlements



21.05 Approve long service leave in accordance with entitlements



21.06 Approve Parental Leave Band A Delegates UOW (General Staff) EA 2014 (Clause 58)

Band B Delegates

21.07 Approve Family Leave in accordance with entitlements



22.00 Professional Services Staff Development

22.01 Approve Study Time for professional services staff (outside policy/EA)

Chief Operating Officer Study Time Policy – General Staff

22.02 Approve Study Time for professional services staff


Manager, Professional Organisation Development

Study Time Policy – General Staff









Services

22.03 Approve international staff exchanges



22.04 Approve professional services staff study allowance and management cadet allowances


Study Allowance Policy (Professional Services Staff)

Management Cadet Guideline

22.05 Approve professional services and academic staff postgraduate sponsorship (outside policy/EA)

Chief Operating Officer Postgraduate Staff Sponsorship Program

22.06 Approve professional services and academic staff postgraduate sponsorship


Postgraduate Staff Sponsorship Program

22.07 Approve job rotations and secondments (outside policy/EA)


22.08 Approve job rotations and secondments for positions the salaries which are at Level 8/9 or below


22.09 Approve charging of cancellation fees for non-attendance at staff development programs in accordance with guidelines.

Manager, Professional Organisational Development Services

23.00 Expenditure – Related to Employment Matters

23.01 Approval of selection and appointment expenses and of relocation expenses in accordance with the approved schedules

Band A Delegates


Manager, Employment Relations

Relocation Assistance Guidelines

23.02 Discretion to approve relocation expenses in excess of the schedules up to $30,000 (including outside

Vice-Chancellor Relocation Assistance Guidelines




http://www.uow.edu.au/about/teaching/UOW027101.html




https://intranet.uow.edu.au/gld/governance/policies/uow058619.html








policy/EA)

23.03 Discretion to approve relocation expenses in excess of the schedules up to $15,000

Band A Delegates Relocation Assistance Guidelines

24.00 Conflict of Interest

24.01 Make determinations as to conflicts of interest disclosed by staff

Band A Delegates Conflict of Interest Policy

24.02 Resolve disagreements between general staff and the relevant person listed in Delegation Band A as to the presence of a conflict of interest or about its appropriate resolution

Chief Operating Officer Conflict of Interest Policy

24.03 Resolve disagreements between academic staff and the relevant Executive Dean as to the presence of a conflict of interest or about its appropriate resolution



Conflict of Interest Policy

24.04 Approve investigations into alleged breaches of the Conflict of Interest Policy

Vice-Chancellor Conflict of Interest Policy

24.05 Receive declarations regarding Reportable Gifts

Band A Delegates Conflict of Interest Policy

24.06 Make determinations regarding conflicts of interest regarding applications for University research funding



25.00 Other Staff Matters

25.01 Approve all staff matters listed in this section or not otherwise dealt with in this document

Vice-Chancellor

25.02 Direct a staff member to under-take a medical examination in accordance with the relevant provisions of the EBA

Vice-Chancellor UOW (Academic Staff) EA 2015 (Clauses 44 and 49)

UOW (General Staff)





















EA 2014 (Clause 56)




25.03 Appoint Disclosure Co-ordinator Vice-Chancellor Fraud and Corruption Prevention Policy

Fraud and Corruption Internal Reporting Procedure

25.04 Appoint Principal Privacy Officer and Privacy Officers

Vice-Chancellor Privacy Policy Privacy Management Plan

25.05 Appoint Right to Information Officers (RIO) and Information Compliance Officer (ICO)

Vice-Chancellor Government Information (Public Access) Act 2009

25.06 Approve the Senior Executive’s attendance at events benefitting political parties, elected members or candidates

Vice-Chancellor Political Donations Procedure

25.07 Approve the attendance of Band A or Band B delegates at events benefitting political parties, elected members or candidates

Vice Chancellor


Political Donations Procedure

25.08 Approve the attendance of a staff member not identified in delegations 25.06-25.07 of this Policy at events benefitting political parties, elected members or candidates

Vice-Chancellor




Political Donations Procedure

25.09 Approve political fund-raising activities to be held on UOW campuses

Chief Operating Officer Political Donations Procedure

25.10 Approve teaching staff Executive Dean Teaching and





http://www.uow.edu.au/about/policy/procedures/UOW167124.html




http://www.uow.edu.au/legal/privacy/UOW139886.html

http://www.uow.edu.au/legal/privacy/UOW139886.html

http://www.legislation.nsw.gov.au/maintop/view/inforce/act+52+2009+cd+0+N
















qualifications and equivalence of experience.

Deputy Dean

Dean

Associate Dean

Head of School or Unit

Director of Institute

Assessment: Code of Practice – Teaching

25.11 Approve additional criteria for particular courses, in relation to the relevance and appropriateness of qualifications and equivalence of experience of teaching staff

Executive Dean

Dean of Research (for courses owned by the Graduate Research School)


Teaching and Assessment: Code of Practice – Teaching

25.12 Approve exceptions to the teacher qualifications and equivalency requirements for individual teaching staff.

Executive Dean

Dean of Research (for courses owned by the Graduate Research School)


Teaching and Assessment: Code of Practice – Teaching











Schedule 3 – Academic Delegations 1. This Schedule is not intended to be read in isolation and should be read in conjunction with the


2. The exercise of all Academic delegations is closely related to the Rules, policies and procedures on each issue. Delegations may only be exercised within the framework of these policies. Advice is available from the Academic Quality and Standards Unit.


4. Where two or more officers are listed e.g. Head of Students/Head of Unit this indicates either may approve depending on local arrangements in the Faculty.

5. All waivers of Coursework Rules provisions, unless otherwise delegated, may be considered by the Deputy Vice-Chancellor (DVC) (Education), and all waivers of the HDR Rules, unless otherwise delegated, may be considered by the DVC (Research and Innovation), under the following conditions:

i. The Student has evidence of the existence of exceptional circumstances that prevent them from complying with the relevant provision; and

ii. The Student’s application has the support of the relevant Head of Students or Associate Dean.

8. Academic delegation topics:

26.00 – Admission

27.00 – Enrolment

28.00 – Subject Delivery

29.00 – Assessment

30.00 – Conferrals / Graduation

31.00 – Prizes, Awards, Grants and Scholarships

32.00 – Course and Subject Approvals

33.00 – Research Funding

34.00 – Other Research Matters

35.00 – International Activities

ACADEMIC DELEGATIONS


26.00 Admission

26.01 Approval of the quota of places for a course or for categories of applicants for a course

Deputy Vice-Chancellor Admissions Procedures (Coursework)

http://www.uow.edu.au/quality/index.html







26.02 Approval of courses through which the University Admissions Centre (UAC) is authorised to make an offer of admission on behalf of the University

Deputy Vice-Chancellor Admissions Procedures (Coursework)

26.03 Approval of UOW course admission requirements (minimum ATAR and English Language proficiency requirements) as part of course approval process

Academic Senate Admissions Procedures (Coursework)

Admissions Procedures (HDR)

26.04 Approve any variation to course-level admission requirements outside of course approval cycle

Deputy Vice-Chancellor (Education) Deputy Vice-Chancellor (Research & Innovation)

Coursework Rules HDR Award Rules

26.05 Approval of UOW algorithm used by the UAC to assess non-school leaver applications

Deputy Vice-Chancellor (Education)

Admissions Procedures (Coursework)

26.06 Approval of a Pathway Program (which guarantees entry into UOW on successful completion)

Academic Senate

UOW College Australia Academic Board


26.07 Approval of a preparation or enabling program or access and equity scheme

Deputy Vice-Chancellor (Education) on recommendation of Pro Vice-Chancellor (Students)


26.08 Approval of Adjustment Factors points

Deputy Vice-Chancellor (Education) Admissions Procedures

(Coursework)

26.09

Make an offer via UAC to an applicant after consideration of an application through an access and equity scheme

Executive Dean

Deputy Dean

Associate Dean

Head of Students


Admissions Manager






















Admissions Coordinator

26.10 Make an offer via UAC to an applicant after consideration of an application where the course has additional selection criteria

Executive Dean

Deputy Dean

Associate Dean

Head of Students


Manager, Admissions



26.11 Make an offer to an applicant after consideration of an application through an early admission program

Executive Dean Admissions Procedures (Coursework)

26.12 Make an offer of admission to a direct applicant who meets the course selection criteria (all locations)

Executive Dean

Deputy Dean

Dean of Research


Associate Dean

Head of School

Head of Postgraduate Studies

Head of Students

Manager, Admissions



26.13 Make an offer to an underage applicant

Deputy Vice-Chancellor (Education) on recommendation of Pro Vice-Chancellor (Students)

Coursework Rules


26.14 Make a packaged offer (which includes a UOW course and an English language preparation course at UOW College Australia)

(Package may also include an

Executive Dean

Deputy Dean

Dean of Research


















academic program at UOW College Australia)

Associate Dean

Head of School


Head of Students

Admissions Manager


Admissions Officer

26.15 Make a packaged offer (which includes a UOW course and an academic program at UOW College Australia

(Package does not include an English language course)

Admissions Manager


Admissions Officer

Academic Program Manager (UOW College Australia)

Admissions and Administration Coordinator (UOW College Australia)

Admissions Officer (UOW College Australia)


26.16 Make an offer of admission to a direct applicant who meets the course selection criteria for a course offered in collaboration with a third party provider

Partner officer approved by: Deputy Vice-Chancellor (Global Strategy) for offshore partnerships

Deputy Vice-Chancellor (Education) for onshore partnerships

(list of approved officers maintained by the Student Services Division)


26.17 Make an offer of admission to an international direct applicant who meets the course selection criteria

Approved Agent (list of Approved Agents maintained by the Student Services Division)


26.18 Make an offer of admission to a direct applicant under an access and equity scheme or following

Executive Dean

Deputy Dean














consideration of equity grounds Associate Dean

Head of Students

26.19 Make an offer of admission for non-award study

Executive Dean

Deputy Dean

Associate Dean

Head of Students

Coursework Rules

26.20 Approval for an applicant to undertake an end-on honours program

Executive Dean

Pro Vice-Chancellor (South East Asia)

Deputy Dean

Associate Dean

Head of School

Head of Students

Honours Co-ordinator where nominated by the relevant Executive Dean


26.21 Approval of Faculty Assessment of English Language Proficiency

Associate Dean

Dean of Research




26.22 Approval for a deferment of enrolment up to one year

Executive Dean

Deputy Dean

Associate Dean

Head of Students


Admissions Coordinator/Officer

Coursework Rules

HDR Award Rules

26.23 Approval of credit for prior learning

Executive Dean

Deputy Dean

Associate Dean

Head of Students

Credit for Prior Learning Policy














26.24 Approval of course transfer (Coursework Students)

Executive Dean


Deputy Dean

Associate Dean

Head of School

Head of Students

Coursework Rules

26.25 Approval of course transfers between research degrees

Dean of Research


Associate Dean (Research)


HDR Rules

26.26 Approval to transfer a student to a course or major that has restrictions on enrolment or admission criteria (both faculties to approve double degrees)

Executive Dean

Deputy Dean

Dean of Research


Associate Dean

Head of School

Head of Students

Coursework Rules

26.27 Approval for student to change campus or mode of delivery within the same course

Executive Dean


Deputy Dean

Dean of Research


Associate Dean

Head of School


Coursework Rules

HDR Award Rules










Head of Students

Manager, Admissions

Admissions Coordinator/Officer

26.28 Readmit a student excluded from UOW or another institution, on the recommendation of the relevant faculty

Vice-Chancellor Senior Deputy Vice-Chancellor Deputy Vice-Chancellor Executive Dean Director, Student and Accommodation Services Division

Coursework Rules

26.29 Make determinations regarding an appeal against an admissions decision

Student Ombudsman Admissions Procedures (Coursework)


26.30 Make determinations regarding students subject to the Student Health Assessment and Leave Policy, including conditions on return to or re-enrolment at the University

Chair, Student Health Assessment Panel (on behalf of SHAP)

Student Health Assessment and Leave Policy

26.31 Instruct that no further offers are to be made and approve the withdrawal of current offers to a course for which the Academic Senate has accepted a notice of discontinuation


27.00 Enrolment

27.01 Approval to enrol commencing students after census date

Executive Dean


Deputy Dean

Dean of Research











Associate Dean (Education)


Associate Dean (Graduate Research)

Head of School


Head of Students

27.02 Approval for student to add a subject after last day to enrol online

Head of School

Head of Students

Dean of Research


Deputy Dean


Coursework Rules

HDR Rules

FORM: Subject Addition Form

27.03 Approval of an extension to the registered duration of study for an international student on a student visa due to compassionate or compelling circumstances

Head of School

Head of Students

Dean of Research



Deputy Dean

Associate Dean

Coursework Rules

HDR Rules

27.04 Approval for student to withdraw a subject after last day to withdraw without academic penalty

Executive Dean

Deputy Dean

Associate Dean

Head of School

Head of Students of Faculty which offers the degree in which the student is enrolled

Student Ombudsman

Coursework Rules

HDR Rules

Student Academic Consideration Policy

FORM: Late Withdrawal Without Academic Penalty Form



http://www.uow.edu.au/content/groups/public/@web/@studentcentral/documents/doc/uow008328.pdf












27.05 Approval to amend Academic Record due to an enrolment error

Executive Dean

Deputy Dean

Dean of Research


Associate Dean

Head of School

Head of Students

Coursework Rules

HDR Rules

FORM: Amendment to Academic Record Form

27.06 Approval to vary course requirements for a particular program as specified in the University Course Handbook (can include substitution of subjects and waiver of pre/co-requisites)

Executive Dean

Deputy Dean

Dean of Research


Associate Dean

Head of School

Head of Students

Coursework Rules

HDR Rules

FORM: Credit for Prior Learning – Application

27.07 Approval of leave of absence for undergraduate student – extension after 1 year

Executive Dean

Deputy Dean

Associate Dean

Head of School

Head of Students

Coursework Rules

HDR Rules

FORM: Application for Leave of Absence – Domestic

27.08 Approval of leave of absence for End on Honours student

Executive Dean

Deputy Dean

Associate Dean

Head of School

Head of Students

Coursework Rules

HDR Rules

FORM: Application for Leave of Absence – Domestic

27.09 Approval of leave of absence Postgraduate Coursework student

Executive Dean

Deputy Dean

Dean of Research


Associate Dean















Head of School

Head of Students

27.10 Approval of leave of absence for Higher Degree Research student

Executive Dean

Deputy Dean

Dean of Research




27.11 Approval of leave of absence for undergraduate offshore students (extension after 1 year) and leave of absence for End on Honours for INTI Malaysia


27.12 Determine outcome of successful appeal against exclusion based on the recommendation of the Course Exclusion Appeal Committee


Coursework Rules

HDR Rules

Course Progress Policy

27.13 Appeal the outcome (within the appeal framework) of an unsuccessful exclusion appeal to the Coursework Exclusion Appeal Committee based on course progress assessment


Coursework Rules

HDR Rules

Course Progress Policy

27.14 Approval for student to exceed maximum number of credit points for a given session

Executive Dean


Deputy Dean

Dean of Research


Associate Dean

Head of School

Head of Students

Coursework Rules

HDR Rules

FORM: Subject Addition Form














27.15 Approval of concurrent enrolment at another institution or other UOW program (other than existing double degree) (where concurrent enrolment is in two UOW courses owned by different faculties, both faculties are to approve of the enrolment)

Executive Dean

Deputy Dean

Associate Dean

Head of School

Head of Students

Admissions Rules

27.16 Approval of Study Abroad, Exchange Program, Cross-institutional arrangements

Executive Dean


Deputy Dean


Associate Dean (International)

Head of School

Head of Students

General Course Rules

27.17 Determine that staffing and resourcing levels are insufficient to allow students to be enrolled in a subject for a session


27.18 Determine that staffing and resourcing levels are insufficient to allow students to be enrolled in a subject for a campus location

Both Deputy Vice-Chancellor (Education) and Deputy Vice-Chancellor (Health and Communities)

27.19 Approval to remain enrolled in a subject in contravention of specified enrolment conditions


Coursework Rules

27.20 Approve students to be enrolled for less than the minimum or more than the maximum time limits for the completion of a course, as outlined in the General Course Rules



Coursework Rules

HDR Rules

27.21 Approve conditions on a Vice-Chancellor Coursework Rules











student’s registration Senior Deputy Vice-Chancellor

Deputy Vice-Chancellors


Director, Student and Accommodation Services

HDR Rules

27.21 Approve the suspension, exclusion or expulsion of a student from the University following a risk assessment.

Vice-Chancellor Coursework Rules

HDR Rules

28.00 Subject Delivery

28.01 Approve changes to a Subject Outline in exceptional circumstances following its release.

Head of School


Teaching and Assessment: Subject Delivery Policy

28.02 Approve a subject delivery constraint

Associate Dean (Education) Teaching and Assessment: Subject Delivery Policy

28.03 Approve the imposition of a subject quota, or a subject instance cancellation, up to 2 weeks before the start of the session in which the subject is being offered in exceptional circumstances.



Teaching and Assessment: Subject Delivery Policy

29.00 Assessment

29.01 Approval of the use of the In Progress Coursework (IPC) grade for a subject due to professional placement or professional experience

Associate Dean (Education) Coursework Rules

29.02 Approval of extensions of time to submit assessment

Deputy Dean

Subject Coordinator

Associate Dean





















Head of School

Head of Students

29.03 Approval of deferred exam or alternative assessment

Deputy Dean

Subject Coordinator

Associate Dean

Head of School

Head of Students

Faculty Assessment Committee


29.04 Approval of supplementary assessment



Head of School / Unit

Supplementary Assessment Procedure

29.05 Declaration of results for standard sessions


Standards for the Finalisation of Student Results

29.06 Declaration of results for non-standard sessions

Associate Dean (Education) Standards for the Finalisation of Student Results

29.07 Approval of variation to mark and/or grade after the release of results





Standards for the Finalisation of Student Results

29.08 Approval of variation to mark and/or grade as an outcome of a misconduct investigation

Refer misconduct penalty delegations under section 54

29.09 Approval of late declaration of results after the release of results

Associate Dean (Education) Standards for the Finalisation of Student Results



https://documents.uow.edu.au/about/policy/uow116801.html

https://documents.uow.edu.au/about/policy/uow116801.html

https://documents.uow.edu.au/about/policy/UOW039331.html
















29.10 Appoint examiners for Higher Degree Research Courses (except Higher Doctoral Degrees)


Higher Degree Research Thesis Preparation, Submission and Examination Policy

HDR Rules

29.11 Appoint examiners for Higher Doctoral Degrees)

Associate Dean Research HDR Rules

29.12 Approve outcome of the examination of a Higher Degree Research thesis; aggregated work for a Higher Degree by Published Works; and evidence submitted in support of an application for a Higher Doctoral Degree.

Chair, Thesis Examination Committee (on behalf of the TEC)

Higher Degree Research Thesis Preparation, Submission and Examination Policy

HDR Rules

29.13 Assess a student as unsuitable to continue a mandatory professional placement

Executive Dean Coursework Rules

29.14 Report student impairment to Australian Health Practitioner Regulation Agency

Executive Dean Procedure for Mandatory Reporting of Student Impairment to AHPRA

29.15 Approve work not prescribed in a subject outline to be submitted for assessment

Executive Dean

Deputy Dean

Dean of Research



Head of School

Coursework Rules

29.16 Approve work not prescribed in Honours guide to be submitted for assessment

Executive Dean

Deputy Dean

Head of School

Associate Dean

Coursework Rules

29.17 Approve thesis titles, annual progress reports, probation and

Dean of Research HDR Rules

http://www.uow.edu.au/about/policy/research/UOW228986.html












http://www.uow.edu.au/content/groups/public/@web/@gov/documents/doc/uow200299.pdf










research proposal review recommendations, and other HDR related documents




29.18 Authorise an extension to the 12 month period for HDR students to make revisions to their HDR theses

Dean of Research


Chair of the Thesis Examination Committee

HDR Rules

29.18 Approve of an assessment task to count for more than 70% of the final mark for the subject.



Teaching and Assessment: Assessment and Feedback Policy

29.19 Approve an assessment task weighting for a group-based assessment of more than 50%.




29.20 Approve an assessment task due date falling during a study recess period.




29.21 Approve a faculty examination being conducted under varied guidelines.



Examination Rules

Examination Procedures

29.22 Approve an examination being conducted at a different location to the campus where classes for that subject have been held.

Associate Dean Examination Rules

Examination Procedures

29.23 Approve for the final assessment mark for each student in a subject to be determined on the scale other than 0 to 100%.




29.24 Approve all procedures and processes concerning the assessment of Honours Projects

Faculty Education Committee


29.25 Approve Faculty-based written procedures for dealing with

Faculty Education Teaching and Assessment: Assessment



























discrepancies between honours examiners’ marks for an Honours Project

Committee and Feedback Policy

29.26 Approve Academic Unit procedures for the examination of Honours Projects of less than 24 credit points

Faculty Education Committee


30.00 Conferrals / Graduation

30.01 Authority to confer degrees, diplomas and certificates on behalf of Council

Chancellor

Deputy Chancellor

Vice-Chancellor

30.02 Rescind UOW degrees, diplomas and certificates



30.03 Confer and rescind Honorary Degrees, Emeritus Professorships, University Fellowships and Community Fellowship Awards


University of Wollongong Act 1989 Honorary Awards Committee Procedure

30.04 Confer degrees, diplomas and certificates at a graduation ceremony on behalf of Council

Chancellor

Deputy Chancellor

Vice-Chancellor

30.05 Authority to preside at UOW graduation ceremonies in the absence of the Chancellor, Deputy Chancellor or Vice-Chancellor (degrees conferred under delegated authority in advance of the ceremony)




Pro Vice-Chancellor

Chair of Academic Senate

30.06 Approve the content and fields of Official Documentation


30.07 Approve the format, layout and approved stationary of Official Documents

Vice-Chancellor Conferral and Issuance Policy










https://www.uow.edu.au/about/policy/alphalisting/UOW081835.html






30.08 Authority to approve certificate templates for non-award courses run by or under the auspices of the University




Conferral and Issuance Policy

30.09 Approve other documentation issued in conjunction with Official Documentation





31.00 Prizes, Awards, Grants and Scholarships

31.01 Approve new Prizes and their conditions, deletions of Prizes, and minor amendments to Prizes (except for the Robert Hope Memorial Prize (RHMP))


Student Awards and Prizes Policy

31.02 Selection of prize and award winners (except for the RHMP)

Executive Dean Student Awards and Prizes Policy

31.03 Selection of RHMP recipient(s) Not delegated – Council approval required

Student Awards and Prizes Policy

31.04 Approve the conditions of HDR Scholarships and Awards


Dean of Research


31.05 Determination of University Medallists

Vice-Chancellor Student Awards and Prizes Policy

31.06 Approve the disbursement of Teaching and Learning Grants



31.07 Approve inclusion of student on Dean’s Merit List

Executive Dean Student Awards and Prizes Policy

31.08 Approve new Scholarships and Scholarships and Grants Undergraduate Student




















Grants and their conditions Governance Committee Scholarships and Grants Policy

31.09 Approve deletions and minor amendments to Scholarships and Grants


Manager, Scholarships and Sponsorships

31.10 Approve renegotiated Scholarships and Grants



31.11 Selection of Scholarship and Grant recipients


Undergraduate Student Scholarships and Grants Policy

32.00 Course and Subject Approvals

32.01 Approve new offerings (courses, majors and locations) and significant amendments to existing courses (including discontinuation of courses, majors and locations)

Academic Senate


Course and Subject Approval Procedures – Less Significant Amendments to Existing Courses and New Offerings and Significant Amendments to Existing Courses

32.02 Approve less significant amendments to courses (including the creation, deletion or amendment of subjects)

Executive Dean

Dean of Research



Course and Subject Approval Procedures – Less Significant Amendments to Existing Courses and New Offerings and Significant Amendments to Existing Courses

32.03 Approve new offerings under fast track approval procedures

Vice-Chancellor Course and Subject Approval Procedures – Less Significant Amendments to Existing Courses and New


































Offerings and Significant Amendments to Existing Courses

32.04 Approve non award courses Deputy Vice-Chancellor (Education)

Course and Subject Approval Procedures – New Offerings and Significant Amendments to Existing Courses

32.05 Approve non award course names other than “program’, ‘study’ or ‘studies’



32.06 Approve variation to the minimum credit points for a major study prescribed in the General Course Rules

Executive Dean

Dean of Research


Deputy Dean


Associate Dean (Graduate

Research)

Head of School

Head of Students


32.07 Approve cross counting of more than one subject towards a major study, minor study and/or core degree requirements

Executive Dean

Dean of Research


Deputy Dean



Head of School

Head of Students

General Course Rules Course Design Procedures

32.08 Execute on behalf of the University any agreement between the University and partner institutions to establish



Joint and Dual Awards Policy


















new joint or dual award program

32.09 Re-approve a course of study for up to five (5) years following a course review

Academic Senate Course Policy

32.10 Grant an interim re-approval to a course of study for up to one (1) year



Course Review Procedures

32.11 Execute on behalf of the University an agreement between the University and a partner Higher Education institution to establish a joint or dual Doctor of Philosophy

Deputy Vice-Chancellor (Research & Innovation)

Dean of Research


Joint Doctor of Philosophy Policy

33.00 Research Funding

33.01 Signing submissions for research related funding, after taking advice from the Research & Innovation Division and/or Human Resources & Financial Services (as required), where the submission is up to or exceeds $350,000 per annum



Dean of Research

33.02 Signing submissions for research related funding, after taking advice from the Research & Innovation Division and/or Human Resources & Financial Services (as required), where the submission is less than or equal to $350,000 per annum

Director, Research Services Office

Director, Innovation & Commercial Research

Senior Manager, Innovation & Commercial Research

33.03 Signing submissions for research related funding, after taking advice from the Research & Innovation Division and/or Human Resources & Financial Services (as required), where the total value of the submission is

Senior Manager, Grants and Development, Research Services Office

Grants Manager, Research Services Office

https://www.uow.edu.au/about/policy/UOW204360.html









less than or equal to $300,000

34.00 Other Research Matters

34.01 Approve academic staff undertaking private consulting




Commercial Research Policy

34.02 Authority (including Power of Attorney) to purchase, sell, assign, transfer, convert or otherwise deal with any research (must be reported to Council)


Vice-Chancellor



34.03 Approve distribution of commercial revenue amongst creators



IP Commercialisation Revenue Policy

34.04 Appoint HDR supervisors (Principal Supervisors and Co-Supervisors) as per the criteria in the HDR Supervision and Resources Policy


HDR Supervision and Resources Policy

34.05 Appoint HDR supervisors (Principal Supervisors and Co-Supervisors) outside of the criteria and under exceptional circumstances in the HDR Supervision and Resources Policy

Dean of Research



34.06 Revoke any HDR supervision appointment

Dean of Research



34.07 Establish and disestablish University Research Centres and Institutes on recommendation by the University Research


Research Centre & Institute Guidelines

















Committee.

34.08 Establish and disestablish Faculty Research Centres

Executive Dean Research Centre & Institute Guidelines

35.00 International Activities

35.01 Approval of the disbursement of University Internationalisation Committee Grants Fund


International Alliances Policy

35.02 Approve Strategic International Partners



35.03 Approve the selection of a new offshore partner or major onshore partner

University Council

35.04 Approve the selection of a new minor onshore partner

Vice-Chancellor



35.05 Sign an agreement with a new offshore partner for offshore teaching programs, twinning arrangements, and/or training programs once partnership has been approved by Delegated Authority

Vice Chancellor


Collaborative Delivery of a UOW Course Policy

35.06 Sign an agreement with a new onshore partner for onshore teaching programs and/or training programs, once partnership has been approved by Delegated Authority

Vice-Chancellor



Collaborative Delivery of a UOW Course Policy

35.07 Approve financial feasibility and revenue sharing arrangements for proposed off-shore programs with partner institutions



35.08 Approval of quality assurance Deputy Vice-Chancellor International Services and











https://intranet.uow.edu.au/isd/policiesproceduresforms/index.html





documentation for transnational teaching locations

(Global Strategy)

Director, Transnational Programs

Development policies, procedures and forms

35.09 Approve Faculty promotions / profile raising activities in transnational teaching locations and in any related third country


Director, Transnational Programs

35.10 Approval of academic teaching staff for transnational (offshore) teaching delivery

Executive Dean

https://intranet.uow.edu.au/isd/policiesproceduresforms/index.html



Schedule 4 – Contract and Agreement Delegations 1. This Schedule is not intended to be read in isolation and should be read in conjunction with the


2. The exercise of all Contract and Agreement delegations is closely related to the Rules, policies and procedures on each issue. Delegations may only be exercised within the framework of these policies. Advice is available from the Chief Operating Officer.

3. The delegates listed in this section of the Policy are delegated the authority to sign contracts specified in the section, and not those contracts dealt with elsewhere in the Policy.

4. Contract and Agreement delegation topics:

36.00 – General Contracts and Agreements

37.00 – Research Grant Contracts

38.00 – Research Agreements

39.00 – International Agreements

CONTRACT & AGREEMENT DELEGATIONS

No Delegation Delegate Relevant Legislation / Policy / Form

36.00 General Contracts and Agreements

36.01 Approve contracts for the provision of services by UOW including teaching contracts with other organisations in excess of $1.5 million (to be advised to the next available meeting of the Finance and Resources Committee and the Council)

Vice-Chancellor



• Chancellor



• Chair, Risk, Audit & Compliance Committee

36.02 Approve contracts for the provision of services by UOW up to $1.5 million


36.03 Approve contracts for the provision of services by UOW up to $300,000




Director, Financial



Operations

36.04 Approve contracts for the provision of services by UOW up to $100,000 in respect of income for that unit

Band A Delegates

Finance Manager


Band B Delegates


Band C Delegates


Band D Delegates

36.08 Approve Building Construction contracts in excess of $1.5 million, with all such expenditure to be advised to the next available meeting of the Finance and Resources Committee and Council

Vice-Chancellor



• Chancellor




36.09 Approve Building Construction contracts up to $1.5 million


36.10 Approve Building Construction contracts up to $500,000



36.11 Approve Building Construction contracts up to $300,000

Director, Facilities Management Division

Director, Commercial Development Unit

36.12 Approve Insurance contracts Chief Operating Officer


36.13 Approve student and staff Director, Student and



residential contracts Accommodation Services Division


36.14 Approve School of Medicine student residential contracts

SOM Clinical Placement Facilitator

SOM Manger: Community, Primary, Remote and Rural

36.15 Approve Memoranda of Understanding with other Universities or organisations for the mutual benefit of both organisations




International Alliances Policy (for international MOU’s)

36.16 Approve operating and financial leases for buildings, infrastructure and equipment


36.17 Approve residential tenancy agreements


36.18 Approve the registration of business names

Vice-Chancellor

36.19 Approve the filing of applications for UOW trade mark registrations


36.20 Approve the issuing of documents and initiation of proceedings for the protection of UOW trade marks


36.21 Approve incorporations or the creation of new wholly owned University companies, or the winding up of such University companies


36.22 Approve commercial activities (including commercial research and IP licences) in accordance with Commercial Activities Guidelines – in excess of $4 million


Commercial Activity Guidelines

36.23 Approve commercial activities (including commercial research and IP licences), in accordance with Commercial Activity Guidelines – up to $4 million

Vice-Chancellor













• Chancellor




36.24 Approve commercial activities (including commercial research and IP licences) in accordance with Commercial Activities Guidelines – up to $1.5 million

Chief Operating Officer Commercial Activity Guidelines

36.25 Approve commercial activities (including commercial research and IP licences) in accordance with Commercial Activities Guidelines – up to $500,000




36.26 Approve Commercial Research Activities in accordance with Commercial Activities Guidelines up to $250,000

Dean of Research




36.27 Sign on behalf of the University to provide owners consent in construction and development project matters

Chief Operating Officer Director, Facilities Management Division

For the Innovation Campus only Director, Commercial Developments Unit

36.28 Appoint design consultants for construction projects within approved budgets


Director, Commercial Developments Unit


36.29 Approve the lodgement of utility authority applications for the Innovation Campus




36.30 Approve non-research Senior Deputy Vice-









confidentiality agreements on the recommendation of the staff member who will be receiving or disclosing confidential information

Chancellor



36.31 Approve Student Placement Agreements



Executive Dean

36.32 Approve no-fee licence agreements Senior Deputy Vice-Chancellor



36.33 Approve an initial student recruitment agent contract


Director, Student Recruitment Division

36.34 Renew student recruitment agent contract equal to or in excess of $100,000 but less than $1 million


36.35 Renew student recruitment agent contract under $100,000

Director, Student Recruitment Division

36.36 Approve and sign Co-Curricular Recognition Program Volunteer Organisation Agreements



37.00 Research Grant Contracts

37.01 Approving and signing research grant contracts and reports, after taking advice from the Research & Innovation Division and/or Human Resources & Financial Services (as appropriate), where the total value of the contract is up to and exceeds $400,000



Dean of Research

37.02 Approving and signing research grant contracts and reports, after taking advice from the Research & Innovation Division and/or Human Resources & Financial Services (as appropriate), where the total value



Director, Innovation &



of the contract is less than or equal to $400,000

Commercial Research


37.03 Approving and signing research grant contracts and reports, after taking advice from the Research & Innovation Division and/or Human Resources & Financial Services (as appropriate), where the total value of the contract is less than or equal to $200,000

Senior Manager, Grants & Development, Research Services Office


37.04 Approve student IP combined assignment deeds and confidentiality agreements under Seal

Chief Operating Officer with the countersignature of any one of the following:

• Chancellor

• Vice-Chancellor

• University Council member

Student Assignment of IP Policy

37.05 Approve external research centre (including CRC’s) IP Trust deeds

Chief Operating Officer with the countersignature of any one of the following:

• Chancellor

• Vice-Chancellor

• University Council member

37.06 Sign indemnity agreements for Human Research Ethics Committee review of commercially sponsored research using industry standard documents developed by Medicines Australia in collaboration with State and Federal agencies


Dean of Research


37.07 Sign agreements with external parties outlining conditions associated with having proposals reviewed by the Human Research Ethics Committees


Dean of Research






38.00 Research Agreements

38.01 Approving confidentiality agreements in relation to research undertakings on the recommendation of the staff member who will be receiving or disclosing confidential information







Senior industry Research Manager

Industry Research Manager

38.02 Approve confidentiality agreements between UOW and a student undertaking research, where student will be receiving or disclosing confidential information from/to UOW


Dean of Research





Student Assignment of IP Policy

38.03 Approve Data Access Agreements and Data Licence Agreements


Senior Manager Innovation & Commercial Research

Senior Industry Research Manager

Industry Research Manager

38.04 Approve Collaborative Heads of Agreement


38.05 Approve Collaboration Agreements (e.g. staff exchange, research






student scholarships, use of equipment, scholarships etc.) that are not commercial research agreements or do not provide for the exchange of monies

Dean of Research






38.06 Approve Materials Transfer Agreements



Senior Manager, Innovation and Commercial Research

38.07 Approve external research centre (including CRC’s) Funding Agreements




38.08 Approve Centre Agreements between external research centre (including CRC’s) Partners




38.09 Approve external research centre (including CRC’s) Project Agreements



Senior Manager Innovation & Commerial Research

38.10 Approve Whole Body Transfer Agreements


Executive Dean, Faculty of Science, Medicine and Health

Dean of Medicine



39.00 International Agreements

39.01 Approve University wide Agreements of Co-operation with overseas organisations (for delegations regarding the signing of Memoranda of Understanding refer delegation 36.15)





39.02 Approve Faculty or discipline specific Agreements



39.03 Approve Student Exchange Agreements



39.04 Approve Study Abroad Agreements Deputy Vice-Chancellor (Global Strategy)


39.05 Approve international Advanced Standing Agreements















Schedule 5 – IT Facilities and Services Delegations 1. This Schedule is not intended to be read in isolation and should be read in conjunction with the


2. The exercise of all information technology delegations is closely related to the Rules, policies and procedures on each issue. Delegations may only be exercised within the framework of these policies. Advice is available from the Director, Information Management & Technology Services.

3. IT Facilities and Services delegation topics:

40.00 – Access to IT Facilities and Services Information

41.00 – Account Management

42.00 – IT Security, Facilities and Services

43.00 – Telephone, Mobile Devices and Internal Voice / Data Services

44.00 – Software Asset Management

IT FACILITIES AND SERVICES DELEGATIONS


40.00 Access to IT Facilities and Services Information

40.01 Approve access to, and/or the release of, data stored or transmitted on the University’s IT Facilities and Services captured legitimately by the University to persons within or outside of the University (aside from data released with the permission of the user)

Director, Information Management & Technology Services together with one of the following:

• Senior Executive

• Executive Dean

• Director

IT Acceptable Use Policy

Privacy Policy

40.02 Approve access to, and/or the release of, telephone account usage information to investigate a potential breach of policy or for access to be granted.

Director, Information Management & Technology Services together with one of the following:


• Executive Dean

• Director

Telephone and Mobile Use Policy

Privacy Policy


41.00 Account Management

41.01 Approve exceptions to standard Senior Executive IT User Account

http://www.uow.edu.au/about/policy/UOW002319

http://www.uow.edu.au/about/policy/UOW002319

https://www.uow.edu.au/about/policy/UOW038289

https://www.uow.edu.au/about/policy/alphalisting/UOW226472





https://intranet.uow.edu.au/gld/governance/policies/UOW226497





privileges that apply to an account. Executive Dean

Director, Information Management Technology Services

Director

Management Procedures

41.02 Approve the withdrawal or restriction of an account in advance of the account’s official closure

Senior Executive

Executive Dean

Director

Head of sponsoring organisation (including controlled entities and affiliates)

IT User Account Management Procedures

41.03 Temporarily or indefinitely withdraw or restrict an account on suspicion of policy violation or a possible, or confirmed, security breach.

Information Management Technology Services


41.04 Following a request by a Director/ CEO of a controlled entity or affiliate, withdraw an account used by a staff member of the controlled entity or affiliate for misuse of IT Facilities and Services



41.05 Confirm or reverse the withdrawal or restriction of an account.

Senior Executive

Executive Dean

Director

Head of sponsoring organisation (including controlled entities and affiliates)


41.06 In extraordinary circumstances and following a request in writing, approve the issue of a new user account to an existing user.



41.07 Reactivate a closed account (with the exception of withdrawn or

Head of Unit or equivalent IT User Account Management























restricted accounts). User Account manager Procedures

41.08 Approve the change of account sponsor or type

Head of Unit or equivalent IT User Account Management Procedures

41.09 In exceptional circumstances, approve an extension to a student to access their account past its official closure date.



42.00 IT Security, Facilities and Services

42.01 Authorise the isolation or disconnection of any equipment or IT Facility from the University network which poses a severe and unacceptable risk


Cyber Security Policy

42.02 Approve monitoring program for the effectiveness of cyber security



42.03 Approve disaster recovery plans for security applications and foundational IT infrastructure and an associated testing program.



42.04 Appointment of a Cyber Security Team



42.05 Approval to release emails sent to “all” mailing lists.

Senior Executive

Director, Strategic Marketing and Communications Unit

Manager, Security

Director, IMTS

Senior Manager, IMTS

All Staff Messaging Guidelines

42.06 Block or re-direct incoming email if they are deemed to be harassing or offensive to the recipient

Information Management Technology Services





















42.07 Approve the storage or backup of confidential or valuable University data with externally hosted services




42.08 Approve exemptions in respect of an individual Server or a class of Server or device


IT Server Security Policy

42.09 Approve a Service Owner for each Service

Senior Executive

Executive Dean


Director

IT Server Security Policy

42.10 Approve permanent access to IMTS computer rooms


Senior Manager, Infrastructure, Information Management Technology Services

Computer Room Access Procedures

42.11 Approve temporary access to IMTS computer rooms

Any Senior Manager in Information Management Technology Services

A staff member who has permanent access


42.12 Approve temporary access to IMTS computer rooms in the event of an emergency

Security Computer Room Access Procedures

42.13 Approve proximity card access to IMTS computer rooms
























42.14 Approve access to IMTS computer rooms outside of weekday hours between 9am and 4pm



43.00 Telephones, Mobile Devices and Internal Voice / Data Services

43.01 Determine staff eligibility for a mobile telephone device and/or mobile telephone account and initiate discretion to withdraw access rights

Senior Executive

Executive Dean

Director




43.02 Determine staff eligibility for a fixed telephone and the level of access for individual users

Senior Executive

Executive Dean

Director



43.03 Approve call forwarding from a fixed telephone to a University mobile telephone or device

Senior Executive

Executive Dean

Director



43.04 Approve call forwarding from an internal number to an external number including mobile telephones

Senior Executive

Executive Dean

Director



43.05 Approve additional functionality (if available) for University mobile telephone and devices

Senior Executive

Executive Dean

Director



43.06 Approve the use of an alternative service provider

Director, Information Management Technology Services together with one of the following:


• Executive Dean


































• Director

43.07 Approve costs or obligations for mobile telephone / device plans

Senior Executive

Executive Dean

Director


Telephone and Mobile Device Use Policy


43.08 Approve additional options for University mobile telephones or devices

Senior Executive

Executive Dean

Director




43.09 Approve internal voice / data services

Line manager Telephone and Mobile Device Use Policy


43.10 Approve voice / data services Director, Information Management Technology Services

Senior Manager, Client Services, Information Management Technology Services



43.11 Approve non-login extensions (voice/data services)

Director, Information Management Technology Services or Senior Manager, Client Services together with one of the following:


• Executive Dean

• Director



43.12 Approve removal of international calling restriction from desk (fixed)

Senior Executive Telephone and Mobile Device Use Policy































telephones Executive Dean

Director


43.13 Approve removal of premium services restrictions




Privacy Policy

43.14 Approve connection of a personally owned device to a wired network port



44.00 Software Asset Management

44.01 Approve the installation of software onto IT Facilities and Services as part of the coursework of a student studying an IT related discipline.

Subject lecturer IT Acceptable Use Policy














Schedule 6 – Miscellaneous Delegations 1. This Schedule is not intended to be read in isolation and should be read in conjunction with the


2. The exercise of all miscellaneous delegations is closely related to the Rules, policies and procedures on each issue. Delegations may only be exercised within the framework of these policies. Advice is available from the Chief Operating Officer.


4. Miscellaneous delegation topics:

45.00 – Acting on behalf of Council on urgent matters

46.00 – University Strategic Plan

47.00 – Use of University Name

48.00 – Approval of the UOW Mark and/or Promotional Communications developed for an external and internal audience

49.00 – Web Management, Social Media and sponsorship

50.00 – Workplace, Health, Safety and Rehabilitation

51.00 – Policy Approval

52.00 – Tenant Selection

53.00 – Campus Access & Order

54.00 – Misconduct Penalties

55.00 – Organisational Change

56.00 – Gift Acceptance

57.00 – Student Accommodation

MISCELLANEOUS DELEGATIONS


45.00 Acting on behalf of Council on urgent matters

45.01 Acting on behalf of Council on urgent matters between Council meetings

Finance and Resources Committee

46.00 University Strategic Plan

46.01 Approve the University’s Strategic Plan






47.00 Use of University Name

47.01 Issuing statements on behalf of the Council

Chancellor

47.02 Issuing statements on behalf of the University

Chancellor

Vice-Chancellor




Use of University Name in Public Statements Policy

47.03 Approve issuing of public statements by specific UOW staff

Chancellor

Vice-Chancellor




47.04 Approve use of University’s name (including all abbreviations and derivatives and brand marks or logos) by third parties

Chief Operating Officer Use of University Name by Third Parties Policy

48.00 Approval of the UOW Mark and/or Promotional Communications developed for an external and internal audience

48.01 Approval of externally facing corporate level UOW promotional materials, including use of the UOW Mark (onshore and offshore)



Marketing, Media and Communications Policy

48.02 Approval of externally facing UOW promotional materials (onshore and offshore) relating to research, including use of the UOW Mark




48.03 Approval of externally facing UOW promotional materials,

Chief Operating Officer Marketing, Media and















including use of the UOW Mark, relating to student recruitment (domestic and international), where students are wishing to study at an onshore location


Communications Policy

48.04 Approval of externally facing UOW promotional materials, including use of the UOW Mark, relating to:

• student recruitment, where students are wishing to study at an offshore location, and

• student mobility




48.05 Approval of UOW promotional materials, including use of the UOW Mark (onshore and offshore) relating to community and alumni materials


Director, Advancement Division


48.06 Approval of promotional materials, including use of the UOW Mark, for an internal audience

Executive Dean

Faculty Executive Manager

Senior Manager


49.00 Web Management, Social Media and sponsorship

49.01 Approval of exemptions from provision of the Web Management Policy




Web Management Policy

49.02 Approval of the establishment of Official UOW Social Media channels




Social Media Policy















49.03 Approval of a Marketing Sponsorship



50.00 Workplace Health, Safety and Rehabilitation

50.01 Approve all matters specified in this section



50.02 Appoint first aid officers Band A Delegates


Manager, Workplace Health and Safety

Relevant workplace agreements

50.03 Approve a staff member being required to under-take a medical examination in order to assess their fitness in connection with a claim for workers compensation




50.04 Approve return to work arrangements as part of a rehabilitation plan following a workers compensation claim




50.05 Approval to purchase hazardous materials with licensing requirements or constraints

Band A Delegates

50.06 Appoint building wardens Band A Delegates

Band B Delegates

Band C Delegates

Building Warden Guidelines

50.07 Approve workers compensation claims




50.08 Review decisions to decline workers compensation claims






https://staff.uow.edu.au/content/groups/public/@web/@ohs/documents/doc/uow016927.pdf

https://staff.uow.edu.au/content/groups/public/@web/@ohs/documents/doc/uow016927.pdf





50.09 Approve use of radioactive isotopes

Band A Delegates

Radiation Safety Officer

50.10 Approve use of lasers Band A Delegates


50.11 Approve work involving bio-hazardous material (excluding Genetically Modified Organisms)

Band A Delegates

50.12 Approve work involving Genetically Modified Organisms

Gene Technology Review Committee

Gene Technology Review Committee Terms of Reference

50.13 Approve work involving use of scuba diving equipment

Band A Delegates

Dive Safety Officer

50.14 Approve any work being undertaken that has an uncontrolled risk assessed as extreme

Band A Delegates

50.15 Approve overseas travel to destinations designated as high risk


51.00 Policy Approval

51.01 Approve new and amended University Rules, and their rescission.


University of Wollongong Act 1989

51.02 Approve new operational Policies, Standards and Codes, and their rescission


Standard on UOW Policy

51.03 Approve major amendments to operational Policies, Standards and Codes

Finance and Resources Committee


51.04 Approve minor amendments to operational Policies, Standards

Vice-Chancellor Standard on UOW Policy

http://www.uow.edu.au/research/ethics/genetechreview/UOW173160















and Codes

51.05 Approve new and major amendments to academic Policies, Standards and Codes, and their rescission, on recommendation by Academic Senate


51.06 Approve minor amendments to academic Policies, Standards and Codes


51.07 Approve administrative amendments to Policies, Standards and Codes





51.08 Approve urgent amendments to Policies, Standards and Codes (operational and academic)


51.09 Approve recommendations for ‘No Change’ to Rules, Policies, Standards and Codes resulting from a policy review





51.10 Approve new and amended operational Procedures and Guidelines, and their rescission





51.11 Approve new and amended academic Procedures and Guidelines, and their rescission



51.12 Approve UOW College Policies for application to UOW/UOW College students



Framework Policy for UOW Students Studying at UOW College

51.13 Approve new UOWD Policies Senior Deputy Vice- Framework Policy for UOWD Students























required by UOW Chancellor


Studying UOW Courses

51.14 Approve amendments to UOWD Policies required by UOW



Framework Policy for UOWD Students Studying UOW Courses

52.00 Tenant Selection and Campus Space Allocation

52.01 Approve the selection of commercial tenants for University land and buildings


52.02 Approve utilisation/allocation of space across Campus


53.00 Campus Access and Order

53.01 Request persons involved in disorderly misconduct to leave the campus and to remove trespassers



Manager, Security

Security Officer (whether contracted or otherwise)

Parking Attendant (whether contracted or otherwise)

Campus Access and Order Rules

For Student Residences Student Residence Manager

For the Shoalhaven Campus Head Shoalhaven Campus

For UOW Campus (other than Wollongong)

Manager, UOW Campus (other than Wollongong)

For the Innovation Campus Director, Commercial Developments Unit

53.02 Apprehend and deliver to the custody of the nearest police constable, any person found
















committing an offence against the Inclosed Lands Protection Act 1901 as amended or committing a criminal offence

Manager, Security








53.03 Administer and control access to the campus and the traffic and parking provisions therein



Manager, Security









53.04 Revoke the right of any person to enter or remain upon any land or premises of the University



Manager, Security

















53.05 Remove unauthorised animals from the University by whatever means necessary (Note: Guide or Companion Dogs are exempted)



Student Resident Manager

Head Shoalhaven Campus



Manager, Security




53.06 Authorise animals inside campus buildings

Chief Operating Officer Campus Access and Order Rules

53.07 Determine the number of entry permits


53.08 Permission to transfer or resell entry permits


53.09 Authorise the addition of different classes of entry permits
















54.00 Misconduct Penalties

54.01 Authorise a penalty of: reprimand Senior Deputy Vice-Chancellor




Student Conduct Committee,

Faculty Investigation Committee

Head of School

Head of UOW College



Director, Information Management & Technology Services

Director Student Services Division

Student Conduct Rules

54.02 Authorise a penalty of: Deduct marks for the assessment task

Student Conduct Committee


Head of School

Head of UOW College


54.03 Authorise a penalty of: Imposition of a zero mark for an assessment task (where the task constitutes less than 40% of that subject)

Head of School

Head of UOW College


54.04 In the case of study abroad students, authorise a penalty of informing the home institution of

Head of School

Head of UOW College










misconduct Director, Library Services




54.05 Authorise a penalty of: Removal from Library for 1 week




54.06 Authorise a penalty of: Fine for overdue library items




54.07 Authorise a penalty of: Charge costs of up to $1000.00 for replacing or repairing damaged property / facilities







54.08 Authorise a penalty of: Temporary or permanent exclusion from University Residence




54.09 Authorise a penalty of: Email / internet access withdrawn or restricted up to one month



54.10 Authorise a penalty of: Email / internet access withdrawn or restricted indefinitely


Director, Information Management Technology












Services

54.11 Authorise a penalty of: Fine of up to $250





54.12 Authorise a penalty of: Withhold official certification (e.g. transcript, testamur) for up to 3 months



54.13 Authorise a penalty of: Impose a fail grade for an assessment task or subject




54.14 Authorise a penalty of: Vary marks for a subject; Reprimand from the Vice-Chancellor; Fine of up to $1000.00; Charge costs of up to $1000.00



54.15 Authorise a penalty of: Suspension, deferred suspension, exclusion

Vice-Chancellor Student Conduct Rules

54.16 Authorise a penalty of: Rescind Degree



54.17 Impose the following penalties for serious research misconduct: i. reprimand by Vice-Chancellor ii. Suspension / exclusion from UOW for a set period iii. Permanent expulsion from UOW iv. Recommendation of rescission to Council

Vice-Chancellor Research Misconduct Policy

Code of Practice – Research















54.18 Impose the following penalties for serious research misconduct: i. rectification of breach and resubmission of research work ii. Probation iii. Suspension or termination of research scholarship


Dean of Research

Research Misconduct Policy

Code of Practice – Research

54.19 Confirm the withdrawal of IT access or reinstate IT access after the result of a misconduct penalty on the request of a user in consultation with the relevant Senior Executive, Dean, Director or the Director, Library Services

Chief Operating Officer IT Acceptable Use Policy Internet Access Policy Email Access Policy Music, Video and Software Piracy Policy Telephone Policy Mobile Telephones Policy IT User Account Management Policy IT Security Policy IT Server Security Policy

54.20 Approve the imposition of sanctions (as set out in the Student Conduct in Residences Policy), singly or in combination, for breach of community standards by residents under the Student Conduct in Residences Policy


Student Conduct in Residences Policy

54.21 Exclude a student from a Residence, under the Student Conduct in Residences Policy



54.22 Impose action under urgency provisions in response to an alleged breach of the Student Conduct Rules

Vice-Chancellor Student Conduct Rules

54.23 Impose action under urgency provisions in response to an alleged breach of the Student Conduct in Residences Policy

Vice-Chancellor Student Conduct in Residences Policy






























54.24 Impose action under urgency provisions in response to an alleged breach of the Student Conduct in Residences Policy, with any action taken to be endorsed by the Vice-Chancellor within five business days.



55.00 Organisational Change

55.01 Approve new campuses, colleges and faculties


University of Wollongong Act 1989

55.02 Approve the establishment and disestablishment of schools, divisions, units and departments

Vice-Chancellor

56.00 Gift Acceptance

56.01 Authorised to accept and decline gifts on behalf of the University

Band A Delegates


Philanthropic Fundraising, Gift Acceptance and Recognition Policy


56.02 Approve commencement of fundraising activity undertaken on behalf of the University or its affiliates


Philanthropic Fundraising, Gift Acceptance and Recognition Policy

57.00 Student Accommodation

57.01 Discharge responsibilities on any matter in accordance with the Accommodation Deed (including authorisation to act, approve and make determinations), unless otherwise specified in the Accommodation Deed or this Policy

















Schedule 7 – Version Control and Change History

Version Date Effective Approved By Amendment

1 9 Feb 2007 University Council

Revised Policy

2 8 May 2007 Vice-Principal (Administration)

Minor Amendments: Custodian changed to Senior Manager, Corporate Governance. Strategic Planning & Quality and Planning Services Managers added to Delegation Band C. Librarian and Library Team Co-ordinators deleted from Delegation Band D.


Minor Amendments: Added Faculty Executive Manager, Creative Arts to Delegation Band B. Deleted Head, School of Engineering Physics from Science Faculty under Appendix 2.

4 6 July 2007 University Council

Amendment to 31.02 removing Senate Standing Committee from the delegation of making minor course amendments.

5 7 August 2007

Vice-Principal (Administration)

Minor Amendments: Add Administration Manager, Faculty of Engineering to Delegation Band C. Remove point (a) of 27.06 leave of absence to ensure consistency with General Course Rules.

6 12 October 2007

University Council

Update delegations to reflect new position of Deputy Vice-Principal (Finance & IT) and of Associate Director Finance and Associate Director, IT. Move the Library Administration Co-ordinator position from Band C to Band B. Consequential amendments to Delegations after Student Academic Consideration Policy approved.

7 8 February 2008


Minor amendments to 34.02 change “Targeted” to “Strategic”.

8 11 November 2008

Vice Principal (Administration)

Minor Amendments: Change DVC (A&I) to DVC(A). Change Executive Officer, Commercial Research development to Director, Commercial Research. Change Faculty Executive Officer, Commerce to Faculty Executive Manager, Commerce. Realign ARD financial delegations after internal restructure. Clarification of the operation of delegation 27.03 of the academic delegations.

9 28 November 2008

University Council

Some delegations previously held by the Deputy Vice-Chancellor (Academic) were redistributed to the Pro Vice-Chancellor (International). The following minor amendments were made concerning the Graduate Medical School (GSM): Moving the Dean of the GSM from Band B to Band A of the Delegations of Authority Policy. Moving the Deputy Dean of the GSM and the GSM



Executive Manager from Band C to Band B of the Delegations of Authority Policy. Inserting a delegation for the GSM’s Clinical Placement Facilitators and the Rural Clinical School Manager to approve GSM student accommodation agreements (refer delegation 35.10).

10 10 December 2008


Minor Amendments: Debt write off delegation 2.03 changed to Associate Director, Financial Services from Manager, Finance. Associate Director ITS position renamed Chief Technology Officer.

11 6 February 2009

University Council

Chief Technology Officer position moved from Delegation Band B to Band A in the Delegations of Authority Policy. Individually named Buildings and Grounds Managers in Delegation Band C be replaced with the more generic “Buildings and Grounds Managers”. Band D Delegations be ascribed to the position of Air Conditioning/Refrigeration/ Fire Control Systems Technician in the Buildings and Grounds Division. The position of IHMRI Chief Operating Officer added to the Delegations of Authority Policy and accorded Band B Delegations.

12 20 February 2009


Minor Amendments: Position description changes to clauses 9.03; 9.04; 26.05; 27.06; 38.01. Delegation Bands B, C, D position description changes. Changes to Appendix two, update of academic unit nomenclature.

13 17 April 2009 University Council

Delegation created for signing residential tenancy leases (35.14). Delegation created at 26.02 to instruct that no further offers be made and to approve the withdrawal of current offers for courses about which the Course Approval Management Group has accepted a notice of discontinuation. Changes to delegations bands A, B and C due to restructure of the Academic Services Division.


Minor Amendment: Change “Vice-Principal” delegations to “Vice-Principal (Administration)” delegations.

15 10 June 2009 Vice-Principal (Administration)

Minor Amendments: Delegation Band C Replace Head Learning Facilities with Head Learning, Innovation, Facilities and Technologies Change 9.03 delegate from Team Leader Lending & Document Delivery Services to Team Leader Client Services.

16 19 June 2009 University Council

Add previous PVC€ delegations to “Dean of Research” position except for delegations 24.07, 37.04, 37.06 and 37.09. Add the “Director, Commercial Research” to delegations 32.02 and 36.02.



Delegation 7.10 added for the Group Manager, External Relations to approve payments of up to $100,000 from UOW scholarship accounts.

17 5 July 2009 Vice-Principal (Administration)

Minor amendment to delegation 37.03 change “Spatial Analysis Licence Agreements” to “Spatial Data Licence Agreements”.

18 28 September 2009


Remove the redundant title of Executive Dean, Health & Behavioural Sciences. The new position of Pro Vice-Chancellor (Health) is already captured in Band A within the generic Pro Vice-Chancellor position. Amend the cross reference to the misconduct delegations in delegation 28.03: should read 53.01 and not 51.01. Change Academic Services division titles in Band C as follows: 1. From Head Systems, Planning and Reporting to

Head, Centre for Academic Systems and Resources;

2. From Head Career’s Service to Head, Career’s Central

3. From Head SEDLOs to Head, Student Support Advisors.

Change the list of Admin Assistant positions in Band B to “Administrative Assistants to members of the Senior Executive”. Change positions titles of Dean and Business Manager of Graduate School of Business to Dean and Business Manager of Sydney Business School, University of Wollongong in Bands A and B respectively.

19 9 October 2009

University Council

Add the following positions to Band B: Faculty Officer, Faculty of Law; Faculty Executive Officer, Faculty of Education. Add Executive Officer, Shoalhaven Campus to Band C. Add Director Research Student Centre to delegation 32.02. Add the following delegations to the Research Agreement Section 36.00: 1. Indemnity agreements for Human Research Ethics

Committee review of commercially sponsored research using industry standard documents developed by Medicines Australia in collaboration with State and Federal agencies; and

2. Agreements with external parties outlining conditions associated with having research proposals reviewed by Human Research Ethics committees.

Amend research misconduct penalties in line with the amended Research Misconduct Policy. In Band C, ASD delegations, delete “Head of Equity and Diversity” and add “Head, Student Support &



Peer Learning”. Move the position “Director, Performance Indicators Project” from Band C to Band B. Move and rename the position “Manager, Planning Services” in Band C to “Director, Planning Services” in Band B. Add “Business Manager, Faculty of Science” to Band C. Amend “ARD Senior Managers” in Band C to “ARD Managers” to catch managers with staffing approval delegations. Add Business Manager and Marketing Manager positions from Accommodation Services, Chief Operation Officer, SMART Infrastructure Facility and the Director, EED to Band B. Add the OIC Manager, Print and Distribution Services and the Deputy Director and Business Manager positions from the Centre for Health Services Development to Band C. Add the positions of Director, SMART Infrastructure Facility and Executive director, IHMRI to Appendix 2.

20 4 December 2009

University Council

Amended 26.10; 27.07; 27.08; 27.09 in line with amendments to the Course Progress Policy. Amended 16.01; 16.02; 16.03 in line with amendments to the Attraction and Retention Policy.

21 7 December 2009


Rename “Manager Academic Services Division Management Unit” in Band B to “Academic Services Division Executive Officer”.

22 5 February 2010

University Council

Assign Band C Delegations to the position of Operations Manager, at IHMRI Assign Band D Delegations to the position of Administration Officer, at IHMRI. Amend the List of Heads of Academic Units, deleting previous academic unit nomenclature and inserting current academic unit titles. Amend references to the previously named Graduate Business School with the Sydney Business School, University of Wollongong.


Add Senior Deputy Vice-Chancellor to list of Senior Executive Positions; amend references to DVC-O to SDVC. Amend references to PVC-I to DVC-I.


Amendments to UOW Standard on Courses, Sections 29 and 31.

25 6 August 2010

University Council

Amendments to delegate to SMART Infrastructure Facility; amendments to 2.05 and 2.06; amended Section 47 and 48; and banded delegations to Executive Officer operations.

26 6 August 2010

University Council

Amendments to delegate to SMART Infrastructure Facility; amendments to 2.05 and 2.06; amended Section 47 and 48; and banded delegations to



Executive Officer operations. 27 15 October University

Council Addition of Whole Body Transfer Delegation. Addition of 2 clinical placement facilitators under Delegation Band D.

28 7 January 2011


Deletion of reference to rescinded policies. Deletion of references to Personnel Services, replaced with Human Resources. Substitution of Research Institute with Research Strength.

29 4 February 2011


Amend 2.06 & 2.05 substituting Operations. Manager ARD with Operations Manager, Client Service ARD.

30 4 February 2011

University Council

Resolution 2011/11; add Dean of Research to 2.07; 15.02; 36.06; 36.07. Move Shoalhaven Campus GSM Officers to Delegation Band C. Add Delegation 50.02; WCA policy approvals.

31 22 February 2011


Substitute references to WUC and WCA with UOW College.

32 19 April 2011 Vice-Principal (Administration)

Substitute references to International Linkages Policy with International Alliances Policy.


Amend section 35, contract approvals related to the Innovation Campus. Amend section 52, campus access and order. Add Innovation Campus officer and AIIM COO.


Add Faculty Business Manager to Band B.

35 14 October 2011

University Council

Amendments to financial delegations. Addition of 25.05.

36 14 November 2011


Change the title of Chief Technology Officer to Director, Information Technology Services Division.

37 22 November 2011


Remove references to Pro Vice-Chancellor (Research) as the position no longer exists.

38 2 December 2011

University Council

Additions to the Prizes delegations to ensure consistency with the Student Awards and Prizes Policy. Minor amendments to clarify conferral delegations. Minor amendments clarifying that the expenditure delegations include multiyear service procurement contracts. Changes to the General Contracts and Agreements section of the contract delegations to: introduce a laddered set of delegations for contracts for the provision of UOW services based on the total value of the contract; to ensure building construction contracts match expenditure delegation amounts; to introduce non-research confidentiality agreements, to delete (35.12) as teaching agreements are covered by delegation 35.01 and a high level student placement delegation is no longer appropriate and to expand commercial activities delegations up to $500,000 to all members of the Senior Executive.

39 16 January Vice-Principal Change the name of the Buildings and Grounds



2012 (Administration) Division. 40 31 January

2012 Vice-Principal (Administration)

Legal Counsel replaced with Director, Legal Services. Foreman, Joinery deleted from Band D. Associate Head, School of Nursing, Midwifery & Indigenous Health deleted from Heads of School list.

41 10 February 2012

University Council

Addition of Delegations to Dean of Academic Programs – INTI Malaysia.

42 15 February 2012


Replaced references to Education Centres with Campus (other than Wollongong).


Amended Conferrals delegation, amended Research Contract Delegation spending limits, amended IT Delegations regarding release of UOW data.


Amended UAC admissions delegations. Amended Honours admissions approvals. Amended Policy approval delegations. Added SMART Business Development Manager Band C.

45 6 September 2012


Amend Delegation Band D IMHRI. Administration Officer changed to Administration Co-ordinator.

46 11 October 2012


Delete references to Operation Manager, ARD and Team Leader, Client Service from 2.05 and 2.06.

47 19 October 2012

University Council

Consequential amendments arising from Treasury Policy and related policy instruments.

48 7 December 2012

University Council

Amendments arising from approval of Student Conduct in Residences Policy. Amendments arising from restructure of Council Committees (50.01).

49 8 December 2012


Replacement of DVC (A) with DVC €.

50 18 December 2012


Replacement of DVP (F&IT) and Associate Director Financial Services with Chief Finance Officer and Director Financial Operations.

51 8 February 2013

University Council

Delegations for Executive Deans given to Band A and relevant individual delegations required for the faculty restructure. (effective 8 April 2013) Consistent HR delegations for Executive Deans for positions up to level C for academic staff and level 9 for general staff. Faculty Executive Manager roles titles consistently. Faculty Finance Officers retitles as Faculty Management Accountants. Delegations for the Executive Directors of SMART, IHMRI and Early Start Set at Band B. Delegations for the Executive Director of AIIM set at Band A. Update the changes of name from Administrative Committee to the Finance and Resources Committee.


Change of title from VP(A) to CAO (effective 19 August 2013). Re-alignment of CFO and VP(A) delegations. Additional IHMRI Technical Services Manager to Band D.



Amendments to Conferral Delegations. Amendments to Policy approval Delegations.

53 30 August 2013

University Council

Alignment of Financial Delegation Amounts. Changes to Head of School Delegations. Insertion of International, Domestic, cross institutional and non-award tuition fee delegations. Insertion of student administrative charges delegation. Inclusion of Director, Electron Microscopy in Band B. Changes to International Portfolio position titles. Changes to Education Portfolio position titles.

54 25 October 2013

University Council

Addition of Student Placement Agreement Delegation, no fee licence agreement approvals, and delegations regarding trademarks. Senior Managers PMC added to Band C. Band D Research Director Positions Specified.

55 6 December 2013

University Council

Addition of Research management positions to Band B and Band C.

56 7 February 2014

University Council

Addition of Manager, Student Mobility. Replacement of Director, Research Student Centre with Manager, Research Student Centre. Changes to Employment Delegations.

57 3 April 2014 Chief Administrative Officer

Position nomenclature changes.


Consequential amendments arising from amendments to General Course Rules. Consequential amendments arising from the introduction of the Standards for the Finalisation of Student Results. Deletion of Student Recruitment Operations Manager. Addition of Director ANCORS to Band B. Addition of School Managers to Band D.

59 20 August 2014

Chief Administrative Officer

‘Vice-Chancellor and Principal’ retitled Vice-Chancellor. Sub Dean retitled Head of Students. Dean of Students retitled Student Ombudsman.

60 22 August 2014

University Council

Director, UniAdvice removed from Band A. Academic Registrar retitled Director, Student Services Division and Academic Registrar’s Division retitled Student Services Division (SSD). Addition of the following to Band B: • Director, Australian Steel Manufacturing Hub; • Director, IPRI; • Director, Business Improvement and Assurance; • Director, ISEM; and • Director, Governance and Legal Division. Add Governance and Legal Division (GLD) Senior Managers to Band C. Add Managers, Advancement Division to Band C. Head of Students moved from Band B to Band C.



61 5 December 2014

University Council

Update the General Principles of Delegation and the delegations retained by Council. Reallocate Senior Deputy Vice-Chancellor (SDVC) delegations, effective 1 January 2015. Retitling of existing senior executive positions, effective 1 January 2015, as follows: • Deputy Vice-Chancellor (Education) to be re-

titled: Deputy Vice-Chancellor (Academic); • DVC (International) to be re-titled Deputy Vice-

Chancellor (Global Strategy); and • DVC (Research) to be re-titled Deputy Vice-

Chancellor (Research and Innovation). Replace Information Technology Services (ITS) with Information Management & Technology Services (IMTS). Add Chief Operating Officer Early Start to Band B.

62 1 January 2015

University Council

Implementation of reallocation of SDVC delegations and implementation of retitling of senior executive positions, as approved by Council on 5 December 2014.

63 6 February 2015

University Council

Major review and restructure of Policy. Research Student Centre renamed Graduate Research School. Associate Librarians renamed Associate Director, Library. Senior Manager, Business Solutions renamed Senior Manager, Academic Administration. Changes as a result of the revised Course and Subject Approval Procedures.

64 16 February 2015

Vice-Chancellor Changes as a result of the new Admissions Rules, Admissions Procedures and amended Credit for Prior Learning Policy, effective 1 April 2015. Amendments to delegation Bands: • Director, Institutional Research and Government

Reporting inserted under Band B; • Business Development Manager, SMART

Infrastructure Centre under Band C renamed Research Operations Manager, SMART Infrastructure Facility; and

• Quality Assurance Manager under Band C removed.

Minor amendment to 28.02 and 28.11 (now 28.12), and insertion of new delegation at 28.03. Project Manager, Innovation Campus replaced with Director, Commercial Developments Unit.

65 1 April 2015 Vice-Chancellor Implementation of changes as a result of the new Admissions Rules, Admissions Procedures and amended Credit for Prior Learning Policy, as approved by the Vice-Chancellor on 16 February 2015.

66 1 May 2015 Vice-Chancellor Amendments to delegation Bands:



• Director Financial Operations moved from Band B to Band A;

• Director, Commercial Developments Unit inserted under Band B;

• Director, Employment Equity and Diversity and Director, Legal Services removed from Band B;

• Director, Performance Indicators Project renamed Senior Manager, Information Management Unit; and

• Research Director, SMART Infrastructure Facility inserted under Band B.

New delegation to approve Domestic Postgraduate Tuition Awards (2.09). Remove delegation 10.2 (student hardship scheme; superseded by other scholarship programs). Reorder section 14.00 (Appointment & Employment) by seniority of positions and insert 14.03 and 14.04. Insert Line Manager under 16.08 and 16.14. Replace Head of School with Executive Dean in 28.09 to reflect the General Course Rules. Insert Chair of the Thesis Examination Committee under 28.14, to reflect the General Course Rules. New delegations inserted under 30.00 (Prizes, Awards, Grants and Scholarships) to better reflect grants and scholarships and their conditions. Remove Manager, Graduate Research School from 30.05. Update delegate in 31.03 to Vice-Chancellor to reflect Course and Subject Approval Procedures. Pay & Benefits Team Leader renamed Manager, Recruitment under 35.14. Replace the acronym ‘CRC’ with ‘external research centre (including CRC’s)’. Insert new delegation (47.04) to recognise the Use of University Name by Third Parties Policy. Insert new delegation (51.05) to recognise academic code, standard and policy approval (major amendments). Amend 54.19 to remove extensive reference to penalties under the Student Conduct in Residences Policy, which are instead set out in that Policy. Insert new section (56.00) on Gift Acceptance. Version Control Table moved to the new ‘Schedule 7’.

67 1 June 2015 Vice-Chancellor GLD-GOV-POL-001 renamed UOW-POL-004. Replacement of ‘Director, Innovation Campus’ with ‘Director, Commercial Developments Unit’ under the Campus Access and Order Rules related delegations. Insertion of Senior Manager, Innovation & Commercial Research to delegation 35.28.

68 9 October 2015

Council Updates to address requirements of the Student Accommodation Project Agreement between UOW



and Living & Learning Custodians Pty Limited. Insertion of ‘Accommodation Deed’ and University Representative, Accommodation Deed’ under ‘Definitions’. Insertion of ‘University Representative, Accommodation Deed’ under Appendix 1 – Delegation Band A. Insertion of new delegations 10.09-10.12 under the Financial Delegations. Insertion of a new section under the ‘Miscellaneous Delegations’ titled ‘Student Accommodation’ (section 57).

69 2 December 2015

Vice-Chancellor Update to titles of positions in the Deputy Vice-Chancellor (Academic) portfolio across Bands A to D. ‘Student Ombudsman’ moved from Band A to Band C. Removal of ‘Assistant Director, Facilities Management Division’, ‘Director, Woolyungah Indigenous Centre’, ‘Director, Business Analysis and Learning Analytics’ and ‘Executive Director, Higher Education Research and Policy Institute’ from Band B. ‘Head, Shoalhaven Campus’ moved from Band B to Band C. ‘Manager, UOW Campus (other than Wollongong)’ and ‘Executive Officer, Shoalhaven Campus’ removed from Band C. Addition of ‘Chief Operating Officer, Sydney Business School, University of Wollongong’, ‘Manager, Academic Quality and Policy, Academic Quality and Standards’, ‘Senior Manager, Graduate Career Development and Employability’ and ‘Senior Manager, Woolyungah Indigenous Centre’ to Band C. ‘Manager, Enrolment and UAC Admissions’ and ‘Domestic Admissions Coordinator‘ renamed ‘Manager, Admissions’. ‘Manager, International Student Recruitment’ renamed ‘Manager, International Recruitment and Admissions’. ‘Assistant Manager, International Student Recruitment’ renamed ‘International Admissions Coordinator’. Insertion of ‘Executive Dean’ as a delegate under delegation 4.05. Deletion of delegation 7.10 due to change in organisational structure. References to the UOW (Academic Staff) Enterprise Agreement, 2011 updated to the 2015 Agreement. References to the UOW (General Staff) Enterprise Agreement 2010 updated to the 2014 Agreement. Update to employment delegations to rearrange



references to ‘outside policy’ and remove references to ‘within policy’. Deletion of delegation 21.09 due to policy rescission. Amendment to delegation 22.03 due to policy rescission and introduction of new guideline. Insertion of new delegations at 25.04 and 25.05 Changes to Admissions delegations 26.05, 26.06, 26.08 and 26.09. Deletion of delegations 26.19, 26.20 and 26.22, and amendment to 26.21 (now 26.19), due to changes arising from the Admissions Rules. Amendment to 27.01 to replace reference to ‘week 2’ with ‘census date’ and amendment of delegates. ‘Head of Students’ inserted as delegate under 27.02. Amendment to 27.15 to specify Associate Deans. Insertion of new delegation at 28.10, in relation to mandatory reporting to APHRA. ‘Associate Dean’ inserted as delegate under 28.11 (now 28.12). Changes to Course and Subject Approval delegations to simplify section and updated as per revised Standard on Courses (amendment to 31.02 and deletion of 31.04). Insertion of new delegations at 33.04-33.08. ‘Expenditure’ replaced with ‘income’ for delegations 35.04-35.07. Reference to ‘but without specified financial commitments’ removed from delegation 35.17. Insertion of Band B and Band C as delegates under delegation 50.06. Amend delegation 51.09 and 51.10 to provide for rescission of procedures and guidelines. Insertion of ‘Deputy Vice-Chancellor’ as a delegate under delegation 51.09. Insertion of ‘Director, Advancement Division’ as a delegate under delegation 56.01.

70 4 December 2015

University Council

Insertion of a new delegation at 55.02. Insertion of a new delegation at 52.02. Insertion of new delegations in relation to Political Donations (25.06 to 25.10). Amendment to 26.19 to provide for the Vice-Chancellor, Deputy Vice-Chancellors and Executive Deans to readmit a student after exclusion, following amendment to the Admissions Rules.

71 24 February 2016

Acting Vice-Chancellor

Amendment to IHMRI related position titles under delegation Bands A to D. ‘Chief Operating Officer, Early Start’ renamed ‘Chief Executive Officer’. Addition of delegate of ‘Dean of Research’ to 26.16. Amendment to delegation 31.08 and addition of delegations 31.09 and 31.10.


Deletion of delegation 34.03 and replaced with new delegations 34.03 to 34.06, as a result of the



introduction of the new Collaborative Delivery of a UOW Course Policy and associated procedures. The former 34.04 to 34.07 has been renumbered 34.07 to 34.10. Major amendment to sections 48 and 49 under Schedule 6, as a result of the introduction of the new Marketing, Media and Communications Policy and Social Media Marketing Policy.

73 19 August 2016

University Council

Insertion of delegations 35.35 to 35.38, in relation to student recruitment agent contracts and Co-curricular Recognition Program agreements.

74 7 October 2016

University Council

Changes relating to new Teaching and Assessment policy suite to replace Code of Practice – Teaching and Assessment: Insertion of delegations 25.11, 25.12, 25.13 in relation to teacher qualifications. Addition of new section under Schedule 3 – Academic Delegations in relation to Subject Delivery, and re-numbering of entire section. Addition of new delegations 28.01, 28.02, 28.03 in relation to Subject delivery, and 29.16 – 29.23 in relation to Assessment.

75 18 November 2016

Vice-Chancellor Amendments to Band B, Band C, and Band D delegates in line with updated nomenclature; amendments arising from revisions to the Student Conduct in Residences Policy; minor amendments to 35.16; 37.06; 27.09; 26.08; 35.38; 26.12; and Section 48.

76 1 March 2017 University Council

Addition of delegations 29.07 and 29.06 regarding appointment of HDR examiners. Amendment to delegation 29.08 regarding approval of thesis outcomes.

77 11 August 2017

Vice-Chancellor Amendment to 26.05 to delete Director, Regional Campuses and Student Diversity as this position no longer exists. Confirmation from Director, Academic Quality & Standards and Director, Student Services Division that, in accordance with Admissions Rules and Admissions Procedures, Faculties will be responsible for admissions decisions relating to students at regional campuses. Further to the amendment of 26.05, deletion of delegation in 26.09 (and renumbering of subsequent clauses) as offers of admission for onshore campuses other than Wollongong are covered under 26.08. To clarify delegations of authority in respect of Heads of School by adding a definition for Head of School in the Definitions Table and transferring the phrase “Head of School: For the purposes of this policy delegations accorded to Heads of School also apply to the Dean of Law, Dean of Medicine, and Dean of Sydney Business School” to this table from where it previously appeared in Band B. Amendments to Definitions Table, Schedules 2 and 3 to provide relevant academic decision-making as a



consequence of the proposal to allow GRS and AIIM to offer courses and subjects to firstly add “Dean of Research” as a delegate for relevant Employment delegations (Schedule 2) and Academic delegations (Schedule 3). Secondly, to add “Associate Dean (Graduate Research)” as a delegate for relevant Academic delegations (Schedule 3). Thirdly, under the new subheading “Head of School” found within the Definitions Table to add “Executive Director, AIIM” to recognise that this role has responsibility for academic delegations accorded to Heads of School in relation to courses offered by AIIM. Amendments to Band B to firstly add “Director, CABAH” to recognise appropriate officer for Band B delegations. Secondly to delete the words “of the Faculty” from the position title “Associate Dean of Faculty” so that it reads “Associate Dean” to allow for the inclusion of “Associate Dean (Graduate Research)” within that definition for Band B delegations. Amendments to Band C to firstly add “Chief Operating Officer, CABAH” to recognise appropriate officer for Band C delegations. Secondly to delete “Administrative Coordinator” from Band C delegations as a result of the redundancy of the role. Addition of “Finance Officer” to Band D delegations to recognise appropriate officer in respect of IHMRI financial delegations to the value of $5,000 for Band D delegations. Amendments to 12.05 to firstly extend timeframe of delegation for direct appointment to continuing or fixed term vacant professional services staff positions, up to Level 8/9, from 9 months to 12 months, to provide consistency with equivalent delegation for academic staff positions (see 12.03). Secondly to replace delegation “Executive Dean” with “Band A Delegates” to recognise filling of professional services staff positions outside of Faculties. Change to wording of 54.14 to align with 54.07 and with the provisions of the Student Conduct Rules.

78 7 November 2017

Vice-Chancellor Re-alignment of positions in Band B and Band C; amendment to Clause 27.16 to remove “or a campus location”; and addition of new clause 27.17 “Determine that staffing and resourcing levels are insufficient to allow students to be enrolled in a subject for a campus location” to reflect responsibilities under the revised DVC(A) and new DVC(HC) portfolios.

79 1 January 2018

University Council

Addition of delegation 29.22 (Approve an examination being conducted at a different location to the campus where classes for that subject have been



held) to reflect amendments to Examination Rules.

80 19 December 2017

Vice-Chancellor Consequential amendments to Schedule 5 as a result of the review of the IMTS policy suite approved by University Council at its meeting on 9 December 2016.

81 16 February 2018

University Council

New delegations added to: • Employment delegations – the establishment, and

disestablishment, of senior executive positions are approved by Council, while appointments, and reappointments, of such positions are approved by the Vice-Chancellor. Deputy Dean added to specific delegation regarding teaching staff qualifications and equivalence of experience.

• Financial delegations – specified delegates in relation to international student tuition fee refunds.

• Academic delegations –Deputy Dean added to specific delegations.

• Miscellaneous delegations – specified delegate in relation to the approval, or amendment, of UOWD Policies required by UOW.

New delegates added to: • Band A – Executive Director (Global) • Band B – Deputy Dean. This new position has

also been added to specific employment and academic delegations.

• Band C – Manager, Transnational Educations. • Band D – the Collection Manager, University of

Wollongong Art Collection. Existing delegates deleted: • Director, Transnational Education and Alliances. • Director, International Engagement and

Coordination 82 29 March

2018 Vice-Chancellor Minor amendments to:

• Employment delegations and relevant definitions – relating to approval of appointment and salaries of Acting Heads of School / Associate Deans; approval of Higher Duties Allowance and Attraction and Retention Allowances.

• Academic delegations – relating to Admissions and the waiver of English language proficiency requirements.

• Contract and Agreement delegations – relating to Research Grant Contracts.

New delegates added:



• Band B – Director, Woolyungah Indigenous Centre.

• Band C – Corporate Services Manager, IHMRI. Existing delegates renamed, replaced or deleted: • Band B – renamed “Science Centre” to “Science

Space”. • Band B – replaced “Director, Global Challenges”

with “Executive Director, Global Challenges Program”.

• Band C – replaced “Research Strategy Leader, Global Challenges” with “Director, Global Challenges Program”.

• Band C – deleted Senior Manager, Woolyungah Indigenous Centre.

83 19 April 2018 Vice-Chancellor • Band C – replaced “Director, Global Challenges Program” with “Program Director, Global Challenges Program”.

• Amendments to Schedule 1 – Financial Delegations, regarding the scope and delegates authorised to make transactional decisions regarding fee-related matters.


New financial delegations added to General Expenditure to allow the Vice-Chancellor to approve budget and expenditure variations up to a limit of $5 million and within the scope as approved by University Council.

85 10 July 2018 Vice-Chancellor New delegates added: • Band A – Deputy Dean of Science, Medicine and

Health • Band B – Portfolio Executive Manager; Director;

ARC Industrial Transformation Training Centre for Advanced Technologies in Rail Track Infrastructure, and Director, Australian Health Services Research Institute.

• Various delegates relating to the Deputy Vice-Chancellor (Academic) Portfolio to reflect organisational structure and titles.

Minor amendment to clarify Higher Degree Research approval.

86 10 August 2018

University Council

• Amendment to delegation 31.01 and 31.02 to delegate approval of student awards and prizes to Director, Student Services Division, including subsequent renumbering of Section 31.

• Amendment to section 51 to delegate approval of new and amended academic Policies, Standards and Codes, including their rescission, to the Vice-Chancellor on recommendation by Academic Senate (51.05)



87 12 October 2018

University Council

New delegations and amendments made in relation to the digital issuance of academic documents via My eQuals as per the Conferral and Issuance Policy. References to Standard on Courses replaced with Conferral and Issuance Policy.

88 7 December 2018

University Council

New delegation 27.20 added to reflect existing General Course Rules provision: “Approve conditions on a students’ registration”.

89 15 February 2019

University Council

New delegation 27.21 added to reflect amendments to General Course Rules regarding suspension, exclusion or expulsion of a student from the University following a risk assessment. Access to Information Policy was also rescinded by Council and reference to it was removed from the Delegations of Authority Policy as a consequential amendment.


New and amended delegations relating to Student Services and Amenities Fee to clarify the administrative process. New delegation 32.11 relating to approval processes for executing an agreement between the University and a partner Higher Education institution to establish a joint or dual Doctor of Philosophy.

91 8 July 2019 Vice-Chancellor Wide range of improvements to the Delegations of Authority Policy to reflect structural changes and codifying practices relating mainly to the Chief Administrative Officer portfolio and the Deputy Vice-Chancellor (Academic) portfolio.

92 29 July 2019 University Council

Changes to Schedule 3, section 29, Schedule 1, Section 2 and Schedule 3, Section 32 Resultant from changes to Standards for the Finalisation of Student Results and to 26.15 Approval of Credit for Prior Learning.

93 11 November 2019

Vice-Chancellor Minor amendment to Delegations Band B and Delegations Band C including moving the Operations Manager, Learning, Teaching & Curriculum from Band C to Band B.

94 11 October 2019

Vice-Chancellor Amendments to reflect: • Council approved changes to Senior Executive

positions; • Realignment of existing delegations in relation to

the new portfolios of the Senior Deputy Vice-Chancellor, Deputy Vice-Chancellor (Education) and Chief Operating Officer; and

• New and amended Academic Delegations (Schedule 3) relating to the revised Coursework Rules and Admission Rules suite.

95 11 October

2019 Vice-Chancellor Amendments to reflect Realignment of Existing

Delegations for the Senior Deputy Vice-Chancellor and Deputy Vice-Chancellor (Education) delegations as per Council approved changes to Senior Executive positions.



Amendments to position titles relating to the Deputy Vice-Chancellor (Health and Communities) portfolio as per SDVC portfolio.

96 20 January 2020

Vice-Chancellor Amendments to reflect new delegate – Dean of Graduate Research as an outcome of the Review of the Graduate Research School. This new position has been added to all the delegations regarding oversight of Higher Degree Research.

97 14 February 2020

University Council

Amendment to delegation 12.01 to remove “excluding Senior Executive positions”.


Addition of new delegation 51.08 authorising Vice-Chancellor to approve urgent amendments to policies, codes and standards.

99 8 July 2020 Vice Chancellor Amendments to reflect: • Inclusion of Executive Director AIIM to the

definition of Executive Dean to have delegations equivalent to those currently held by Executive Dean, and, as well as Band A delegations.

• Current roles and titles within RAID and the Innovation and Commercial Research Unit

• Removal of delegation 22.04 which refers to the rescinded Supplementary Funding for External Courses and Conferences Guidelines

• New delegate Director of Student Recruitment to have delegation Band A, following the establishment of the new Student Recruitment Division

• Change in title from Director, Student Services to Director, Student and Accommodation Services to reflect retitling of this position following the establishment of the new Student and Accommodation Services.

• New delegate Director, Molecular Horizons Research Institute, be added to Delegation Band B as an outcome of the establishment of the UOW Molecular Horizons Research Institute

• Amendments to reflect the names of the two new faculties: Faculty of Business and Law and the Faculty of Humanities, Arts and Social Sciences and titles of delegates pertaining to those two faculties.

• Removal of Deputy Dean, Faculty of Law Humanities and the Arts as this position no longer exists.

100 1 December 2020

Vice-Chancellor Amendments to reflect: • Updated position titles to reflect the Human

Capital Management (HCM) • Additional delegate, Level 10 Operations

Manager, to Band B • Additional delegates, Senior Industry



Research Manager and Industry Research Manager, to Delegation 38.03

• A correction to a reference in Delegation 39.01

• Updated position titles for the School of Medicine in Delegation 36.14