DELTA SIGMA THETA SORORITY, INC. JACKSONVILLE ALUMNAE CHAPTER

P.O. BOX 2435 JACKSONVILLE, FL 32203

www.dstjax.org

A Public Service Sorority Founded in 1913

Executive Board Meeting Agenda Monday, February 27

I. Prayer ...............................................................................................Patricia Godboldt II. Executive Board Minutes ................................................................. Joni Ellis-Hughes III. Correspondence ............................................................ Rodericka Webb-Wilkinson IV. Treasurer’s Report ........................................................................ Kimberly Stephens V. Financial Secretary’s Report ........................................................................ Rita Scott VI. Presidents’ Reports

∆ First Vice President /Membership ......................................... Aurelia Ray Williams ∆ Second Vice President /Program Planning ........................ Akilah Jamila Pope

VII. Committee Reports

∆ Arts & Letters………………….…………….……Alice Bennett & Natalie Stockton ∆ Betty Shabazz & GEMS Institute…….... Shannan Holloway & Marva McKinney ∆ Delta Teen Pageant…………………………Michele Bell-Badger & Ingrid Bethel ∆ DSTJAX Camp Sunshine ..................................... Monica Hopson & Teresa Brown ∆ Economic Development……………………………………………. . Joanne Thayer ∆ Elections……………………………………………. ................................... Nicole Ross ∆ EMBODI………………………………………Kimberly Brooks-Hall & Antoya Shuler ∆ Founders Day…………….…………Jacqueline Bohannon & Stephanie Gordon ∆ Fundraising ......................................................... Balenda Fulton & Debbie McNeil ∆ Grant Development ........................................................... Chanda Nicole Holsey ∆ Health & Fitness ....................................................... Jovonnie Ford & Ava Phoenix ∆ Information & Communications ............................................ Teresa Shears-Brazil ∆ Institutional Research……………………………. Hattie Matthews & LaDeidra Ellis ∆ Internal Audit……….…………………………………………......Kimberly Holloway ∆ Journalist………………….……………………………………………. Elaine Mitchum ∆ LEAD……………………….……………………………………Sandra Hull-Richardson ∆ May Week/Scholarship .......................... Shavondra Huggins & Crystal Timmons ∆ Nominating……………….……….………………………………………. Cicely Suttle ∆ NPHC…………….……….……….……….……….……….……….………. …. Iola Rose ∆ Projects & International Awareness….……….……….……….…Chelsea Reeves ∆ Property & Archives.…………….…….………………………………Aviance Wright

DELTA SIGMA THETA SORORITY, INC. JACKSONVILLE ALUMNAE CHAPTER

P.O. BOX 2435 JACKSONVILLE, FL 32203

www.dstjax.org

A Public Service Sorority Founded in 1913

Executive Board Meeting Agenda

Monday, February 27 Page 2

∆ Protocol &Traditions….…………….……….……………………………. Dorothy Russ ∆ Risk Management…………….…………….……. Karen Kincade & Pat Sampson ∆ Ritual & Ceremonies... ................................................................................ Iris Peters ∆ Social Action ....................................................... Robyn Lawrence & Jackie Nash ∆ Social Welfare ............................................................................. Patricia Godboldt

VIII. Heritage Moment/Historian .................................................................. Deitra Demps

IX. Announcements

X. Adjournment

DELTA SIGMA THETA SORORITY, INC. Jacksonville Alumnae Chapter

Submitted By: Marva Mckinney and Shannan Holloway___ Revised July 16, 2011 SOR

COMMITTEE REPORT Committee Name: Dr. Betty Shabazz Academy/ Dr. Jeanne L. Noble GEMS Institute Chairperson(s): Shannan Holloway and Marva McKinney Date of Meeting: February 9, 2017 – 7:00 p.m. (via conference call) Members Present: Marva McKinney, Shannan Holloway, Stacey Cox, Teresa Brown, Nancy

Grant, Patricia Godbolbt, Crystal James Business Items Discussed:

• February 11th program day - Part 1 - Plan your own program day; Part 2 will be held on Saturday, April 8th. The location was Cedar Hills Elementary - (6534 Ish Brant Rd.)

o BSA/GEMS were assigned a topic based on the top (5) topics of interest based on survey results from September BSA – (1) Black Girl Magic (2) Goal Setting and Not Giving Up. GEMS (1) Positive Energy and Black Excellence (2) Relationship be-

tween how the media has influence on negative behavior (3) #No Political Genius

o Group Activities: BSA/GEMS were given an outline to be used as a guide to plan their Program Day based on their trending topic

o BSA/GEMS will execute their program idea during the April 8th meeting o All participants will convene in the school auditorium to present their assigned

topic. o BSA/GEMS will connect with their fellow group members to continue the plan-

ning for their presentation o Each group has assigned a leader that will ensure that all group participants un-

derstand the task • The March Program Day sub-committee has begun planning and themes that are being

discussed are: healthy living, healthy image, hygiene, applying makeup, communication, skin care, personality assessment

• College Tour - GEMS and EMBODI participants will travel to FSU and FAMU on March 21, 2017

o Permission slips and a list of chaperones have been submitted to the Regional Risk Management Coordinators

o $50 fee is due on March 1, 2017 Actions to be taken by the Chapter:

• Please continue to support Committee programming! Risk Management cleared sorors are especially needed at each program day to help meet the 4:1 ratio (whether a member of the BSA GEMS committee or not)

Next Meeting: • The next meeting will be conducted via conference call on Thursday, March 9, 2017 at

7:00 p.m. Conference call number: (712) 432-0926. Access code: 1012849#. Thank you for your continued support, Sorors!

DELTA SIGMA THETA SORORITY, INC. Jacksonville Alumnae Chapter

Submitted By: Sorors Teresa Brown and Monica A. Hopson Revised July 16, 2011 SOR

COMMITTEE REPORT Committee Name: ____DSTJAX Camp Sunshine____________________________ Chairperson(s): _Teresa Brown, Monica Hopson______________________________ Members Present: Teresa Brown; Mildred Calhoun; April Coleman; Bonita Drayton; Darlene Dudley Nancy Grant; Monica Hopson; Jackie Nash; Jamila Pope; Karen Kincade; Ava Phoenix; Christina Stallings; Veronica Tutt

Date of Meeting: ___February 2, 2017________________________________ Business Items Discussed: Theme: “2016 -2017 Sailing into the Future With Hope and Courage” Opening Prayer by Soror Mildred Calhoun I. February Heart to Heart: Amateur Night @ the Ritz Theater February 3rd 6:00 p.m. Soror Teresa Brown provided a catering update Agenda:

• Soror Bonita Drayton and Soror Mildred Calhoun will meet and greet campers downstairs at the Urban League @ 6

• Soror Darlene Dudley and Soror Nancy Grant will stay behind at Urban League for late campers until 650

• 630 Leave Urban League for tour @ Ritz • Program event for the night

Candy Bags are completed; please feel free additional candy to add II. Camp Sunshine (Tentative Dates April 22nd - 23rd, 2017) Soror Hopson will create 2-day agenda for camp with Peak Performanc: including high/low ropes for both age groups Agenda:

• Sign Language Update by Soror Karen Kincade: we may need to do sign language via Wi-Fi

• Soror Monica Hopson will check for Wi-Fi availability at Epworth • Ice Breaker Activities: Nancy Grant will do 45 minutes of Minute to Win it

activities • Arts and Crafts: Soror Darlene Dudley and Soror Brianna Jefferson will

provide an update on the arts and crafts activities • Mental health AIDS/HIV component for Baptist Health Grant: Soror Jamila

Pope and Soror Bonita Drayton: tic tac toe game; Jeopardy game. Soror Jackie Nash and others will facilitate “Mental Moments” and “Cool Down Corners”

DELTA SIGMA THETA SORORITY, INC. Jacksonville Alumnae Chapter

Submitted By: Sorors Teresa Brown and Monica A. Hopson Revised July 16, 2011 SOR

Transportation: Soror Tashia Small—already booked bus 2-days; emailing the contract to co-chairs. Requesting check on Saturday 2/4/17 Update on Risk Management and Regional Report: Soror Karen Kincade requested names of volunteers and campers Soror Bonita Drayton, Soror Jackie Nash, and Soror Mildred Calhoun will be at the reception location on day 2. The following Soros have confirmed to attending Camp Sunshine on April 22nd and April 23rd : Teresa Brown 2 Days Jovonnie Ford 2 Days Jackie Nash 1 Day (Sat) April Coleman 1 Day (Sat) Karen Kincade 2 Days Antoya Shuler 2 Days Darlene Dudley 2 Days Ava Phoenix 1 Day Alice Bennett 2 Days Veronica Tutt 2 Days Nancy Grant 2 Days Mildred Calhoun 2 Days Jamila Pope 2 Days Christina Stallings 2 Days III. Grant Development request for information for 2017 Baptist Grant Soror Karen Kincade will work the co-chairs to complete; Soror Monica Hopson will get date clarification from Soror Cheresa Boston and Soror Chanda Holsey 1. Dates of the event 2. Theme for this year 3. List of activities planned for this year with times 4. Brief description of purpose of theme and activities IV. Adjournment Next Meeting Thursday, March 2, 2017 @ 7:00 p.m. (712) 432-0080/ access code 532291#.

DELTA SIGMA THETA SORORITY, INC.

Jacksonville Alumnae Chapter

Submitted By: Michele Bell-Badger and Ingrid Bethel____________________________ Revised July 16, 2011 SOR

COMMITTEE REPORT Committee Name: Miss Delta Teen Pageant

Chairperson(s): Michele Bell-Badger and Ingrid Bethel

Members Present: Michele Bell-Badger, Ingrid Bethel, Cheresa Boston, Teresa Brown, April Coleman, Regina Ford Courtney, Catrina Graham, Crystal James, Elaine Mitchum, Jamesha Moore, Jamila Pope, Iola Rose, Christina Stallings, Kimberly Stephens, Joanne Thayer, Veronica Tutt, Triana Watkins, Robbin Winters and Aviance Wright.

Date of Meeting: February 7, 2017 (via conference call)

Business Items Discussed:

Soror Michele Bell-Badger opened the meeting with prayer.

Soror Bell-Badger and Soror Ingrid Bethel noted that Soror Myrtle Turner was recognized at the January 7th

Chapter meeting as the namesake honoree of the Miss Dedication Award that will be presented during the Miss Delta Teen Pageant to the contestant who raises the most money by February 25th. Soror Turner was presented with a personalized commemorative t-shirt during the recognition announcement.

The Delta Teen contestants are organizing a clothing drive for their public service project, and they have recorded a video on which they request support from the Chapter. They are collecting new and gently used clothing for needy boys and girls between the ages of 10-17. Sorors are asked to bring donated clothing items to the March 4th Chapter meeting.

The group photo of Sorors who purchased 40th Miss Delta Teen Pageant commemorative t-shirts will be taken on Saturday, March 4th immediately following Chapter meeting. Sorors are asked to wear black pants or skirt, and bring their t-shirts to put on before the photo is taken. Further details will be sent via email.

All commemorative t-shirts that have yet to be distributed will be brought to the March 4th Chapter meeting. Sorors should visit the pageant table to pick up their shirts or contact Soror Bethel at ibet1104@aol.com to make other arrangements beforehand.

The Awards and Prizes Sub-Committee is continuing to procure prizes for contestants. Prize donations will be accepted through Thursday, March 9th.

Soror Jamila Pope will lead the Sponsor and VIP Services Sub-Committee efforts on the evening of the pageant. Sorors on the Floor Level Support and Hospitality Sub-Committees respectively will coordinate efforts with Soror Pope. Further details are forthcoming via email.

Soror Aurelia Williams will lead the Backstage and Dressing Room Support Sub-Committee.

The Florida Theatre has advised that they have increased security measures. Accordingly, all pageant ticketholders will be subject to bag and belonging searches, as well as metal detector scanning. Guests are asked to plan for an early arrival to ensure ample time to pass through security and be seated prior to the start of the show at 8 p.m.

We have now secured approximately $18,000 in sponsorship commitments.

Fundraising progress charts will be posted bi-weekly in the Mid-Week Message and via special email announcements. Charts will show the Chapter’s and the contestants’ respective fundraising totals. The latest figures show contestants’ efforts accounting for over 70% of the monies raised to date, with the exception of sponsorships. The Chapter has raised 30% of the monies thus far.

Fundraising team activities include the following: o Crimson Queens - How We Roll “Soul Bowl” at King Pins Bowling Center (Thursday, Feb. 23rd) $12 o Cultured Pearls - Flapjack Fundraiser at Applebee’s at St. John’s Town Center (Saturday, Feb. 25th) $10 o “MDT Sails Force” (Team A.D.S.T)

“Elevate Your Style” Pageant Discount and Donation Promo at Accentuate in Avenues Mall Present flyer or mention pageant for 10% discount on merchandise through Feb. 28th

Additional 10% of related sales will be donated to pageant

In-store promo event (Sunday, Feb. 12th) Wine tasting event at Total Wine at St. Johns Town Center (Sunday, March 12th) $25

o See team flyers in the Mid-Week Message for further event details

DELTA SIGMA THETA SORORITY, INC.

Jacksonville Alumnae Chapter

Submitted By: Michele Bell-Badger and Ingrid Bethel____________________________ Revised July 16, 2011 SOR

The R.U.B.Y. Pageant Sales Challenge Winner will be announced in the February 22nd Mid-Week Message. The winner will be presented a $25 Dillard’s gift card at the March 4th Chapter meeting.

Souvenir booklet ads and donor listings are still for sale. Please submit ASAP, by no later than the March 4th Chapter meeting.

o Ads $50 Business card $250 Full page

o Donor Listings $30 Ruby Donor $50 DeSTiny Donor (for sorors only, includes one pageant ticket)

Sorors may pick up pageant tickets at the March 4th Chapter meeting. o $20 for hard copy ticket

1,250 tickets printed thus far Approximately 1,00 tickets have been distributed (to sorors and contestants) to date # sold TBA

o $20 + $1.69 fee for online ticket via Eventbrite # sold TBA Please contact Soror Veronica Holmes (vholmes227@gmail.com), Soror Michele Bell-Badger

(BellBadger@yahoo.com) or Soror Ingrid Bethel (ibet1104@aol.com) to make arrangements GOAL: Each soror sell at least 5 tickets

Actions Taken: Secured new sponsorships Submitted additional sponsorship/donor proposals

Actions to be Taken by the Chapter: Seek prize/gift donors Set and achieve personal fundraising goals See Mid-Week Message for pageant fundraising updates, deadlines and related announcements

Next Meeting: The next committee conference call is scheduled for Tuesday, March 7th at 6 p.m.

o Call #: (605) 475-4000 / Access Code: 825374

Thank you for your support of our Ruby Anniversary Delta Teen Pageant!

ALL Hands on Deck!

DELTA SIGMA THETA SORORITY, INC. Jacksonville Alumnae Chapter

Submitted By: Kimberly Brooks-Hall & Antoya Shuler Revised July 16, 2011 SOR

COMMITTEE REPORT Committee Name: EMBODI – Empowering Males to Build Opportunities for Developing

Independence Chairperson(s): Kimberly Brooks-Hall and Antoya Shuler Date of Meeting: Wednesday, February 15, 2017 @ 6:30pm via conference call Attendees: Kim Brooks-Hall, Joyce Couch, Steffanie Jones, Antoya Shuler, Veronica Tutt 2/18 Program Day Attendees: Kim Brooks-Hall, Steffanie Jones, Monica Hopson, Ava Phoenix,

Jamila Pope, Antoya Shuler, Cicely Suttle (Male Volunteers: Wil Laws and Octavius Holliday)

Business Items Discussed: Feedback from service project – positive experience that allowed Committee to learn more

personal details about participants and overall, group bonding and cohesion to occur Discussed agenda and program day needs for the upcoming program day:

February: Media & Technology – Ronnie King (Omega Psi Phi) will present on the topic of Media & Technology with a focus on “Coding While Black.” Demonstrations and discussions will last approx. 1.5 hours.

Remaining program days for 2016-2017. Program day leads will work to finalize each month’s agenda and share pertinent information on that month’s EMBODI conference call: - March: College Tour – Antoya, Kim BH, Shannan, Marva (in partnership with GEMS)

o March 21st to FAMU/FSU (Tallahassee, FL) o Current roster includes 38 participants (8 EMBODI/30 GEMS) + 11 chaperones o Fee of $50 due to Co-Chairs no later than March 1st (Cashier’s Check or Money Order) o FSU tour to be orchestrated by Kappa Epsilon Sorors and Black Student Union o FAMU tour to be orchestrated by the Admissions Office/Student Ambassadors o Email sent to encourage EMBODI to support Miss Delta Teen Pageant

- April: Financial Planning & Management – Cicely, Tashia and Nicole to coordinate: o Due to Easter, will now plan to meet on April 29 o Introduce Mad City Money on-site at Eugene Butler YMLA

- May: EOY Celebration, First Tee Golf (1157 Golfair Blvd) from 1-4pm o Co-Chairs agreed that the skills learned in this exercise will be beneficial to

participants for current and future needs: discipline, networking, etc. Cost is $5/participant + food/snacks

o Will acknowledge all participants at event and distribute senior gifts o Kim BH to submit off-site request forms for approval

Actions Taken: Co-Chairs (EMBODI) to continue collaboration with Co-Chairs (GEMS) to finalize college tour. Submit off-site paperwork for EOY activity, to be approved by Soror President Tutt & RD. Actions to be taken by the Chapter: None Next meeting is: Tuesday prior to program day – Tuesday, April 25th @ 6:30pm via conference call. The conference line is (712) 775-7031. The access code is 398-902#. (Tour chaperones will be contacted via email and/or phone in March as well).

DELTA SIGMA THETA SORORITY, INC. Jacksonville Alumnae Chapter

Submitted By: _Debbie McNeil and Balenda Fulton, Co-Chairs

COMMITTEE REPORT

Committee Name: FUNDRAISING______________________________________________ Chairperson(s): Balenda Fulton and Debbie McNeil_________________________________ Members Present: Balenda Fulton, Debbie McNeil, Jossie McCloud, Christina Stallings Date of Meetings: February 15, 2017 via Conference Call Business Items Discussed Sunset Jam 2017

Save the Date: June 4, 2017

Suggested attire: Sundresses and Sunglasses

Tickets $15.00 in advance; at the door $20.00

Speed Dating Activity for Single guests

Ticket sale kickoff will be at the March Chapter Meeting

Venue: TBD

2017-2018 Agenda

Gospel Comedy Show – Partnering with Arts and Letters - September

Tail Gate Party – Oct/Nov

Gala – February

Sunset Jam - June

Actions Taken or to be Taken:

Committee to do site visit at second venue on February 22, 2017

Actions to be taken by the Chapter:

Purchase tickets

Next meeting: March 15, 2017

DELTA SIGMA THETA SORORITY, INC. Jacksonville Alumnae Chapter

Respectfully Submitted By: Chanda Nicole Holsey, Feb 22, 2017 Revised July 16, 2011 SOR

COMMITTEE REPORT Committee Name: Grants Development Committee Chairperson(s): Chanda Nicole Holsey

Members Present: See below Date of Meeting: 2/17/17

The following members were in attendance:

Chanda Nicole Holsey

Fern Webb Business Items Discussed:

I. Grants we have submitted

a. Wal Mart Community Grant for Health Eating and Hunger Relief –unfortunately this was declined.

b. Arbor Pharmaceuticals – Hypertension focus for Power of Prevention – waiting on response.

c. CBV CARES grant –this was declined.

d. BroadCast Med—received $50. Requested $500.

II. Grants in pipeline

a. Baptist Health Strategic Investment Proposal with Mental Health Focus - Cheresa will lead

b. Social Action Grant (work with Robyn Lawrence, Social Action Chair)

http://www.deltafoundation.net/charitable-engagement-services/annual-community-empowerment-

grantmaking-program/delta-foundation2019s-annual-community-empowerment-grantmaking-

program-supports-community-service-based-programs

Soror Chanda Holsey spoke with Soror Robyn Lawrence about ideas for the social action grant and

offered ideas as well. Soror Lawrence will flush things out more with Soror Jamila Pope and

Chanda will work with Sorors Webb and Kelly to get it written and submitted.

c. Boston Scientific – grant for Power of Prevention.

III. Old business

IV. New business

a. No other new grants to explore.

Actions Taken:

The action items discussed and assigned to our members are as follows:

o Sorors Kelley, Holsey and Webb to work on Social Action grant

o Soror Boston to work on Baptist Health grant.

DELTA SIGMA THETA SORORITY, INC. Jacksonville Alumnae Chapter

Respectfully Submitted By: Chanda Nicole Holsey, Feb 22, 2017 Revised July 16, 2011 SOR

o Soror Boston to work on Baptist Health grant

o Soror Holsey to work on Boston Scientific grant

Actions to be taken by the Chapter:

o Sorors please apprise the Grants Development Committee to apprise us of possible grant

opportunities as they come across their respective desks or emails.

Next meeting: Next Grants Development Committee meeting will be: Conference Call

Thursday, March 16, 2017, 7:15 PM.

DELTA SIGMA THETA SORORITY, INC. Jacksonville Alumnae Chapter

Submitted By: Ava Phoenix

COMMITTEE REPORT Committee Name: Health & Fitness Chairperson(s): Jovonnie Ford Co-Chair, Ava Phoenix Co-Chair Members Present: Jovonnie Ford, Ava Phoenix, Veronica Tutt, Shavondra Huggins, Darlene Dudley, Jossie McCloud, Jackie Nash, Veronica Holmes, Marlo Rivers, Joyce Artis, Jamila Pope, Alicia Hinson, Triana Watkins, and Vathrice Hartwell, Robbin Winters, Nancy Grant, Katrina De’Clouet, Danette Olgesby, Jossie Burton, Vanessa Boyer, Date of Meeting: 2/7/2017 via Conference Call Business Items Discussed: DivaFit Fitness Challenge: Data is needed through January 2017. The “Get In

Formation” videos are sent to those signed up via email. Hands Only CPR training with the American Heart Association was cancelled and

tentatively rescheduled to occur during the health fair. Sisters Network Gift For Life Block Walk will be on 4/29/17. Relay For Life Northside will be on 5/6/17 at First Coast High School. Community Health Fair with Councilman Reginald Brown will take place on

2/25/17 from 10-2pm at the Legends Center. Vendors list was being finalized. Logistics regarding the event was reviewed. Members were encouraged to promote the event, attend, and bring family and friends.

Discussed plans for Let’s Go Spring 2017 phase. The 2017-2918 calendar ideas were discussed. Actions Taken: The committee decided to partner with Sisters Network Inc. on 4/29/17 for the

Gift For Life Block Walk The committee decided to participate in the Relay For Life Northside on 5/6/17

at First Coast High School.

Actions to be taken by the Chapter: Sign and submit DivaFit Challenge Waiver and submit data through January

2017. Encourage local health-related businesses and organizations to be a part of our

Community Health Fair jachealthfair@gmail.com Support, Promote, and Attend the Community Health Fair 2/25/17 at the

Legends Center from 10am-2pm Enlist volunteers for Let’s Go Spring 2107

Next Meeting: TBD via conference call 641.715.32787 Access code 484837

DELLTA SIGMA THETA SORORITY, INC. Jacksonville Alumnae Chapter

COMMITTEE REPORT Committee Name: Institutional Research Committee Chairperson(s): Dee Dee Ellis and Hattie Matthews Members Present: Dee Dee Ellis, Catrina Graham, Joni Hughes-Ellis, Karen Kencade, Hattie

Matthews, Joanne Thayer Date of Meeting: February 13, 2017, 6:00 P.M. Conference Call Business Items Discussed: Old Business:

• BSA/GEMS survey to be completed within the week and a test survey will be disseminated to committee after Valerie Atkins completes resolution of the issues during the initial test. The good news is that we will be using Constant Contact to upload participants’ addresses on to Excel.

• Three committee members volunteered to assist Joni Ellis-Hughes cull through the

participant rosters to determine eligibility. Those members are: Catrina Graham

Hattie Matthews Joanne Thayer

BSA/GEMS Roster: Soror Dee Dee Ellis has merged seven of the BSA/GEMS rosters covering 2009-2015 and is in the process of removing the duplicates and producing one document with all the information required. Upon completion, the document will be sent to Joni Ellis-Hughes for review and assistance by her subcommittee.

Actions Taken

• Since Soror Ellis has not received a response to her email to Soror Tindall of the National Institutional Research Task Force to determine if we must use the Non-financial Sorors survey created by her committee. After discussion, members were asked to review that survey to see what we can use from it, however we will create our own survey for our non-financial members. Committee members were also asked to create 5 questions for our survey of non-financial members.

Actions to be taken by the Chapter: None

Next meeting: To be announced Submitted By: Hattie Matthews and Dee Dee Ellis Revised July 16, 2011 SOR

DELTA SIGMA THETA SORORITY, INC. Jacksonville Alumnae Chapter

Submitted By: _Cicely Z. Suttle

COMMITTEE REPORT Committee Name: Nominating Committee Chairperson(s): Cicely Z. Suttle Members Present: Robbin Winters, Shakita Russ-Sherman Date of Meeting: February 1, 2017 Business Items Discussed:

• 2017 Nominations Calendar o February

2/4 Chapter Meeting – Review of Eligibility Requirements 2/22 and 2/29Weekly Midweek message reminders to submit interest to run to the

Nominating Committee email and positions available. Note: If potential candidates will not be present at the March chapter meeting, we must have the written consent/acceptance of the nomination.

o March 3/4 - Chapter Meeting – Call for Nominations 3/19 Candidate Profiles Due (15 days after finalizing nominations) 3/19 – 3/24 Compile and Finalize Candidate Profile 3/27 Present to Eboard for Approval ??? Distribute to Chapter Members (should be distributed at least 10 days prior to

elections)

o April Chapter Meeting – President, 1st VP, 2nd VP speeches ??? Distribute Campaign Guidelines Criteria to candidates 4/7, 4/14, 4/21, 4/28, 5/5 Weekly Candidate campaign messages to be published each

Friday proceeding the election by the Corresponding Secretaries • Must be submitted to the Recording Secretaries by Wednesdays 5pm to be

included in the Friday publication

o May Chapter Meeting – Elections (Elections committee Chair: Nicole Perkins Ross)

Actions Taken: Reviewed calendar and assigned tasks for completion.

o Campaign Guidelines – Soror Russ-Sherman o Candidate Profiles – Soror Winters

Actions to be taken by the Chapter: Review sorors eligible for nominations

DELTA SIGMA THETA SORORITY, INC.

COMMITTEE REPORT

Committee Name: Social Action Chairperson(s): Robyn Lawrence and Jackie Nash Members Present: Jackie Nash, Robyn Lawrence, Toni Callahan, Evelyn Ray Rogers, Deborah Price,

Vathrice Hartwell, Pat Godbolt, Madeline Scales-Taylor, Kim Holloway Date of Meeting: February 13, 2017, 6:35 pm Business Items: • Equal Pay Efforts: American Association of University Women (AAUW) Partnership (http://www.aauw.org)

o Jackie has drafted a petition to support the proposed Equal Pay legislation (in the FL legislature); the proposed legislation was sent via email to the committee on MLK Day

Goal is to have chapter members and attendees at the health fair to sign We need volunteers to assist during the hours of 10-2; contact Jackie or Robyn if you are

available o Equal Pay March in Tallahassee on 3/14: if anyone attends, please inform Jackie or Robyn o Equal Pay Learn & Learn Event: Tickets are $20 and available online until 3/14; Soror Tashia Small is a

guest panelist – please support if you are available www.eventbrite.com/e/equal-pay-day-a-lunch-and-learn-event-tickets-31829748635

o The State Social Action Coordinator was informed of this legislation and for it to be considered for DDAC in Tallahassee

• Subcommittee Updates o Boards and Commissions: Sixteen (16) sorors expressed interest in serving on a local board or

commission; the subcommittee will make contact with each soror and find matches to their interest Evelyn Ray Rogers will follow up with the Mayor’s Office Sherry Blue will contact Dr. J Gaffney for assistance

o Delta Days at City Hall: the State Attorney Office (SAO) has request some info about our organization as we have requested a meeting with Melissa Nelson

We have requested a meeting with the Public Defender; awaiting a response Committee is working up the focal points; will consult sorors who are attorneys for some

direction; also consulting with another contact who works within the SAO Policy areas: death penalty; diversity of staff – does it reflect a cross section of our community;

charges against black boys/males Goal is to provide all questions in advance

• DREF Grant: there is an opportunity to apply for a community empowerment grant centered on civic engagement; our previous efforts during voter registration revealed youth are not excited about voting or do not understand its importance

o We will partner with BSA/GEMS, EMBODI and possible Kappa League & the Omega Lamplighters to host a forum or program day “Each1 + Teach 1 = 2 Vote” to discuss civics/government;

o This may build a template for future endeavors • Calendar

o Our events for next year will be DDAC, the civics forum listed above, activation of the elections precinct o We have a desire to be a part of the Fall Workshop to help chapter members to understand social

action o Suggestion – host a forum to help members understand how to run for office/ navigating through the

boards and commissions process

Action Items: • Volunteer at health fair to register voters and obtain petition signatures • Solidify dates and details for DDACH

DELTA SIGMA THETA SORORITY, INC.

• Follow up with 16 sorors for boards and commissions • Submit calendar/budget for 2017-2018 year • Collaborate with Grants Development Committee on DREF grant proposal

Actions to be taken by the Chapter: • Support and attend Equal Pay Lunch & Learn • Sign Equal Pay petition at health fair or chapter meeting

Next Meeting: February 13, 2017, 6 pm – location TBD

DELTA SIGMA THETA SORORITY, INC.

Jacksonville Alumnae Chapter

Submitted By: __________________________________________________________ Revised July 16, 2011 SOR

Committee Report

Committee Name: Social Welfare Committee

Chairperson: Patricia M. Godboldt

Meeting: Conference Call on Thusday, February 16, 2017 @ 7:00 pm

Attendees: Balenda Fulton, Bonita Drayton, Darlene Dudley, Earline Barnes, Felicia Bridgewater, Fonda Mosal, Natalie Stockton, Stacey Cox, Steffanie Jones, Verdell Benefield,

Veronica Tutt, and Pat Godboldt.

Business Items:

Visitation: Soror Earline Barnes did a Valentine Love Month visit to Soror Betty Coles.

Visiting Dignitary: Soror Sandra P. Carey, The Bahamas' Deputy Consul General, will be the speaker at a special event honoring Jacksonville's Native Sons, James Weldon & John Rosamond Johnson on Friday, February 24, 2017 at 2pm at Lee and Adams Street in the LaVilla neighborhood. If available please attend. Our committee will provide a $50 gift card for the visiting dignitary.

Bereavements: Funeral Friday at 11 am for the godmother of committee member Juliette Rogers. Soror

Godboldt will attend. Stephanie Gordon burying her father this weekend in Ft. Lauderdale.

Follow-up Welfare Calls: I received uplifting feedback from sorors last month. February Assignments:

Soror Fulton assigned to Juliet Rogers and Sorors Dudley and Cox assigned to Stephanie Gordon.

Cluster – March 31st thru April 2nd and you must register on line. Alumnae fee is $85 and payment is due

to the chapter by March 4th. The April 1st chapter meeting is not cancelled.

Health Fair – Please support this event, Feb 25th at the Legend Center. Take the emailed attendance

survey to acknowledge you are coming and commit to bring 2 people.

Dr Mary McLeod Bethune Community Leadership Luncheon – Support on Sat Feb 18th at 9am at the Emmanuel Baptist Church. We will be recognized as well as other Greek Organizations. The speaker is the President of BCU, Dr. Edison Jackson. Soror Godboldt will give the Invocation.

Budget – Our committee is in position to meet the March 10th deadline.

Election – If you have recommendations or would like to run, submit to Cicely Suttle at your earliest.

Birthday – Soror Godboldt thanked the team for the surprise birthday recognition at the Feb chapter meeting. Sorors Gerry Walker and Myrtle Turner took Soror Godboldt to the “Brick” for lunch.

Greeting Cards Team: Thanks to Soror Cox and McQueen. Soror Cox purchased a red box with a handle

for the cards. Feb-McQueen Mar-Boyer Apr-Mosal May-Bivins June-Chandler Prayer Warriors - Please refer to the Wed word in addition to special notifications.

Winona Cargile Alexander – Letter to Evergreen –Soror Godboldt met with the General Mgr, and he

made another recommendation since the brochure idea is not a viable option. Sorors Bea Conner and Verdell Benefield have been working with Soror Godboldt on the draft of a letter to Evergreen as a follow up to that meeting. The draft was sent on Feb 21st to the Executive Team and Legal for review and

approval prior to sending to Evergreen.

DELTA SIGMA THETA SORORITY, INC.

Jacksonville Alumnae Chapter

Submitted By: __________________________________________________________ Revised July 16, 2011 SOR

Winona Cargyle Alexander Gravesite Clean-up: Feb-Cox Mar-Boyer Apr-Daniels May-McKinney

June-Conner/Barton

April Meeting Rescheduled – Our April 20th meeting is being rescheduled to Tuesday April 18th due to

the recognition at City Council Meeting of Sorors Veronica Tutt and Iola Rose on Tuesday April 18th. If you plan to attend, send an email to DSTJANEWS@gmail.com my March 11th. See Mid-week message.

Actions Taken: Sent cards, checks, responded to prayer requests, visitation, drafting of Evergreen letter, etc. Next Mtg: 3rd Thursday Telecom is March 16th @ 7:00 pm; Dial In: 1-857-232-0156; Conf Code: 662352

Patricia Godboldt 2-22-2017