deltek insight 2011: using gcs premier and cognos impromptu to submit a compliant dcaa incurred cost...
TRANSCRIPT
GCS-104Using GCS Premier and Cognos Impromptu to Submit a Compliant DCAA Incurred Cost Submission (ICS)
Tuesday, May 17th 2011
Presented byJacob George
NeoSystems Corp.
04/18/20232 ©2011 Deltek, Inc. All Rights Reserved
Project Manufacturing
Human Resources
Project Management
Financial Management
Enabling Success
Winning More Business
Reducing the Cost of Compliance
Increasing Project Visibility
Improving Cash Flow
CRM and Capture Management
Teaming Solutions
Market Intelligence
Business Performance Management
Know More
Win More
Do More
04/18/20233 ©2011 Deltek, Inc. All Rights Reserved
Project Manufacturing
Human Resources
Project Management
Financial Management
Know More
CRM and Capture Management
Teaming Solutions
Market IntelligenceWin More
Do More
Project & Org Budgeting
Analytical Workspace
Resource Visibility
Enterprise Reporting
Business Performance Management
Know More
04/18/20234
Agenda
Which Schedules Can Be Generated Using Impromptu
Where to Find Data in the Standard Impromptu Catalog
Getting Data From Impromptu to ICE Template
Technical Review of Pointing Impromptu to Audit Data
Q&A
©2011 Deltek, Inc. All Rights Reserved
04/18/20235 ©2011 Deltek, Inc. All Rights Reserved
Which Schedules Can Be Generated Using Impromptu
Schedule A – Summary of Claimed Indirect Rates Not directly generated through Impromptu Schedule A is a combination of Schedules B, C, D, and E and therefore will be
populated by the other Schedules.
04/18/20236 ©2011 Deltek, Inc. All Rights Reserved
Which Schedules Can Be Generated Using Impromptu
Schedule B – G&A Expenses Contains the details of G&A expenses from trial balance Adjustments and Notes need to be added manually in ICE model
04/18/20237
Which Schedules Can Be Generated Using Impromptu
Schedule C – Final Overhead Pool Expenses (1-5 & Final) Contains the details of Overhead Pools from trial balance Adjustments and Notes need to be added manually in ICE model
©2011 Deltek, Inc. All Rights Reserved
04/18/20238
Which Schedules Can Be Generated Using Impromptu
Schedule D – Intermediate Pool Expenses (1-6) Contains the details of Intermediate Pools from trial balance Adjustments, Notes and Allocation Basis need to be added manually in
ICE model
©2011 Deltek, Inc. All Rights Reserved
04/18/20239 ©2011 Deltek, Inc. All Rights Reserved
Which Schedules Can Be Generated Using Impromptu
Schedule E – Claimed Allocation Bases Not directly generated through Impromptu Schedule E is a combination of Schedules B, C and H
04/18/202310 ©2011 Deltek, Inc. All Rights Reserved
Which Schedules Can Be Generated Using Impromptu
Schedule H – Summary Schedule of Direct Costs All direct cost can be pulled out of GCS Premier ICE model may need modified based on SFX codes used
04/18/202311 ©2011 Deltek, Inc. All Rights Reserved
Which Schedules Can Be Generated Using Impromptu
Schedule J – Subcontract Information How contracts are entered into GCS will determine how much of this schedule can be automated.
04/18/202312 ©2011 Deltek, Inc. All Rights Reserved
Which Schedules Can Be Generated Using Impromptu
Schedule K – Summary of Hours and Amounts on T&M Hours, Billing Rates and Amounts can be pulled from GCS ODCs (excluding SubK/Consultants Hrs and Rates) G&A Rates, M&S/M&H Rates (if applicable) are pulled from Schedule A
04/18/202313 ©2011 Deltek, Inc. All Rights Reserved
Which Schedules Can Be Generated Using Impromptu
Schedule L – Reconciliation of Total Payroll This schedule is primarily links to other schedules Data can be validated by pulling Timesheet information with Impromptu
04/18/202314 ©2011 Deltek, Inc. All Rights Reserved
Which Schedules Can Be Generated Using Impromptu
Schedules Directly Pulled From GCS Data Schedule B Schedule C Schedule D Schedule H Schedule J Schedule K
Schedules Completed Via Links to Other Schedules Schedule A Schedule E Schedule L
Other Schedules Impromptu Can Assist With Schedule O
04/18/202315
Where to Find Data in Impromptu
Schedule B – G&A Expenses Report Type: Crosstab Tables
Chart of Accounts (GL01COA) General Ledger File (GL02GLF)
Data Elements Departments (Columns) Sites/Groups/Accounts (Rows) Amount (Cells)
Filters Include only G&A Accounts Example: Glf Account starts with ’08’
©2011 Deltek, Inc. All Rights Reserved
04/18/202316
Where to Find Data in Impromptu
Schedule C – Final Overhead Pool Expenses (1-5 & Final) Report Type: Crosstab Tables
Chart of Accounts (GL01COA) General Ledger File (GL02GLF)
Data Elements Departments (Columns) Sites/Groups/Accounts (Rows) Amount (Cells)
Filters Include only Overhead Accounts Example: Left (Glf Account , 2 ) in ( ’02’ , ’03’ ,
’04’ )
©2011 Deltek, Inc. All Rights Reserved
04/18/202317 ©2011 Deltek, Inc. All Rights Reserved
Where to Find Data in Impromptu
Schedule D – Intermediate Pool Expenses (1-6) Report Type: Crosstab Tables
Chart of Accounts (GL01COA) General Ledger File (GL02GLF)
Data Elements Departments (Columns) Sites/Groups/Accounts (Rows) Amount (Cells)
Filters Include only Intermediate Accounts Example: Left (Glf Account , 2 ) in
( ’10’ , ’11’ , ’12’ )
04/18/202318
Where to Find Data in Impromptu
Schedule H – Summary Schedule of Direct Costs Report Type: List Report Tables
Contract Master File (CT01CMF) Contract Revenue File (CT06CTR)
Data Elements Account Type, Billing Code, Account, Contract ID, Subcontract ID, Division Dir YTD Act1, Dir YTD Act2, …, Dir YDT Act 18
Filters None
©2011 Deltek, Inc. All Rights Reserved
04/18/202319 ©2011 Deltek, Inc. All Rights Reserved
Where to Find Data in Impromptu
Schedule H – Summary Schedule of Direct Costs (Cont.) Additional Logic
Account Type = lookup ( Cmf Acct Type ) in ( ‘P’ ‘B&P’ , ‘C’ ‘Direct Contract’ , ‘R’ ‘IR&D’ ) default ( Cmf Acct Type )
Contract Type = lookup ( Cmf Billing Cd ) in ( ‘1’ ‘FFP’ , ‘2’ ‘CPFF’ , ‘3’ ‘T&M’ ) default ( Cmf Billing Cd )
SFX Code to Dir YTD Act# translation: 39 = 1, 40 = 2, 41 = 3…56 = 18
04/18/202320
Where to Find Data in Impromptu
Schedule J – Subcontract Information Report Type: List Report Tables
Contract Master File (CT01CMF) General Ledger File (GL02GLF)
Data Elements Contract ID, Subcontract ID, Account, Client, Corr Addr 1-3, Bill Addr 1-3 Sfx (Filter only), Total (Amount)
Filters Include only Subcontractor SFX Accounts
©2011 Deltek, Inc. All Rights Reserved
04/18/202321 ©2011 Deltek, Inc. All Rights Reserved
Where to Find Data in Impromptu
Schedule K – Summary of Hours and Amounts on T&M Report Type: Crosstab Tables
Timesheet History File (LD02THF) Job Category Table (CT05JCT) {perhaps 2 copies} Overall Labor Budget File (CT04LBF) {perhaps 2 copies}
Obstacles Rates and Job Category Descriptions are difficult to report from if data entry
is inconsistent throughout the database. If you enter some JCTs at the Account level and other at the Sub Account level you must use multiple copies of CT05JCT and CT04LBF to get your data. (Custom Joins)
Filters Range of Timesheet Dates Contract filter (to run each Prime Contract Separately)
04/18/202322 ©2011 Deltek, Inc. All Rights Reserved
Getting Data From Impromptu to ICE Template
Exporting Data From Impromptu to Excel Change report settings to save as Excel 2000
Report/Excel/Version
Save As Excel with Format (*.XLS)
04/18/202323
Getting Data From Impromptu to ICE Template
Getting data from Excel to ICE Model Copying the schedules from excel to the ICE model is mainly a copy and
paste process Schedules B, C, and D, make sure to avoid pasting into adjustments/notes For schedule H, make sure Direct Costs are ONLY pasted and NOT Indirect
Burden For schedule J, copy and paste should be sufficient, no need to exclude any
data For schedule K, only labor categories and T&M rates should be pasted into
ICE model, for ODCs and Burden Rates should be linked from other schedules
©2011 Deltek, Inc. All Rights Reserved
04/18/202324
Getting Data From Impromptu to ICE Template
Getting data from Excel to ICE Model Tips:
Make sure formulas or links are NOT wiped out when pasting or inserting data into ICE Model
Make sure when pasting or inserting rows that subtotals cells are summing all rows
Always verify data against GCS to make sure the excel and ICE model tie out
A good reconciliation process is to match the Totals from schedule H to GCS Income Statement (i.e. Direct and Indirect Costs)
©2011 Deltek, Inc. All Rights Reserved
04/18/202325
Technical Review of Pointing Impromptu to Audit Data
Architecture of Impromptu Data Connection GCS Data Directories
Data/Current, Data/2008 Audit, Data/2007 Audit, Ect.
U/SQL ODBC Configuration Searchlist setting controls which Data Directory your ODBC connection is
pointing to.
Impromptu Configuration Logical Database name points to a U/SQL ODBC connection
Impromptu Catalog Properties Each catalog is configured to point to one logical database
U/SQL ODBC Data DirectoryCatalogLogical
Database
©2011 Deltek, Inc. All Rights Reserved
04/18/202326 ©2011 Deltek, Inc. All Rights Reserved
Technical Review of Pointing Impromptu to Audit Data
Options for Setting up Connections to Audit Directory Temporarily Change U/SQL ODBC Searchlist
Add a New ODBC and temporarily change Logical Database settings
CatalogLogical
DatabaseU/SQL ODBC Data Directory
Change Here
CatalogLogical
Database
U/SQL ODBC Data Directory
U/SQL ODBC Data Directory
04/18/202327 ©2011 Deltek, Inc. All Rights Reserved
Technical Review of Pointing Impromptu to Audit Data
Options for Setting up Connections to Audit Directory (cont) Add new ODBC and Logical Database and change Catalog Settings
Add new ODBC, Logical Database and Catalog Copy
CatalogLogical
Database
U/SQL ODBC Data Directory
U/SQL ODBC Data Directory
CatalogLogical
DatabaseU/SQL ODBC Data Directory
CatalogLogical
DatabaseU/SQL ODBC Data Directory
LogicalDatabase
04/18/202329 ©2011 Deltek, Inc. All Rights Reserved
www.twitter.com/deltek
www.facebook.com/deltekinc
www.linkedin.com/company/163414
www.youtube.com/user/deltekinc