8/31/2017

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ADI’s Website – Login to NCSTAR

Logging in to go to NCStarClick “User Login” and

Login and Password will drop down

Demo Video

Demo Video PopUp… Will stop showing every time you Login if you remove the checkmark from this box

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Improvements to NC Star✓ Tasks are now called Actions (Action Steps)

✓ All work is done on one website (no longer Dashboard separate from Main Page)

✓ GOALS and Mission/Vision statements will go at the very top of the Comprehensive Plan Report

✓ Assess- Create-Monitor steps will ALL be completed on the same one page

✓ Agenda creation now contains button that automatically can add Objectives (Indicators) that are in your plan.

Home Screen – Navigation

Navigation bar appears on all pages of NCStar website

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Home Screen Features

Leadership Team and Guest Log-In info… Click “Logins” for usernames/passwords

Logging Out… Click this icon and a dialogue box will open to confirm

Home Screen – Bulletin Board

Click thumbtack icon to read Bulletin Board messages from District

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Home Screen – Document Upload

Click folder icon for document uploads

Document Upload

Note limit of 175 files….remember that linking to an outside source (Ex: Google Docs, Google Forms, etc) will NOT count against the 175 limit. The only people that see these folders are Principal/Process Manager & District.

Possible Folders:• Evidence for indicators• Safe School Plan• Title I/Priority Plan (if applicable)• Duty Free Lunch Plan• School Improvement Bylaws

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Home Screen – Complete Forms

(Optional School Needs Assessment)

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Home Screen – Submissions

(Archive your work)

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Clicking on “Submit” Button will archive your work by creating a date-stamped PDF. We recommend schools press submit twice a year (Fall & Spring). If you complete the optional Needs Assessment Form you are going to want to “Submit” that as well in order to archive yearly.

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Home Screen – Snapshot

Clicking on “Snapshot” gives a summary of progress. Reminder: Snapshot is visible to those with Guest Access

Step 1 – Click on “update Profile” to make sure that information for School Principal, Process Manager and team members is accurate

Step 2 – Click on “Set Direction” to include all previous work is in plan by doing the steps below….

Step 3 – Once you are in Set Direction then click on #3 “Indicator Selection”

Step 4 – Once you are in Indicator Selection then click on Display all Indicators”

Step 5 – Most important – Scroll down and check the box on the left for all indicators that are in Progress Status say “No Actions”, “In Plan”, or “Achieved”. Also make sure that all the Key indicators (key icon) also have the boxed check. As you select the indicators you should see them change to the color green on your screen.

Five initial steps for schools that used NC Star in 16-17

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Home Screen – Our Direction

Note “Our Direction” is in first block and Navigation Bar

Update Profile

Note that Navigation Bar indicates your location in NCStar

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Update Profile – School Information

Be sure to click “Save School Information”

after updating

Scroll down to update Team

Members

Update Profile – Team Members

Click “Add a Team Member” for new

members

Click on a Team Member’s name to update or remove

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Team Members – Add, Update, Remove

Click “Add a Team Member” for new

members

Click on a Team Member’s name to update or remove

NOTE: Make sure you save

edits

Set Direction – #1 Mission and Goals

Note the 4 sections in “Set Direction”

Scroll down to enter/update Goals

Update Mission here. You may include Vision statement as well.

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Set Direction – Entering Goals

Be sure to save after updating Mission and Goals

Editing Goals

Make your changes and click “Update”

To update a Goal, click “Edit”

After updating, you must ALSO click “Save” or your updates will be lost.

*** Adding and Deleting goals also require SAVING as a final step to retain the changes.

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Set Direction – #2 Data Review

“Data Review” is a new component of NCStar – This section is optional due to availability of Needs Assessment Form in North Carolina, however it could be mandated for schools to complete by any school district.

Set Direction – #3 Indicator Selection

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Set Direction – #3 Indicator Selection

Click on an “Effective Practice” bar to show all indicators

Key Indicators are show by the “Key” icon

Selecting Indicators

Check the box to select Indicators. Indicator will turn green once selected.

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Selecting Indicators

Make sure to go through and select all 12 Key Indicators.

Progress Status means:• Achieved – This WAS an Indicator that your school marked as “Fully Implemented” in 2016-17• In Plan – This WAS an Indicator your school planned for in 2016-17 • No Actions – This was NOT an Indicator your school created action steps (tasks) in 2016-17• Not Assessed – This is an indicator that has not yet been worked on at your school

Success Cycle

Clicking on SET DIRECTION Box #4 will take you to the “Success Cycle”

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Success Cycle

Scroll down to see all 12 Key Indicators.

You must select all 12 in Set Direction for them to show

up in your plan.

Success Cycle – Assess, Create, Monitor

To work on an

Indicator you must

hover your mouse over an

Indicator.

It will turn yellow,

then click to select.

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Success Cycle – Resources

Two resources for each Key Indicator are Wise Ways (Research) and Indicator

in Action (Videos)

Resources – Wise Ways

Clicking on “Wise Ways” takes you

to research explaining that Key Indicator.

This is very helpful for your

Leadership Team to understand and assess the

Indicator.

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Resources – Wise Ways

Clicking on “Indicator in

Action” takes you a brief video on

the Key Indicator.

These brief videos (about 5 minutes) demonstrate the

Indicator in practice.

Success Cycle – Assess

Selecting “No” or “Limited Development” will move you to additional assessment questions.

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Success Cycle – Assess

Assess “Priority” and

“Opportunity” Scores, and

describe current implementation

efforts. It is strongly

suggested that description contain the

academic year that is being

described.

Then SAVE!

Success Cycle – Create

Once you assess and save, you can scroll down to

“Create & Monitor”

VERY IMPORTANT:What were previously called

“Tasks” are now “Actions”

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Success Cycle – Assess, Create, Monitor

Once you have:• Assigned a team member to monitor• Established a target date• Described full implementation + evidence

that will be provided• AND SAVED

Then, you can begin to add Actions (formerly Tasks).

Success Cycle – Add Action

Click on “Add Action” and this screen will appear

SAVE!!!

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Success Cycle – Add Action

Once saved, Action appears here.

Success Cycle – Update/Edit Action

Hover the cursor over the action, it will turn yellow… then click to select.

The “Add/Update an Action” box will come up and you can edit, add notes on progress, etc. Reminder that Guest Access sees everything you type in Success Cycle (Assess-Create-Monitor)

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Success Cycle – Marking an Action Complete

To mark an action complete, add the completion date here

Success Cycle – All Actions Complete

Once the last action (task) for an Objective (Objective – an Indicator you are working on) is marked Complete, this message will appear

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Working On Your Selected Indicators

Return to “Assess, Create,

Monitor” to work on other

Indictors

Indicators your school worked on during the 2016-17 year

will still have all previous

Assessments, Actions (Tasks),

etc.

You can click on the Indicator to

update.

Updating Indicators from 2016-17

Update current implementation,

change target dates if needed,

etc.

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Existing Actions (Tasks) from 2016-17

All Actions (tasks) from 2016-17, EVEN IF COMPLETED, will still

be listed.

YOUR OPTIONS ARE:(1) Edit the Action to

continue/renew it for 2017-18.

(2) Add new Action(s)… these will appear at the END of the list.

(3) Remember that EVERY Indicator that is NOT at Full Implementation needs at least 1 open Action.

Home Screen - Manage Meetings

From the Home Screen, you can get to Meeting Agendas or Minutes

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Meetings

All previous Minutes from 2016-17 are accessible.

Note easy naming

convention for Meeting Titles

New Meetings

To create a new meeting Agenda, click here…

… And you will see this:

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New Meetings

Once you enter the new meeting date, time, and meeting title, you can edit the agenda.

The list of Leadership Team Members is

drawn from the list on the “Update Profile” page

Meeting Agenda

You can edit the Agenda

here… including

identifying Indicators you

will address

Be sure to save the Meeting Agenda, you

can also print the agenda here

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Adding Indicators to Agenda

To add Indicators to the Agenda,

click here…

… Which will bring up this screen to select Indicators.

Adding Indicators to Agenda

Once an Indicator is selected, you need to select “Assess” or “Create Plans and Actions”If you don’t select Assess or Create and click “Add Selected Indicators,” nothing will be added.

The Indicator will then be added to the Agenda

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Saving the Meeting Agenda

NOTE: Once you have saved the Meeting Agenda, you will get an option to email the Leadership Team a notification unless you decline. Strongly recommend that OK not be pressed unless Agenda has been finalized

Entering Meeting Minutes

Once an Agenda (or Minutes) is created, you can access it as a PDF file here.

To edit the Agenda or enter Minutes, click here.

Once you selectthe Meeting to View/Update, you select #3 to enter Minutes

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Entering Meeting Minutes

Document meeting attendance

Entering Meeting Minutes

Select which agenda items were a part of

the meeting and enter minutes

It is required to enter Adjourned Time to finalize Minutes.

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Our Progress - NCStar Reports

NCStarReports can be

accessed here

Note that what we refer to as the School Improvement Plan (SIP) is called the COMPREHENSIVE REPORT in NCStar

Comprehensive Report

The Comprehensive Report is what may be given to the Local Board of Education and available to

the public. It lists all the details typed in the Success Cycle (Assess – Create – Monitor)