demystifying the promotion process: promotion to professor maureen t. connelly, md, mph acting dean...
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Demystifying the Promotion Process: Promotion to Professor
Maureen T. Connelly, MD, MPH
Acting Dean for Faculty Affairs
Promotion to ProfessorMcLean 3.10.10
Faculty Ranks at HMS Instructor: “Promise”
Assistant Professor: “Demonstrated Promise” Reputation may be “within the walls” of HMS and the local
community only
Associate Professor: “Promise Realized” Broader reputation outside the local area (usually national) Significant accomplishments since promotion to assistant
professor
Professor: “Extraordinary Accomplishment” True distinction as a scientist, teacher and/or clinician National, and often international, reputation
Promotion to ProfessorMcLean 3.10.10
Number of Faculty at HMS
3371
1748
1623
0
2000
4000
6000
8000
10000
12000
1985
1995
2001
2003
2005
2007
Num
ber
TotalFull timePart time
10,885
In 2008:
8,075
2,810
In 1980:
46% increase in full time faculty since 2000
Promotion to ProfessorMcLean 3.10.10
Fulltime Professors at HMS
0
100
200
300
400
500
600
700
800
900
1980
1985
1990
1995
2000
2001
2002
2003
2004
2005
2006
2007
2008
Num
ber
of
Pro
fess
ors
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Perce
nt o
f Facu
lty
# FT Professors% Professors
Promotion to ProfessorMcLean 3.10.10
Current HMS ProcessAffiliated Institution HMS
Dept. head proposes candidate
Dept. Executive Committee sign off
Hospital Committee (e.g., PCSA, COSA)
CAD
HMS identifies ad hoc committee with input from Academic Dean
HMS invites ad hoc committee
Chair mails materials to committee
Committee chair oriented
SOP
Chair hosts conference call
Committee finalizes evaluator list
Chair solicits evaluations
Chair tracks responses
OFA tracks responses as needed
OFA schedules final meeting
Promotion to ProfessorMcLean 3.10.10
What arrives at HMS...
Letter from the Department Head describing the candidate and his/her contributions
Approval from the Executive Committee of the Department
Approval from the institutional committee (Committee on Senior Appointments - COSA)
Internal (2) and external (2) letters of reference obtained as part of the institutional process
Candidate’s CV
Promotion to ProfessorMcLean 3.10.10
First steps at HMS
Review by the Council of Academic Deans (CAD)
Candidate is contacted by HMS to ask for copies of the “top 10” and an updated CV
“Top 10” may be original articles, reviews/chapters, educational material, CDs, etc.
Should be ones on which you have made a major contribution (for articles most often first or last author)
Choose those with the greatest impact on the field
An ad hoc committee of professors is appointed by the Dean to evaluate the candidate
Promotion to ProfessorMcLean 3.10.10
Ad hoc Evaluation Committee Committee of 6 professors appointed by the Dean
4 professors from within HMS (usually one from candidate’s department) 2 professors from outside HMS
Evidence used in the evaluation Material from the initial institutional evaluation
(Department head letter, letters of reference)
Curriculum vitae
“Top 10” articles
Request additional letters of reference 4-6 internal letters evaluating local as well as broader contributions 5-7 external letters evaluating candidate’s work compared with peers
Promotion to ProfessorMcLean 3.10.10
Final meeting of the ad hoc Committee Meeting attended by:
6 committee members (external by conference call) Representative of the Dean’s Office Reviewer from the Subcommittee of Professors
In depth review and discussion of candidate’s: Research contributions including a detailed review of the “top 10” National and international reputation Role in teaching and training Role in the department/institution
Committee produces a report with its findings
Promotion to ProfessorMcLean 3.10.10
Meeting of the Subcommittee of Professors
Report of the reviewer who attended the final meeting of the ad hoc evaluation committee
Report of a secondary reviewer
Comments from the chair of the ad hoc Evaluation Committee
SOP considers and makes a recommendation to the Dean
Promotion to ProfessorMcLean 3.10.10
Final Steps….
The Dean forwards his recommendation for approval to the Provost and President
When approval is received from the University, the Department chair is notified by the Dean’s office
Letter is sent by the Dean to the new Professor
Letter of Confirmation (“I beg to inform you”) is sent to the Professor by the Secretary to the University
CONGRATUALTIONS!
Promotion to ProfessorMcLean 3.10.10
Members: Streamlining Promotions Task Force Nancy Tarbell
Dean for Academic and Clinical Affairs, HMS
Maureen ConnellyActing Dean for Faculty Affairs, HMS
Joel GoldsteinPartner, Wellesley Partners
Michael GimbroneHead of the Department of Pathology, BWH
Michael GreenbergHead of the Department of Neurobiology, HMS
Douglas HantoActing Head of the Department of Surgery, BIDMC
T. Howard HowellDean for Dental Education, HSDM
Joseph LoscalzoHead of the Department of Medicine, BWH
Barbara McNeilHead of the Department of Health Care Policy, HMS
Orah PlattAcademic Dean, CHB
Scott RauchHead of the Department of Psychiatry, McLean Hospital
Barrett RollinsAcademic Dean, DFCI
Isaac SchiffHead of the Department of Obstetrics, Gynecology and Reproductive Biology, MGH
Vikas SukhatmeAcademic Dean, BIDMC
Joseph VolpeChair, Senior Appointments Committee, CHB
Jeanine Wiener-KronishHead of the Department of Anaesthesia and Critical Care, MGH
Promotion to ProfessorMcLean 3.10.10
Key Questions Can any of the existing steps be modified or eliminated?
Can more of the administrative process be managed locally? By HMS? A combination of the two?
Are all current review committees necessary?
Is the evaluation committee structure optimal?
How can incentive to accelerate the process be balanced by the need for objectivity?
What metrics could be used to confirm fairness across departments? Adequate rigor? Evidence of improvement in the process?
Promotion to ProfessorMcLean 3.10.10
Promotion to ProfessorMcLean 3.10.10
Promotion to ProfessorMcLean 3.10.10
Promotion to ProfessorMcLean 3.10.10
Creating a Promotion Profile
Promotion to ProfessorMcLean 3.10.10
One man’s story…..
John Enders (1897-1985)
Joined the HMS faculty in 1930 as an instructor
In 1954, he won the Nobel Prize in Physiology or Medicine for his discovery that polio virus could be grown in a variety of tissues, laying the groundwork for development of the polio vaccine
In 1956, he was promoted to Professor at Harvard Medical School
Promotion to ProfessorMcLean 3.10.10
Contact Us
Website: www.hms.harvard.edu/fa/promotion.htm Create “customized” criteria for their rank and
activities
Dedicated e-mail and phone line for questions E-mail: [email protected]
Phone: 617-432-7112