den on-call project controls services
TRANSCRIPT
DEN On-Call Project Controls Services
F E B R U A R Y 9 , 2 0 2 1
TANYA DAVISDEN COMMERCE HUB
Follow the DEN Commerce Hub Events on Eventbrite http://dencommercehubconnect.eventbrite.com
On-Call Environmental Testing Services SBE
Assigned Goal: 30% Estimated Project Value: $15M to $20MDescription: This request is for a single award to a staff augmentation consultant to provide on-call project controls services and project management support services, including estimating, cost management, scheduling, reporting, contract administration, change management and document management for the Airport Infrastructure Management (AIM) Development Capital Improvement Plan (CIP) Portfolio and the Concourse Expansion Program at Denver International Airport (DEN).
Event DetailsFebruary 18, 2021 at 1 p.m. Event Link
DEN Commerce Hub Upcoming Outreach Event
Follow the DEN Commerce Hub Events on Eventbrite
http://dencommercehubconnect.eventbrite.com
On-Call Drainage Design Services SBE
Assigned Goal: 30%Estimated Project Value: $450K to $500KDescription: This request is for a single award to a professional engineering services consultant to provide environmental design services to the Airport Infrastructure Management (AIM) Development division at Denver International Airport (DEN). The selected contractor will provide professional engineering services for environmental related projects on an as needed basis. Scope of work for each authorized task order is defined on a project-by-project basis and may include, but not be limited to, planning studies, condition assessments, design, system modeling, permitting, construction document preparation, construction administration, testing & reporting, scheduling & cost estimating, or other related engineering services that may be required.
Event DetailsMarch 23, 2021 at 1:30 p.m. Registration opens March 8 at 10 a.m.Event Link
DEN Commerce Hub Upcoming Outreach Event
• Participate on procurement review committee
• Gain insight to DEN’s procurement process for small businesses attempting to enter the airport marketplace
• Ensure that the procurement process is fair, open and transparent
For more information and to sign up http://business.flydenver.com/bizops/comHub-panelists.asp
DEN Commerce Hub Community Panelist Program
DENVER INTERNATIONAL AIRPORT 5
COMMERCE HUB CONTACTS
General Inquiries: [email protected]
Concessions: [email protected]
Construction / Goods & Services: [email protected]
Policy: [email protected]
Website: https://business.flydenver.com/bizops/commerceHub.asp
Community Panelist Registration: https://business.flydenver.com/bizops/comHub-panelists.asp
Sign Up for Newsletter: https://bit.ly/33n6MZ6
Event Updates: http://dencommercehubconnect.eventbrite.com
Future Opportunities: http://business.flydenver.com/bizops/forecasts.asp
Current Bid Opportunities: https://www.bidnetdirect.com/colorado/cityandcountyofdenverdepartmentofaviation
DIVISION OF SMALL BUSINESS OPPORTUNITYCYNTHIA ESTES, COMPLIANCE OFFICER
DENVER INTERNATIONAL AIRPORT
DSBO MISSION
Be the bridge that promotes and improves the participation and engagement of small businesses
through the creation and implementation of programs, thereby achieving an equitable Denver economy.
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DIVISION OF SMALL BUSINESS OPPORTUNITYCreates and expands contract opportunities for small, minority and women-businesses
Certifying M/WBE, SBE, DBE and other firms
Monitoring and reporting compliance with project goals and ordinances
Conducting outreach to certified firms and providing technical assistance / capacity building services
Increasing opportunities for certified firms to perform as primes on projects
Establishing project specific goals for participation of certified firms on each project
DENVER INTERNATIONAL AIRPORT 9
COMMITMENT TO MWBE UTILIZATION
• Aligning with the Division of Small Business Opportunity (DSBO) mission to promote and improve
access for the City’s small, minority, and women-owned business community, this contract’s small
business engagement initiatives are intended as a part of the City’s commitment to ensure, small,
minority, and women-owned businesses are actively and impactfully participating throughout the
life of the contracts.
• Respondents must comply with the terms and conditions of Article V of Chapter 28 of the
Denver Revised Municipal Code (DRMC) in submitting its proposal and, if awarded the Contract in
performing work thereunder.
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MWBE PARTICIPATION GOAL
Participation goals must be met with MWBE certified participants as set forth in Section 28-127,
DRMC or through the demonstration of a good faith effort under Section 28-128, DRMC.
Proposers must complete and submit at the time of the submittal due date:
• Commitment to MWBE Participation Form – Identifying the percentage of MWBE utilization the
Proposer is committed to,
• Form 1B – List of Proposed Subcontractors, Subconsultants, and/or Suppliers, and
• MWBE Utilization Plan – Requirements are outlined in the RFP
MWBE PARTICIPATION20%
DENVER INTERNATIONAL AIRPORT
MWBE UTILIZATION PLAN
The draft MWBE Utilization Plan is a required submittal as part of the response to the RFP and it will be scored. DSBO’s approval of the Utilization Plan will be required prior to receiving an executed contract.
Elements of MWBE Utilization Plan
INNOVATIVEDescribes involvement
with small business initiatives, support services, bonding
assistance, mentoring programs, joint
ventures, etc. that may be utilized on the
project.
COMPREHENSIVE & TRANSPARENT
Define how MWBE opportunities will be
solicited andincorporated into the overall procurement
process. Documentation must
reflect the retention of such solicitation
efforts.
EQUITABLEProvide creative
strategies to incorporate new MWBE partners
inclusive of but not limited to provide an
ongoing list of certified firms that provide
capability statements and which of those certified firms were contacted regarding
solicitations related to this project.
RESPONSIVE Describe continuous
communication, debriefing process, coordination and
involvement efforts of the MWBE
subcontractors to ensure alignment of
scheduling, safety requirements, owner
direction, and performanceexpectations.
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NETWORKING/ENGAGEMENT
Contractors/Consultants and certified firms are strongly encouraged to begin networking/engaging now
to identify partnerships for the duration of the project.
• Tips for Contractors/Consultants
• Visit Small Business Certification and Contract Management System to locate certified firms.
• Tips for Certified Firms
• Utilize the plan holders list and registration list to identify what Contractors/Consultants to
develop potential partnership.
• Begin making introductions and sending capability statement.
• Make sure certifications are current and NAICS Codes are applicable to the work you
perform.
As an element of the Utilization Plan, proposers will be scored on their level of effort, engagement, and commitment.
Begin engaging now and documenting intentional and substantial efforts.
DENVER INTERNATIONAL AIRPORT 13
NETWORKING/ENGAGEMENT
• Contractor Prompt Pay (Section 28-135, DRMC): For contracts $1M+, MWBE subcontractors
shall be paid within 35 days from the date their invoice is submitted and accepted for
completion by the Contractor/Consultant. Should the Contractor/Consultant not accept the
work of the MWBE subcontractor/subconsultant then they have 10 days to provide written
notification stating the reasoning.
• Termination, Substitution, and Reduction in Scope (Section 28-136, DRMC): A contractor/
consultant must have good cause to terminate, substitute or reduce scope of an MWBE.
There are 10 good cause reasoning for the intent to terminate, substitute or reduce scope;
the Contractor/Consultant shall provide their justification for their good cause to the MWBE,
DSBO and Department PM.
DENVER INTERNATIONAL AIRPORT
DSBO CONTACTS & RESOURCES
Cynthia Estes, Compliance Officer, DSBO [email protected]
Division of Small Business Opportunity – DEN OfficePhone: (303) 342-2180
E-mail: [email protected]
For more information about DSBO and to find certified firms, pleasevisit:
http://business.flydenver.com/bizops/smallBus.asp.
https://www.denvergov.org/content/denvergov/en/denver-office-of-economic-development/do-business-with-denver.html
AIRPORT CONTRACT SERVICESPAUL GILCHRIST, CONTRACT ADMINISTRATOR
DENVER INTERNATIONAL AIRPORT
PROCUREMENT PROCESS
• Projects are forecasted on business.flydenver.com• Includes brief project description.• Goal assignment.
• New E-Procurement System• Rocky Mountain E-Purchasing System (BidNet)
• https://www.bidnetdirect.com/colorado/cityandcountyofdenverdepartmentofaviation
• All project information will be available once advertised.• All submittals will occur through BidNet.• No cost to register and download bid documents; additional services available for
purchase.• Vendor Registration in advance is recommended and encouraged.
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PROCUREMENT PROCESS
BidNet Registration
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PROCUREMENT PROCESS
Planholder List
DENVER INTERNATIONAL AIRPORT
PROCUREMENT PROCESS
• Considerations when submitting • Check your document prior to submittal• Ensure that you have submitted all required documents• Acknowledged all addenda• Completed forms according to directions provided
• Ensure that you aware of opportunity due dates
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NEXT STEPS
Anticipated DatesEstimated Advertisement Date:Late February
Estimated Pre-Proposal Meeting: Early March
Estimated Last Day to Submit Questions: Mid March
Estimated Proposal Due Date:Late March
Dates are tentative and subject to change.
Contact InformationRandy Mata, Contract [email protected]
AIM DEVELOPMENTBERIT ORTWEIN, PMO DIRECTOR
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Conflicts of Interest
• Two conflicts of interest for prime vendors:
• Program Management contract 7th & 8th Runway
• Project Management Support Services (PMSS)
• Subcontractors can bid for all three contracts
• All vendors can bid for the On-Call Project Controls Services and the On-Call Systems Development
contracts
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Scope of Work
• Compliance
• Project Management Support (training, guidance, negotiation support etc.)
• Estimating
• Cost Management
• Scheduling
• Change Management / Claim Avoidance
• Risk Management
• Contract Management
• Reporting
• Document Controls and Records Management
• Technical Writing
Questions & Answers