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DEPARTMENTOFDINEEDUCATION|FY2016–2ndQuarterReportPage1

DEPARTMENTOFDINÉEDUCATION

Dr.TommyLewis,SuperintendentofSchoolsTelephone:(928)8717475

Email:[email protected]

FY2016SecondQuarterReport(January,February,andMarch2016)

TABLEOFCONTENTS PageNo.

I. EXECUTIVESUMMARY 2

II. CRITICALISSUES 4

III. PROJECTSTATUS 14

IV. BUDGETSTATUS 28

V. OPERATIONAL&PROCESSIMPROVEMENTINITIATIVESTATUS 31

mailto:[email protected]


I. EXECUTIVESUMMARYEveryStudentSucceedsActInDecember2015,U.S.CongressandSenatereauthorizetheElementaryandSecondaryEducationActas“EveryStudentSucceedsAct”(ESSA).The“NoChildLeftBehindAct”isnowexpiredandobsolete.Somehighlightsofthenewlaware:

1. Statesstillhavetoteststudentsinreadingandmathingrades3–8andonceinhighschool.

2. Stateshavewidediscretioninsettinggoals,figuringoutjustwhattoholdschoolsanddistrictsaccountableanddecidinghowtointerveneinlow-performingschools.Whiletestsstillhavetobeapartofstateaccountabilitysystems.

3. Combines50programsintooneblockgrant.4. TheauthorityoftheU.S.SecretaryofEducationislimited.Thefederalgovernment

cannotinterferewithstatedecision-makingontesting,standards,andschoolturnarounds.

5. ESSAkeepsinplacemaintenanceofeffort(MOE).6. ESSAisonly"authorized"forfourmoreyears.7. Statesdevelopaccountabilitysystems.ESSAendsthefederaltest-basedaccountability

systemofNCLBAct.ESSArestoresstatesresponsibilityfordetermininghowtousefederallyrequiredtestsforaccountabilitypurposes.

8. Helpsstatesimprovelow-performingschools-Thebillincludesfederalgrantstostatesandschooldistrictstohelpimprovelowperformingschoolsthatareidentifiedbythestateaccountabilitysystems.

NavajoEducationSummit:InDecember2015,theSummitwasheldontheNAUcampusinFlagstaff.“InfluencingEducationPolicyThroughPartnerships,Participation,andLeadership”wasthethemeoftheSummit.Over300peopleattendedtheconference.Manyparticipantscamefrompublicschools,grantschools,BIEoperatedschools,ArizonaandNewMexicoDepartmentofEducation,andothergovernmentagencies.Dr.WilliamMendosa,ExecutiveDirectorfortheWhiteHouseInitiativeonAmericanIndianandAlaskanNativeEducation,setthestagefortheSummitwiththemessagethatIndianTribesneedtostarttakingtheleadinoutliningitsowneducationstandardsusingNativelanguage,culture,andvalues.PresidentRussellBegayegaveaanoutstandingpresentationonSovereigntyinNavajoEducationandhowweneedtotaketheleadroleinoutliningwhatisbestforNavajochildren.ArizonaSenatorCarlyleBegaytalkedaboutlegislationsthatarenecessarytoimproveIndianEducationinArizona.TheNewMexicoandArizonaDepartmentofEducationtalkedabouttheireducationstandardsandassessmentsandhowthedepartmentworkswithIndiancommunitiestoplanandmakedecisionstoimproveeducationinNewMexico.


JonathanHale,ChairofHEHSC,talkedaboutthecommittee’sroleinworkingwiththeeducationcommunitytoimproveNavajoeducation.Ontheseconddayoftheconference,Dr.KalvinWhitegaveapresentationontheAccountabilityWorkbookandhowitimpactsstudentlearningandNavajoeducation.AlbertHale,ArizonaStateRepresentative,gaveapresentationonwhatsovereigntyinNavajoeducationmeansfromaNavajoperspective.HetalkedaboutthehistoricalandculturalimplicationsthatimpactsNavajoeducationandmeasurestosafeguardNavajolanguageandculture.BennyBegay,NNBOEmember,gavetheclosingremarkthatcoveredmaintainingNavajolanguageandculturefortheyoungerNavajogeneration.HeofferedwordsofencouragementonhowDine’languageandculturecanstimulateteachingandlearning.Thesummitwasverysuccessfulandparticipantswereverypleasedwiththecaliberofspeakersandthetopicspresented.BIEReorganizationTheBIEReorganizationproposalwillgobeforecongresssoon.Thereorganizationoccurredinpastcoupleofyearsisbeginningtoimprovestudentacademicachievement.OntheNavajoNation,theBIEhasreorganizedtobemoreinvolvedinschoolimprovementandtheyallocatedfundstosupportthiseffort.TheBIEimplementedoneschoolimprovementplantocoverall32BIEoperatedschools;implementedoneprofessionaldevelopmentplanforall32BIEoperatedschools;andimplementedoneschoolcalendarforthe32BIEoperatedschools.Grantschools,however,operateindependentlyanddonothaveauniformschoolimprovementplan.UndertheTransferofAuthorityinitiative,whichDODEisworkingon,includesplanstoimplementauniformsystemofschoolimprovement,auniformsystemofprofessionaldevelopment,andauniformschoolcalendar.BIASchoolReplacementPriorityListInJanuary2016,DODEreceivedinformationthattheBIEselectedtenschoolsfromacrossthecountry.SevenoftheseschoolsarefromtheNavajoNation,asfollows:

1. JonesRanchCommunitySchool2. CrystalBoardingSchool3. Dzilth-na-o-dith-hleCommunitySchool4. GreasewoodCommunitySchool5. LukachukaiBoardingSchool6. TiisNazbasCommunitySchool7. TonaleaDaySchool

Over74BIEschoolsappliedforreplacementbut53compliedwithallapplicationrequirements.Thelistwasnarroweddowntothetoptenschools.TheBIAsponsoredameetinginAlbuquerque,NM,toallowschoolstopresenttheirplanstoareviewpanelof15people.TheBIEplanstonarrowthelisttothetopfiveschools.OnlythoseselectedfiveBIEschoolswillreceivefundingforanewschoolconstructioninFY2017.AttheBIEmeetinginAlbuquerque,schoolboardmembersandcommunitymemberscametosupporttheirschools.TheBIEselectionprocessisverycompetitive.DODEhopesthefinalselectionincludesBIEschoolsontheNavajoNation.


AccountabilityWorkbook:DODEiscoordinatingwithseveralfederalofficialsregardingreviewandapprovaloftheNavajoNationAccountabilityWorkbook(NNAW):

1. Dr.WilliamMendosa,ExecutiveDirectorfortheWhiteHouseInitiativeonAmericanIndianandAlaskanNativeEducation;

2. Mr.JohnB.King,Jr.,SecretaryofEducation,U.S.DepartmentofEducation;and3. Mr.RobertSalley,U.S.DepartmentofEducation.

AccordingtoMr.Salley,atthefederallevelthenewEveryStudentSucceedsActmayslightlyimpacttheNavajoNationAccountabilityWorkbook.In2009,theNavajoNationAccountabilityWorkbookwasdevelopedwhenNCLBwasstillafederallaw.DODEiscoordinatingtasksandcommunicationwithJohnKing,thenewSecretaryofEducation,toconsiderandapproveNNAWwithastipulationthattheworkbookbeamendedassoonaspossibletomeettherequirementsofthenewEveryStudentSucceedsAct.Inaddition,aworksessionwasheldamongtheNavajoNationBoardofEducation,DODE,andHEHSC,inwhichNNAWwasthoroughlydiscussed.II. CRITICALISSUESOFFICEOFDINÉSCHOOLIMPROVEMENT1. TheNavajoNationAccountabilityWorkbookisinthefinalreviewprocesswithre-writes.

CurrentlyODSIisexaminingandre-editingareaswhereupdatesarenecessary.TheNavajoNationBoardofEducationhasnotactedonbusinessrulesforthe14schoolsthathavedecidedtoimplementtheNavajoNationAccountabilityWorkbook.

2. Withtheincreaseoffunds,academicprojectsandProfessionalDevelopmentsorProfessionalLearningCommunitieshavebeenscheduledtomeettheneedsofthestaffandallstaffhaveparticipatedandhopefullythistrendwillcontinue.ForSY2015/2016,PDs/PLCshavenotbeenfullydevelopedbutthiswillbeaddressedinthecomingmonthduetothenewfiscalyearandthefundsareavailabletoschools.

3. LackofconsistencywithDataTeamsduetohighturnoverwithinschools.4. NoDODEsupportofschoolsinacademicdecline.ThereisnoDODEacademicpolicyin

placetosupportschoolimprovementinitiatives.5. Legislativebarriers.

a. AtriballegislationisneededtostatetheNavajoNationpositionontheBIEredesign.

b. Atriballegislationisneededtosupportschoolimprovementinitiatives.6. SchoolImprovementActionsPlansestablishedbutmonitoringtoolsarenotreallybeing

usedtomeasurestrategiesandexpectedoutcomes.Datacollectiononmonitoringisweak.Someschoolsarereallylackingleadershipinmonitoringteachersandstudentlearning.

7. DODEleadersneedtoalignandcoordinatetheoverallDODE’sworkingrelationshipsandcommunication.

8. BIEandDODEneedtoaddressandaligngoalsandobjectivestoworktogethertoimprovetestscoresandclassroominstruction.SomefieldstaffareconfusedwhethertopartnerwithBIEornot.


9. NaaTsis’AanCommunitySchoolhasasix-monthreauthorizationscheduledforSY2015/16.OnMarch18,2016,theschoolhassubmittedtheportfolioforreauthorization.Again,themajorchallengefortheschoolistheneedforsubstituteteacherstocoverwhenadministrationandteachersattendconferencesandtrainings.

10. GreyhillsAcademyHighSchoolhasamajorchallengeconcerningCRTs.BlackMesaCommunitySchoolhasacoupleofchallengesconcerningsubstituteteachersandCRTs.ShontoPreparatorySchoolhasachallengewithCRTs.TheschooldecidedtostaywithAzMERITandnotgowithPARCC.RockPointCommunitySchoolhassubmittedasix-monthreauthorizationapplicationpacket.

11. NaaTsis’AanCommunitySchoolhasasemi-stableUDPteam.AllUDPmembersarefullytrainedandassisttheteam,aswellastheschool,whereneeded.GreyhillsAcademyHighSchoolhasastableUDPteamandworkswellwithadministration,CEO,andtheschoolboard.RockPointCommunitySchoolhasastableUDPdatateamandisfinallyproducingresulttoanalyzingandinterpretingdata.ThechallengeforBlackMesadatateamisconsistentinternetconnectiontogatherdatadealingwithNWEAandAIMS.TheschooldoeshaveafullytrainedUDPteam.ShontoPreparatorySchoolhasastableteamandaddednewmembers,whichhavebeentrainedinUDP.Overall,alldatateamshavemembersthathaveworkingexperiencewithUDPformorethanthreeyears.Overall,allschoolshavetrainedUDPmembers.

12. ThechallengeswithODSIstaffdealswithcontentknowledgeandPDs/PLCstomeetthoseneeds.

OFFICEOFDINÉACCOUNTABILITYANDCOMPLIANCE1. ODACreceivedapetitioncontaining84signaturesofthecommunitypeopledemanding

immediateinvestigationoftheRamahCommunitySchool,Inc.(RNSB).Alongwiththepetitions,abinderofsupportingdocumentssupportingthechargesmadebythepetitionerswasalsoreceived.DuetoothermajorissueswithAlamoNavajoandLeuppSchools,RNSBrequesthasbeenatastandstill.LetterandsupportingdocumentshavebeensenttoDOJforlegalreview.

2. AlamoNavajoSchoolBoard,Inc.’scomplaintwasmadebytheExecutiveDirectorandSchoolSuperintendentwhowereterminated.Majorissueswerebroughtoutbythepetitioners,butthesupportingdocumentsaremisplacedwhichcausedunnecessarydelaysinfurtherreviewofthechargesfiledbythetwoterminatedadministrators.Notonlywasthedelaymadebythemisplaceddocuments,AlamoNavajohasalsofiledalawsuitagainsttheNavajoNationthathasstifledscheduledmonitorandadministrativereviewvisits.Weareatastandstillwiththiscase.

3. TrainingSchoolBoardsthatareupforReauthorizationonalltherequiredFederalandTribalLegislation.

4. TocontinuetomeetwithLeuppSchools,Inc.GoverningBoardandSchooladministrativestaffandthethreecommunitiesofLeuppSchoolsInc.toresolvefinancialissuesthroughIntenttoAssume,DueProcess,andCorrectionActionPlan,includingadirectiveforaForensicAudit.

5. GrantandContractReauthorizationapplicationsdueinMarch2016,inordertobepreparedandreadyfortheJuly1,2016-2017schoolyear.


6. IncollaborationwiththeBIE,insurealltheauditfindingsateachGrantSchoolsarecorrectedandclearedwiththeNationalClearingHouse.

7. DuetoalowbudgetinFY2016,ODACneedssupplementalfundstoprovideservicetograntandcontractedschools.

OFFICEOFSTANDARDS,CURRICULUM,ANDDEVELOPMENT1. IndirectCost:Oneofthegreatesthindrancestothetimelyimplementationofthe

yearlygrantfromNewMexicoPublicEducation(NMPED)isthelengthyandtediousprocessofobtainingconsentfromtheNaabik’íyáti’CommitteetoimplementalowerIDCrate.Ittypicallytakessixmonthstoprocessa164-ReviewthroughNNBOE,HEHSC,Budget&FinanceCommittee,Naabik’íyátiCommitteeandthenfinallytoPresidentRussellBegaye’sofficeforsignature.Thelengthyprocessresultsinimplementationoftheprojecttojustafewmonthsorweeks.Itthwartsthebestintentionsofthegrant.Solution:DevelopagreementswiththestatesonaslidingscaleofIDCrates(stateIDCratescanchangeyearly)wouldbeoftremendoushelp.Suchanagreementwouldallowforatimelyandmoreeffectiveuseofstategrants.Thelengthyreviewprocesswouldbeeliminatedsograntscouldbeawardedimmediately.

2. ElevatingNavajolanguageandcultureeducationwithintheDepartmentofDinéEducationandtheNavajoNationgovernment.Thereisadireneedforwelltrained,educatedteacherstoteachNavajolanguage,government,history,socialstudiesandcharacterdevelopment.Otherneedsincludecurriculumandmaterialsdevelopment,professionaldevelopment,parenttraining,andmanyothersinordertodelivereffectivelanguageandcultureeducationprograms.Solution:ProvidemorefundingtosupportDODE’slanguageandcultureeducationprogram.Provideexecutiveandlegislativesupporttoadministerandimplementmoreeffectiveandefficientlanguageandcultureprograms.

3. PursueMOAswithArizonaPublicSchools.In2011,OSCAD,thentheOfficeofDinéCulture,LanguageandCommunityServices,throughnegotiatedagreementswithNewMexicopublicschools(NMPS),theNavajoNationcouldcollaborateandcoordinatewithNMPStoprovideeffectiveeducationprograms,particularlywithlanguageandculture.TheNavajoNationneedssimilaragreementswithArizonaschoolsoperatingontheNavajoNation.Solution:Currently,PinonUnifiedschoolDistrictandTubaCityUnifiedSchoolalreadyworkwithOSCADbyattendingOSCADworkshopsandtrainings.TheNavajoNationcaninitiateagreementswiththeseschooldistricts.

OFFICEOFNAVAJONATIONLIBRARY1. ONNLhasverylimitedfundsandservicesareconstrainedtoin-libraryassistance.2. ONNLneeds$320,530todigitizetheONEOOralHistoryCollectionbeforethereel-to-

reeltapesturntodust.ThefundingsourcetodigitizetheONEOOralHistoryneedstobefromtheNavajoNation.Therearestateandfederalfundsavailable;however,the


fundingsourceswillrequiretheculturallysensitivecollectiontobeopenedtothegeneralpublic.

3. Planstoaddresscriticalissues:a. Theprogramwasfortunatetoreceive$3,000inindirectcostfundsfromDODEAdministration.

4. Resourcerequirements:a. $35,173torestoretheprogram’stravelbudgetandoperatingbudget.b. $320,530todigitizetheONEOOralHistoryCollection.

i. ThedigitizationtaskwillbeoutsourcedtoAirshowMasteringinDenver,Colorado.

5. Expectedcompletiondate:a. FiscalYear2016(October2015–September2016.

ADVANCEDNAVAJONATIONSchoolAccreditationispivotaltoleveragingimprovementinschoolswithintheboundariesoftheNavajoNation.Theschoolandtheclassroomareattheheartofteachingandlearning;however,increasingstudentachievementinvolvesmorethanimprovinginstruction.Accordingly,officestaffoffersschoolimprovementandaccreditationservicestoschoolpersonnelintheirpursuitofexcellenceinservingstudents.Staffmembersarecommittedtocontinuousschoolimprovementthroughprocess,contentandtechnologybutarehamperedbybudgetcutsandthelossofonetribalvehicle.Inaddition,thefollowingarecriticalissuesthatcontinuallyneedtobeaddressed:1. Buildingandmaintainingthevolunteernetworkofschooladministratorsandteachers

toserveasExternalReviewleadevaluatorsandteammemberscontinuetobeemphasized.Movementtootherschoolsorresignationaffectskeepingastablelistofleadevaluatorsandteammembers.Asaresult,frequenttraining(i.e.,March9thLeadEvaluatorTraining)isnecessary.AnaddedcriticalinitiativeistheEffectiveLearningEnvironmentObservationTool(ELEOT),whichisalearner-focusedclassroomobservationtoolusedaspartoftheExternalReviewprocessandasaformativetoolforimprovement.IndividualsservingonExternalReviewteamsarerequiredtopasstheELEOTexaminordertobecomeacertifiedmemberoftheExternalReviewteam.Recruitingandtrainingleadevaluatorandteammembersisacontinuouseffortforstaff.

2. Theprocessstandardsforqualityschoolstrainingwillcontinueattheschoollevel.Trainingintheunderstandinganduseoftheperformancestandardsattheschoollevelisanongoingprocess.ToquicklygettheattentionofNavajoeducationstakeholders,staffmodifiedthegraphicpresentationofthestandardsfromtheAdvancEDblockmodeltotheconcentriccirclemodelutilizingthelanguageandculturally-relatedperspectiveoftheNavajopeople.Asaresultstakeholdersmorereadilyunderstandandembracetheperformancestandards.

3. SchoolswillcontinuetoutilizetheAdaptiveSystemofSchoolImprovementSupportTools(ASSIST),aweb-basedplatformdesignedtobroadenandsharpenthinkingaboutcontinuousimprovement,performance,andaccreditation.ASSISTemploysdiagnostictoolsforschoolstoconductinternalreviewsfocusedonevaluatingperformancerelated


toresearch-basedstandardsandindicators,studentachievement,stakeholderfeedback,NavajoNationAssurancesandNavajodiagnostic.TheeffectiveuseofASSISThasbeenachallengeforsomeschools.Thereportingsystem,however,continuestobestreamlinedwithadditionalupdatesoncontinuousbases.In2017-18,ASSISTwillbereplacedwitheProve–AdvancED’sQualityAssuranceandImprovementServicesandTools.

4. TheimpactofhighturnoverinschooladministratorsandteacherscontinuestocauseinconsistencywithcommunicatingfindingsfromExternalReviewReports,adherencetostandards,learningenvironment,stakeholderperceptions,summaryoffindingsandimprovementprioritiesthatarelinkedtoindicators.Encouragingschoolleaderstostabilizeitsleadershippositionsandhirecertifiedteachingstaffisanongoingprocess.Insomeschools,whereapermanentprincipalhasnotyetbeenhired,acoregroupofteachershaveassumedtheleadershiproleandtheresponsibilitytoensurecompletionoftheAccreditation,ExternalReviewandAccreditationProgressReports.

5. ExternalReviewdataisnowavailablefornineteenschoolsthathostedExternalReviewsinSY2015-2016,utilizingtheIndexofEducationQuality(IEQ),whichisaframeworkfordiagnosingandrevealinginstitutionalperformancethroughtheAdvancEDAccreditationIndex.Bothaverageandoverallscoresareavailableintheareaofteachingandlearning,leadershipcapacity,andresourceutilization.ManyFarmsHighSchoolhostedtheirExternalReviewonthe24thand25thofFebruary.RedMesaElementarySchoolwillhostanExternalReviewteamduringthespringof2016,whichwillprovideadditionalIEQdatatotheAdvancEDNavajoNationdatabase.Thisprocessisanongoingprocess,whichistimeconsuming.

ResourceRequirements:

1. StaffcontinuestotrainandprovidetechnicalassistancetoschoolsregardingtheAdvancEDAccreditationProtocolandtheAdvancEDStandardsforQualitySchools,whichofferschoolsaroadmapforthepursuitofexcellenceineducationandstudentlearning.On-sitetechnicalassistanceisdesignedtohelpschoolsmakebetterdecisionsaroundcurriculum,instruction,andassessment.Cutsintheoperationsbudgetandthelossofone-vehicleimpactsthetechnicalassistanceneededbytheschools.

2. AdvancEDNavajoNationOperationsOfficestaffcontinuetocollaboratewithvariousprogramsundertheDepartmentofDinéEducationandwitheducationpersonnelintheBureauofIndianEducationforthepurposeofstreamliningthemonitoringandevaluationprocessofschoolimprovementofschoolswithintheboundariesoftheNavajoNation.

3. TheAdvancEDNavajoNationOperationsOfficehasafour-memberstaffwhocurrentlyinteractwithseventy-eightschools.TheofficeisinneedofanadditionalPrincipalEducationSpecialistandDataSpecialistpositionstoadequatelyprovidetechnicalassistancetothe78schoolsandtotheschoolsthatwillbeaddedtotheAdvancED’snetworkofschools.


4. ThebudgetfortheAdvancEDNavajoNationOperationsOfficeistightand,witheachcutinthebudget,technicalassistancetoschoolsiscutwhichnegativelyimpactsschoolimprovementinschoolswithintheboundariesoftheNavajoNation.

JOHNSON-O’MALLEYPROGRAM1. DuetobudgetconstraintsinFY2016,NNJOMcontinuestoexperienceproblemswith

GASvehicleshortages,equipment,andofficespaces.DuetotheshortageofGSAvehicle,somesubcontractorswillbemonitoredinthespringof2016tomaintainfiscalcompliance.

2. The164-ReviewprocessisstillachallengefortheNNJOM.Duetolengthyreviewprocess,NNJOMhasmadeeffortstoinitiatetheapplicationsprocessthroughthereviewprocessinAprilsoapplicationforsubcontractorscanreceiveawardsinJulyorAugust.

3. OMBhasissuedanewregulationforadministeringfederalgrants.ThenewSuperCircularincludesrequirementsfornewcostprinciples,allowableandallocablecosts,changesinauditthresholdsandmorecomplianceregulations.AnynewupdatesandimportantinformationpertainingtotheCircular,NNJOMstaffwillcontinuetocoordinatewiththesubcontractorsforcompliancewiththenewregulations.

NAVAJOHEADSTART1. BUDGET&EXPENDITURES

a. 90%ofallfinancialdocumentsforFY2015areclosed.VendorinvoicesdatedfromFebruary29,2016,areprocessedforpayment.Contracts,whichstillawaitinvoices,arelistedasopencommitments.ContractAccountingisadamantthatNHScloseoutallFY2015financialdocumentsandproceedwithfinalpaymentrequests.

b. CACFP-NewMexicoaccountnumbershavebeengenerated.CACFP-NewMexicohasbeeninvoicedforOctober,November,December2015,andJanuary2016.OMBhasnotgeneratedtheCACFP-Arizonaaccounts;therefore,paymentsarepending.

c. Finance(temporary)staffcontinuetocompleteFMISand6Brollouttraining.2. HUMANRESOURCES

a. NHSCollectiveBargainingAgreementexpiredinDecember2015.Therefore,NHSandtheUnitedMineWorkersofAmericansuccessfullynegotiatedaCBArenewalinlateDecember2015.However,theCBAdocumenthasbeenpendingatOPVPsincemid-January2016.ProposedSolution:NumerousemailsandphonecallshavebeenmadetoOPVP’sLegalCounsel,withnoresponseandaction.ThenextstepistorequestameetingwithPresidentBegaye,whichwilloccurinlateMarchorearlyApril2016.

b. InMarch2015,theformerActingControllerRobertWilliegaveapprovalforNHStohaveaccesstotheHRISsystem.However,evenaftermanyrequestsfortrainingontheHRISsystem,DPMwillnotprovidethenecessarytraining.ProposedSolution:AssistantSuperintendentSingerismeetingwithHuman


ResourcesDivisionDirector,OPVPChiefofStaffandActingDPMHRDirectoronMarch25,2016,toaddressthisandotherHRissues.

c. NHSalsoplanstoopenseveralmorecenters,requiringthecreationofthreepositionsateachcenter,suchas:Teachers,paraprofessionals,andbusdrivers.MoreadministrativepositionswillbecreatedattheRegionaloffices,i.e.,AdministrativeServiceOfficers,OfficeSpecialists,andRegionalCoordinators.SeveralHRSectionpositionswillalsoneedtobecreated.

d. NHSisinitsthirdyearofrestructuringthatrequiresspecificstaffingneeds.Somehigher-levelpositionswereeliminated,suchastheSchoolReadinessManagerandtheSupportServicesManager.Inadditiontothefiscalmanagement,beginninginFY16,theFiscalManagerwillsupervisethefollowingcontentareas:Accounting,contractadministration,supportiveservices,realproperty,fleetmanagement,propertymanagement,schooltransportations,facilities,andmaintenanceoffacilities.TheFiscalManagerwillbeassistedinmanagingtheFinanceContentareawiththePrincipalContractAnalyst,theSchoolTransportationSupervisor,andtheFacilitiesandSafetyOfficers(FSO)asmid-levelmanagers.Inturn,theFSOwillsupervise16maintenancetechniciansthroughtwoleadtechnicians,oneforregionsoneandtwoincludingoneforregionsthreeandfour.MoreentrylevelaccountingpositionsarealsoplannedforcreationinFY16toprovidebettercoordinationofpurchasingandpaymentprocessingfortheregionalofficeneedsandthecenters.

e. PersonnelClassificationQuestionnaires(“PCQs”)havebeensubmittedorwillbesubmittedtoDPM,forcreationofthesenewpositions.

f. ThefollowingtablereflectscurrentstaffingpatternforNHS:

NHSSTAFFING

StaffingCategories

CentralADMIN

CentralDIRECT

REGIONI(Shiprock)

REGIONII(FtDefiance)

REGIONIII(Chinle)

REGIONIV(TubaCity)

EarlyHeadStart

HSDisabilities

TOTAL

Temporary 6 10 4 5 5 5 0 1 36

Introductory 0 0 6 3 3 4 0 0 16

Regular 6 6 84 82 69 45 9 6 307

TOTALEMPLOYEES 12 16 98 90 77 54 9 7 359

Unclassified 17 5 2 2 6 4 0 0 36

Vacancies 4 4 24 26 22 28 0 2 110

TOTALUnfilledPos. 21 9 26 28 28 32 0 2 146


g. Asyoucansee,thereare110vacancies,mostofwhichareatthecenters.Bus

driverpositionsaremostdifficulttofill,andarecurrentlybeingadvertisedasOUF.AllotherpositionsareadvertisedasOUF,ifnoapplicationsarereceivedafteratwo-weekperiod.

4. COMMUNITYPARTNERSHIP,HEALTH&FAMILYSERVICES.Issuesareaddressedastheyarisepertainingtomentionedcontentareas.Withnewpersonnelcoming-onboardtoassistinvariouscontentareas,theprogramisheadedintherightdirection.StaffhiringisabenefittothefutureoperationofNavajoHeadStart.

3. NHSINFORMATIONTECHNOLOGY(IT)a. Staffing:Currently,threetechnologystaffdeveloptheNavajoHeadStart(NHS)

AccountabilitySystem.Twostaffhandlealltechnologicalneedsfor96HeadStartCentersandregionalsites.Theservicesprovidedrequirebasicdesktopsupporttonetworkinfrastructuresupport.TheotherstaffhandlecloudbasedapplicationssuchasEmail,WebPortal,Lync,PropertyTrak,HatchComputers,Sharepoint,andwebsites.

b. TheManagerhandlesadministrativeday-to-dayoperationsofprojectplanningforNHS’snetworkinfrastructuredevelopment,andsupportsNHS’saccountabilitysystem.Thisorganizationcreatesalargegapofstaffdemandbasedontheworkthatneedstobeaccomplished.

c. PropertyWarehouse:Allpropertyassetsareinstoragecontainersandstoredinvariousregionaloffices.

d. PropertyWarehouse:Allpropertyassetsareinstoragecontainersandstoredinvariousregionaloffices.

e. ProfessionalDevelopmenttrainingwillbeprovidedtoallNHSstaffonusingtechnologyapplicationsandbasicenduserpractices.Technologyproficiencyisverylowbasedonassessmentstakenandservicecallsreceived.

f. TechnologyAssessmentofall96NHSCentersInternetConnectivity:SlowconnectivityissuesforAneth,DelMuerto,Chinle,Oljato,Shonto,CowSpring,andRockSprings.

5. TRANSPORTATIONa. 17fleetvehicleshavebeendisposedandarenowpendingapprovalfromOHS.

NHSisexpectingacostanalysisassessmentfromthebussaleinordertopurchaseadditionalvehiclesfromthoseproceeds.

b. CollaboratedwithFleetManagementtoreplaceavehicledeterminedasatotallossbyriskmanagementduetoanaccidentinRegionIV.

c. OFFICEOFNAVAJONATIONSCHOLARSHIP&FINANCIALASSISTANCEAreliableInternetserviceiscriticalforONNSFA.AllONNSFAdirectservicestotheNavajopublic,suchasfilingapplicationsandsubmittingdocumentsaredoneonlineatwww.onnsfa.org.ONNSFAis100percentreliantontheInternet.AgencyofficesreceiveInternetservicesthroughT1lines.FourtosixFinancialAidpersonnelineachAgencyOfficeprovidedirectservicestostudentsinschools,communities,chapterhouses,andthegeneralpublic.Studentsapplyonlineforfundingandtheyareabletocheckthestatusoftheir

http://www.onnsfa.org


applicationsonline.Studentsthatdonotwishtoapplyonlinecandownloadformsandsubmitapplicationbymailorfaxtoregionalcenters.ScholarshipandfinancialassistanceeligibilitydecisionsaremadeatONNSFAregionalcentersandthedata-portissentbytheprogramadministrationtotheNavajoNationFinancialManagementInformationSystemtoprintchecks,whicharepayabletothecollegesanduniversities.Inaddition,outreachserviceisanimportantfunctionofONNSFA.RegionalofficeshaveGSAvehicles,whichareusedtotraveltoNavajocommunitiesincludinghighschoolsanduniversities.ONNSFApersonneltraveltocollegesanduniversitiestovisitwithstudents,toprovidefinancialaidinformation,andtoupdatesstudents’files.OFFICEOFSPECIALEDUCATIONANDREHABILITATIONSERVICES1. OSERSprogramgrantapplicationforAmericanIndianVocationalRehabilitation

ServiceswasnotapprovedforfundingwiththeRehabilitationServicesAdministrationthatwastostartOctober1,2015,toendSeptember30,2020.Afive-yeardiscretionarygranttoprovideVRservicestoAmericanIndianswithdisabilitiesresidingonandneartheNavajoNation.

2. Jobplacementandjobdevelopmentforpersonswithdisabilitiesdueto43%rateofunemploymentandpooreconomyonandneartheNavajoNation.Unemploymentisatanall-timehighontheNavajoNation.

3. LocalEmployersarenotwillingtohireindividualswithdisabilitiesduetopersonalassumptions.Someemployersdonotunderstandtheon-the-jobtrainingconcept.Mostemployersseekindividualswithdegrees.

4. Duetothe164-ReviewProcessOSERSexperiencecontinuousdelayprocessingdocumentswithDivisionofFinanceandDepartmentofJusticewhichimpactsfundinganddeliveryofservices.

5. Officeaccommodationsarelimitedforagencies.SomeagenciesdonotmeettheADArequirementsforthepublicandseekrenovationtomeetADAstandards.Currently,ShiprockAgencyisinneedofofficebuilding.Noofficespacehasbeenidentifiedandstaffarecurrentlyworkingfromhomeandlocalchapterhouses.

6. TransitionalProgramsforhighschoolstudentsarelimitedandarenon-existentinmosthighschoolsontheNavajoNation.Theneedofseekingfundstoassistprogramswithtransitionisrecognized.

7. Assessmentforvacantpositionisverytimeconsumingduetomodificationsinassessmentprocess.Thereviewandreferralprocessislengthy.

8. Lackofadequateandaccessibleofficeaccommodationsattheagenciescontinuestobeacriticalissue.

9. TheWorkforceInvestmentActhasreauthorizedwheretribalVRprogramsetasideof8%hasbeenearmarkedforTrainingandTechnicalAssistancetoAmericanIndianVRProgramsthattakesawayfromdirectservicestoclientsunderthetribalVRprograms.OSERSProgramhasanincreasingcaseloadforallserviceareas.

10. Lackofrehabilitationteachers,ASLteachers/coacheswhospeakNavajoisalsoacriticalissue.

11. TheGIBProgramisfine-tuningprogramservicecoordinationwithlocalschooldistricts,servicesprovidersandparents.


12. TheVR&ILprogramsseekmobilitytrainersandsignlanguagetrainerstoteachclienteleinprimarylanguage.

OFFICEOFEDUCATIONALRESEARCH&STATISTICS1. OERSworkswithBIE/GrantschoolsandBIEtocollectreal-timestudentachievement

andenrollmentdata.2. OERScontinuestomeetwith16schoolsregardingtheupcomingreauthorization

meetings3. Re-evaluatetheODLAdatatogetschoolstosubmittheassessment(Pre&Post)

consistentlysothatOERScanstorethedataandmaintainanaccuratecountforallparticipatingschools.Thedatashouldbemoresecuredandenteredintoadatawarehouse.

4. DuetoFY2016programbudget,OERSisunabletoorderofficesuppliesandrequestduplicationservicestoproducepublicationsforstakeholdersandotherNavajoNationprograms.

5. STEPProgramisalsoinadeficitinFY2016.STEPwasnotapprovedtoutilizeIDCSavingstoreplenishtheno-costextensionyear

OFFICEOFDINÉYOUTH1. Crownpoint–TheyouthcomplexconstructionofPhaseIiscompletedthatconsistsof

electricalutilityextension,parkinglotlighting,design/finalestimation,CDECaward,CDECstartconstruction,andawardelectricalsubcontractor.TheagencyProgramSupervisorhasattendedseveralmeetingswiththeLandManagementOffice(LMO)regardingtheDinéYouthlandstatus.LMOrequestedaletterofapprovalfromMr.MikeHalona,DepartmentManager,authorizingDinéYouthwithdrawalsdesignationtoremainvalidandasthedesignatedholderoftheapprovedlandwithdrawaltoenterintoagreementsforElectrical,Water,Sewer,FiberOptic,andotherservicesneededasapartofthenewconstructionoftheDinéYouthComplex.OnMarch16,2016,theagencyofficereceivedthefinalizeddocumentfromMr.MikeHalona,DepartmentManager.CopiesofthedocumentwereforwardedtoMr.JerryDeGroat,BIARealityOffice;JoseMalina,CDEC;DebbieOlivar,CDEC;DorothyLuarkie,NHA;andMikeCoppedge,WellerArchitect.ThisdocumentwillauthorizeContinentalDivideElectrictomoveforwardwiththepowerlineconnection.

2. TubaCity–ThesignificantchallengefortheToNanessDiziODYremainsthelackofapermanentfacility.However,theGreyhillsAcademyHighSchoolYouthCentercontinuestobeutilizedforyouthprogrammingandactivities.TheagencyiscurrentlylobbyingforfundstobeginconstructionofanewYouthCenter.ANAHASDARequestforProposaliscompletedandsubmittedtoNavajoHousingAuthorityonFebruary29,2016.TheTubaCityCommunityCenteriscurrentlyonhiatuswithrenovations,untilFY2016withcontractingservicesforelectrical,plumbing,andHVACtocompleterenovationphases.Toaddresstheconstructionofthenewyouthcenter,approximately14acres,moreorless,oflandhavebeenwithdrawn,butfundingisthecriticalissuetoaddress.Theagencyofficeiscurrentlyseekingfundstobegintheconstructionphaseofanewyouthcenter.


3. FortDefiance–Themostcriticalissuetheagencyofficecontinuestoaddressisthe

ongoingissueswiththeoccupancyofthenewbuilding.TheagencyofficereceivedanotherTemporaryCertificateofOccupancyfromtheNavajoNationDesignandEngineeringServices.TheoccupancyisextendstoJune22,2016.Thefinalclose-outonthebuildingisyettotakeplace,andthefinalinspectionwithNavajoNationFireChiefisstillpendingduetoanoutstandingbillwithBrown&Associates.Inaddition,thebuildinglacksinsurance;however,theagencyofficeisinformedthatNavajoNationRiskManagementwouldissueonewhentheFinalCertificateofOccupancyisissued.Theagencyofficeisexperiencingbuildingissuesthatinclude:SecuritySystem-Camera(Powerline),IntercomSystem(Powerline),IntercomButtons(Powerline),Intercom(Powerline)DoorStrikes(Powerline),InstantWaterHeater(JCMechanical,DoorFramesandDoors-offsetofdoorsanddoorframes(ArvisoConstruction),andKeySwipe.SomeoftheseissuesareinactiveduetonotbeingaddressedintheconstructioncontractwithArvisoConstructionCompany.Further,severalcracksinthebuilding(ArvisoConstruction)andfirealarmsarenotactiveduetononpayment.Theagencyofficeiscurrentlyobtainingpricequotestoreactivatethesystem.AnothercriticalissuethatcontinuestoimpacttheFortDefianceagencyistheunavailabilityofyouthemploymentfundsforFY2016.Theagencyisnotabletohireanyyouththisfiscalyear.Atthistime,youthareaskingforsummeremploymentopportunities.ODYadministrationisseekingrequestsforsupplementalfundingforsummeryouthemployment(ages14-21)toallowopportunitiesforsummeremployment.

4. Chinle–theagencyODYsummertheOfficeSpecialistisreadyingemploymentprogram.TheinformationandapplicationswillbedistributedtostudentsbeginningApril4,2016.Theemploymentprogramwillbeofferedbutatasmallerscaleduetothelimitedfundingavailable.TheManyFarmsYouthCenterbuildingrenovationisstillongoing.TheexpectedcompletiondateisApril1,2016.Thereafter,keydepartmentstodecidewhethertofullyreopentheYouthCenterandtodeterminewhatthebuilding’snewyouthoccupancylevelwillbewillinspectthebuilding.

5. Shiprock–TheestablishmentoftheNavajoNationYouthCouncilwillbechallengingduetolowyouthparticipationandinvolvementintheagency.Inaddition,onaweeklybasistheagencyofficecontinuestoworkwithArvisoConstructionCompanyonseveralconstructionrelatedissues.

III. PROJECTSSTATUSJOHNSON-O’MALLEYPROGRAM1. JOMstaffandsubcontractorsattendedandparticipatedintheplanningofthe2016

NNJOMSubcontractorsConferenceatvariouslocations.2. ThreestaffmembersalsoparticipatedintheNationalJohnson-O’MalleyAssociation

ConferenceinWashingtonD.C.


3. JOMstaffprovidedtworegionalconferences:OneatFlagstaffUnifiedSchoolDistrict,FamilyResourceCenterfortheArizonasubcontractorsandtheotheratGallupMcKinleyCountySchools,StudentSupportCenterfortheNewMexicosubcontractors.

4. JOMaccountantsandeducationspecialistscompletedandcompiledthirteenmonitoringvisitsandreportsthisquarter2016.Thestaffisintheprocessofschedulingandconducting2016on-sitespringmonitoringvisits.

5. JOMstaffcontinuedtoprovidetechnicalassistancebytelephoneandemailtoschooldistrictsonfunds,expenditures,closeout,subcontractapplication,andadministrativetasks.

6. JOMstaffprovidedon-sitetechnicalassistanceandattendedIECmeetingsforthefollowingsubcontractors:a. GallupMcKinleyCountySchoolsIndianEducationCommitteemeetings.b. AssistedAztecMunicipalSchoolDistrictwithJOMbudgetmodification.c. CentralConsolidatedSchoolDistrictIECreceivedtraining.d. CubaIndependentSchoolsreceivedtechnicalassistanceandattendedIEC

meetingbytheeducationspecialist.e. HelpedTubaCityUnifiedSchoolDistrictwithitsnoncomplianceissues.f. OnFebruary5th,2016,attendedtheWindowRockHighSchoolNavajoLanguage

classpresentationatWindowRockUnifiedSchoolDistrict.g. ProvidedIECtrainingonHistoryofEducationontheNavajoNationatFlagstaff

UnifiedSchoolDistrictIECandalsoatPhoenixMarriottfortheWindowRockUnifiedSchoolDistrict.

h. VerifiedstudentcountandenrollmentofqualifiedNativeAmericanstudentwiththesubcontractors,whichisstillongoing.

7. Twenty-foursubcontractors’modificationshavebeencompletedandtheschooldistrictswerenotified.

8. ThreeJOMstaffattendedtheNNDODEStrategicPlanningMarch29-30,2016,inFarmingtonNM.

9. JOMstaffattendedtheEntranceConferencefortheFY2015auditmeetingattheNNMuseumAuditorium.KPMG,LLP,theNationIndependentauditor,havenotifiedJOMProgramthattheyhaveselectedJOMProgramforanauditforthemonthofMarchandApril2016.

10. TheNationalJohnson-O’MalleyAssociationteleconferenceheldmonthly.Thepurposeistocontinuetostrategize,collaborateandnetworkwithTribesacrosstheU.S.oncurrentJOMissuesandactivities.

OFFICEOFNAVAJONATIONLIBRARYONNLhadaprojecttosecurebookandnon-bookdonationsfromReader-to-ReaderOrganizationinAmherst,Massachusetts.1. Progress:

a. Thisprojecthasbeenterminatedsincetheprogramhadtoeliminatetheprogram’stravelbudgetinFY2016duetobudgetcuts.


2. Completions/Accomplishments:a. Inpreviousyears,theOfficeofNavajoNationLibrarysecuredbooksandnon-

bookmaterialsfor:TheNavajoNationFirstLadyOffice,schoolsonorneartheNavajoNation,NavajoNationChapters,andotherserviceprovidersontheNavajoNation,whichincludesONNL.

OFFICEOFSTANDARDS,CURRICULUM,ANDDEVELOPMENT1. SecondLanguageTesting,Inc.:Therevisionsofthetestitemsisalmostcomplete.

SecondLanguageTesting,Inc.,(2LTI)requestedanextensionoftheircontractanditwasapprovedinDecember2015.Theyanticipatetherevisionswillbecompletedbytheendofthesummerorsooner.Theextensiondidnotnecessitateadditionalfunds.

2. ODLARevisions:TheinitialrevisionswillbecompletedbySeptember2016orsooner.Acommitteemeetsperiodicallytodiscussanddevelopculturallyappropriatetestitemsthatwillalsotestlanguageskills,cognitiveskills,andculturalknowledge.Thecommitteemembersinclude:TeachersofNavajolanguageandculture,medicinemen/women,andmembersoftheNavajoTraditionalApprenticeshipProject.Thecommitteeistakingintoconsiderationregionaldifferencesinlanguageaswellasculturalpractices.Otherareaofconsiderationincludescontemporaryinterests,differentpoliticalandsocialsituations,andrelevantandinterestculturalvalues.

3. SIEGCurriculum&Academics:Nowthatthe164-ReviewhasbeencompletedfundsareavailabletobeginworkonfinishingaNavajolanguageandculturebasedcurriculumframework.TheworkwillincludeconsolidatingauniformsystemofsupportforaNavajolanguageandculturebased.

OFFICEOFEDUCATIONALRESEARCH&STATISTICSOngoingprojectsinclude:1. Title10AmendmentResearch-75%completed.AmendmentssuggestedforData

CollectionandResearchlanguagechanges.2. DODE/OERSResearchLabDevelopment-20%completed.MOUdevelopmentstillin

progress.3. DODEDataPolicy-Completed(2nddraftreview)4. OERSrestructureandimplementofnewAccountabilityWorkbookrequirements-50%

completed.5. CollectandformulateSTEPResearchreportforfinalreviewbyJuly-August2016-25%

completed.OFFICEOFDINÉACCOUNTABILITYANDCOMPLIANCE1. BIE/DODEmonthlypartnershipmeetingstodiscussandplanforfederalfunding

requirementsandmandatesofGrantSchools,tobeabletoprovideaccurateandupdatedinformationtoprincipalsandboardmembers.

2. PartnershipswithBIEClearinghouse,BIEAwardOfficer,andBIEGrantandContractSpecialisttoremedyauditfindingstoreceiveupdatedstatusinformationofeachGrantSchools.


3. NNBOEapprovedanamendedreauthorizationapplicationproceduretoincludeupdatedA-Qpacketrequirements.ThetrainingtoGrantSchoolsisfortheschoolleadershipskillstoalignwiththeschoolbudget.

4. ContinuetomeetwithboththeSIEGandTEDGconsultantsintermsoftheirinitiatives5. ContinuetoprovideboththeNNBOEandHEHSCupdatesinregardingschoolsandODAC

initiatives6. RecruitandselecthighlyqualifiedandeffectiveteachersforGrantSchools.7. InitiatedtheDODENavajoLeadershipmonthlymeetingsforeffectivecommunication

withschoolsandDODEprogrammanagers.OFFICEOFDINÉYOUTH1. Administration–IntheSecondQuarterofFY2016,theOfficeofDinéYOUTH

administrationreceived/assisted190visitors,87travelrelateddocuments,48purchaserequisitions/orders,82PCardrequisitions,and57agencyactivitypacketswereprocessedbytheadministrativestaff.TheOfficeofDinéYOUTHcontinuestoparticipateintheinterdisciplinaryteammeetingsconcerningYouthSuicideasledbytheNavajoDepartmentofBehavioralHealth.OnFebruary29,2016,theOfficeofDinéYOUTHadministrationhassubmittedaRequestforFundingProposalwiththeNavajoHousingAuthorityGrantsManagementDepartment.Theproposalwasfor$1.1millionforfundingyouthactivitieswhichincludetemporaryrecreationalaidepositionswithsalaryandfringebenefits,travelexpensesforstafftochaperoneyouthoneducationaltrips,operating,maintenance,andutilities,insurancepremiumsandgeneralliability,andindirectcost.Thisamountisforatwo-yeargrantforthefiscalyear2017-2018.Todate,NavajoHousingAuthorityhasreceivednowordonapprovalforthegrant.

2. Chinle–SinceJanuary2016,theNavajoNationPresidentRussellBegayehasmetwiththeOfficeofDinéYOUTHstaffandDr.TommyLewis,SuperintendentofNavajoNationSchools,toannouncethereturnoftheNationalBoysandGirlsClubofAmericantotheNavajoNationasapilotprojectbeginningOctober,2016.PresidentBegayeidentifiedManyFarmsDinéYOUTHunitasthecommunitytodothepilotproject.Inthemeantime,theagencyODYofficeandtheOfficeoftheNavajoNationPresident/VicePresidentmetwiththeManyFarmsChapterGovernmenttoinformthechapterofficialsofplansonBGCA.TheChinleODYrecreationprogramhasbeenbusyimplementingandcompletingthe2016Youth12U-boysandgirlsBasketballLeague.Atotaloftwentyteams(12boysand8girls)participatedinthisseason’sODYleague.Eachteamwasprovidedaneight-gameschedule,whichendMarch23,2016.OnMarch25-27,2016,ChinleODYsponsoreda12Uand16Uboysandgirlsdivisiontournament(s)andthetournamentclosed-outthisseason’sbasketballactivityunderODY.TheRecreationSpecialistcontinuestobeinvolvedwiththeChinleCommunityCollaborativeteam(CCC)effortsbyattendingCCCmeetingsandsupportingtheteamwithattendanceofactivities,incorporationofteambuildingandcommunicationbuildingexercisesoractivities.Alsoplanningtoimplement“AdventureBasedLearning”throughProjectVenturecurricula’s,offerbasicBikeRepairClinics,SpringintoFitnessseriesandeventuallyleadinguptocreating“youthgroups”toworkwithateachofour


agencycommunity.TheCounselordidaexcellentjobwiththeannualSpellingBeerelatedactivities.AlllevelsoftheSpellingBee,fromlocaltotheNavajoNationcompetitionswentaccordingtoplan.TheNavajoTimes/NavajoNationSpellingBeefinalswereheldonThursday,March17,2016,attheNavajoTechnicalUniversityinCrownpoint,NM.Thisyear’sNT/NNSpellingBeeChampionattendsschoolintheShiprockAgencyandtheyoungladywillberepresentingtheNationattheNationalScrippsSpellingBeeinWashington,DCinlateMay2016.

3. Crownpoint–Theagencyofficecontinuestoprovidedailyafterschoolprogrammingandworkingwithlocalresourcesinimplementingcommunityprojects.Theyincludethefollowing:CounselorcompletedtheBABESProgramwithBreadSpringsSchool,LakeValleySchool,andprovided2of6ParentingSkillsandAngerManagementsessions;RecreationSpecialistimplementedrecreationatthecenter,attendmeetingswiththePostventionTeamandCrisisResponseTeam,implementedrecreationalandenrichmentactivitiesatLaVidaMissioninLakeValley,NM,andhelda12andunderBasketballTournamentinBorregoPass,NM.Wehad4girlsand4boys’teamsthatparticipated;ProgramandProjectSpecialistimplementedprogramminginculture,outdoorgames,artsandcrafts,andcurriculums,providedparentingclassesforparentsforthosenewyouthenrollingintheAfterschoolProgramming,GirlScoutparticipatedintheCookieCampaignforthemonthofFebruary,implementedtheAgencySpellingBee,whichtookplaceatSt.Paul’sCatholicHallinCrownpoint,NewMexico,implementedaCulturalNightwhereyouthlearnedabouttheIvoryCoastAfricansheritageandcollaboratedwiththeNewMexicoStateUniversityExtensionProgramtoimplementing4-Hactivitiestostudents,doingLeathercraft,andtheKidsKitchenwhereyouthlearnedtomakecookies,pancakes,ricecrispies,andfruitandcrackersnacks;andtheHuerfanoYouthcenter,thestaffimplementeddailyrecreationalandenrichmentactivitiesatthecenterandparticipatedintheUnderstandingthePsychologicalDynamicsofActiveShootersandtheNavajoPerspectiveandPracticesonSuicidePreventiontraining.

4. TubaCity–TheWesternNavajoAgencyYouthCouncilofficersinfullactionwithanumberofmembersattendedtheMarch12NavajoNationYouthCouncilmeetinginWindowRock.AnagencystaffinattendanceobservedthemeetingandstatedthattheadultsshouldrelinquishcontroloftheYouthCouncilmeetings.Adultsarementorsandshouldassistincoachingyouthtorunameeting,whereadultshaveprivilegesunder“CalltoPublic”orrequestingtobeanagendaitem.Lettheyouthspeak,letthemtelluswhattheyenvision.Staffareplanningupcomingevents/activitiessuchas:April13-16,2016andApril19-22,2016CollegeTours;toconducta“Men’sYouthConference”;araftingtripinMay;tohosttheWesternNavajoAgencyYouthConference;andYouthEmploymentbeginningJune,applicationswillbeavailableonApril1,2016.Theagencyaccomplishedthefollowingforthequarter:theagencyYouthCo-EdBasketballleaguebeganforages5-8,infullactionwith171participantsandthe12andUnderBasketballtournamentbeingheldattheTubaCityBoardingSchoolwasasuccesswith115participants,unfortunately,therewillbenoNavajoNationfinals;assistedwiththeNavajoNationSpellingBeeatCrownpointNTUonMarch17,2016whichwasverysuccessfulwithoneappealfromtheTubaCityPrimarySchool,thedecisionwasdenied.ThewinnerwasfromNorthernNavajoNewcombElementarySchool;staffiscurrently


workingwiththeWesternNavajoAgencyJuvenileDetentionCenter,includingtheinmatesattheAdultdetentioncenter,inprovidingpreventionsonTuesdays,withfourmaleparticipants;conductedtheTolaniLakeTeamRopingClassic,with175youthparticipantsand330adults;heldasewingprojectwithsixparticipantsthatwentverywell;conductedaRugWeavingclassatthechapterhousewithanumberofyouthparticipating;TheTubaCityAgencybegancollaborationwithofDepartmentforSelf-ReliancetobeginanActiveParentingcurriculumwith17participantstobeheldeveryWednesdays;andcontinuestoprovideoutreachinthefollowingcommunities:LeuppSchoolsInc.,WinslowResidentialHalls,FlagstaffKinlaniDormitories,CoconinoCountyJuvenileDetentionCenter,TubaCityNizhoniAcceleratedAcademy,KaibetoBoardingSchool,KayentaCommunitySchools,andOljatoandInscriptionHouseChapters,incollaborationwithNavajoHousingAuthorityhousingdevelopments,DepartmentofSelf-Reliance,GapSchools,PageSchools,DennehotsoSchools,ChilchinbetoSchools,RockRidgeSchools,RedLakeSchool,CameronSchool,CoalmineChapter,CoppermineChapter,andShontoSchools.

5. Shiprock–TheagencyisplanningsummeractivitieswithseveralmajoractivitiesthatwillincludepartneringwithJohnHopkinsUniversity,theUnitedNationalIndianTribalYouth,Inc.,andlocalprogramcollaborations.Studentsfromthe“TogetherWeRise”YouthGroupbeganattendingtheNavajoNationYouthCouncilmeetingtorepresentNorthernAgency.TheirfirstmeetingwasheldMarch12withthenextmeetingscheduledforApril2inWindowRock.Theagencyaccomplishedthefollowingforthequarter:StaffprovidedservicetosurroundingBIESchoolsandChapters;completedtheagencySpellingBee,aswellastheNavajoNationSpellingBeeheldinCrownpoint,NM,withayoungladyfromNewcombMidSchoolbeingtheChampionSpellerwithpreparationofherparticipatingintheScrippsNationalSpellingBeeinWashington,D.C.;staffassistedwiththeNavajoNationScienceFair;sponsoringseveralEasterEggFestivitiesinShiprockandRedValley;andheldtwobasketballleagues:5-7Coedandthe8-10CoedLeague.

6. FortDefiance–Theagencyofficeconvenedandrevised/updatedallthefacility,fields,andequipmentusageforms.Inaddition,theyrevisedtherulesforthefacility,fieldandequipmentusages.Furthermore,theyupdatedthefeesforthefacilityandfieldusage.AllformswithchangeshavebeensubmittedtotheDepartmentManagerforreviewandapproval.SetsoftheformswerealsosenttoNavajoNationRiskManagementtogiverecommendationsoninsurancerequestfromentitiesrequestingforusageoffacilityorfields.Inthemeantime,throughfacilityusagerequestthefollowingorganizationsareutilizingorwillbeutilizingtherecreationalfieldsfortheirsportsorleague:WindowRockUnifiedSchoolDistrict–SoftballandBaseball,St.MichaelIndianSchool-Softball,FortDefianceSoccerClub-Soccer,andDinéNationLittleLeague-TeeBall,SoftballandBaseball-AllDivisions.Theagencystaffisintheprocessofplanningforsummerprogramming,communityoutreachwithintheFortDefianceAgencywith27chapters,assistingwith“JustMoveIt”inNewMexicoandArizona,andonsiteeventsandactivities.


TheODYFortDefianceAgencyaccomplishedthefollowingforthequarter:Afterschoolprogrammingwithstaffmonitoredandassistedyouthinthefollowingprogram-socialrecreation,gamesday,playgroundandrecreation,preventionprogram,presentations,artsandcrafts,academicsuccess,homeworkhelp,readingprogram,healthandlifeskills,characterdevelopment,andspecialevents,withtotalenrollmentof88andadailyaverageattendanceof62forthesecondquarter(Jan.-March2016)andacurrentwaitinglistof55youth;OutreachActivitiessuchasprovidingyouthwithdevelopmentactivities,emphasisonpreventionprogram,lifeskills,andrecreationprogramconductedatPineSpringsSchools,KinDaLichiiOlta,TsehootsooiPrimaryLearningCenter,andTsehootsooiIntermediateLearningCenter;providedteambuildingwithTsehootsooiIndianMedicalCenterHealthCareConsumerAdvocacyCouncilStaffinMarch2016;participatedinthe2016STEMHorizonConferenceinAlbuquerqueinJanuary2016with13femalesattendingtheconference;hostedtheagencyspellingbeeatGanadoMidSchoolonMarch1,2016withagencyrepresentationby10studentsattheNavajoTimesSpellingBeeatCrownpointNavajoTechnicalUniversityonMarch17,2016.TheChampionwinnerwasfromShiprockAgencyandRunnerUpwinnerwasfromFortDefianceAgency;provideda12andUnderCo-EdBasketballLeague.Theleagueprovidedyouthages10-12withbasketballfundamentalandskills,hostedgamenightsandpracticesessionsforall5coedteams.TheleaguebeganonJanuary25,2016,andconcludedonMarch3,2016withtheagencyofficehostingaleaguetournamentonMarch7-8,2016andbanquetandawardsscheduledonMarch23,2016l;assistwiththeYouthCouncilinitiativeinattendingmeetingwithobjectivestocontinueinworkingwithTristanBlackandtheestablishingtheNavajoNationYouthCouncilandpromotingtheYouthCounciltonetworkingwithvariousprogramsanddepartmentwithintheNavajoNationbranchesofgovernment;andstaffcontinuetoparticipateintheFortDefianceCommunitiesofHopemeetingsandinitiatives.

ADVANCEDNAVAJONATIONEveryfiveyears,AdvancEDNavajoNationnetworkschoolshostanExternalReview.DuringSY2015–2016,twenty-oneschoolswillhaveundergoneanExternalReview,whichisadayandahalfevent.TheExternalReviewTeamexaminestheschoolasawhole–theprograms,theculturalcontext,thecommunityofstakeholders–todeterminehowwellthenetworkschoolsworktogethertomeettheacademicneedsofthestudents.Theperformance-basedaccreditationprocessprovidesschoolswithanExternalReviewReportthatcontainsacomprehensiveanalysisoftheschool’sefforttodrivecontinuousimprovement.Attheendofthe2ndQuarter,ourofficehascompleted98%ofallscheduledExternalReviews.SCHOOLS EXTERNALREVIEWDATES1 Chichiltah/JonesRanchC.S. 09/08-09/152 NaaTsis’AanCommunitySchool 09/16-17/153 WideRuinsCommunitySchool 09/23-24/154 PuebloPintadoCommunitySchool 09/29-30/155 KayentaCommunitySchool 09/30-10/01/156 TohajiileeCommunitySchool 10/13-14/15


7 DilconCommunitySchool 10/14-15/158 RedValleyCoveHighSchool 10/19-20/159 ShontoElementaryPreparatorySchool 10/20-21/1510 GanadoHighSchool 10/22-23/1511 TohaaliCommunitySchool 11/04-05/1512 LeuppSchool,Inc. 11/04-05/1513 GreasewoodSpringsCommunitySchool 11/09-10/1514 WingateElementarySchool 11/17-18/1515 ShontoTechnologyHighSchool 11/19-20/1516 NaNeelzhiinJiOlta 11/19-20/1517 Ch’ooshghaiCommunitySchool 12/02-03/1518 BeclabitoDaySchool 12/10-11/1519 PinonCommunitySchool 12/15-16/1520 ManyFarmsHighSchool 02/24-25/1621 RedMesaElementarySchool 04/201622 RoundRockElementarySchool *N/AManyFarmsHighSchoolhashosteditsExternalReview.RedMesaElementarySchoolwillhostitsExternalReviewinthespringof2016.*RoundRockElementarySchoolhasoptedtodroptheirAdvancEDschoolaccreditation.AdvancEDNavajoNationOperationsOfficestaffcontinuetomaintainascheduleofon-siteschoolvisitation.Inaddition,officestaffpracticeanopendoorpolicyforallschoolpersonnelviatelephonecalls,email,letters,andofficevisits.TechnicalassistanceandASSISTworkshopsarealwaysavailabletoAdvancEDnetworkschools.AccreditationProgressReporttrainingandmonitoringoccurredandcontinuesatthefollowingschools:

DATEREVIEWED SCHOOLOngoing RockPointCommunitySchoolOngoing RoughRockCommunitySchool

January2016 ChilchinbetoCommunitySchool Jeehdeez’aElementarySchool KinDahLichi’i’Olta PineSpringsCommunitySchool RedRockDaySchool T’iisNazbasCommunitySchool TonaleaDaySchool February2016 BorregoPassSchool BreadSpringsDaySchool NaaTsisAanCommunitySchool,Inc. RedMesaHighSchool Tse’iiahi’CommunitySchool


March2016 ChilchinbetoCommunitySchool Jeehdeez’aElementarySchool RoughRockCommunitySchool

NAVAJOHEADSTART1. HUMANRESOURCES

UniversityCohortsa. SincethehiringoftheProfessionalDevelopmentandStrategicPlanning

Specialist,NHShasstrengthenedtrackingmechanismsforstudentaccountability.AllHeadStartTeachersmusthaveanA.A.degreeinearlychildhoodeducation(“ECE”),andbecontinuouslyenrolledinabachelor’sdegreeprogramleadingtoanECE.TheProfessionalDevelopmentSpecialist(“PDS”)isworkingwitheachstudenttomonitoraccountability,suchasensuringtimelysubmittaloftranscriptstoNHSHRSection,timelysubmittalofreceiptsforreimbursement,i.e.:Booksandfees,regularclassattendance,assistingwithhomework,andonlineblackboardassistance.Simultaneously,thePDShasstrengthenedandimprovedrelationshipswithprofessorsandadministrativestafffromtheregistrar,financialaid,accounting,andcontractadministrationoffices.

b. Foradditionalassistance,thePDSisworkingwithAssistantSuperintendentonacase-by-casebasistoassuresuccesstowardachievinggreaternumbersintheHeadStartAct’s(“HSA”)highlyqualifiedworkforcerequirements.Forexample,theHSArequiresthatatleast50%ofNHSteachersmusthaveabachelor’sdegree.NHShasexceededthe50%requirement:Ofthe84teachers,44teachershavebachelor’sdegreesinECE,elementaryeducation,education,orcloselyrelatedfield.62NHSemployeesattendcollege/universityeitherontheirownorinacohort.

2. COMMUNITYPARTNERSHIP,HEALTH&FAMILYSERVICESa. MentalHealth:ThreeregionshaveMentalHealthConsultants:1)Dr.Betty

SusieKingatRegionI;2)Dr.MichaelGerneratRegionIII;and3)AndrewScotsonatRegionIV.

b. ProgramGovernance:RegularBoardofEducation-GoverningBodymeetingsareheldthelastweekofeverymonthinWindowRock,Arizona.PolicyCouncilmeetingsareheldthethirdweekofeverymonthinWindowRock,Arizona.PolicyCouncilandBOEholdspecialmeetingstoaddressurgentactionitemswhennecessary.OnFebruary1-5,2016,theNationalHeadStartAssociationLeadershipInstitutewasheldinWashington,D.C.ThreePolicyCouncilmembersandtwoBoardofEducationmembersattendedtheconference.InMarch2016,theSchoolReadinessConferencewasheld.TheNativeChildandFamilyConferencewasheldMarch7-11,2016.


c. ERSEA/FamilyEngagement:Currentlyrecruitingchildren,conductingenrollmentandhealthscreenings,andfollowingupwithChildPlusdataentry.Ms.ShannonWilsonERSEA/FamilyEngagementLiaisonisdelegatedtooverseethesedutiesandisdoinganexcellentjob.Ms.WilsonwillcontinuetomonitorallservicesuntilaSpecialistishired.

3. NHSINFORMATIONTECHNOLOGY(IT)a. HatchComputerSystemdeliveredtoHeadStartCentersandProfessional

DevelopmentconductedforallSchoolReadinessCoaches.b. Finalreviewoftheprojectscope,theequipment,softwareandservicesthat

wereacquiredandthearchitecturaldesigndecisionswerediscussedwiththenewITstafffortheirtrainingandknowledge.

c. Developmentoftechnologytrainingplan.ProfessionaldevelopmentprovidedtostaffinRegionsI,II,III,andIVduringstaffprofessionaldevelopmentdays.

d. Ongoingtechnicalsupportforall96centers.Dedicatedfaxlinesbeingaddressedforall96centers.

4. BUDGET&EXPENDITURESa. FY2016NavajoHeadStartbudgetsandaccountshavebeengenerated.

Approximately$1.1millionforpersonneland$500,000foroperating.NHAisawaitingofficialawardletterfromOfficeofHeadStartintheamountof$22,477,502fornextfiveyears.

b. AsofMarch1,2016,aPrincipalContractAnalysiswashiredtooverseeallvendors,schoolsandchaptercontracts.Senioraccountantscontinuetoworkonclose-outsandsetting-upFY2016budgetsandlabordistributions.Atemporaryfinancestaffworksdailyonthefollowing:Accountsreceivingrecords,purchaserequisitions,travelauthorizations,requestsfordirectpayments,supplyorders,interdepartmentalchargerequests,andstaffreimbursements.

5. EDUCATIONALSERVICESa. NavajoHeadStartusestheTeachingStrategiesGOLDBirth-Thru-Kindergarten

AssessmentToolkit(TSGOLDAssessment)tomeasurechildprogressoutcomes.TheTSGoldAssessmentisanobservationalassessmentofyoungchildren,withestablishedwidelyheldageexpectations.TheChildren’sSchoolReadinessDataAnalysisReportgivesinformationfromthefirstcheckpointoflearninganddevelopmentassessmentfor1,069childrencurrentlyenrolled.Thedataincludeschildren3,4,and5-yearofages.

b. Thedataanalyzedforthisreportcamefromseveralsources.TheprogramcurriculumobjectivesalignwiththeHeadStartChildDevelopmentandLearningFrameworkandtheArizona,NewMexico,andUtahEarlyLearningStandards.

LearningandDevelopmentincludes:a. OverallAreasofStrength:Social-Emotional:Managingfeelings,interactingwith

peers;Physical:Demonstratingtravelingskills,usingwritinganddrawingtools;Language:Followingdirections,speakingclearly;Cognitive:Showingflexibilityandinventivenessinthinking,engaginginsociodramaticplay;Literacy:Retellingstories,writingname;Mathematics:Comparingandmeasuring,Understandingshapes.


b. OverallAreasforFocusedAttention:Social-Emotional:Takingcareofownneedsappropriately,solvingsocialproblems;Physical:Demonstratinggross-motormanipulativeskills,usingfingersandhands;Language:Engaginginconversations,usingsocialrulesoflanguage;Cognitive:Solvingproblems,Recognizingandrecalling;Literacy:Noticinganddiscriminatingrhyme,Noticinganddiscriminatingsmallerandsmallerunitsofsound;Mathematics:Quantifying,Comparingandmeasuring.

SpringChildOutcomesReportActionPlan/SchoolReadinessGoalsinclude:a. Increasemathematicalskillsaverageofchildrenatorabovetargetedlevel55%.b. Increaseliteracydomainskillsaverageofchildrenatorabovetargetedlevel

65%.c. Increasecognitivedomainskillsofchildrenatorabovetargetedlevelof75%.d. Increaselanguagedomainskillofchildrenatorabovetargetedlevelof70%.e. IncreasestaffknowledgeofHeadStartmathresources.f. Childrenwillreceiveeffectivehealthandnutritionservicestoimprovetheir

overallhealthanddevelopment.g. Provideparentswithhomeactivitiestosupportmath,literacy,cognitiveand

languageskillstoensureoptimalconnectiontohomeandschool.Developprogramgoalstoimproveschoolreadinessinclude:a. HeadStartChildDevelopmentandEarlyLearningFrameworkb. HeadStartFamilyandCommunityEngagementFrameworkc. ArizonaEarlyLearningStandardsd. NewMexicoEarlyLearningGuidelinesBirththroughKindergartene. UtahPre-KindergartenGuidelinesf. Thehighestpercentageofchildrennotmeetingthewidelyheldexpectationfor

specificobjectivesg. Observationoffamilyengagement

6. TRANSPORTATION

a. SubjecttoFY2016fundsavailability,IFB’shavebeeninitiatedforthepurchaseof:Fourteen2017schoolbuseswhichareduefordeliveryinApril2016,newCSRSand2-wayradios.Theinspectionandacceptanceoffourteen2016newschoolbusesarescheduledfordeliveryinMay2016.

b. Thefollowingtransportationinitiativesinclude:SitevisitsconductedatOljato,BreadSpringsandLowMountainrelatingtocontentareas;Statetaxexemptioncertificatetoschoolbusvendorcompleted;153employeevehicleoperatorpermitssuccessfullysubmittedtoHighwaySafety;servedonreviewpanelforsixbusdriverpositionapplicants;two

c. Vehiclesservicedforpreventativemaintenance;fiveICR’ssubmittedforpaymentondeductibles,vehiclerepairsandinsurancepremiums;twoemployeesprocessedforDCCHighwaySafetytraining;26vehiclesrecordedashavingover100,000milesrequestforreplacements;updatingallschoolbusdriver’scredentialssuchastrainingrequirements,FirstAid/CPR,PEforcompliance;renewalandupdatesofemployeevehicleoperatorpermitsupon


andpriortoexpiration;submittedFiscalYear2016accountnumberstoFleetManagementforusageandmileagerates;requestedverificationoftitlestoPropertymanagementfordisposaloffive1997trucksforRegionI;andsubmittalofmonthlymileagereportsforJanuary,FebruaryandMarch2016.

7. ADMINISTRATION

SouthwestConsortiumofIndianHeadStartPrograms,Inc.–35thAnnualNativeAmericanChild&FamilyConference:a. The35thAnnualNativeAmericanChildandFamilyConferencewasheldin

Albuquerque,NewMexicofromMarch7-11,2016,hostedbytheSouthwestConsortiumofIndianHeadStartPrograms,Inc.Theconferencewasheldtoprovidefourdaysofprofessionaldevelopmenttrainingstostrengthenandimproveprogramsforournation’syoungestchildren.ThegoalsofNativeAmericanChildandFamilyConferencewastoprovideAmericanIndian/AlaskaNativeHeadStart,EarlyHeadStart,andChildCareprogramswithtrainingopportunitiestobuildheadstartprogramcapacitybyprovidingqualityservicesforourchildrenandtheirfamilies.Theconferencetheme,entitled:RaisingourVoices:NurturingTomorrow’sLeaders’providedtheoverarchingobjectivestocreatetheconferenceagendaandprofessionaldevelopmenttrackingcurriculum.

b. Theconferencebroughttogetheravibrantmixofculturalteachers,childcareandtrainingspecialists,governmentrepresentativesanddevelopmentpartners,triballeaders,arts&craftsvenders,bookandeducationalproductvendors,andparentsandgrandparentswhoendeavoredto:i. Providequalityworkshopstargetedtowardbuildingtheknowledgebase

andbeginningskillsoffrontlinestaffworkingdirectlywithchildrenandtheirfamilies;Increasetheknowledgebaseofprogrammanagementstaffinordertoprovidequalityearlychildhooddevelopmentservices;and

ii. Provideapeer-to-peerlearningenvironmentforsharingamongprogramstothebenefitofournation’syoungestchildrenmovingtobecomefutureleadersintheircommunities.

iii. Extraancillaryactivitiesincluded;artsandcraftsauction,shinnygames,Zumba,yogaandrockyourmoccasins.

iv. Highlightsoftheconference:Afulldayofpre-conferenceworkshopstailoredtoprovideparticipantshandsonEarly/HeadStartperformanceandstandardsmanagementtraining.Themainkeynotespeakersincluded:Dr.BlancaEnriquez,Director,OfficeofHeadStart;AngieGodfrey,RegionalProgramManager,RegionXI,AIANHeadStart;RaymondDunton,Director,WINGSofFreedom–HonoringExceptionalHeadStartFathers;andJamesJunes,Comedian/Actor.


FY2016OfficeofHeadStartEnvironmentalHealth&SafetyMonitoringProtocolVisit:a. TheOfficeofHeadStart(OHS)willconductaFY2016EnvironmentalHealth&

Safety(EnvHS)ProtocolMonitoringVisit.b. Thepurposeoftheprotocolvisitwillbetogatherinformationtoassessgrantee

performancetoensuresafeandhealthyenvironmentsforchildren,families,andstaff.TheEnvHSProtocoldataisusedtoassessHeadStartandEarlyHeadStartcentersandclassrooms,aswellasFamilyChildCarehomesusedtoprovideservicestochildren.

b. OHSwillformulatetheinformationaboutNHSperformancegatheredduringthemonitoringreviewtoevaluatemultiplelevelsofperformance,includingthedeterminationofprogramstrengths,concerns,areasofnoncompliance,anddeficiencies.

c. TheEnvHSProtocolmonitoringvisitisdesignedtoensurethatallHeadStartprogramsareimplementingandpromotinghealthypracticesandroutines,aswellasprovidingsafeandsupportiveenvironmentsinwhichchildrencanlearnandgrow.

d. TheEnvHSProtocolwillalsoreviewthesafetyofphysicalenvironmentsandtransportationservicesprovidedbytheNHSprogram.

e. BymonitoringNHSenvironmentalhealthandsafety,theOHSstrivestoensureHeadStartprogramsaresupportingchildren’shealthanddevelopmentbyprovidingsafelearningenvironments.

OFFICEOFSPECIALEDUCATIONANDREHABILITATIONSERVICES1. OSERSannouncedtheRequestforProposalforFY2016grantawardtofundthree

priorities:HighSchoolTransition,HomeModifications,andEmploymentServicesforpeoplewithdisabilities.ThedeadlineforsubmissionofgrantapplicationwasDecember18,2015.OnlyonegrantapplicationwassubmittedtoOSERSfromASSISTToIndependencesforHomeModifications.

2. OSERScontinuestoprovidevocationalrehabilitationservices,suchas:Training,counseling/guidance,restoration,transportationservices,TraditionalHealing,evaluationassessments,jobplacement,andjobdevelopmenttoadultswithdisabilitiesfortheultimategoalofjobplacement.

3. OSERScontinuestoprovideindependentlivingservicestoindividualswithseverephysicalandmentaldisabilitiesinprovidinghomemodificationforaccessibilities,suchas:Ramps,grabbarsinthebathrooms,widendoorsforaccessibility,assistivedevices,peermentoring,counseling/guidance,traditionalhealing,andtransportationservices.

4. OSERScontinuestoprovideearlyinterventionservicestoinfantsandtoddlerswithdisabilitiesandtheirfamiliesfrombirthtofiveyearsofage.Inaddition,OSERSprovidesparenttraining,collaboratewithotherserviceprovidersthroughAgreements,andtheNM,AZandUtahstateearlyinterventionprogramsthroughMOU,andprovidesupplementalfundingtothepublicschooldistrictsservingchildrenwithdisabilitiesfromthreetofiveyearsofage.

5. OSERScontinuestooperatetheFoodServiceVendingandtheTubaCityIndustrialLaundryProjectsforincomerevenuesandtraining/employmentservices.


6. OSERScontinuestoworkwiththeNavajoNationAdvisoryCouncilonDisabilityonadvocacyandawarenessregardingdisability.

7. OSERScontinuestogatherandinputclientdataforearlyinterventionprogramforannualchildcountforfundingtoBureauofIndianEducationandseekanappropriateclientdataprogramforvocationalrehabilitationandindependentlivingservicesforclient’sstatisticalinformation.

8. OSERScontinuestoconductmonthlyteammeetingsforEIP,VR,andILstafftoprovideupdatereportsonclientdataandprojectionsandreviewtheannualperformancedata.

9. OSERSin-conjunctionwithNNCODsponsoredaDisabilityAwarenessConferenceinTubaCity,AZ,andDisabilityAwarenessDayinWindowRock,AZ,toinstillmoredisabilityawarenessoncurrentissuesandneeds,plusresolutiononaccessibilityofinfrastructures,employment,transportation,voting,changesinlegislations,rightsofindividualswithdisabilities,andmanyotherissuesatalllevelsofage.

OFFICEOFNAVAJONATIONSCHOLARSHIP&FINANCIALASSISTANCETheONNSFAusesEmpower,astudentinformationsystem.TheEmpowercontractendsin2016andONNSFAwillstartsearchingforanewdatabase.ONNSFAwillbidoutthejobtolookforanewdatabase.ONNSFAanticipatesfindingauser-friendlydatabase.ONNSFAadministrationisalsoworkingclosingwithNavajoTechnicalUniversitytoprepareaproposedamendmenttohavetheNavajoNationCouncilamendtheNavajoNationHumanResearchReviewBoard.Thisworkisextensivebecauseithastogothroughseveralstandingcommittees.ThegoaloftheamendmentistominimizethelengthoftimeittakesacollegestudenttoconductresearchforcollegecreditontheNavajoNation.Inmanyinstances,studentsdepleteallocatedfundsbeforecompletingtheirresearch.Therefore,ONNSFAislookingforwaystostreamlinetheresearchapprovalprocessforcollegestudents.ONNSFAplanstoprioritizescholarshipstostudentsattendingNavajoTechnicalCollegeandDinéCollegeasawaytoaddressremedialeducationissues.Asitis,NavajostudentsreturntoNTUorDCafteroneortwo-semesterexperienceinuniversities,becauseofhigheracademicchallenges.Therefore,ONNSFAwillmakeeveryeffortforNTUorDCtopreparestudentsacademicallybeforetheyenrollinuniversities.OFFICEOFDINÉSCHOOLIMPROVEMENTOngoingprojectsincludes:1. WorkingwithteachersthroughtheuseofcontentCoaching,ExaminingStudentWork,

classroomobservation,andprofessionaldevelopmenttrainings.2. Workingwithadatateammemberswhoarereadytolearntheusingdataprocess.

WorkwiththedatateamtoensurethattheUDPprocessisimplementedschoolwide.WorkingwiththeDataTeamtobuildcapacitytodesignschoolsprofessionaldevelopmentsessionfortheirteachersattheirdesignatedschools.


3. 2016UDPWorkshop/TeacherInstituteisscheduledforJune6-10of2016.TheprimaryfocuswillbeonMathematicsandScience.

4. PlansincollaborationwithArizonaStateUniversityforsummerSTEAMcamps.School

sitesanddateswillbesharedoncelocationsareconfirmedwithoneschoolinNewMexicoandoneschoolinArizona.

5. ODSIhasreceivednotificationthattheNavajoNationAccountabilityWorkbookisinits

finalreviewprocesswithU.S.D.O.E.ODISanticipatesinthecomingmonths,theNavajoNationBoardofEducationwillactedonbusinessrulesforthe14schoolsthathavedecidedtoimplementtheNavajoNationAccountabilityWorkbook.

IV. BUDGETSTATUSOFFICEOFDINÉACCOUNTABILITYANDCOMPLIANCEProgram

#ofPersonnel

PersonnelBudget

%Used

OperatingBudget

%Used

ODAC 05 $377,651 42% $47,398 90%JOHNSON-O’MALLEYPROGRAMBusinessUnit(Administration)

Full-TimeEmployees

Part-TimeEmployees Personnel Expenses %Used

K150733 7 1 $515,199.50 $74,316.73 14%

Operating Expenses %Used$205,892.92 $27,727.19 14%

OFFICEOFEDUCATIONALRESEARCH&STATISTICSProgram FundType Beginning Expenditures Balance PercentageOERS General TBD TBD TBD TBDSTEP Federal 1,162,347 1,115,522 46,825 4%OFFICEOFSTANDARDS,CURRICULUM,ANDDEVELOPMENTOffice Funding

Source#ofPersonnel

#ofVehicle(s)

FY2016Personnel

%Used

FY2016Operating

%Used

ODCL&CS General 7 2 $450,456 42.05%

$33,626 47.74%

Total 7 2 $450,456 42.05%

$33,626 47.74%

NavajoTraditionalApprenticeshipProject

Fiduciary

0

0

0

0

$176,424

11.0%

Total 0 0 0 0 $166,815 11.0%


OFFICEOFNAVAJONATIONLIBRARYProgram FundType FTE Vehicle(s) Personnel Used OperatingONNL General 7 1 $158,443 43% $7,271ADVANCEDNAVAJONATION

FY2016 2ndQTR No.ofStaff

No.ofVehicles %Bal.

PERSONNEL $311,964.00 $134,675.294 1 44.33%

OPERATING $33,008.00 $18,244.81*AdvancEDNavajoNationOperationsOfficehasfourfulltimeemployeesandonetribalvehiclethatissharedamongstafftoconductbusinesswithseventy-eightschoolsreservation-wide.AsofMarch24,2015,ourpersonneltravellineitemsubaccountisinthenegativeby$1,431.93.AdvancEDNavajoNationiscurrentlyworkingwiththeOfficeofManagement&Budgetonabudgetrevisiontogetourbudgetbalancedout.Thisbudgetrevisionusingthepreviousfundswillberedirectedtocorrectthedeficit.OFFICEOFDINÉYOUTHFiscalYear2016GeneralFundsExpendituresasof3/21/2016PROGRAMS PERSONNEL FY2016

PERSONNEL(Permanent&Temporary)

%USED

FY2015OPERATING

%USED

OfficeofDinéYOUTH–Admin

4 $236,039.00 44 $18,338.00 69

ODY–ChinleAgency 6 $449,098.00 47 $103,933.00 40ODY–CrownpointAgency 7 $500,536.00 39 $167,989.00 26ODY–FortDefianceAgency 10 $579,907.00 40 $158,455.00 40ODY–ShiprockAgency 7 $452,337.00 37 $116,256.00 41ODY–TubaCityAgency 8 $523,421.00 39 $142,670.00 34HSPrep/Enrichment -0- -0- -0- $163,000.00 50Total: 42 $2,741,338.00 41% $870,641.00 43%OFFICEOFDINÉSCHOOLIMPROVEMENT

FundType FY16 1STQTR 2ndQTR %Avail

General 636,547 $132,591.55 $172,521.99 48%


NAVAJOHEADSTARTBUDGET&EXPENDITURES-The2016NavajoHeadStartGrantApplicationisintheprocessofbeingfinalized.Budgetsandlabordistributionaccountswillbeset-upforFY2016.PaymentsandcloseoutsforFY2015isadailyprocess.ThecloseoutforNavajoHeadStartwasFebruary29,2016.ThefinalIn-KindreportwillbesubmittedApril8,2015.NHSINFORMATIONTECHNOLOGY--AseparatebudgetisrequiredforNHSTechnology.TheTechnologybudgetisdevelopedandstructuredbyPhaseI,II,andIII.OFFICEOFNAVAJONATIONSCHOLARSHIP&FINANCIALASSISTANCE


V. OPERATIONAL&PROCESSIMPROVEMENTINITIATIVESTATUSOFFICEOFSTANDARDS,CURRICULUM,ANDDEVELOPMENT1. CompletetheStrengtheningTribalLanguagesGrantfundedbytheNewMexicoPublic

Education,OfficeofIndianEducation.Fourschoolshavebeenselectedandtheyarelearninglanguagethroughweavingactivities.

2. TheSecondLanguageTesting,Inc.’s(2LTI)validityandreliabilitystudyoftheDinéContentStandardshasonemoresteptocompleteinordertobefinalized.Rightnowtheteamisfinalizingtherevisionsofthetestitems.2LTIhasreviewedthepilottestresults,comparedthemtotheDCS,analyzedtheanswersintermsofrightandwrongresponses,anddeterminedtheirappropriateness.Theresultsoftheirevaluationisbeingusedtorewritetestitems.TheteamhasdoneanexcellentjobintheirstudyandintrainingOSCADstafftoworkwithassessments.Inthisarea,OSCADhasprogressedalotbyworkingwith2LTI.

3. NavajoTraditionalApprenticeshipProject(NTAP)hasbroughtonnewteamsinthesecondquarterandotherPractitioner/Apprenticeshipteamshavecompletedtheircontractsorrenewingcontracts.NTAPiscomplicatedmainlybecauseOSCADcanonlyworkwithindividualsiftheyareinterestedinbecomingaPractitionerofahealingceremony.Itrequirespersonalsacrificeoftime,resources,andcommitment.Wedoourbesttorecruitbutultimatelyitdependsonwhetherindividualsarewillingtofullycommittothegruelingprocessoflearningceremonialprocessandmemorizationinvolvetobecomeapractitioner.

4. SovereigntyinIndianEducationBIEGranttodevelopaNavajolanguageandculturecurriculumframeworkandorganizeguidelinesforacademics.

ADVANCEDNAVAJONATIONInaddressingtheimpactofhighturnoverinschooladministratorsandteachers,theDepartmentofDinéEducationandtheAdvancEDNavajoNationOperationsOfficeareforgingastrongpartnershipwiththeBureauofIndianEducationthroughcollaborativeworksessionseachmonth.TheAdvancEDManagementofOperationalServices(AMOS)isatoolthatengagesofficestaffinanin-depthevaluationtodeterminetheeffectivenessofouroffice.TheAMOSprocessidentifiesareasofstrengthandopportunitiestodevelopimprovementgoalsthatenhanceofficeeffectiveness.

Goal1.Providestaffdevelopmenttrainingintheuseoftechnologytools.(Staffnowusingdropbox)

Goal2.DevelopanAdvancEDNavajoNationwebsite(ongoing).Goal3.Increasethepublicrelationseffortwithstakeholderswhohaveaninterestinthe

academicachievementofstudentswithintheboundariesoftheNavajoNation(ongoing).

Goal4.FinalizetheAdvancEDStandardsforQualitySchoolsfromaDinéperspectiveandusethegraphicdesigninalltrainingsessions.(Goal4hasbeencompletedandisbeingusedintrainingsessions.)


OFFICEOFSPECIALEDUCATIONANDREHABILITATIONSERVICES1. The164processreviewwithvariousorganizationsandschoolsforclientservices.

Currently,OSERShaselevencontactspendingwithvariousorganizationsandthree-MOUpendingwithvariousorganizationsandschoolsforclientservices.

2. Regardingpost-secondaryandemploymentservices,OSERSwillfocusoncollaboratingwithlocalschooldistrictstopromotetransitionalservicesforstudents.TheNavajoNationAdvisoryCouncilonDisabilityhaspreparedRequestforProposalswiththeunderstandingthatschooldistrictwillapply.Thisisaprimeopportunityforschooldistrictstoapplyforsupplementaryfundtoenhancetransitionalservicesforstudents.

3. Thevocationalrehabilitationpolicieshavebeenamendedtoreflecttransitionservicesforcareerreadiness,alsotoreflectasectiononclientassistancesandhearing.Basedonthereviewofthepolicies,OSERSManagementteamreceivedproposedrecommendationsfromDOJandisintheprocessofinsertingtherecommendationsandresubmitforapproval.

4. OSERSstrivestoprovidequalityclientservicesforEIP,VR,andILtoensurethattheneedsofpersonswithdisabilitiesaremet.

5. ContinuetocollaboratewiththeAZ,NM,andUtahstateagenciesforearlyintervention,vocationalrehabilitationandindependentlivingservicesforservicecoordination,dualcasesforservicesandemployment.AlsoparticipatinginthequarterlyStateRehabilitationCouncilandCommissionforBlindmeetings.

6. NNOSERSprogramhostedMotivationalInterviewingTrainingfortheNNOSERSstaff.Thetrainingwasconductionintwo-partseries.Thetrainingprovidedthestaffin-depthinsightonworkingdirectlywithclients.Thetrainingfocusedonthefourpartsofinterviewbyengage,focusing,plan,andevoking.

OFFICEOFDINÉSCHOOLIMPROVEMENT1. ReviewODSIPlanofOperationandFY2016Form2inpreparationoftheapprovalofthe

NavajoNationAccountabilityWorkbookandtheNNDODESEAprocess.PlansincludeeffectiveutilizationofnewpositionspresentedtotheNavajoNationDepartmentofPersonnelManagementforapprovalofthePositionClassificationQuestionnaires.

2. SelectionofaconsultanttoassistinaddressingthefunctionalityofaNavajoEducationInformationSystemstudentdatawarehouseinitiative.Agreementswithapplicablestatestoreleasestudentdata,butduetothelackofinfrastructureforstorageanduse,theinitiativearetemporarilyhalted.OnegraveconcernisrelatedtotheelectricaldeficiencyintheNNDODEbuildingforthedatawarehouse.Fundingsourcewouldnotallowuseoffundstostabilizeorimproveexistingstructure.

3. ContinueworkingwithschoolstoimprovetheacademicachievementgapwithUsingDataProcess.CapacitybuildingwithteachersfocusedonUsingDataProcessalongwithcurrentmethodsproventobebeneficialwithteachers.

4. Continueworkingwithteachersinpreparingstudentswithscienceprojectsfor2017NavajoNationScienceFair.Thecoordinationhasprovenfruitfulasthestandardsandqualitiesofscienceprojectshaveincreasedextendingtheproficiencyinresearchbasedprojectsasseenattherecentfair.ODSIanticipatesfocusingonscienceandengineeringinallgradelevels.


OFFICEOFDINÉACCOUNTABILITYANDCOMPLIANCE1. ContinuetoworkwithChilchinbetoCommunitySchoolandWideRuinsCommunity

SchoolduringtheperiodtheNavajoNationassumedoperatingasfollows:a. ChilchinbetoCommunitySchoolwasassumedforthefollowingreasons:

i. FailuretomakereasonableprogresstowardstudentacademicachievementpertheHEHSCLegislation.

ii. FailuretocomplywithfinancialandauditrequirementsresultinginrepeatedviolationofOMBCircularA-133(AnnualSingleAuditAct;OMBCircularA-87(CostPrincipals)andGeneralAssetsandPropertyunder25CFR§276.11and25CFR§900.51;and

iii. FailuretocomplywithCriminalBackgroundcheckandminimumstandardsofcharacterchecksasmandatedbyIndianChildProtectionandFamilyProtectionAct.

b. WideRuinsCommunitySchoolwasassumedforthefollowingreasons:i. Failuretomakereasonableprogresstowardstudentacademic

achievementpertheHEHSCLegislation.ii. Failuretocomplywithfinancialandauditrequirementsresultingin

repeatedviolationofOMBCircularA-133(AnnualSingleAuditAct;OMBCircularA-87(CostPrincipals)andGeneralAssetsandPropertyunder25CFR§276.11and25CFR§900.51;and

iii. FailureoftheBoardtotakeproperleadership.2. Continuetobetransparentindisseminationofinformationonschoolreform.3. Continuetoperformadministrativereviewofschoolsthatareupforreauthorizationto

ensurecompliancewithrequirementsandagreementofthereauthorizationapplication.

4. ODACwillcontinuetoworkwiththeschoolstoensureapplicationsforreauthorizationarecomplete.

OFFICEOFEDUCATIONALRESEARCH&STATISTICSOERSisworkingwithBIE/GrantschoolsandBIEtocollectreal-timestudentachievementandenrollmentdata.DODE/NNhasanMOUagreementwithBIE.ThisparticulardocumentshouldbethebridgetoquickaccesstoinformationfromtheBIENASIS;however,itisnotbeingaddressed.NAVAJOHEADSTART1. BUDGET&EXPENDITURES.RecommendationtohiretheFiscalManagerpositionto

ensureallbudgetsarereconciledandbalancedforFY2016,andfollowupwithOMBtocompletesettingthecontractaccountsforArizonaCACFP.

2. HUMANRESOURCESa. InaccordancewiththeHeadStartAct,NavajoHeadStartisrequiredtoconduct

tribal,state,andfederalcriminalrecordchecksduringtherecruitmentandselectionprocess.Currently,NHShasanagreementineffectwithNavajoNationDepartmentofPersonnelManagement,whichallowsfortemporaryandregular


statusindividualstobehiredwithafavorablyadjudicatedtribalbackgroundchecks.Thestate/federalbackgroundchecksmustbecompletedandfavorablyadjudicatedwithin90daysfromthedateofinitialemployment.Afavorableadjudicationoftribal/state/federalbackgroundchecksallowsregularstatusemployeestobeginthe90-dayintroductoryperiod,whiletemporaryemployeescontinuetheirtemporarystatusemploymentwithNHS.

b. CurrentNHSemployeesarealsorequiredtocompleteandhavetheirtribal,stateandfederalbackgroundchecksfavorablyadjudicatedeverythreeyears.Ifanemploy’sstate/federalbackgroundcheckisnotapprovedduringadjudicationandisdeclinedbytheadjudicator,theemployeewillbeimmediatelydismissedfromNHS.ThechartbelowshowsthebackgroundcheckstatisticsforJanuary–March2016.

Description Jan2016

Feb2016

Mar2016

Totals

BackgroundChecks(“BGC”) • TribalOnly 10 17 5 32• FederalOnly 11 16 3 30• Declined 1 0 0 1

PendingBackgroundChecks@PSC 1 3 9 13

BGCReadyforFederalAssessment 1 2 11 14

TOTALBGCS-FY162NDQUARTER 90

c. StateandFederalBackgroundCheckContract.InFiscalYear2015,NHShada

contractwithPersonnelSecurityConsultantstocompletestateandfederalbackgroundchecksforapplicantsandemployees.However,thecontractexpiredonFebruary29,2016,atthecloseofFY15.NHSsubmittedaRequestforProposalsforanewstateandfederalbackgroundcheckcontractforFY16.Uponselectionofavendor,theproposedcontractmustbesubmittedthroughthe164-reviewprocessforsignatureapprovals.NHAanticipatesthecontractwillbeineffectbyApril30,2016.

d. RecruitmentandSelectionProcess.Duringtherecruitmentandselectionprocess,applicantsmustcompletespecificstepsandmeetcertainstandardsasrequiredundertheHeadStartAct,includingaqualificationassessment,favorablebackgroundchecks,positivepastemployerchecks,andinterviewparticipation.Centerstaffapplicants(Suchas:Teachers,paraprofessionals,busdrivers,andschoolreadinesscoaches)mustalsohaveaphysicalexamination(PE)withanegativeTBtestbeforetheyareallowedtoentertheclassroom.Fieldstaff(Suchas:Maintenancetechnicians,ERSEAliaisons,healthandnutritionliaisons,andmentalhealthanddisabilitiesliaisons)thatalsoentertheclassroomtoperformdutiesandfunctionsmustalsoreceiveaPEandnegativeTBtest.InaccordancewithNHSPerformanceStandards,allstaffmustsubmitimmunizationrecords.Applicantsthatmeetthecriteriaofeachstepare


recommendedforhire.TheAssistantSuperintendentrecommendsnewhirestotheDirectoroftheNavajoDepartmentofPersonnelManagement(DPM).

e. EveryMonday,approximately50jobvacanciesareannouncedonDPM’swebsite.Currently,allJVAsarebeingadvertisedas“OpenUntilFilled”,andapproximately10-20applicationsarereceivedeachweek,andassessed.Lessthanhalfoftheapplicantsareprocessedtotheinterviewstage.Applicantswhodonotmeettheminimumqualificationsstandardsandwhodonotmeetthespecialrequirementsofthevacantpositionsaresenta“non-qualified”letter.Forexample,abusdriver’sminimumqualifications’requirementisahighschooldiplomaorGED.However,undertheSpecialRequirementsSection,allbusdriversmustpossessaCommercialDriver’sLicense(CDL)andpassengerandschoolbusendorsementsundertheCDL.Further,eachstatehasspecificlicensingrequirementsthatbusdriverapplicantsmustalsomeet,i.e.:Statecertificationtodriveabusandbusdrivingrefreshercourseevery2-3years.Therefore,ifanapplicanthasahighschooldiploma,butdoesnothaveaCDLwithendorsements,thatapplicantdoesnotmeettheminimumandspecialrequirementsoftheposition.

3. NHSINFORMATIONTECHNOLOGY

a. ThreeadditionaltechnologystaffwillallowmoreattentiontoimplementandsupporttheNHSaccountabilitysystem.OnJanuary20,2016,interviewswereconductedforSr.NetworkSpecialistandInformationSystemsTechnician(RegionI).AdvertisementfortheInformationSystemsTechnicianpositionisinprogressforRegionIV.

b. DevelopmentofaflowprocesswithNHS-HRtocreatestaffdatabase.Updateinformationofanyemployeechanges,modifications,transfers,terminations,andnewhiresmustbeprovidedtotheTechnologySection.Thisprocesshelpsend-usersaccesscorrectinformationontheNHSNetwork.Thiskeepsstaffinsyncwithallotherapplicationsandrequiresusernameandaccessprivileges.TeammeetingswithHRareimportanttodevelopdatabaseofpersonnelinformationusingMicrosoftAccessDatabase.

c. ProfessionaldevelopmenttrainingisscheduledtwoFridayspermonth.Atechnology-trainingplanwillbedevelopedwithcurriculumcourses.NeedtoacquireCartonWheelstoprovidereallife,hands-onexperienceforstafftraining.NHSwillcontinuetosupportmanagementandcontentareastoimplementtrainingplans.

d. Internetconnectivity:Explorepotentialwaysofconnectingcenterswithlargerbandwidthandidentifyingcostsavingsolutions;technologygrants,Erate,RacetotheTopgrants.Draftagreement(s)developedbetweenChichiltahandNHSfor50/50costsharingforInternetconnectivity.

e. ProfessionaldevelopmentofwebfilteringservicesisneededforallNHSStaff;step-by-stepinstructionsweresenttoallstaffonhowtoaddressfilteringissues.Governanceoverviewsuchaspoliciesandproceduresneedtobepresented.


f. RFP#15-12-1453isclosed.Threevendorssubmittedproposals:SchoolDude,PropertyTrak,andCollectiveData.ThevendorSchoolDudewasselectedandiscurrentlydevelopingacontracttobesubmittedthroughthe164-process.

g. AnOnsiteinventoryassessmentfortechnologyequipmentneedstobeconductedforsecurityoftechnologyinfrastructure.Useraccessandcommunicationsconnectionsidentified;otherpossibleserviceproviderscouldbeidentifiedtoaddresstheconnectivityissues.

h. Internetagreementandon-goingmeetingsestablishedwithSocialServicesDirectortoupdateproposedagreementsbetweenCCDFandNHS.

4. COMMUNITYPARTNERSHIP,HEALTH&FAMILYSERVICES

a. CommunityPartnership:PendingsignatureswithHardRockandChinleChaptersregardingnewfacilitiesbuiltandawaitingdedicationandoccupancy.ThefollowingChaptershaveHeadStartfacilitieswithintheirpremisesandIPA’sarecurrentlyintheprocesstobesignedtoincludecostsharingforutilities:Lukachukai,Nazlini,BlueGap/Tachee,ForestLake,LowMountain,Pinon,RoundRock,SanJuan,Crystal,Baahaali,Chichiltah,Shonto,NavajoMountain,Sawmill,RedLakeandTorreon.ChaptersreviewingIPA’sforpossibleactioninclude:Cornfields,LittleWater,Steamboat,Cameron,andInscriptionHouse.TheDepartmentofJusticeisreviewingtheMOAwithChildCareDevelopmentFund(CCDF).ThechangesincludeCACFPformealsservedtochildren.ThefinalMOAwillbeapprovedbyCCDF.

b. ChildAdultCareFoodProgram(CACFP):ArizonaCACFP-OMBistakinglongerthanexpectedtosetupbudget.NewMexicoCACFP-BudgetisgeneratedforaccountvendorSYSCO.CurrentFoodServiceDeliverycontractwithSYSCOexpiresonSeptember30,2016.RequestforProposalisinprocesswiththeNavajoNationPurchasingDepartment.

c. Disabilities&MentalHealth:WithinthedisabilitiescontentareaandregardingIEP/IFSPstatisticaldata,wearecurrentlyat57IEP/IFSP’saccordingtoChildPlus.Thisdataincludespendingevaluationsforschoolyear2015-2016forthemonthofDecember2015.TheDepartmentofJusticehasreviewedthestandardizedMOUwithlocalschooldistricts.18MOUshavebeenemailedtoPublicSchoolslocatedwithinorsurroundingtheNavajoNation.WeareawaitingresponsesregardingtheproposedMOU’s,whichrequireSchoolBoardapproval.OneMentalHealth/DisabilitiesLiaisonstaffforChinleneedstobehired.OfficeofHeadStartapprovedTenpercentdisabilitywaiverrequest,thetargetnumbertomeetrequirementis211byMayof2016.

5. TRANSPORTATION

Dailyadministrativeprocessesincludethedistributionofrenewalofvehicleoperator’spermitsinallregions;vehicleinventoriesforpurchasedvehiclesnotregularlyusedforprogramdisposition;healthandsafetymonitoringprotocolreviewofOfficeofHeadStart;Health&Safetytrainingforemployeesrelatingtotransportation;andtrainingfor


schoolbusdriversaftertheendofschoolyeartocomplywithbi-annualtrainingrequirements.

OFFICEOFNAVAJONATIONSCHOLARSHIP&FINANCIALASSISTANCE1. TheNavajoNationandUniversityofArizonaMedicalSchoolsignedanagreementto

matchfundsforstudentsthatareinthepre-MedprogramandMedicalSchool.Thisisamajoraccomplishment.TheNavajoNationneedstoaddressthestudents’academiclevelattheK-12level.Moreoften,ouryoungpeoplegraduatefromhighschoolandenterintouniversitiesonlytobedisappointedbecausetheycannotmaintainacceptablegradelevels.Theagreementwillhelpusinthateffort.

2. ONNSFAAgencystaffalsovisitedwithstudentsatcommunitymeetings,parentnightsatschools,andchapterhouses.Inaddition,agencystaffattendedcareerfairs,collegefairs,FinancialAidAdministratorconferencesandtrainings,andfederalupdatetrainings.Thefollowinginformationisthenumberofstudentsservedineachoffice:a. CrownpointONNSFA1,800b. ChinleONNSFA- 1,790c. Ft.DefianceONNSFA 2,480d. Shiprock ONNSFA 1,820e. TubaCityONNSFA 1,630

3. Uponcompletionofscholarshipawards,theAgencyOfficesbeganoutreachservicestoschools,communities,andstudentsatcollegesanduniversities.Thestaffwalkedhighschoolstudentsthroughtheapplicationprocess,metwithcollegestudentsattheirschools,providedupdatesabouttheirapplications,andencouragedthemtogettheirofficialtranscriptsinwithin20daysaftertheirtermsend.

department of dine education - opvp.navajo- · pdf filedepartment of dine education | fy 2016...

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