department of land affairs

1

Presentation on the Department of Land Affairs’ performance:

January to March: 2006 – 2007 financial yearApril to June: 2007 – 2008 financial year

Portfolio Committee22 August 2007

Presented byMr Eddie Mohoebi

Acting Chief Operations Officer

Department of Land AffairsDepartment of Land Affairs

2

Focus of Presentation

• Brief overview of 4th quarter of 2006-2007 financial year (January – March 2007); Annual Report briefing will be comprehensive

• More detailed focus on 1st quarter of 2007-2008 financial year with special reference to strategic targets

3

2006/07January – March 2007

Departmental Performance

4

PROGRAMME 1: AdministrationOffice of the Director-General

Outputs (1, 2 & 3) Performance measures/ indicators

Target Actual performance

Functional Systems of Internal Auditing

Annual Audit plan deliverables completed and approved by the Audit Committee

March 2007 Annual Audit plan of 16 comprehensive audits outsourced to Consortium of 2 Audit Firms. They did not deliver on their mandate by the target date of 31 March 2007. DLA to take further action.

Functional systems of governance, risk and compliance management

Annual Risk Management Plan & Compliance Management Plan completed & approved by the Risk and Compliance Committee (RCC)

2 Plans March 2007

Risk Assessment for 2006/07 completed and DLA Strategic, Operational and Process Risk Registers compiled. Not yet approved by RCC. Compliance Management Function not established.

M&E Framework Framework developed by June 2006, implemented and monitored

1 Framework Draft framework developed, but not finalised.

5

Outputs (4, 5, 6 & 7) Performance measures/ indicators


Availability of gender specific objectives and targets for women

31 March 2007

Land Reform operational plans and reports analysed.

Guidelines per programme developed

7 Guidelines available.

Appropriate guidelines for the empowerment of women, children’s rights and older persons

Monitoring of reporting on mainstreaming process in land reform

31 March 2007

Monitoring through the available reporting mechanism e.g. quarterly reporting by branches.

New policy regulating foreign ownership of land

Availability of policy regulating foreign ownership of land

31 March 2008

Final report of Panel of Experts on the regulation of foreign ownership of land presented to Minister on 6 March 2007 and a consultation plan was put in place.

Willing buyer-willing seller principle reviewed

Availability of willing buyer–willing seller review report and alternative regulatory measures to speed up land delivery

31 March 2007

Consolidated previous inputs on the review of the principle and developed regulatory measures that provide for State intervention in the open land markets to speed up land delivery for land reform purposes.

Surveying Profession Bill in Place

Availability of approved Surveying Profession Bill

31 March 2007

Extensive consultation with relevant stakeholders took place during the period under review.

6

Outputs (8 & 9) Performance measures/ indicators


Land Use Management Bill in place

Availability of approved Land Use Management Bill

31 March 2007 Extensive consultation with relevant stakeholders took place during the period under review.

All members of SMS and their support staff, IT, IA and FM staff

Issued 442 Z204 forms for Senior Managers and support staff. 37 officials security cleared (22 for Confidential, 5 Secret and 10 Top Secret). Conducted 62 pre–employment security screenings and 7 service providers.

Implemented Security Policy in line with MISS and other National Security Directives

Security clearance of all staff members by March 2009

Standardisation of physical security measures by March 2009

6 offices installed automated access control and CCTV camera systems.

7

PROGRAMME 1: Administration Corporate Services

Outputs

(1 & 2)

Performance

Indicators

Target Actual Performance

Organisational structure and establishment that support the achievement of departmental strategic objectives aligned

Norms, structure & establishment based on departmental strategic goals & objectives developed by Aug 2006

August 2006 New norms, business processes and proposed structure finalised in Dec 2006, leadership alignment programme initiated.

Capacity building plan to address short, medium and long term needs

October 2006 Draft HR Plan completed January 2007; Retention Strategy reviewed.

Evaluated performance and efficiency of SSC’s by Oct 2006

Completed in October 2006

Achieved.

Batho Pele Revitalisation Strategy that enhances service delivery and customer relations developed

Aligned and approved Departmental and Programmes’ SDIP’s. Published Citizen’s Charter

March 2007 Dept & Programmes’ SDIP’s as well as Citizen Charter developed; in approval process (subsequently approved in first quarter of 2007/08).

Six monthly reporting

Report on how challenges are addressed

2 reports

July 2006

Access & Redress Report as well as Client Satisfaction Survey completed.

Addressed as part of Programmes SDIP’s.

8

Output (3) Performance

Indicators


A needs-based skills development framework for all identified stakeholders in land and agrarian sector developed

Consultation with stakeholders

Availability of needs analysis report by March 2007

Needs Analysis Report by March 2007

Consultations conducted with PLROs and beneficiaries of identified projects; skills audit conducted in respect identified beneficiaries.

Needs analysis report completed.

Availability of skills audit database for land reform beneficiaries based on the framework developed

March 2007 Database not achieved though information on the skills audit available. This output has been carried forward to 2007/08 and is currently being attended to.

Training programmes for land reform beneficiaries based on framework developed

1 framework by March 2007

Not achieved , the magnitude of the needs analysis was underestimated. This output has also been carried forward to 2007/08 and is currently being attended to.

9

Outputs (3 cont, 4 & 5)

Performance

Indicators


A needs-based skills development framework for all identified stakeholders in land and agrarian sector developed

Partnerships with identified land and agrarian reform tertiary institutions, NGOs, CBOs

March 2007 Partially achieved, draft MOU with University of Fort Hare. (MOU subsequently signed in first quarter of 2007/08).

250 bursaries in Geomatics and Land Information Management by 2011

150 Interns

90 bursaries

150 interns

Achieved.

Exceeded.

218 Interns appointed.

Appropriate guidelines for programmes for people with disabilities and those living with HIV & AIDS

Guidelines for development of empowerment land reform programmes for the disabled

7 Consultations with organised forums for disabled held (296 participants).

Guidelines & Strategy for the Disabled completed.

Reporting mechanism on departmental performance enhanced

Monthly and quarterly financial reporting in terms of the PFMA

Monthly Achieved.

10

Outputs

(6, 7 and 8)

Performance

Indicators


Appropriate IT skills Reviewed structure and appointment of competent staff

March 2007 New structure proposed, as part of the proposed new departmental structure.

GITO appointed.

Unified Architecture Integrated Business, systems & technology architecture implemented

March 2007 Not achieved due to capacity constraints resulting from the then vacant post of GITO.

Disaster Recovery & Business Continuity

Infrastructure & connectivity

100% 55% infrastructure implemented & 60% connectivity established.

11

PROGRAMME 2: Surveys and Mapping

Output Output performance measures/ indicators

Target Jan-Mar

2007

Actual performance Jan-Mar 2007

Spatial reference points available

Availability of passive reference points Availability of TrigNet positioning services

95% 98%

99% 95%

Acquisition of earth imagery Acquisition of aerial photography

0 sq km 17337 sq km

Maps and other geo-spatial information

Compilation of geo-spatial information Production of up-to-date maps

81875 sq km 381 maps

36290 sq km (skills shortage) 440 maps

Access to geospatial information Outlets in districts & municipal areas

40 outlets for year

29 outlets (awaiting est. of DLDs)

Archive of surveys & mapping records

Archive records Retrieve records

5 days 3 days

5 days 3 days

Integrated database of surveys & mapping information

Completion of database 100% 80% (awaiting key software)

Professional & technical support Client satisfaction 3/5 4/5

12


Target Jan-Mar

2007


Promoting geomatics as a career

Number of bursars in special bursary scheme

39 53

Support to land reform Undertake cadastral surveys in agreed to timeframe

90 days 18 days

Development projects for NEPAD & SADC

Successful completion of projects

Participation rating

90% 3/5

98% 4.8/5

13

PROGRAMME 3: Cadastral Survey Management

Outputs(1, 2, 3 & 4)

Performance measures/ Service delivery indicators Target

Actual performance

Registerable diagrams, general plans & sectional title plans approved, maintained & archived in terms of the Land Survey Act, 1997 & Sectional Titles Act, 1986

Number of days taken to process all diagrams, general plans and sectional title plans and no diagram, general plan or sectional title plan legally challenged after approval as a result of negligence on the part of a Surveyor-General

15 days in general & 10 days for land reform projects

20 days

Complete and current spatial information pertaining to all land parcels in South Africa, in both paper and digital format

All newly created land parcels added to database within 15 working days

15 days 15 days

All requests for information from government departments, land surveyors & the public processed within 5 working days, without any valid complaints about completeness or of the data

5 days 5 days

Cadastral survey management services supplied in all provinces

One new Surveyor-General’s office established in terms of the Land Survey Act in each province by 31 March 2011, to render cadastral survey management services more efficiently to the people in those provinces

Limpopo Advertised posts filled, office accommodation being renovated, IT infrastructure being installed.

Amended surveying legislation implemented to support government’s aims and objectives on economic development and poverty reduction

Implement new Surveying Profession Act which is to be promulgated by 31 March 2007 and Land Survey Act to be amended by 31 March 2008, to transform the surveying profession and to improve the efficiency of cadastral surveys

March 2007 Draft Bill submitted to DDG: LPI.

14

PROGRAMME 4: Restitution

Outputs(1, 2 & 3)

Performance measures/ Service delivery indicators Target Actual performance

All lodged restitution claims settled

Remaining 8107 land claims validated, gazetted, verified and settled by 2008

3 243 983 claims settled @ R1,1m.

State land released for restitution purposes

Memorandum of agreement in place for timeous release of State land for restitution purposes by September 2006

September 2006

Not finalised, guidelines first had to be finalised (done by Feb 07).

Settlement support processes of land claims with development aspect facilitated to ensure sustainable development

All settlements plans finalised in line with sustainability checklist by 2008

March 2008 Settlement support Strategy finalized end of March 2007. Ongoing implementation.

Improved models and packaging options developed for sustainable settlements by March 2007

March 2007 Models constantly developed ito categories Done for forestry claims, current process to develop models for mining claims. This is an ongoing process.

Memorandum of agreement in place with relevant municipalities for housing development for restitution claimants by September 2006

September 2006

Done for projects to Sept 06, ongoing action as claims are negotiated.

Restitution projects aligned with municipal IDPs by March 2008

March 2008 Ongoing.

15

Outputs(4, 5 & 6)

Performance measures/ indicators Target Actual performance

Claimed/alternative land restored to restitution claimants

% of agricultural land restored to restitution claimants by March 2008

100% 122 708 ha approved for restoration @ R742m.

Restitution beneficiaries capacitated to ensure sustainable settlements

Skills development framework in place for adequate capacitation of restitution beneficiaries by December 2007

December 2007

Ongoing. Commission and AgriSeta have done a joint proposal to be submitted to Dept of Labour for needs identification in terms of high potential farms falling within the AgriSeta for skills development but also longer term mentoring projects.

Secure tenure for all people working and living on commercial farms and people on communal areas

Strategy in place to secure tenure for all people living and working on commercial farms and people living on land restored to restitution claimants by September 2006

September 2006

In terms of strategy all RLCC offices are addressing the rights of people currently on the land by for example including them in the settlement or liaising with PLRO to address. However, these practices still need to be formalized in terms of a strategy to be finalized by July 2007.

16

PROGRAMME 5: Land & Tenure Reform



24.9 million hectares of productive white owned land provided to 6000 individual Black South Africans by 2014

2 500 000 258 890 Productive white owned agricultural land provided to Black South Africans for sustainable agricultural development

Individuals / beneficiaries 7 500 9 405 Number of disputed labour claims referred to court finalised

200 0 Labour tenant claims settled in manner that promotes their socio economic development and social justice Claims to be finalised in

2006/2007 6 271 589

Land acquired for human settlement, industrial and economic development

No of hectares of well located land acquired for housing developments, industrial and economic development as would be prescribed by the policy framework agreed upon with DPLG and DoH

8 128 492

State land proactively vested No of parcels submitted for confirmation of vesting in terms of item 28(1) certificates within 30 days

12 648 6 099 confirmed; further 4 109 submitted.

17

PROGRAMME 6: Spatial Planning & InformationOutputs (1, 2, 3 & 4)

Performance measures/ indicators


Suitable and most functionally located land for development identified

Provincial-scale land use suitability maps created for all provinces by March 2009

4 Provinces Completed land suitability for four Provinces.

Spatial Data Infrastructure Act implemented and National Committee for Spatial Information established to regulate spatial information and to ensure equitable, efficient and sustainable development

Committee established and supported

Nominations for Committee members being received after adverts were sent out on radio and newspapers.

Statutory bodies to regulate planning, land use and spatial information and to ensure equitable, efficient and sustainable human settlements created and supported Effective development tribunals, SA

Council for Planners established to regulate planning, land use and to ensure equitable, efficient and sustainable development

Nov 2006 National workshops held for Tribunal members and SACPLAN draft Regulations published for public comment by March 2007.

An evaluation framework for Spatial Development Frameworks formulated (ito requirements of DFA)

Draft evaluation framework and guidelines developed to ensure equitable, efficient and sustainable human settlements

Aug 2006 SDF evaluation framework available, and SDFs assessed as per available framework, with guidelines project still to be finalised.

Planning services and spatial information provided to nodal areas and MPCCs

Nodal areas & MPCCs provided with planning services & spatial info to improve service delivery & ensure compassionate government to people by March 2009

4 Provinces More visits to other MPCCs in Eastern Cape, Northern Cape, Limpopo and KZN and spatial information provided.

Environmental guidelines implemented in land reform projects to ensure sustainability

% of projects implementing the environmental assessment tool by March 2010

30% Guidelines implemented in the 9 provinces but certain chapters of the guidelines being evaluated and reviewed by appointed service provider.

18

PROGRAMME 7: Deeds Registration



Secure and registered title deeds provided to all landowners to ensure participation in the economy by all

High quality title deeds registered that are unchallengeable in courts of law due to error; each title to be registered in not more than 6 days after lodgement

Registration in not more than 6 days after lodgement

Target met in all Deeds Offices

Accelerated and secure registered title deeds provided to land reform and housing beneficiaries

RDP housing developments, township upgrading to freehold ownership, restitution & tenure reform transactions registered in no more than 5 days after lodgement over period of 5 years

Within 5 days after lodgement

Target met. All Land Reform projects are expedited in not more than 5 days.

Simpler, more accessible, affordable land registration services and recognition of tenure rights previously not recognised by march 2009

Amended deeds registry system

Target not met. Roll out of camera replacement to be completed by 1st quarter of 2007/2008

A transformed cadastre that is user friendly, provides for the introduction of e-Cadastre, is in line with the Constitution, provides for the registration of new order land rights and supports the Government’s policy aims and objectives

Deeds registry system able to indicate race, gender, nationality of buyers and owners of land

March 2007 Target not met. IBM & Nokusa consultants appointed during 4th quarter.

Operational Deeds Registry established in other provinces by March 2008 to bring services closer to the people and ensure access to the first economy by those previously unable to do so

Operational provincial Deeds registry established in new provinces

Mpumalanga Target met. Accommodation acquired, Registrar of Deeds and key personnel appointed. Proclamation establishing office ready for publication. Records can only be transferred on date of promulgation of Mpumalanga Registry.

19

Outputs (5 & 6) Performance measures/ indicators


Deeds Registration areas of jurisdiction well aligned with provincial boundaries, resulting in equitable access by people throughout the country

Operational Deeds Registry iro jurisdictional alignment attained in 3 provinces by March 2011: North-West by March 2009; EC by March 2010 and NC by March 2011

None NA

Training guidelines and programme provided to Rwanda for establishment of land registration system

March 2007 Target not met. Awaiting for response from Rwanda to accept guidelines and programmes.

3 SADC countries provided with training over a period of 5 years

3 No request received

1 African country per annum assisted to develop land registration system in accordance with NEPAD principles

1 No request received.

Constructive contribute to the establishment of a land registration system within SADC and other African countries through experience sharing

Number of invitations responded to for participation in relevant international forums, structures and projects, resulting in enhanced land registration processes within the DLA and by other countries (3 per annum)

3 No invitation received.


20

2006/07 Financial Performance

21

April 2006 – March 2007 FINANCIAL PERFORMANCE

PROGRAMME NAMEFINAL

APPROPACTUAL

EXPENDITURE

EXPENDITURE AS A % OF

FINAL APPROP

R’m R’m

1 Administration 339 336 99%

2 Surveys and Mapping 73 72 99%

3 Cadastral Surveys 90 90 100%

4 Restitution 2 338 b 2 338 b 100%

5 Land Reform 854 854 100%

6 Spatial Planning and Information 22 21 95%

7 Auxiliary and Associated Services 14 14 100%

TOTAL 3 730 3 725 b 99%

22

2007/08April – June 2007

Departmental Performance

23

PROGRAMME 1: AdministrationOffice of the Director-General

Outputs (1, 2, 3, 4 & 5) Performance measures/ indicators


Functional Systems of Internal Auditing

3-year strategic and annual internal audit plans approved by the Audit Committee

2 Plans Compilation of 2 Audit plans outsourced to a Consortium of 2 Audit Firms who did not deliver on their mandate by target date. DLA compiled the plans; approved by Audit Committee on 14 Aug 2007.

Annual Risk Management Plan & Compliance Management Plan approved by the RCC

2 Plans Not achieved; no capacity in Risk Management Directorate.

Functional systems of governance, risk and compliance management; implemented fraud prevention and anti-corruption strategy and action plans

Annual Fraud Prevention and Anti-Corruption Action Plan approved by Fraud Prevention and Anti-Corruption Committee

1 Plan Not achieved; no capacity in Risk Management Directorate.

Effective monitoring and evaluation

Implementation of framework

Implement M&E framework

Framework presented to M&E forum; to be presented to TOM.

Comprehensive programme performance monitoring (PPM)

PPM for LTR & LPI PPMs produced

PPM reports were compiled.

Undertake M&E projects on key priority areas

Project on Human Rights and Evictions on farms

Implement systems to monitor evictions

No activity, due to project on white to black land transfers.

24

Outputs (6, 7, 8, 9 & 10)



Quality of Life Survey QOL survey Completed QOL survey

Fieldwork started; to be completed in 2nd quarter.

Human rights compliance reports

2 external & 1 internal reports Reports to SAHRC/NAP 1 internal report

No activity this quarter.

Availability of WARD process drivers

Research conducted; roleplayers engaged.

Comprehensive data on WARD (new structure)

Data collected on ongoing basis.

Availability of service level agreement with DoA

Liaised with DoA re role clarification.

WARD Implementation processes facilitated

Availability of gender specific objectives & targets for land reform implementation set and achieved

31 March 2008

Targets have been set as per the CD: LRIMC.

Women only projects: Guidelines

Availability of women and gender issues in the Development of Women only projects

31 March 2008 Guidelines for such projects were popularised in the Vulnerable Group workstream.

Security clearance of all staff members by March 2009

Reviewed Security Policy

80% of the Security Policy reviewed.

Implemented Security Policy in line with MISS and other National Security Directives Threat and Risk Assessment

conducted by March 2008 Commission 95% achieved.

25

Outputs (11, 12, 13 & 14)



New policy regulating foreign ownership of land

Availability of policy regulating foreign ownership of land

31 March 2008

Following presentation of report to Minister in March 2007, a detailed consultation plan was drawn up. During first quarter, consultation on report of Panel of Experts on regulation of foreign ownership of land was done with the social and economic clusters and some members of the national Steering Committee charged with the responsibility of taking forward the Land Summit Recommendations.

Willing buyer-willing seller principle reviewed

Availability of willing buyer–willing seller review report and alternative regulatory measures to speed up land delivery

31 March 2008

Held consultation meeting with nine members of the National Steering Committee charged with the responsibility of taking forward the Land Summit Recommendations and presented progress report to the Social Cluster.

Surveying Profession Bill in place

Availability of approved Surveying Profession Bill

31 March 2008

Extensive consultation with relevant stakeholders took place during the period under review.

Land Use Management Bill in place

Availability of approved Land Use Management Bill

31 March 2008

Extensive consultation with relevant stakeholders took place during the period under review. Bill amended.

26

PROGRAMME 1: Administration

Corporate Services

Outputs

(1 & 2)

Performance

Indicators

2007 Target Q1

Target

Outputs

Organisational structure, establishment, processes and culture that support the achievement of departmental strategic objectives aligned and implemented

Alignment of structure, establishment, process and culture based on departmental strategic goals and objectives

Date of implementation

Phase I implemented

Approval by Minister

Conversion of structure to dept software

Job profiles for prioritised posts

Not achieved, structure presented to Minister on 11 June 2007.

Software delivered, conversion to proceed.

Achieved 328 posts for Restitution.

HR Plan and Strategy implemented and monitored

Date of implementation of HR Plan

Sept 2007 Implementation plan developed

Not achieved, as the development & implementation of the Restitution Retention Strategy was prioritised.

27

Outputs

(3, 4 & 5)

Performance

Indicators

2007 Target

Q1

Target

Actual Performance

The implementation of the Batho Pele Revitalisation Strategy to enhance service delivery

Number of awareness sessions conducted

Number of provinces covered

Number of management information reports, highlighting successes and challenges in the implementation strategy

March 2008

9

2 Reports

(half yearly)

Preparatory work on documents for awareness sessions completed

Achieved, appointments scheduled for Free State, North-West & Limpopo.

First report only due in September 2007.

Performance management system reviewed and aligned

Availability date

Date of implementation of reviewed and aligned performance standards

Sept 2007

June 2007

Managers to sign off on performance standards by 30 June 2007

Not achieved, capacity constraints.

Reporting mechanisms on departmental performance enhanced

Monthly and quarterly reporting to Minister in terms of the PFMA, the Public Service Act and the relevant regulations

Monthly and quarterly

Monthly Financial & Compliance

Reports

Partially achieved, other reports delayed due to focus 2006/07 financial year audit.

28

Outputs

(6, 7, 8, 9 & 10)

Performance

Indicators

2007 Target Q1

Target

Actual

Performance

The implementation of youth and disability empowerment guidelines

Starting date for promotion

Youth empowerment strategy

Number of management information reports on the implementation of empowerment guidelines

March 2008

March 2008

4 Reports by March 2008

Implementation plan

First Report

Promotion, development of implementation plan & reporting not achieved, as strategy was only approved in this quarter.

Complete and accurate disclosure of lease revenue

A standard operating procedure (SOP) for balance of grants developed

Lease revenue received reconciled with lease agreements

Availability date

Reconciled balance of grants

Monthly

Sept 2007

Monthly

Monthly

Draft SOP

Not yet achieved, as focus was on reconciliation of 06/07 financial year info for audit purposes.


ICT Governance Model developed

ICT Policies reviewed

Availability date

Availability date of listed policies

July 2007

March 2007

Draft model completed

First draft of 6 of 13 policies

Achieved, awaiting adoption by Top Management.

Partially achieved, capacity constraints.

29

Outputs

(11, 12, 13 & 14)

Performance

Indicators

2007 Target

Q1

Target

Actual

Performance

Financial and procurement policies reviewed

Action plan for the reduction of external audit queries

Availability date

Completion date

Sept 2007

Aug 2007

5 identified policies reviewed

Draft action plan

Partially achieved, delays due to the alignment process with Dept of Agriculture.

Partially achieved, capacity constraints.

A need-based skills development framework with identified stakeholders in land and agrarian sector developed

Availability date

Availability of skills database for land reform beneficiaries

March 2008

4 provinces by 31 March 2008

Review and update

Skills database completed for Limpopo


Training programmes for land reform beneficiaries developed based on the framework developed

Availability date March 2008 Develop training programmes: Basic Project Management and Farm Management


30

Outputs

(15, 16 & 17)

Performance

Indicators

2007 Target

Q1

Target

Actual

Performance

Partnership with relevant identified land and agrarian reform tertiary institutions, NGOs and CBOs

Availability date March 2008

Consultation of various stakeholders and beneficiaries

Partially achieved, MOU concluded with Fort Hare;

Consultation sessions

held with Limpopo: Tompi Agricultural College & Madzivhandila Agricultural College of Limpopo.

Bursaries awarded to prospective employees in Surveys, Geomatics, LIM in 4 years

Plan & Strategy to import surveying skills

Bursaries awarded

Availability date

120

March 2008

Arrange meetings and review student progress

Draft strategy and plan

Bursaries to be awarded later in the year. Progress review meetings held with students in UKZN, UCT, CPUT, TUT and Mangosuthu Technikon.

Not achieved.

31

Outputs

(18, 19 & 20)

Performance

Indicators

2007 Target

Q1

Target

Actual

Performance

Departmental Master System (ICT) Plan reviewed and approved

Strategy on Information Management in support of Area Based Planning

Availability date

Availability date

Sept 2007

Sept 2007

2003 MSP reviewed

1st draft strategy developed


Achieved.

Enterprise Architecture reviewed and planned

EA Framework established

EA Toolset Implementation date

Technical Reference Model completion date

Architectural roadmap implementation date

Implementation date for an ICT Aligned EA Plan

Dec 2007

Dec 2007

Dec 2007

March 2008

March 2008

EA Charter

completed

Partially achieved, business case drafted, capacity constraints.

32

PROGRAMME 2: Surveys and Mapping


Target Apr-Jun

2007

Actual performance Apr-Jun 2007

Spatial reference points available

Availability of passive reference points

Availability of TrigNet positioning services

95% 98%

95% 93% (strike action at Benoni station)

Acquisition of earth imagery Acquisition of aerial photography

40000 sq km 59118 sq km

Maps and other geo-spatial information

Compilation of geo-spatial information

Production of up-to-date maps

43750 sq km 375 maps

12500 sq km (skills shortage) 338 maps (software difficulties)

Access to geospatial information Client access not to exceed 200km by year end

350 – 400 km for quarter 1

350 Km for quarter 1

Archive of surveys & mapping records

Archive records

3 days

5 days (strike action)

Implementation of database of surveys & mapping information

Implementation of database

5% 5%

Professional & technical support Client satisfaction 3/5 3/5

33


Target Jan-Mar

2007


Promoting geomatics as a career

Number of bursars in special bursary scheme

39 53

Support to land reform % of land parcels surveyed within project plan agreement

80% 80%

Development projects for NEPAD & SADC

Successful completion of projects

Participation rating

90% 3/5

90% 4.5/5

34

PROGRAMME 3: Cadastral Survey Management

Outputs(1, 2, 3, 4 & 5)


Registerable diagrams, general plans & sectional title plans approved, maintained & archived in terms of Land Survey Act, 1997 and Sectional Titles Act, 1986

Number of days taken to process all diagrams, general plans and sectional title plans and no diagram, general plan or sectional title plan legally challenged after approval as a result of negligence on the part of a Surveyor-General

15 days in general & 10 days for land reform projects

20 days average

Complete and current spatial information pertaining to all land parcels in South Africa, in both paper and digital format

All newly created land parcels added to database within 15 working days

15 days 15 days

Requests for information from government departments, land surveyors & public processed within 5 working days, without valid complaints about the completeness of data

5 days 5 days

Amended surveying legislation implemented to support government aims & objectives on economic development & poverty reduction

Surveying Profession Act promulgated by 31 September 2008 & Land Survey Act amended by 31 December 2008, to transform surveying profession & improve efficiency of cadastral surveys

August 2007

Bill being legally edited by Legal Specialist.

Cadastral survey management services supplied in all provinces

One new SG office established in terms of the Land Survey Act in each province by 31 March 2011, to render cadastral survey management services more efficiently to the people in those provinces

Eastern Cape

None, currently finalising Limpopo. SG Cape Town will however start separating data.

Management and Disposal of State Owned land (State land Audit) (Assisting LTR)

Reliable State land database inclusive of DLA property portfolio

228 000 land parcels by March 2008

15 727 land parcels.

35

PROGRAMME 4: RestitutionOutputs(1, 2 & 3)

Performance measures/ Service delivery indicators Target Actual performance

All lodged restitution claims settled

Remaining 5 128 land claims validated, gazetted, verified and settled by 2008

3 590 132 claims settled @ R1bn.

A DLA/Commission action plan in place for finalising outstanding claims and residual claims as well as implementation of restitution awards

July 2008 Action plan presented to Minister; to be submitted to Cabinet. Ongoing liaison with DLA ito implementation.

State land acquired timeously for restitution purposes

100% 60%, ongoing liaison with PLSS based on guidelines as well as strategic intervention with DPW.

Settlement support processes of land claims with development aspect facilitated to ensure sustainable development

Improved models and packaging options developed for sustainable settlements and a 10 year strategy in place

March 2007

Settlement Support Strategy finalised in March 07; now being aligned with DLA processes of ABP & LADA.

Project planning, resource mobilisation and capacity building done in terms of requirements for implementation and sustainability of projects

March 2008

324 projects analysed ito land use, CASP funding in place and requested for implementation, business planning, release of grants.

Memorandum of agreement in place with relevant municipalities for housing development for restitution claimants and land availability agreements

Ongoing as required for each project with housing aspect (142 projects).

Restitution projects aligned with municipal IDPs

Ongoing, 70% alignment.

36

Outputs(4, 5 & 6)


Claimed/alternative agricultural land is restored to restitution claimants, contributing to redistribution of agricultural land by 2014 for sustainable agricultural development

% of agricultural land restored to restitution claimants by March 2008

100% 188,383 ha approved for restoration @ R460m;90% of first 50% payments for restoration to effect transfer and registration.

Rights of vulnerable groups protected in the resolution of land claims

The rights and interests of vulnerable groups adequately addressed in the development of settlement/business plans on restored land

100% 90% done; 40% of beneficiaries are female-headed households.

Secure tenure for all farm workers and people living on communal areas where such land is restored to restitution claimants

Guidelines in place to secure tenure for all people living and working on commercial farms and people living on land restored to restitution claimants

July 2007 Draft done, to be finalised within next quarter.

37

PROGRAMME 5: Land & Tenure ReformOutputs (1, 2, 3, 4, 5 & 6)

Performance measures/indicators


24.9 million hectares of productive white owned land provided to 6000 individual Black South Africans by 2014

2 500 000 62 935 Productive white owned agricultural land provided to Black South Africans for sustainable agricultural development

Individuals / beneficiaries 7 500 3 821 Labour tenant claims settled in manner that promotes their socio economic development and social justice

Number of disputed labour claims referred to court finalised

17 267 8

Availability of facility June 2007 Draft proposal presented at BMM on 28/06/07. Contacted Mediation Services Organisation, provided names of potential mediators, will meet with Organisation to discuss administration and contractual arrangements for panel.

No of interventions in eviction cases

167 182

No of cases successfully mediated

91 68

No of cases referred to in court 63 48

Land rights management facility established

No of expropriations concluded 0 0 TRANCRAA Implemented (EC, FS, WC, NC)

No of projects transferred 6 0

45 properties transferred to persons or communities who had bought the land during the Apartheid era

45 0 CLaRA implemented in a manner that promotes social and economic development in communal areas

Projects transferred per annum 18 0

38

Outputs (7, 8, 9, 10 & 11)

Performance measures/indicators


No of hectares of well located land acquired for housing developments, industrial and economic development as would be prescribed by the policy framework agreed upon with DPLG and DoH

19 500 55 Land acquired for human settlement, industrial and economic development

No of hectares as prescribed within ABP Implementation plans

5 650 109

State land proactively vested No of parcels submitted for confirmation of vesting in terms of item 28(1) certificates within 30 days

3 970 1 029

No of leases managed 552 153 No of properties disposed 202 6 No of properties audited 838 0

Land Administration functions performed

No of properties confirmed vested 2 652 309 Disposal of Non-core state assets No of properties disposed as per

implementation plans and land audit outcomes

32 3

No of projects conducted with vulnerable groups in accordance with Provincial ABP Implementation Plans

8 0

Women 35 20 Children / youth 36 10 People living with HIV / Aids 13 1 People with disabilities 12 0

Programmes for vulnerable groups developed

Older persons 10 0

39

PROGRAMME 6: Spatial Planning & InformationOutputs (1, 2 & 3)



Interventions to halt undesirable post-1994 settlement growth patterns and land use trends formulated

Framework developed to reverse apartheid settlement patterns; create greater savings; reduce poverty; improve household quality of life

Implement framework

Settlement Growth Patterns study being work-shopped.

Identification of suitable and most functionally located land for development

Provincial-scale land use suitability maps created for all provinces by March 2009

9 Provinces Information continuously updated for all 9 provinces.

Effective development tribunals, SA Council for Planners established to regulate planning, land use and to ensure equitable, efficient and sustainable development

Provide support to Council; repositioning & strengthening of tribunals & township boards

Work on new criteria for registration with SACPLAN still in progress.

Creation and support of statutory bodies to regulate planning, land use and spatial information & to ensure equitable, efficient and sustainable human settlements University of Venda fully accredited Aug 2007 University of Venda

accredited. Biodiversity data provided and analysed in support of land reform to determine most suitable land

Provincial-scale maps created for all provinces to ensure higher productivity and sustainability of land; reduce poverty and enhance food security

9 Provinces Maps availed for all provinces and continuously updated.

Integration of land reform and restitution projects as well as State land data into IDPs via mapping analysis

Provincial-scale maps created for all provinces to ensure higher productivity, sustainability of land use & proactive land release leading to sustainable development

9 Provinces Maps availed for all provinces and continuously updated.

Environmental guidelines implemented in land reform projects to ensure sustainability

% of projects implementing the environmental assessment tool by March 2010

30% Service providers appointed for review of the certain chapters of the guidelines.

40




Secure titles to real rights in land

No of days after lodgement when deeds are available for signing by Registrar Quality of registered deeds

Not more than 6 days Deeds affording security of title

Target met in KWT, BFN, UMT, KMY & Vryburg. In PTA, CT, JHB target of not more than 6 days not met due to large volumes of lodgements.

Expedited registration for land reform and housing beneficiaries

No of days after lodgement when deeds are available for signing by Registrar Quality of registered deeds

Not more than 5 days Deeds affording security of title

Target met. All land reform projects are expedited in not more than 5 days.

A transformed cadastre % to which system provides for e-Cadastre, for the registration of new order land rights and is in line with the Constitution and Government objectives % Implementation of Cadastral Reform Plan

100% 50%

Target met partially. Day to day scanning completed in PTA, CT, PMB & JHB other offices to be attended to in 2nd quarter. Microfilms have been written.

Operational Deeds Registry per province

Deeds services provided to the people at point of need

Limpopo 50% implementation D/O areas aligned with NW province

Target not met. Submission to be compiled for approval from Minister for establishment of Limpopo in 2nd quarter. Project not started yet. Will start after back scan of all paper archives.

41

Outputs (5, 6 & 7) Performance measures/ indicators


Training manual and programme provided to Rwanda

Completed Rwanda is yet to respond to access training in South Africa.

Time to respond to request for training of government officials and legal fraternity involved in land registration

Within 2 months after request

No requests received

Contribution to the establishment of a land registration system within SADC and other African countries

Time to respond to request for assistance and advice with regard to drafting and implementation of registration-related legislation

Within 2 months after request

No request received

Empowered members of vulnerable groups

No of pamphlets distributed to inform vulnerable groups of rights provided by title to land No of interns empowered

10 000 50

Target not met. Pamphlets to be published in 2nd quarter. Target met.

Master Sector Plan to provide hands-on support to municipalities developed

Availability and implementation date

July 2007 Target not met.

42

April – June 2007 FINANCIAL PERFORMANCE

PROGRAMME NAMEFINAL

APPROP.ACTUAL

EXPENDITURE

% EXPENDITURE

VS BUDGET% var LAGGING AS

A % OF BUDGET

R’m R’m

1 Administration 411 80 19% 6%

2 Surveys and Mapping 100 12 12% 13%

3 Cadastral Surveys 100 24 24% 1%

4 Restitution 3 327 920 28% (3%)

5 Land Reform 1 697 277 16% 9%

6 Spatial Planning & Information 31 3 10% 15%

7 Auxiliary and Associated Services

13 1 8% 17%

TOTAL 5 679 1 317 23% 2%

43

Challenges facing the Department at end of1st quarter 2007-2008

44

CHALLENGES FOR ODGCHALLENGES FOR ODG

Managers to implement women and gender implementation guidelines Capacity within Gender Unit, Risk & Compliance Management Directorate, International Relations

Unit, Secretariat

CHALLENGES FOR CORPORATE SERVICESCHALLENGES FOR CORPORATE SERVICES

Capacity constraints mainly due to: Awaiting approval of proposed new structure Appointment of 2 senior managers in Business Information Management turned down, due to

inflexible recruitment systems Head of Supply Chain Management vacant since creation 2 years ago, awaiting PSC

investigation Skills flight

CHALLENGES FOR SURVEYS AND MAPPINGCHALLENGES FOR SURVEYS AND MAPPING

The biggest challenge faced by South Africa’s National Mapping Organization is the inability to recruit and retain skilled staff who must comply with the targets set in the Employment Equity Plan. In effect the organization is “bleeding skills” at an alarming rate

State funding for the acquisition of earth imagery is not pooled to make the most economical use of it but spread in a more or less open and transparent manner over a number of departments and agencies thus preventing the organization fulfilling its legal mandate

45

CHALLENGES FOR CADASTRAL SURVEY MANAGEMENTCHALLENGES FOR CADASTRAL SURVEY MANAGEMENT

Capacity (vacancies), especially Professional Land Surveyors appointed in terms of section 6(2) of Land Survey Act, 1997 to perform duties on behalf of the Surveyor-General and Survey Technicians to assist in level one examinations: DLA bursary scheme will add graduates that will undergo training

Utilisation of permanent officials for State land audit affect normal running of office, hence longer turn-around times for examination and approval: Project is expected to be finalised end of financial year 2007/08, whereafter normality will prevail and there will be additional staff from bursary scheme

Lack of training unit within Cadastral Survey Management: Currently many vacancies in the category Survey Officers, which is in-house training for three years: Training unit to be established under proposed new structure

46

CHALLENGES FOR LAND REFORM IMPLEMENTATIONCHALLENGES FOR LAND REFORM IMPLEMENTATION

Productive white owned agricultural land provided to Black South Africans for sustainable agricultural development (PLAS included)

Land Price unaffordable i.e. escalating property prices versus existing grant structure, and sellers withdrawing

Land offered for PLAS mostly businesses/going concern – new procedures for PLAS will also require Treasury approval

New grant models will require Treasury and Cabinet approval Land administration remains a challenge although certain posts have been created and filled; more

capacity still needed and training of new staff needs to be focussed on. This impacts on all aspects of land administration (leasing, vesting and disposal).

Labour tenant claims settled in a manner that promotes their socio-economic development and social justice

Overlapping restitution claims on the same land delays the resolution of labour tenant claims. The absence of legal representation for labour tenants result in our reluctance to refer matters to court, which in turn results in protracted negotiations

Land acquired for sustainable human settlement, industrial and economic development Municipalities not applying for support from the Dept Delays in receiving the conditional approvals from the Dept of Housing. Time-frames for the

approval of change in land use.

47

CHALLENGES FOR RESTITUTIONCHALLENGES FOR RESTITUTION

Protracted negotiations and Disputes with land owners (validity and prices)Protracted negotiations and Disputes with land owners (validity and prices) High land pricesHigh land prices Untraceable claimantsUntraceable claimants Unavailability of land in urban areasUnavailability of land in urban areas Traditional leader conflict ito jurisdiction and boundaries and between CPA and Traditional leader conflict ito jurisdiction and boundaries and between CPA and

Traditional LeadersTraditional Leaders Implementation of Staff retention strategy (high staff turnover remains a challenge)Implementation of Staff retention strategy (high staff turnover remains a challenge) Finalising settlement models with various role players like forestry, mining, conservation Finalising settlement models with various role players like forestry, mining, conservation

and thrashing out detail ito implementationand thrashing out detail ito implementation Finalising phased claims where only some owners are willing sellersFinalising phased claims where only some owners are willing sellers Family disputes and disputes amongst community membersFamily disputes and disputes amongst community members

48

CHALLENGES FOR SPATIAL PLANNING & INFORMATIONCHALLENGES FOR SPATIAL PLANNING & INFORMATION

Capacity constraints – Inability to attract and retain the required skills due to the high demand of required professionals.

Delays in internal approvals for implementation of identified plans.

CHALLENGES FOR DEEDS REGISTRATIONCHALLENGES FOR DEEDS REGISTRATION

Large volumesLarge volumes Finalization of scanning projectFinalization of scanning project

49

THANK YOU

department of land affairs

Documents

land delivery31

land reform31

land reform purposes

open land markets

consultation plan

land reform operational

compliance management

risk assessment