Department ofDepartment ofTraditional Affairs Traditional Affairs

FRAMEWORK FOR THE PROVISION OF ENABLING RESOURCES FOR A MEMBER OF THE NATIONAL HOUSE OF TRADITIONAL LEADERS, A MEMBER OF ANY PROVINCIAL

HOUSE OF TRADITIONAL LEADERS AND TRADITIONAL LEADERS

PRESENTATION TO THE PORT FOLIO COMMITTEE

Dr. MASENJANA SIBANDZE10 SEPTEMBER 2013

1. PURPOSE1. PURPOSE

To inform the Port Folio Committee of progress made by the Department of Traditional Affairs (DTA) regarding the development of a Framework towards standardisation of enabling resources (Tools of Trade) for traditional leaders to carry out their functions and responsibilities effectively and efficiently.

2. BACKGROUND2. BACKGROUND

1.The presentation deals with the provision of resources that are necessary to enable members of the National and provincial houses of traditional leaders, and traditional leaders to perform their effectively and efficiently. These resources are commonly referred to as tools of trade.

2. It is intended to provide norms and standards in ensuring good governance and to achieve uniformity and therefore eliminate confusion and inconsistencies.

3. The Independent Commission for the Remuneration of Public Office Bearers is obliged to make annual recommendations relating to the salaries, allowances and benefits, as well as resources required by public office bearers.

4. In the case of resources it is not required that a determination by the President be made.

5. The Commission has by way of Government Notice (Nr 693 of 29 August 2011) made recommendations about the nature of appropriate tools of trade for a member of a National House of Traditional Leaders, a member of any Provincial House of Traditional leaders and a traditional leader.

BACKGROUND (CONT)BACKGROUND (CONT)

6.

BACKGROUND (CONT)BACKGROUND (CONT)

The DTA in consultation with responsible provincial departments and National and Provincial Houses of Traditional Leaders drafted this framework determining the exact limit of the actual tools of trade to be provided to a member of the National and provincial houses and traditional leaders utilizing the Commission’s recommendations. 7. These resources (Tools of Trade) are:• Accommodation and furniture;• Security;• Special needs facilities;• Basic office infrastructure;• Reading Material;• Study Assistance;• Support Staff;• Official travelling facilities; and• Reimbursement for expenses.

BACKGROUND (CONT)BACKGROUND (CONT)8. 8. The DTA in consultation with HODs prepared The DTA in consultation with HODs prepared this framework for enabling resources for this framework for enabling resources for qualifying traditional leaders and members of qualifying traditional leaders and members of houses of traditional leaders utilising the houses of traditional leaders utilising the Commission’s recommendations.Commission’s recommendations. 9.This framework was presented to MINMEC on 9.This framework was presented to MINMEC on 16 August 2013. It was resolved that the 16 August 2013. It was resolved that the framework be re-looked with a view to decrease framework be re-looked with a view to decrease the financial implications on the state, taking into the financial implications on the state, taking into account affordability, sustainability of the account affordability, sustainability of the institution and provincial peculiarities.institution and provincial peculiarities.

BACKGROUND (CONT)BACKGROUND (CONT)10. A revised framework was presented to 10. A revised framework was presented to technical MINMEC on 2 September 2013.technical MINMEC on 2 September 2013.11. The meeting resolved that the Minister obtain 11. The meeting resolved that the Minister obtain written comment on the amended framework written comment on the amended framework from the MECs responsible for traditional from the MECs responsible for traditional leadership.leadership.12. Once comments have been received and the 12. Once comments have been received and the draft framework has been revised where draft framework has been revised where necessary, it is intended to refer it to the necessary, it is intended to refer it to the MINMEC arranged to take place on 26 MINMEC arranged to take place on 26 September 2013 for consideration and adoption.September 2013 for consideration and adoption.

BACKGROUND (CONT)BACKGROUND (CONT)13. Once the framework has been adopted, each 13. Once the framework has been adopted, each provincial department, national house and provincial department, national house and provincial houses of traditional leaders must, provincial houses of traditional leaders must, taking into account the framework, develop taking into account the framework, develop manuals setting out the exact resources (tools of manuals setting out the exact resources (tools of trade) appropriate for qualifying traditional trade) appropriate for qualifying traditional leaders and members of houses of traditional leaders and members of houses of traditional leaders.leaders.

3. RESPONSIBILTIES AND FUNCTIONS OF 3. RESPONSIBILTIES AND FUNCTIONS OF TRADITIONAL LEADERSTRADITIONAL LEADERS

These resources are intended to enable traditional leaders These resources are intended to enable traditional leaders to carry out inter alia, the following responsibilities and to carry out inter alia, the following responsibilities and functions as provided for in applicable legislation:functions as provided for in applicable legislation:•Assist Government in identifying the needs of Assist Government in identifying the needs of communities;communities;•Recommending relevant interventions on development Recommending relevant interventions on development and service delivery;and service delivery;•Facilitate the involvement of traditional communities in the Facilitate the involvement of traditional communities in the development and or amendment of IDPs;development and or amendment of IDPs;•Cooperate with ward committees and form partnerships Cooperate with ward committees and form partnerships with municipalities; andwith municipalities; and•Promote the ideals of cooperative governance; and Promote the ideals of cooperative governance; and •Promote indigenous knowledge systems for sustainable Promote indigenous knowledge systems for sustainable development.development.

Inconsistent application of resources Inconsistent application of resources

EASTERN CAPE FREE STATE NORTH WEST

LIMPOPO KZN NORTHREN CAPE

MPUMALANGA GAUTENG

•Kings/Queens(4), PTLs (2): M/B ML + D/C Bakkies.•R10 000.00 petyrol card.•Car service•Car insurance.•Chr PHTL: M/B C350, petrol card R10 000.00 per month.•DepChr PHTL: Pajero petrol card R8 000.00 per month.

• King/Queens:

• E500 M/B (2)

• Unlimited petrol card.

• Chr PHTL: M/B E350

• DepChr:M/B E250

• 3 full time members: M/BC200

• Chr PHTL: C320CDI M/B unlimited petrol card;

• DepChr PHTL: C200 M/B unlimited petrol card; and

• Chr&DepChr PHTL: M/B E350 departmental cars + no kilometer restriction

• Chr&DepChr PHTL: Toyota Fortuner.

• Chr&DepChr PHTL: Toyota Fortuner

• Chr PHTL: R5 500.00 monthly petrol card.

• DepChr PHTL: R5 000.00 monthly petrol card.

• STL: Nissan D/C bakkies

• R2 500.00 monthly petrol card.

• King/Queen (2): M/B ML350

• Pay for services of cars.

• STL: Chevrolet Captivas.

• STL: Toyota 4x4 bakkies

Motor Vehicle

Continue

CELL PHONEEASTERN

CAPEFREE STATE NORTH WEST LIMPOPO KZN NORTHREN

CAPEMPUMALANGA GAUTENG

• Kings/Queens&PTL:

R2 000.00 monthly allowance.

Chr&DepChr PHTL: R2 000.00 monthly allowance.

• Unlimited cell phone allowance: Kings/queens,Chr&DepChr PHTL.

• Chr:PHTL: unlimited package;

• DepChr: R700.00 per month

• Executive members : PHTL; and

• Chr&DepChr:LHTL: cell phone.

• Chr&DepChr PHTL; R1 200.00 monthly allowance.

• Execo members PHTL: R800.00 pm allowance.

• Chr&DepChr PHTL: R750.00 montly allowance.

Chr&DepChr PHTL: R550.00 montly allowance

• Chr&DepChr PHTL:R1 900.00 pm

• Exco PHTL:

• none

5. RESOURCE 5. RESOURCE - Accommodation - Accommodation

1.Accommodation means state owned residences occupied by king/queen, principal traditional leader, chairperson and deputy chairperson of the National House and Provincial Houses of Traditional Leaders, for official purposes.2.Table below indicates the exact accommodation limit allowed for each resource recipient.

AccommodationAccommodationRESOURCE RECIPIENT

Type Value Ownership Insurance

Maintenance

Location  

LEADERSHIP POSITIONKing/Queen Residenti

al house –maximum of 450 m2

To be determined in accordance with building cost/municipal evaluation 

DPW DPW DPW Within jurisdictional area of kingship/queenship council

Principal Traditional Leader

Residential house –maximum of 400 m2

To be determined in accordance with building cost/municipal evaluation 

DPW DPW DPW Within jurisdictional area of principal traditional council

Accommodation Accommodation HOUSES OF TRADITIONAL LEADERS

NHTLChairperson Residential

house-maximum of 350 m2

To be determined in accordance with building cost/municipal evaluation 

DPW DPW DPW At the seat of the National House

Deputy Chairperson

Residential house –maximum of 300 m2

To be determined in accordance with building cost/municipal evaluation 

DPW DPW DPW At the seat of the National House

Accommodation Accommodation PHTL

Chairperson Residential house- maximum of 300m2

To be determined in accordance with building cost/municipal evaluation 

DPW DPW DPW At the seat of the relevant Provincial House

Deputy Chairperson

Residential house-maximum of 250 m2

To be determined in accordance with building cost/municipal evaluation 

DPW DPW DPW At the seat of the relevant Provincial House

Accommodation Accommodation PHTL

Chairperson Residential house- maximum of 300m2

To be determined in accordance with building cost/municipal evaluation 

DPW DPW DPW At the seat of the relevant Provincial House

Deputy Chairperson

Residential house-maximum of 250 m2

To be determined in accordance with building cost/municipal evaluation 

DPW DPW DPW At the seat of the relevant Provincial House

5. RESOURCE5. RESOURCE - Furniture - Furniture 1.Furniture refers to movable articles in state owned

residences of kings/queens, principal traditional leaders, chairpersons and deputy chairpersons of the National House and Provincial Houses of Traditional Leaders, that make it fit for living or working.

2. The furnishing of state owned residence is limited to the provision, and maintenance, of ordinary household furniture, mattresses, pillows, carpets, curtains, beds, stoves, refrigerators, freezers, washing machines, tumble dryers and heaters, micro-wave ovens and dishwasher

Furniture Furniture 3. A maximum value to be determined by the Minister of

Cooperative Governance and Traditional Affairs in consultation with the Minister of Public Works and relevant MECs.

4. The Department of Public Works does not provide any furniture or other furnishings in cases where resource recipient use privately owned houses as official residences.

5. Table below indicates the exact limit allowed for furniture for each resource recipient.

Furniture Furniture RESOURCE RECIPIENT

Item Value Ownership Insurance Maintenance

Financial responsibilit

y 

LEADERSHIP POSITIONKing/Queen On request Maximum value to be

determined by the Minister of COGTA in consultation with the Minister of DPW and relevant MECs.

DPW DPW DPW DPW

Principal Traditional

Leader

On request Maximum value to be determined by the Minister of COGTA in consultation with the Minister of DPW and relevant MECs.

DPW DPW DPW DPW

FurnitureFurniturePHTL

Chairperson On request

To be determined by the Minister of COGTA in consultation with the Minister of DPW and relevant MECs.  

DPW DPW DPW DPW

Deputy Chairperson

On request

To be determined by the Minister of COGTA in consultation with the Minister of DPW and relevant MECs.

DPW DPW DPW DPW

FurnitureFurniture HOUSES OF TL

NHTL

Chairperson On request

Maximum value to be determined by the Minister of COGTA in consultation with the Minister of DPW and relevant MECs.  

DPW DPW DPW DPW

Deputy Chairperson

On request

To be determined by the Minister of COGTA in consultation with the Minister of DPW and relevant MECs.

DPW DPW DPW DPW

5. RESOURCE - Security5. RESOURCE - Security2.1 A security analysis for kings/queens, principal 2.1 A security analysis for kings/queens, principal traditional leaders, chairpersons and deputy traditional leaders, chairpersons and deputy chairpersons of the National House and chairpersons of the National House and Provincial Houses of Provincial Houses of Traditional Leaders must Traditional Leaders must be conducted by the Minister of Safety and be conducted by the Minister of Safety and Security at Security at the request of the Minister for the request of the Minister for Traditional Affairs in consultation with the Traditional Affairs in consultation with the relevant Premiers.relevant Premiers.2.2 Following the security analysis, appropriate 2.2 Following the security analysis, appropriate security arrangements must be made by the security arrangements must be made by the relevant authorities. The table below refers to the relevant authorities. The table below refers to the

exact security arrangements permitted.exact security arrangements permitted.

2. SECURITY2. SECURITY

.. RESOURCE RECIPIENT

Type Resource Restrictions Financial responsibility 

King/Queen Two VIP Security Close Protectors (mobile)

             24-hour security

protection at the state owned residences

One sedan vehicle with petrol card and cell phone for each close protector

For travelling to and forth their residences and the state owned residences

  In instances of travel

outside the province, close protection services will be allocated by the province visited. If own allocated close protectors utilised, the relevant province will be responsible for all costs pertaining to air travel, accommodation and subsistence and travel

Relevant SAPS (claiming of overtime by close protectors to be paid by relevant province)          Relevant provinces

2. SECURITY2. SECURITYPrincipal Traditional Leader

Two VIP Security Close Protectors (mobile)

             24-hour security

protection at the state owned residences

   

One sedan vehicle with petrol card and cellphone for each close protector

For travelling to and forth their residences and the state owned residences

  In instances of travel

outside the province, close protection services will be allocated by the province visited. If own allocated close protectors utilised, the relevant province will be responsible for all costs pertaining to air travel, accommodation and subsistence and travel

Relevant SAPS (claiming of overtime by close protectors to be paid by relevant province)          Relevant provinces

RESOURCE 2. SECURITYRESOURCE 2. SECURITY

NHTL

Chairpersons of NHTL & PHTLs

24-hour security protection at the state owned residences

    Relevant provinces

Deputy Chairpersons of NHTL & PHTLs

24-hour security protection at the state owned residences

  

    Relevant provinces

6. DECISION REQUIRED 6. DECISION REQUIRED

For the Portfolio Committee to:For the Portfolio Committee to:•Take note of the presentation;Take note of the presentation;•Make input; andMake input; and•Endorse the presentation and support the Endorse the presentation and support the development of the Framework towards development of the Framework towards standardisation of resources (Tools of Trade) for standardisation of resources (Tools of Trade) for traditional leaders. traditional leaders.