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Malta Industrial Parks LtdGMangia Hill, Pieta' MEC 0001, Malta

Telephone: (356) 25420000

Co. Reg. No.:C28965VAT Reg. No.: 1691-0734

Tender Ref: MIP/TQF/MRA/D26/12

DEPARTMENTAL TENDER Refurbishing of Factory MRA049F AT MARSA INDUSTRIAL ESTATE

Participation Fee: Free

Date Published: Friday 21st December 2012

Closing Date: Thursday 17th January 2013 at 10:00am CET

IMPORTANT:

No Bid Bond is requested for this tender Clarifications will be available to view / download from the relevant tender page of the

Malta Enterprise website: http://www.maltaenterprise.com/en/tenders . Tenderers are to send an email on tenders@maltaenterprise.com for any queries.

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WORKS TENDER TEMPLATE Table of Contents

Table of Contents ............................................................................................ 2 Checklist Form ............................................................................................... 4 

Notes to Tenderers ................................................................................................................................. 5 VOLUME 1 SECTION 1 – INSTRUCTIONS TO TENDERERS ........................................... 6 A. GENERAL PART ........................................................................................... 6 

1. General Instructions ........................................................................................................................... 6 2. Timetable .............................................................................................................................................. 6 3. Lots ........................................................................................................................................................ 7 4. Financing .............................................................................................................................................. 7 5. Eligibility ............................................................................................................................................... 7 6. Selection Criteria ................................................................................................................................. 7 7. Multiple Tenders .................................................................................................................................. 8 8. Tender Expenses ................................................................................................................................. 8 9. Site Inspection ..................................................................................................................................... 8 

B. TENDER DOCUMENTS ................................................................................... 9 10. Content of Tender Document .......................................................................................................... 9 11. Explanations/Clarification Notes Concerning Tender Documents ............................................ 9 12. Labour Law ......................................................................................................................................... 9 13. Law ...................................................................................................................................................... 9 

C. TENDER PREPARATION ............................................................................... 10 14. Language of Tenders ...................................................................................................................... 10 15. Presentation of Tenders ................................................................................................................. 10 16. Content of Tender (Single-Envelope System) ............................................................................. 10 17. Tender Prices ................................................................................................................................... 11 18. Currencies of Tender and Payments ............................................................................................ 11 19. Period of Validity of Tenders .......................................................................................................... 12 20. Tender Guarantee (Bid Bond) ........................................................................................................ 12 21. Variant Solutions ............................................................................................................................. 12 22. Preparation and Signing of Tenders ............................................................................................. 12 

D. SUBMISSION OF TENDERS ........................................................................... 12 23. Sealing and Marking of Tenders ................................................................................................... 12 24. Extension of Deadline for Submission of Tenders ..................................................................... 13 25. Late Tenders .................................................................................................................................... 13 26. Alterations and Withdrawal of Tenders ....................................................................................... 13 

E. OPENING AND EVALUATION OF OFFERS .......................................................... 13 27. Opening of Tenders ......................................................................................................................... 13 28. Secrecy of the Procedure ............................................................................................................... 14 29. Clarification of Tenders .................................................................................................................. 14 30. Tender Evaluation Process ............................................................................................................ 14 31. Correction of Arithmetical Errors ................................................................................................. 15 

F. CONTRACT AWARD ..................................................................................... 15 32. Criteria for Award ............................................................................................................................ 15 33. Right of Malta Industrial Parks Limited to Accept Or Reject Any Tender ............................... 15 34. Notification of Award, Contract Clarifications ............................................................................ 16 35. Contract Signing and Performance Guarantee ........................................................................... 16 36. Commencement of Works (Order to Start Works) ..................................................................... 17 

G. MISCELLANEOUS ....................................................................................... 17 

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37. Ethics Clauses ................................................................................................................................. 17 38. Data Protection and Freedom of Information ............................................................................. 18 39. Gender Equality ............................................................................................................................... 18 

VOLUME 1 SECTION 2 – TENDER FORM ............................................................... 19 VOLUME 1 SECTION 4 - TENDERER’S STATEMENTS ............................................... 22 

Form 1. Statement on Conditions of Employment ............................................................................ 22 Form 2. Experience as Contractor ...................................................................................................... 23 Form 3. Workplan and Programme of Works ................................................................................... 24 Form 4. General Information about the Tenderer ............................................................................ 25 Form 5. General Arrangements for Health & Safety........................................................................ 26 Form 6. Contractor’s Statements ....................................................................................................... 28 

VOLUME 1 SECTION 5 – GLOSSARY .................................................................... 29 VOLUME 1 SECTION 6 – APPEALS PROCEDURE ..................................................... 31 VOLUME 2 SECTION 1 – DRAFT CONTRACT FORM .................................................. 32 VOLUME 2 SECTION 2 – GENERAL CONDITIONS .................................................... 34 VOLUME 2 SECTION 3 – SPECIAL CONDITIONS...................................................... 35 

Article 2: Law and language of the contract ............................................................................... 35 Article 3: Order of precedence of contract documents ................................................................... 35 Article 4: Communications ................................................................................................... 35 Article 5: Architect-in-charge & Architect –in- charge’s representative .............................................. 35 Article 8: Supply of Documents .............................................................................................. 36 Article 11: The Contractor’s Obligations .................................................................................... 36 Article 13: Performance Guarantee ......................................................................................... 36 Article 14: Insurance .......................................................................................................... 37 Article 15: Performance Period .............................................................................................. 38 Article 18: Tender Prices ..................................................................................................... 38 Article 22: Interference with Traffic ......................................................................................... 38 Article 31: Commencement Date ............................................................................................ 39 Article 32: Period of Performance ........................................................................................... 39 Article 34: Delays in Execution ............................................................................................... 39 Article 43: Payments: General Principles .................................................................................. 39 Article 45: Retention Monies ................................................................................................. 39 Article 48: Interim Payments ................................................................................................. 39 Article 66: Dispute Settlement by Litigation ............................................................................... 39 Article 71: Further Additional Clauses ...................................................................................... 40 

VOLUME 2 SECTION 4 – SPECIMEN PERFORMANCE GUARANTEE .............................. 41 VOLUME 2 SECTION 6 – SPECIMEN RETENTION GUARANTEE ................................... 42 VOLUME 3 - TECHNICAL SPECIFICATIONS ........................................................... 43 

Part 2. Technical Requirements .......................................................................................................... 43 VOLUME 4 - FINANCIAL BID ............................................................................. 82 

DAYWORKS ............................................................................................................................................. 83 Bill of Quantities .................................................................................................................................... 84 

BILL OF QUANTITIES ...................................................................................... 84 I. Preamble ............................................................................................................................................. 84 II. Terms Relating To Payments .......................................................................................................... 85 III. Pricing ................................................................................................................................................ 85 IV. Completing the bill of quantities .................................................................................................... 86 

VOLUME 5 – DRAWINGS .................................................................................. 87 

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Checklist Form

We, the undersigned, hereby confirm that: Tick

We have examined carefully and comply with all instructions, forms, contract provisions and specifications contained in this tender document.

We have submitted a duly filled in/signed Tender Form (Volume 1 Section 2)

We have signed the Statement on Conditions of Employment (Volume 1 Section 4)

We have submitted Experience relevant to this Project (Volume 1 Section 4), as required by Clause 6.1.2

We have submitted data concerning sub-contractors in the Tender Form (Volume 1 Section 2) as indicated in Clause 6.1.2

We have duly filled in the General Information Form (Volume 1 Section 4)

We have duly filled in the General Arrangements about Health & Safety Form (Volume 1 Section 4)

We have duly confirmed and signed the Contractor’s Statements Form (Volume 1 Section 4)

Submitted the requested Workplan and the Programme of Works incl. Approved Work Methodology form (Volume 1 Section 4)

We have submitted a total price as per Bill of Quantities (Volume 4)

We have included the Total Price as per Bill of Quantities (Volume 4 Financial Bid) in the Tender Form (Volume 1, Section 2)

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Notes to Tenderers

1. All questions contained in the forms must be answered by the tenderer.

2. Any additional sheets required when compiling the submission must be numbered consecutively.

3. If a question does not apply to the tenderer, the words "not applicable" should be entered alongside

with a brief explanation why it is not applicable.

4. Financial data and declarations presented by the tenderer must be given in Euro.

5. Attached documentation/certificates must always be accompanied by a relevant translation in English.

6. Intentionally left blank

7. The person signing the tender document guarantees the truthfulness and accuracy of all the

statements made.

8. The accuracy of the answers to the forms, their completeness and the attached documentation will be

taken into account in the tender evaluation. Please refer to Clause 1.1 of the Instructions to Tenderers.

9. The tenderer must fill in, sign and submit each form. In cases where a form is deemed to be not

applicable, the tenderer must cross out the form or write “not applicable” and sign it, providing a brief

explanation why. If a particular field within forms is left blank, or not correctly entered, the tender may

be deemed to be not compliant.

10. No corrections shall be made by using correction fluid or a similar product. In the event of a mistake

having been made, it shall be crossed out in ink and be accompanied by a full signature at each and

every alteration. The Contracting Authority/Departmental Contracts Committee reserves the right to

reject the bid if corrections are not made in accordance with the above.

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VOLUME 1 SECTION 1 – INSTRUCTIONS TO TENDERERS

A. GENERAL PART

1. General Instructions

1.1 In submitting a tender, the tenderer accepts in full and in its entirety, the content of this tender document, including subsequent Clarifications issued by Malta Industrial Parks Limited (MIPL), whatever his own corresponding conditions may be, which he hereby waives. Tenderers are expected to examine carefully and comply with all instructions, forms, contract provisions and specifications contained in this tender document.

No account can be taken of any reservation made by the tenderer as regards the tender document; any disagreement, contradiction, alteration or deviation shall lead to the tender offer not being considered any further.

The Evaluation Committee shall, after having obtained approval from the Departmental Contracts Committee, request rectifications in respect of incomplete/non-submitted information pertinent to the documentation as outlined in sub-Clause 16.1(a), 16.1(b), and 16.1(c) of these Instructions to Tenderers. Such rectification/s must be submitted within two (2) working days from notification, and will be subject to a non-refundable administrative penalty of €50: failure to comply shall result in the tender offer not being considered any further.

No rectification shall be allowed in respect of the documentation as outlined in sub-Clause 16.1(d), 16.1(e) and 16.1(f) of these Instructions to Tenderers. Only clarifications on the submitted information in respect of the latter may be eventually requested.

1.2 This is a call for tenders for the Refurbishing of Factory MRA 049F in Marsa Industrial Estate 1.3 This is a unit-price (Bill of Quantities) contract. 1.4 The tenderer will bear all costs associated with the preparation and submission of the tender. Malta

Industrial Parks Limited will in no case be responsible or liable for such costs, whatever the conduct or outcome of the procedure.

1.5 Malta Industrial Parks Limited retains ownership of all tenders received under this tender procedure.

Consequently, tenderers have no right to have their tenders returned to them.

2. Timetable

DATE TIME* Site Visit (Refer to Clause 9.2)

Clarification Meeting (Refer to Clause 9.2) 9th January 2013 09.00am

Deadline for request for any additional information from Malta Industrial Parks Limited.

9th January 2013

Last date on which additional information is issued by Malta Industrial Parks Limited.

11th January 2013

Deadline for submission of tenders / Tender Opening Session (unless otherwise modified in terms of Clause 11.3)

Thursday, 17th January 2013 10:00am

* All times Central European Time (CET)

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3. Lots

3.1 This tender is not divided into lots, and tenders must be for the whole of quantities indicated. Tenders will

not be accepted for incomplete quantities.

4. Financing

4.1 The project is financed from local budget funds.

5. Eligibility

5.1 Participation in tendering is open on equal terms to all natural and legal persons of the Member States of

the European Union, any other country in accordance with Regulation 64 of the Public Procurement Regulations 2010.

5.2 Natural persons, companies or undertakings who fall under any of the conditions set out in Regulation 50 of the Public Procurement Regulations, 2010 (Legal Notice 296 of 2010) may be excluded from participation in and the award of contracts. Tenderers or candidates who have been guilty of making false declarations will also incur financial penalties representing 10% of the total value of the contract being awarded.

5.3 Intentionally left blank

5.4 All materials, equipment and services to be supplied under the contract must originate in an eligible country. For these purposes, "origin" means the place where the materials and/or equipment are mined, grown, produced or manufactured and/or from which services are provided.

6. Selection Criteria

6.1 In order to be considered eligible for the award of the contract, tenderers must provide evidence that they meet or exceed certain minimum qualification criteria described hereunder.

6.1.1 No evidence of economic and financial standing is required.

6.1.2 Information about the tenderer's technical capacity. This information must follow the relevant forms (Volume 1 Section 4)* of the tender documents and include:

1. Evidence of the company’s relevant documented experience over the past 5 years (2008 to 2012)

relating to refurbishing works, evidence by a list of contracts/works undertaken (to be presented in Form 2). In citing its company’s experience, the tenderer must include:

a. The nature and annual value of past and current contracts, including the client portfolio; b. For past contracts, experience shall be understood as certified by past clients by means of final acceptance certificates, letters of reference or equivalent documentation. The Evaluation Committee reserves the right to request past final acceptance certificates to validate the company’s experience;

*Tenderers are required to add additional sheets/attach documentation, where necessary, for all the required info to complement the information submitted in the forms, as well as for any additional/supporting information.

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(An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to Malta Industrial Parks Limited that it will have at its disposal the resources necessary for the execution of the contract, for example, by producing an undertaking by those entities to place the necessary resources at the disposal of the economic operator)

2. Data concerning sub-contractors and the percentage of works to be sub-contracted (to be presented

in the Tender Form). The maximum amount of sub-contracting must not exceed 20% of the total contract value. The main contractor must have the ability to carry out at least 80% of the contract works by his own means.

3. Tenderer must confirm that he abides by the statements as indicated in Form 7 (Contractor’s Statements) of Volume 1 Section 4

4. Tender must provide the Workplan and Programme of Works incl. Approved Work Methodology as

indicated in Form 3 of Volume 1 Section 4.

7. Multiple Tenders

7.1 A tenderer may submit multiple tender offers.

7.2 A company may not tender for a given contract and at the same time be nominated as a sub-contractor by any other tenderer.

7.3 A company may act as a subcontractor for any number of tenderers, provided that it does not participate individually, and that the nominations do not lead to a conflict of interest, collusion, or improper practice.

8. Tender Expenses

8.1 The tenderer will bear all costs associated with the preparation and submission of the tender.

8.2 Malta Industrial Parks Limited will neither be responsible for, nor cover, any expenses or losses incurred by the tenderer through site visits and inspections or any other aspect of his tender.

9. Site Inspection

9.1 A tenderer may visit the site of the works and its surroundings for the purpose of assessing, at his own responsibility, expense and risk, factors necessary for the preparation of his tender and the signing of the contract for the works.

9.2 A clarification meeting will be held at Malta Industrial Parks Ltd, GMangia Hill, Pieta' MEC 0001 as per timetable article 2. Contractors interested in a site visit of the factory are to send an email on tenders@maltaenterprise.com, by not later than 2nd January 2013 to schedule an appointment. Any clarifications in response to written requests shall be posted online as a clarification note as per Clause 11.2. Meetings/visits by individual prospective tenderers during the tender period other than the meeting/site visits for all prospective tenderers cannot be permitted.

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B. TENDER DOCUMENTS

10. Content of Tender Document

10.1 The set of tender documents comprises the following documents and should be read in conjunction with any clarification notes issued in accordance with Clause 24:

Volume 1 Instructions to Tenderers

Volume 2 Draft Contract General Conditions (available online from www.contracts.gov.mt/conditions) Special Conditions

Volume 3 Technical Specifications

Volume 4 Bill of Quantities

Volume 5 Drawings & Site Plans

10.2 Tenderers bear sole liability for examining with appropriate care the tender documents, including those design documents available for inspection, and any clarification notes to the tender documents issued during the tendering period, and for obtaining reliable information with respect to conditions and obligations that may in any way affect the amount or nature of the tender or the execution of the works. In the event that the tenderer is successful, no claim for alteration of the tender amount will be entertained on the grounds of errors or omissions in the obligations of the tenderer described above.

10.3 The tenderer must provide all documents required by the provisions of the tender document. All such documents, without exception, must comply strictly with these conditions and provisions and contain no alterations made by the tenderer.

11. Explanations/Clarification Notes Concerning Tender Documents

11.1 Tenderers may submit questions in writing to Malta Industrial Parks Limited through sending an email to tenders@maltaenterprise.com up to the date indicated in Clause 2. Malta Industrial Parks Limited shall reply to all tenderers' questions, and amend the tender documents by publishing clarification notes, by the date indicated in Clause 2.

11.2 Questions and answers, and alterations to the tender document will be published as a clarification note under the News Section of the Malta Enterprise website (www.maltaenterprise.com) within the respective tender’s page. Clarification notes will constitute an integral part of the tender documentation, and it is the responsibility of tenderers to visit this website and be aware of the latest information published online prior to submitting their Tender.

11.3 The Malta Industrial Parks may, at its own discretion, as necessary and in accordance with Clause 24, extend the deadline for submission of tenders to give tenderers sufficient time to take clarification notes into account when preparing their tenders.

12. Labour Law

12.1 Particular attention is drawn to the conditions concerning the employment of labour in Malta and the obligation to comply with all regulations, rules or instructions concerning the conditions of employment of any class of employee.

13. Law

13.1 By submitting their tenders, tenderers are accepting that this procedure is regulated by Maltese Law, and are deemed to know all relevant laws, acts and regulations of Malta that may in any way affect or govern the operations and activities covered by the tender and the resulting contract.

13.2 Tenderers shall, in particular, comply with the Health and Safety Act.

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C. TENDER PREPARATION

14. Language of Tenders

14.1 The tender and all correspondence and documents related to the tender exchanged by the tenderer and Malta Industrial Parks Limited must be written in English.

14.2 Supporting documents and printed literature furnished by the tenderer may be in another language, provided they are accompanied by an accurate translation into English. For the purposes of interpretation of the tender, the English language will prevail.

15. Presentation of Tenders

15.1 Tenders must satisfy the following conditions:

(a) All tenders must be submitted in one original, clearly marked “original”, and one identical copy (including all documentation as in the original) signed in the same way as the original and clearly marked “copy”.

(b) Both the “original” and the “copy” are to be separately sealed and placed in another sealed envelope/package so that the bid can be identified as one tender submission. Following the tender opening session, the copy shall be kept, unopened, at Malta Industrial Parks Limited, for verification purposes only should the need arise.

(c) All tenders must be hand delivered by date and time as advertised in the Government Gazette and as indicated in the timetable at Clause 2 and deposited in the tender box at the main lobby of Malta Industrial Parks Ltd, GMangia Hill, Pieta' MEC 0001, Malta.

(d) The sealed envelope/package, as per (b) above, must bear only: (i) the above address; (ii) the reference of the invitation to tender concerned (MIP/TQF/MRA/D26/12); (iii) the name of the tenderer.

16. Content of Tender (Single-Envelope System)

16.1 The tender must comprise the following duly completed documents, inserted in a single, sealed envelope (unless their volume requires a separate submission:

(a) Not applicable (Note 1)

(b) General/Administrative Information(Note 2)

(i) Statement on Conditions of Employment (Volume 1 Section 4)

(ii) General Information about the Tenderer (Volume 1 Section 4) (iii) General Arrangements about Health & Safety (Volume 1 Section 4)

Selection Criteria

(c) Financial and Economic Standing(Note 2)

(i)

(ii) (No Evidence of economic and financial standing is required)

(d) Technical Capacity(Note 3)

(i) Experience as Contractor (Volume 1 Section 4 )

(e) Evaluation Criteria/Technical Specifications(Note 3)

(i) Tenderer’s Technical Offer in response to specifications (Volume 3), and Drawings (Volume 5)

(ii) Contractor’s Statements (Volume 1 Section 4) (iii) Workplan and Programme of Works incl. Approved Work Methodology (Volume 1

Section 4)

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(f) Bill of Quantities(Note 3) (i) The Tender Form in accordance with the form provided in Volume 1, Section 2; (ii) Breakdown of the overall price, in the form provided in Volume 4 (Bill of Quantities); (iii) Day Works in the form provided in Volume 4

Notes to Clause 16.1:

1. Tenderers will be requested to clarify/rectify, within two working days from notification, the tender guarantee only in the following two circumstances: either incorrect validity date, and/or incorrect value.

2. Tenderers will be requested to either clarify/rectify any incorrect and/or incomplete documentation, and/or submit any missing documents within two working days from notification.

3. No rectification shall be allowed. Only clarifications on the submitted information may be requested.

Tenderers must indicate where the above documentation is to be found in their offer by using an index. All documentation is to be securely bound/filed. Tenderers are NOT required NOR expected to submit, with their offer, any components of the tender document except those specifically mentioned in Clause 16.

17. Tender Prices

17.1 The tender price must cover the whole of the works as described in the tender documents.

17.2 The tenderer must provide a breakdown of the overall price in Euro (€), including VAT, all other taxes and charges, all fees for permits required from relevant entities including Transport Malta and warden presence as well as any other additional expense.

17.3 Tenderers must quote all components of the price inclusive of taxes, customs and import duties and any discounts. Tenderers not registered with the VAT authority in Malta, must still include in their financial offer any VAT that the contracting authority may have to pay either in Malta or the country where the tenderer is registered irrespective of the reverse charge mechanism. The financial offer will be considered as the total financial cost to the contracting authority including any VAT that may have to be paid not through the winning tenderer. Except as may otherwise be provided for in the contract, no payment will be made for items which have not been costed.

17.4 Tenderers are to submit only one option.

17.5 If the tenderer offers a discount, the discount must be clearly specified in the bill of quantities of the overall price. The discount must be quoted for the price including taxes and for the whole of the works.

17.6 Intentionally left blank.

17.7 The prices for the contract, must include all of the works to be provided. The prices quoted are fixed and not subject to revision or escalation in costs.

18. Currencies of Tender and Payments

18.1 The currency of the tender is the Euro (€). All sums in the breakdown of the overall price, in the questionnaire and in other documents must be expressed in Euro (€), with the possible exception of originals of bank and annual financial statements.

18.2 Payments will be made upon certification of works by Malta Industrial Parks Limited, based on the invoice issued by the Contractor, in accordance with the timeframes, terms and conditions of the contract.

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18.3 All correspondence relating to payments, including invoices and interim and final statements, must be

submitted as outlined in the contract.

19. Period of Validity of Tenders

19.1 Tenders must remain valid for a period of 150 days after the deadline for submission of tenders indicated in the contract notice, the tender document or as modified in accordance with Clauses 11.3 and/or 24. Any tenderer who quotes a shorter validity period will be rejected.

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19.2 In exceptional circumstances Malta Industrial Parks Limited may request that tenderers extend the validity of tenders for a specific period. Such requests and the responses to them must be made in writing. A tenderer may refuse to comply with such a request, in which case his tender will no longer be considered for award. If the tenderer decides to accede to the extension, he may not modify his tender.

19.3 The successful tenderer must maintain his tender for a further 60 days from the date of notification of award.

20. Tender Guarantee (Bid Bond)

20.1 No tender guarantee (bid bond) is required.

21. Variant Solutions

21.1 No variant solutions will be accepted. Tenderers must submit a tender in accordance with the requirements of the tender document.

21.2

The rates and prices inserted in the bill of quantities (if applicable) must tally with the conditions laid down in the tender documents.

22. Preparation and Signing of Tenders

22.1 All tenders must be submitted in one original, clearly marked “original”, and one identical copy signed in the same way as the original and clearly marked “copy”. Tenders must comprise the documents specified in Clause 16 above. It is the responsibility of the tenderers to ensure that both the original and the copy are an identical representation of one another.

22.2 The tenderer’s submission must be typed in, or handwritten in indelible ink. Any pages on which entries or corrections to his submission have been made must be initialled by the person or persons signing the tender. All pages must be numbered consecutively by hand, machine or in any other way acceptable to the Malta Industrial Parks Limited.

22.3 The tender must contain no changes or alterations, other than those made in accordance with instructions issued by Malta Industrial Parks Limited (issued as clarification notes) or necessitated by errors on the part of the tenderer. In the latter case, corrections must be initialled by the person signing the tender.

22.4 The tender will be rejected if it contains any alteration, tampering, addition or deletion to the tender documents not specified in a clarification note issued by Malta Industrial Parks Limited.

D. SUBMISSION OF TENDERS

23. Sealing and Marking of Tenders

23.1 The tenders must be submitted in English and deposited in Malta Industrial Parks Ltd’s tender box before the deadline specified in Clause 2 or as otherwise specified in accordance with Clause 11.1 and/or 24.1. They must be submitted:

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EITHER by recorded delivery (courier service) or hand delivered to Malta Industrial Parks Limited at the following address: Malta Industrial Parks Ltd Gwardamangia Hill Pieta MEC 0001 Malta Tenders submitted by any other means will not be considered.

23.2 Tenderers must seal the original of their tender as outlined in Clause 15.

23.3 If the outer envelope is not sealed and marked as required in Sub clause 15.1, Malta Industrial Parks Limited will assume no responsibility for the misplacement or premature opening of the tender.

24. Extension of Deadline for Submission of Tenders

24.1 Malta Industrial Parks Limited may, at its own discretion, extend the deadline for submission of tenders by issuing a clarification note in accordance with Clause 11. In such cases, all rights and obligations of Malta Industrial Parks Limited and the tenderer regarding the original date specified in the contract notice will be subject to the new date.

25. Late Tenders

25.1 All tenders received after the deadline for submission specified in the contract notice or these instructions will be kept by Malta Industrial Parks Limited.

25.2 No liability can be accepted for late delivery of tenders. Late tenders will be rejected and will not be evaluated.

26. Alterations and Withdrawal of Tenders

26.1 Tenderers may alter or withdraw their tenders by written notification prior to the above deadline. No tender may be altered after the deadline for submission.

26.2 Any notification of alteration or withdrawal must be prepared, sealed, marked and submitted in accordance with Clause 23, and the envelope must also be marked with "alteration" or "withdrawal".

E. OPENING AND EVALUATION OF OFFERS

27. Opening of Tenders

27.1 Tenders will be opened in public session on the date and time as stated in the Government Gazette and as indicated in the timetable at Clause 2 (or as otherwise specified in accordance with Clause 11.1 and/or 24.1) at Malta Industrial Parks Ltd, Gwardamangia Hill, Pieta' MEC 0001, Malta. A ‘Summary of Tenders Received’ will be published on the notice board at the main lobby of Malta Industrial Parks Ltd, Gwardamangia Hill, Pieta' MEC 0001,

27.2 At the tender opening, the tenderers' names, the tender prices, written notification of alterations and withdrawals, and any other information Malta Industrial Parks Limited may consider appropriate will be published.

27.3 Envelopes marked "withdrawal" will be read out first and returned to the tenderer.

27.4 Reductions or alterations to tender prices made by tenderers after submission will not be taken into consideration during the analysis and evaluation of tenders.

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28. Secrecy of the Procedure

28.1 After the opening of the tenders, no information about the examination, clarification, evaluation or comparison of tenders or decisions about the contract award may be disclosed before the notification of award.

28.2 Information concerning checking, explanation, opinions and comparison of tenders and recommendations concerning the award of contract, may not be disclosed to tenderers or any other person not officially involved in the process unless otherwise permitted or required by law.

28.3 Any attempt by a tenderer to approach any member of the Evaluation Committee, Malta Enterprise or Malta Industrial Parks Limited directly during the evaluation period will be considered legitimate grounds for disqualifying his tender.

29. Clarification of Tenders

29.1 When checking and comparing tenders, the evaluation committee may, after obtaining approval from the Departmental Contracts Committee, ask a tenderer to clarify any aspect of his tender.

29.2 Such requests and the responses to them must be made by e-mail. They may in no circumstances alter or try to change the price or content of the tender, except to correct arithmetical errors discovered by the evaluation committee when analysing tenders, in accordance with Clause 31.

30. Tender Evaluation Process

30.1 The following should be read in conjunction with Clause 27.

30.2 Part 1: Administrative Compliance The Evaluation Committee will check the compliance of tenders with the instructions given in the tender document, and in particular the documentation submitted in respect of Clause 16. The Evaluation Committee shall, after having obtained approval by the Departmental Contracts Committee, request rectifications in respect of incomplete/non-submitted information pertinent to the documentation as outlined in sub-Clause 16.1(a), 16.1(b) and 16.1(c) of these Instructions to Tenderers. Such rectification/s must be submitted within two (2) working days from notification, and will be subject to a non-refundable administrative penalty of €50: failure to comply shall result in the tender offer not being considered any further. No rectification shall be allowed in respect of the documentation as outlined in sub-Clause 16.1(d), 16.1(e), and 16.1(f) of these Instructions to Tenderers. Only clarifications on the submitted information in respect of the latter may be eventually requested.

30.3 Part 2: Eligibility and Selection Compliance Tenders which have been considered administratively compliant shall be evaluated for admissibility as outlined below: (i) Eligibility Criteria

Tender Form (Volume 1, Section 2) (ii) Selection Criteria

Evidence of technical capacity

30.4 Part 3: Technical Compliance At this step of the evaluation process, the Evaluation Committee will analyse the administratively-compliant tenders’ technical conformity in relation to the technical specifications [Volume 3, and the documentation requested by Malta Industrial Parks Limited as per sub-Clause 16(e)], classifying them technically compliant or non-compliant.

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30.5 Part 4. Financial Evaluation The financial offers for tenders which were not eliminated during the technical evaluation (i.e., those found to be technically compliant) will be evaluated. The Evaluation Committee will check that the financial offers contain no arithmetical errors as outlined in Clause 31.

31. Correction of Arithmetical Errors

31.1 Admissible tenders will be checked for arithmetical errors by the Evaluation Committee. Errors will be corrected as follows:

(a) where there is a discrepancy between amounts in figures and in words, the amount in words will prevail;

(b) where there is a discrepancy between a unit price and the total amount derived from the multiplication of the unit price and the quantity, the unit price as quoted will prevail.

31.2 The amount stated in the tender will be adjusted by the Evaluation Committee in the event of error, and the tenderer will be bound by that adjusted amount. In this regard, the Evaluation Committee shall seek the prior approval of the Departmental Contracts Committee to communicate the revised price to the tenderer. If the tenderer does not accept the adjustment, his tender will be rejected.

31.3 When analysing the tender, the evaluation committee will determine the final tender price after adjusting it on the basis of Clause 31.1.

F. CONTRACT AWARD

32. Criteria for Award

32.1 The sole award criterion will be the price. The contract will be awarded to the cheapest priced tender satisfying the administrative and technical criteria.

33. Right of Malta Industrial Parks Limited to Accept Or Reject Any Tender

33.1 Malta Industrial Parks Limited reserves the right to accept or reject any tender and/or to cancel the whole tender procedure and reject all tenders. Malta Industrial Parks Limited reserves the right to initiate a new invitation to tender.

33.2 Malta Industrial Parks Limited reserves the right to conclude the contract with the successful tenderer within the limits of the funds available. It can decide to reduce the scope of the works or to ask for a discount from the cheapest compliant tenderer.

33.3 In the event of a tender procedure's cancellation, tenderers will be notified by Malta Industrial Parks Limited. If the tender procedure is cancelled before the outer envelope of any tender has been opened, the sealed envelopes will be returned, unopened, to the tenderers.

33.4 Cancellation may occur where: (a) the tender procedure has been unsuccessful, namely where no qualitatively or financially

worthwhile tender has been received or there has been no response at all; (b) the economic or technical parameters of the project have been fundamentally altered; (c) exceptional circumstances or force majeure render normal performance of the project

impossible; (d) all technically compliant tenders exceed the financial resources available; (e) there have been irregularities in the procedure, in particular where these have prevented fair

competition.

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In no circumstances will Malta Industrial Park Limited be liable for damages, whatever their nature (in particular damages for loss of profits) or relationship to the cancellation of a tender. The publication of a contract notice does not commit Malta Industrial Parks Limited to implement the programme or project announced.

34. Notification of Award, Contract Clarifications

34.1 Prior to the expiration of the period of validity of tenders, Malta Industrial Parks Limited will notify the successful tenderer, in writing, that his tender has been recommended for award , pending any appeal being lodged in terms of Part XIII of the Public Procurement Regulations (being reproduced in Volume 1, Section 6), and informed of any arithmetical errors corrected during the evaluation process

34.2 Unsuccessful bidders shall be notified with the outcome of the evaluation process, and will be provided the following information:

(i) the criteria for award;

(ii) the name of the successful tenderer;

(iii) the recommended price of the successful bidder;

(iv) the reasons why the tenderer did not meet the technical specifications/notification that the offer was not the cheapest (if applicable);

(v) the deadline for filing a notice of objection (appeal);

(vi) the deposit required if lodging an appeal.

35. Contract Signing and Performance Guarantee

35.1 After the lapse of the appeals period, and pending that no objections have been received and/or upheld, the successful tenderer may be invited to clarify certain contractual questions raised therein. Such clarification will be confined to issues that had no direct bearing on the choice of the successful tender. The outcome of any such clarifications will be set out in a Service Level Agreement, to be signed by both parties and incorporated into the contract.

35.2 Within 15 calendar days of receiving the contract (against acknowledgment of receipt) from Malta Industrial Parks Limited, the successful tenderer will sign and date the contract and return it to Malta Industrial Parks Limited with the performance guarantee and Financial Identification Form. On signing of the contract by Malta Industrial Parks Limited, the successful tenderer will become the Contractor and the contract will enter into force.

35.3 Before Malta Industrial Parks Limited signs the contract with the successful tenderer, the successful tenderer may be requested to provide the documentary proof or statements required to show that it does not fall into any of the exclusion situations listed in Clause 7 of the Tender Form (Volume 1, Section 2).

35.4 If the selected tenderer fails to sign and return the contract, other required documentation, and any guarantees required within the prescribed 15 calendar days, Malta Industrial Parks Limited may consider the acceptance of the tender to be cancelled without prejudice to Malta Industrial Parks Limited's right to claim compensation or pursue any other remedy in respect of such failure, and the successful tenderer will have no claim whatsoever on Malta Industrial Parks Limited. The tenderer whose tender has been evaluated as second cheapest may be recommended for award, and so on and so forth.

35.5 Only the signed contract and service level agreement will constitute an official commitment on the part of Malta Industrial Parks Limited, and activities may not begin until the agreements have been signed by Malta Industrial Parks Limited and the successful tenderer.

35.6 Bid bond – not applicable

35.7 The performance guarantee referred to in the General Conditions is set at 10% of the amount of the contract and must be presented in the form specified in Volume 2, Section 4, to the tender document the performance guarantee shall be released within 30 days of the signing of the Final Statement of Account (Final Bill), unless the Special Conditions provide otherwise.

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36. Commencement of Works (Order to Start Works)

36.1 Following the signing of the contract by both parties, the Supervisor will issue a written notice of commencement of the works in accordance with the General Conditions, as specified by the Special Conditions.

36.2 The Contractor must inform Malta Industrial Parks Limited's representative by return mail that he has received the notice.

G. MISCELLANEOUS

37. Ethics Clauses

37.1 Any attempt by a candidate or tenderer to obtain confidential information, enter into unlawful agreements with competitors or influence the committee or Malta Industrial Parks Limited during the process of examining, clarifying, evaluating and comparing tenders will lead to the rejection of his candidacy or tender and may result in administrative penalties.

37.2 Without Malta Industrial Parks Limited's prior written authorisation, the Contractor and his staff or any other company with which the Contractor is associated or linked may not, even on an ancillary or sub-contracting basis, supply other services, carry out works or supply equipment for the project. This prohibition also applies to any other programmes or projects that could, owing to the nature of the contract, give rise to a conflict of interest on the part of the Contractor.

37.3 When putting forward a candidacy or tender, the candidate or tenderer must declare that he is affected by no potential conflict of interest, and that he has no particular link with other tenderers or parties involved in the project.

37.4 The Contractor must at all times act impartially and as a faithful adviser in accordance with the code of conduct of his profession. He must refrain from making public statements about the project or services without Malta Industrial Parks Limited 's prior approval. He may not commit Malta Industrial Parks Limited in any way without its prior written consent.

37.5 For the duration of the contract, the Contractor and his staff must respect human rights and undertake not to offend the political, cultural and religious morals of Malta.

37.6 The Contractor may accept no payment connected with the contract other than that provided for therein. The Contractor and his staff must not exercise any activity or receive any advantage inconsistent with their obligations to Malta Industrial Parks Limited.

37.7 The Contractor and his staff are obliged to maintain professional secrecy for the entire duration of the contract and after its completion. All reports and documents drawn up or received by the Contractor are confidential.

37.8 The contract governs the Parties' use of all reports and documents drawn up, received or presented by them during the execution of the contract.

37.9 The Contractor shall refrain from any relationship likely to compromise his independence or that of his staff. If the Contractor ceases to be independent, Malta Industrial Parks Limited may, regardless of injury, terminate the contract without further notice and without the Contractor having any claim to compensation.

37.10 The tender(s) concerned will be rejected or the contract terminated if it emerges that the award or execution of a contract has given rise to unusual commercial expenses. Such unusual commercial expenses are commissions not mentioned in the main contract or not stemming from a properly concluded contract referring to the main contract, commissions not paid in return for any actual and legitimate service, commissions remitted to a tax haven, commissions paid to a recipient who is not clearly identified or commissions paid to a company which has every appearance of being a front company.

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38. Data Protection and Freedom of Information

38.1 Any personal data submitted in the framework of the procurement procedure and/or subsequently included in the contract shall be processed pursuant to the Data Protection Act (2001). It shall be processed solely for the purposes of the performance, management and follow-up of the procurement procedure and/or subsequent contract by the Malta Industrial Parks. without prejudice to possible transmission to the bodies charged with a monitoring or inspection task in conformity with National and/or Community law.

38.2 The provisions of this contract are without prejudice to the obligations of Malta Industrial Parks Limited in terms of the Freedom of Information Act (Cap. 496 of the Laws of Malta). Malta Industrial Parks Limited, prior to disclosure of any information to a third party in relations to any provisions of this contract which have not yet been made public, shall consult the contractor in accordance with the provisions of the said Act, pertinent subsidiary legislation and the Code of Practice issued pursuant to the Act. Such consultation shall in no way prejudice the obligations of Malta Industrial Parks Limited in terms of the Act.

39. Gender Equality

39.1 In carrying out his/her obligations in pursuance of this contract, the tenderer shall ensure the application of the principle of gender equality and shall thus ’inter alia’ refrain from discriminating on the grounds of gender, marital status or family responsibilities. Tenderers are to ensure that these principles are manifest in the organigram of the company where the principles aforementioned, including the selection criteria for access to all jobs or posts, at all levels of the occupation hierarchy are amply proven. In this document words importing one gender shall also include the other gender.

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VOLUME 1 SECTION 2 – TENDER FORM

Tender reference: MIP/TQF/MRA/D26/12 Name of Tender: Refurbishing of Factory MRA 049F in Marsa Industrial Estate. Date: ................................

A. TENDER SUBMITTED BY: (This will be included in the Summary of Tenders Received)

Work intended to be sub-contracted (if applicable)

Name and details of sub-contractors

Value of sub-contracting as percentage of the total cost 1

Experience in similar works (details to be specified)

1

2

1. The maximum amount of sub-contracting must not exceed 20% of the total contract value. The main contractor must have the ability to carry out at least 80% of the contract works by his own means.

B CONTACT PERSON (for this tender)

Name Surname

Telephone (____) ________________________ Fax (____) ________________________

Address

............................................................................................................... ............................................................................................................... ...............................................................................................................

E-mail

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C TENDERER'S DECLARATION(S)

To be completed and signed by the tenderer. In response to your letter of invitation to tender for the above contract, we, the undersigned, hereby declare that:

1 We have examined, and accept in full and in its entirety, the content of this tender document (including

subsequent Clarifications Notes issued by Malta Industrial Parks Limited) for invitation to tender No [MIP/TQF/MRA/D26/12] of [21st December 2012]. We hereby accept the contents thereto in their entirety, without reservation or restriction. We also understand that any disagreement, contradiction, alteration or deviation shall lead to our tender offer not being considered any further.

2 We offer to execute works (as indicated in the Bill of Quantities) in accordance with the terms of the

tender document and the conditions and time limits laid down, without reserve or restriction. 3 The total price of our tender (inclusive of duties, Eco-Contribution (if any), VAT, and all other

taxes/charges and any discounts) is:

[€……………………………………………..] note: insert above Grand Total figure as per Financial Bid (Volume 4) Summary Sheet

4 This tender is valid for a period of 150 days from the final date for submission of tenders. 5 If our tender is accepted, we undertake to provide a performance guarantee of 10% of the contract value

as required by the General Conditions.

6 We are making this application in our own right and led by ourselves for this tender. We confirm that we are not tendering for the same contract in any other form

7 We are not bankrupt or under an administration appointed by the Court, or under proceedings leading to

a declaration of bankruptcy. We also declare that we have not been convicted criminally, or found guilty of professional misconduct. Furthermore, we are up-to-date in the payment of social security contributions and other taxes.

8 We accept that we shall be excluded from participation in the award of this tender if compliance

certificates in respect of declarations made under Clause 7 of this declaration are not submitted by the indicated dates.

9 We agree to abide by the ethics clauses of the instructions to tenderers and, in particular, have no

potential conflict of interests or any relation with other candidates or other parties in the tender procedure at the time of the submission of this application. We have no interest of any nature whatsoever in any other tender in this procedure. We recognise that our tender may be excluded if we propose key experts who have been involved in preparing this project or engage such personnel as advisers in the preparation of our tender.

10 We will inform Malta Industrial Parks Limited immediately if there is any change in the above

circumstances at any stage during the implementation of the contract. We also fully recognise and accept that any false, inaccurate or incomplete information deliberately provided in this application may result in our exclusion from this and other contracts funded by the Government of Malta and the European Communities.

11 Our tender submission has been made in conformity with the Instructions to Tenderers, and in this respect we confirm having included in the appropriate packages as required, the following documentation:

(a) Tender Guarantee (Note 1) o Not Applicable

(b) General Information (Note 2) o Statement on Conditions of Employment (Volume 1 Section 4)

o General Information about the Tenderer (Volume 1 Section 4) o General Arrangements about Health & Safety (Volume 1 Section 4)

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Selection Criteria (Note 2) (c) Financial and Economic Standing (Note 2) o Not Applicable

(d) Technical Capacity (Note 3) ● Experience as Contractor (Volume 1 Section 4) (e) Evaluation Criteria/Technical Specifications (Note 3) ● Tenderer’s Technical Offer in response to requirements/conditions and Drawings ● Contractor’s Statements

● Workplan and Programme of Works incl. Approved Work Methodology (f) Tender Form (Volume 1, Section 2), Day Works and Financial Offer/Bill of Quantities

(Volume 4) (Note 3) Notes:

1. Tenderers will be requested to clarify/rectify, within two working days from

notification, the tender guarantee only in the following two circumstances: either incorrect validity date, and/or incorrect value. This is indicated by the symbol ○

2. Tenderers will be requested to either clarify/rectify any incorrect and/or incomplete documentation, and/or submit any missing documents within two working days from notification. This is indicated by the symbol ○

3. No rectification shall be allowed. Only clarifications on the submitted information may be requested. This is indicated by the symbol ●

12 I acknowledge that Malta Industrial Parks Limited shall request rectifications in respect of

incomplete/non-submitted information pertinent to the documentation listed in Clause 11(a), 11(b), and 11(c) of this Tender Form. We understand that such rectification/s must be submitted within two (2) working days, and will be subject to a non-refundable administrative penalty of €50, and that failure to comply shall result in our offer not being considered any further.

13 We note that Malta Industrial Parks Limited is not bound to proceed with this invitation to tender and that

it reserves the right to cancel or award only part of the contract. It will incur no liability towards us should it do so.

Name and Surname: _________________________________________ I.D. / Passport Number: _________________________________________ Duly authorised to sign this tender on behalf of: _________________________________________ Signature of tenderer: _________________________________________ Place and date: _________________________________________ Company VAT No: _________________________________________ (if applicable) Stamp of the firm/company:

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VOLUME 1 SECTION 4 - TENDERER’S STATEMENTS

Form 1. Statement on Conditions of Employment

Tenderers are to ensure that self-employed personnel are not engaged on this contract. Non-compliance will invalidate the contract.

It is hereby declared that all employees engaged on this contract shall enjoy working conditions such as wages, salaries, vacation and sick leave, maternity and parental leave as provided for in the relative Employment Legislation. Furthermore, we shall comply with Chapter 424 of the Laws of Malta (Occupational Health and Safety Authority Act) as well as any other national legislation, regulations, standards and/or codes of practice or any amendment thereto in effect during the execution of the contract. In the event that it is proved otherwise during the execution of the contract it is hereby being consented that the contract is terminated with immediate effect and that no claim for damages or compensation be raised by us.

Signature: .............................................................

(the person or persons authorised to sign on behalf of the tenderer)

Date: .............................................................

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Form 2. Experience as Contractor

Evidence of the company’s relevant documented experience relating to refurbishing works performed during the past

five (2008 to 2012) years:

Type of project (nature of past

and current contracts)

Total value of works the

contractor was responsible for (Euro Incl VAT)

Starting Date (From)

Ending date (To) /

Percentage of works

completed

Client(Client

Portfolio)

Indicate (P) if Prime

Contractor (P) Or (S) if Sub-

Contractor

Final Acceptance Issued?

Yes Not Yet (current contract) No

Signature: ....................................................................

(the person or persons authorised to sign on behalf of the tenderer)

Date: ....................................................................

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Form 3. Workplan and Programme of Works

A proposed programme of works schedule is to be provided by the tenderer with the submitted tender. This should be based on the following:- Completion period – 8 weeks An Approved works methodology and operations procedure is to be included with the tender documents.

Signature: ....................................................................

(the person or persons authorised to sign on behalf of the tenderer)

Date: ....................................................................

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Form 4. General Information about the Tenderer

Details of Bidder

Name of Tenderer:

Address:

Postcode:

Company Reg: Date of Registration:

E-mail Address:

Tel. Nos. :

Fax Nos.:

Mobile no.:

VAT Registration no.:

I.D. Card No.:

Name: ....................................................................

Signature: ....................................................................

(the person or persons authorised to sign on behalf of the tenderer)

Date: ....................................................................

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Form 5. General Arrangements for Health & Safety

To be filled in by the Contractor: Main Contractor:_____________________________________________________ Address of Contractor:_________________________________________________ _____________________________________________________________________ Date:________________________________________________________________ We declare that we understand the contents of Act XXVII of 2000 (Occupational Health and Safety Authority Act 2000), L.N. 281 of 2004 as well as may other legislation, regulations, standard, and /or codes of practice, in effect during the execution of work activity and agree to observe and comply with its contents when carrying out work for Malta Industrial Parks Limited. We also undertake to bring its contents to the attention of all our employees and sub-contractors. In accordance with L.N. 281 of 2004 we Appoint ………………………………..as Health and Safety Supervisor in Charge of the construction stage for the whole duration of the project. We acknowledge receipt of “Guidelines for Contractors’’ and agree to observe its contents and comply with all Statutory Legislation when carrying out work for Malta Industrial Parks Ltd on MIP premises. We also undertake to bring its contents to the attention of all our employees and sub-contractors. SIGNED ____________________________________ NAME & INITIALS ____________________________________ TITLE ____________________________________ ON BEHALF OF (NAME OF COMPANY)_____________________________________________________________ Distribution: Original Contact Person: To be Notified Address: Malta Industrial Parks Ltd, GMangia Hill, Pieta' MEC 0001 Duplicate - To be retained by contractor

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Guidelines:

1. LEGAL OBLIGATIONS Contractors are to comply with all current legislation and code of practice. Contractors must keep themselves up-to-date with, and be aware of, all relevant Health and Safety Acts, Regulations, Approved Codes of Practice and Guidance. Compliance with such documents etc. is a requirement whilst working for Malta Industrial Parks Limited.

2. CONSTRUCTION SAFETY Malta Industrial Parks Ltd expects a high standard of safe working from its contractors to ensure the safety, not only of their own employees but also of shop owners, customers and third parties.

3. INFORMATION TO CONTRACTOR’S EMPLOYEES Contractors must ensure that their employees have seen these Guidelines and have been instructed to comply with them. They must hold a copy on site.

4. SUB-CONTRACTORS Main contractors must ensure that any sub-contractors employed by them for the course of this project are provided with the information contained with these guidelines.

5. HEALTH AND SAFETY QUERIES If contractors are in any about the appropriate health and measures to be adopted to ensure the safety of shop owners, customers and third parties, They must refer the matter to their own Health and Safety advisers and advise Malta Industrial Parks Ltd Management.

6. EMPLOYERS LIABILTY Contractors must hold an Employers Liability policy of insurance to meet the requirements and must produce evidence of same.

7. SITE MONITORING Contractors must satisfy themselves at regular intervals that their work is up to legal requirements and standards. As such Malta Industrial Parks Ltd expects regular safety inspections to be carried out by the contractor, and will call for evidence of such. In addition, ad hoc inspections by the Contract Administrator etc. will be undertaken. If conditions are found to be unsafe, unhealthy, or increase the risk of fire, then the Contract Administrator will take appropriate action.

8. ASBESTOS Contractors must not use any products incorporating asbestos nonetheless specifically authorized by Malta Industrial Parks Limited.

9. MACHINERY The Contract is to ensure that all relevant moving parts of machinery are correctly guarded at all times. The Contractor must ensure that all tools, plant and equipment used by employees or sub-contractors on works for the maintaining are:

9.1 suitable for the work being done 9.2 comply with all legal requirements, safe codes of practice and guidance notes 9.3 properly maintained with their suitable certificates (where appropriate)

Where necessary adequate protective equipment must be worn to ensure that the machinery can be used safely.

10. DEMOLITION Areas where demolition work is being carried out should be suitably cordoned off to prevent accidents from falling debris. For any demolition a method statement must be prior to work commencing. This must be agreed by the Contract Administrator.

11. ACCIDENTS All accidents on site are to be reported by the Contractor to Malta Industrial Parks Limited Contract Administrator. This does not abrogate the Contractor’s responsibility to advise the Authorities of any accident and dangerous occurrences. The Contract Administrator will investigate as appropriate, and may require the Contractor to change working practices.

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Form 6. Contractor’s Statements

We, the undersigned, hereby confirm that:

We will abide by the mobilisation period, not to exceed 2 weeks, from the order to start works issued by MIP.

We have inspected the site and the amount quoted in this tender reflects the site conditions.

We also certify that we have thoroughly read, understood and accepted to adhere with the conditions enclosed in the tender document.

Moreover, we accept to complete the works by not later than the 8 weeks.

Signature: ....................................................................

(the person or persons authorised to sign on behalf of the tenderer)

Date: ....................................................................

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VOLUME 1 SECTION 5 – GLOSSARY

Definitions Note: the present definitions are given here for convenience only, in the context of the tender procedure. The definitions set out in the contract as concluded are determining for the relations between the parties to the contract. Administrative order: Any instruction or order issued by the Project Manager to the Contractor in writing regarding the execution of the works. Breakdown of the overall price: A heading-by-heading list of the rates and costs making up the price for a lump-sum contract. Malta Industrial Parks Limited: means the final beneficiary. Conflict of interest: Any event influencing the capacity of a candidate, tenderer or supplier to give an objective and impartial professional opinion, or preventing him, at any moment, from giving priority to the interests of Malta Industrial Parks Limited. Any consideration relating to possible contracts in the future or conflict with other commitments, past or present, of a candidate, tenderer or supplier, or any conflict with his own interests. These restrictions also apply to sub-contractors and employees of the candidate, tenderer or supplier. Contract value: The total value of the contract to be paid by Malta Industrial Parks Limited in terms of the agreed terms and conditions. Contractor: The successful tenderer, once all parties have signed the contract. Day: Calendar day. Dayworks: Varied work inputs subject to payment on an hourly basis for the Contractor's employees and plant. Defects Notification Period: The period stated in the contract immediately following the date of provisional acceptance, during which the Contractor is required to complete the works and to remedy defects or faults as instructed by the Engineer. Drawings: Drawings provided by Malta Industrial Parks Limited and/or the Engineer, and/or drawings provided by the Contractor and approved by the Engineer, for the carrying out of the works. Engineer's representative: Any natural or legal person, designated by the Engineer as such under the contract, and empowered to represent the Engineer in the performance of his functions, and in exercising such rights and/or powers as have been delegated to him. In this case, references to the Engineer will include his representative. Equipment: Machinery, apparatus, components and any other articles intended for use in the works Evaluation committee: a committee made up of an odd number of voting members (at least three) appointed by Malta Industrial Parks Limited and possessing the technical, linguistic and administrative capacities necessary to give an informed opinion on tenders. Final acceptance certificate: Certificate(s) issued by the Engineer to the Contractor at the end of the defects notification period stating that the Contractor has completed his obligations to construct, complete, and maintain the works concerned. Final Beneficiary: The Department/Entity or other government body on whose behalf the Department of Contracts has issued this tender.

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Foreign currency: Any currency permissible under the applicable provisions and regulations other than the Euro, which has been indicated in the tender. General conditions: The general contractual provisions setting out the administrative, financial, legal and technical clauses governing the execution of contracts. General damages: The sum not stated beforehand in the contract, which is awarded by a court or an arbitration tribunal, or agreed between the parties, as compensation payable to an injured party for a breach of the contract by the other party. Head, Facilities Management/Engineer: The legal or natural person responsible for administering the contract on behalf of Malta Industrial Parks Ltd. In writing: This includes any hand-written, typed or printed communication, including fax transmissions and electronic mail (e-mail). Liquidated damages: The sum stated in the contract as compensation payable by the Contractor to Malta Industrial Parks Limited for failure to complete the contract or part thereof within the periods under the contract, or as payable by either party to the other for any specific breach identified in the contract. Modification: An instruction given by the Engineer which modifies the works. National currency: The currency of the country of Malta Industrial Parks Limited. Period: A period begins the day after the act or event chosen as its starting point. Where the last day of a period is not a working day, the period expires at the end of the next working day. Plant: appliances and other machinery, and, where applicable under the law and/or practice of the state of Malta Industrial Parks Limited, the temporary structures on the site required to carry out the works but excluding equipment or other items required to form part of the permanent works. Provisional sum: A sum included in the contract and so designated for the execution of works or the supply of goods, materials, plant or services, or for contingencies, which sum may be used in whole or in part, or not at all, as instructed by the Engineer. Site: The places provided by Malta Industrial Parks Limited where the works are to be carried out and other places stated in the contract as forming part of the site. Special conditions: The special conditions laid down by Malta Industrial Parks Limited as an integral part of the tender document, amplifying and supplementing the general conditions, clauses specific to the contract and the terms of reference (for a service contract) or technical specifications (for a supply or works contract). Tender document/s: The dossier compiled by Malta Industrial Parks Limited and containing all the documents needed to prepare and submit a tender. Tender price: The sum stated by the tenderer in his tender for carrying out the contract. Works: Works of a permanent or temporary nature executed under the contract. Written communications: Certificates, notices, orders and instructions issued in writing under the contract.

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VOLUME 1 SECTION 6 – APPEALS PROCEDURE

Part II - Rules governing public contracts whose value does not exceed one hundred and twenty thousand euro (€120,000)

The procedure for the submission of separate packages in the tender offer is stipulated in Part II of the

Public Procurement Regulations (Legal Notice 296/2010), reproduced hereunder for ease of reference. 21(1) Where the estimated value of the public contract exceeds twelve thousand euro (€12,000) and is issued

by an authority listed in Schedule 1, any tenderer or candidate concerned shall have a right to make a complaint to the Review Board in accordance with this regulation.

(2) (a) The contracting authority shall be obliged to issue a notice and affix an advertisement, in a

prominent place at its premises, indicating the awarded public contract, the financial aspect of the award and the name of the successful tenderer. The contracting authority shall, by electronic means or by fax, inform the tenderer or candidate concerned of the publication of the award. The contracting authority shall be precluded from concluding the contract during the period allowed for the submission of appeals. (b) The award process shall be completely suspended if an appeal is eventually submitted.

(3) Any tenderer or candidate concerned who is aggrieved by the award indicated by the contract authority

may, within five working days from the publication of the notice, file a letter of objection, together with a deposit, with the contracting authority, clearly setting forth any reason for his complaint. The deposit to be paid in respect of tenders valued at less than forty-seven thousand euro €47,000) shall be four hundred euro (€400), while those between forty-seven thousand euro (€47,000) and one hundred and twenty thousand euro (€120,000) shall be 0.5% of the estimated value of the tender, with a minimum deposit of four hundred euro (€400). The letter by the complaining tenderer shall be affixed on the notice board of the contracting authority and shall be brought to the attention of the recommended tenderer.

(4) After the expiry of the period allowed for the submission of a complaint, the contracting authority shall deliver the letter of complaint, the deposit receipt and all documents relating to the public contract in question to the Review Board who shall examine the matter in a fair and equitable manner. In its deliberation the Review Board shall have the authority to obtain, in any manner it deems appropriate, any other information not already provided by the contracting authority. The Review Board shall determine the complaint by upholding or rejecting it. The written decision of the Review Board shall be affixed on the notice board of the contracting authority and copies thereof shall be forwarded to the Director of Contracts and all the parties involved.

(5) The tenderer or candidate concerned who is not satisfied with the decision granted by the Review Board

may refer the matter to the Court of Appeal (Inferior Jurisdiction) in terms of article 41(6) of the Code of Organization and Civil Procedure within a period of sixty days. Such recourse however may not delay the Head of the contracting authority from implementing the Review Board’s decision.

(6) Tender documents issued in terms of this Part shall include a clause informing tenderers that the award

of the contract is subject to the right of recourse as provided for in this regulation, a copy of which should be reproduced in the documents.

(7) The Minister shall have the authority by order to extend the provisions of this regulation in order that

recourse as provided in this regulation be made available also by authorities listed in Schedule 3 and to prescribe the procedure by which such recourse is to be granted.

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VOLUME 2 SECTION 1 – DRAFT CONTRACT FORM

Financed by: Local Funds

Project: ‘Refurbishing of Factory MRA 049F in Marsa Industrial Estate’

Contract Number: [MIP/TQF/MRA/D26/12]

This contract is concluded between: Malta Industrial Parks Ltd Gwardamangia Hill Pieta' MEC 0001 Malta (hereinafter called “the Contracting Authority”) on the one part, and [Name of Contractor] [Address] (hereinafter called “The Contractor”) on the other part, Whereas the Contracting Authority is desirous that certain works should be executed by the Contractor, viz.: Refurbishing of Factory MRA 049F in Marsa Industrial Estate and has accepted a tender by the Contractor for the execution and completion of such works and the remedying of any defects therein.

It is hereby agreed as follows: 1. In this contract words and expressions shall have the meanings assigned to them in the contractual

conditions set out below. 2. The following documents shall be deemed to form and be read and construed as part of this contract,

in the following order of precedence: (a) this Contract,

(b) the Special Conditions, (c) the General Conditions, (d) the technical specifications and design documentation, (e) the Contractor’s technical offer (including any clarifications made during adjudication), (f) the bill of quantities (after arithmetical corrections)/breakdown, (g) the tender form, (h) any other documents forming part of the contract. Addenda shall have the order of precedence of the document they are modifying.

3. In consideration of the payments to be made by the Contracting Authority to the Contractor as hereinafter mentioned, the Contractor undertakes to execute and complete the works and remedy defects therein in full compliance with the provisions of the contract.

4. The Contracting Authority hereby agrees to pay the Contractor in consideration of the execution and

completion of the works and remedying of defects therein the amount of:

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Contract price (including VAT/other taxes): €.....................................

Contract price in words:................................................................. Euro

or such other sum as may become payable under the provisions of the contract at the times and in the manner prescribed by the contract. VAT shall be paid in compliance with National Law (in particular the VAT Act 1998, the Act No X of 2003 and relevant Legal Notices).

5. The Contractor hereby agrees to submit a performance guarantee amounting to €............... equivalent

to 10% of the contract value together with the signed contract. 6. In witness whereof the parties hereto have signed the contract. This contract shall take effect on the

date on which it is signed by the last party. Done in English in two originals: one for the Contracting Authority, and one for the Contractor.

Contracting Authority:

Contractor:

Signed by: ...........................................................

Signed by: ...........................................................

In the capacity of: ...........................................................

In the capacity of: ...........................................................

Being fully authorized by and acting on behalf of ...........................................................

Being fully authorized by and acting on behalf of ...........................................................

Date: ....................................................

Date: ....................................................

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VOLUME 2 SECTION 2 – GENERAL CONDITIONS The full set of General Conditions for Works Contracts (Version 1.02 dated 1 December 2011) can be viewed/downloaded from: www.contracts.gov.mt/conditions The Works Tender General Conditions can be downloaded by following this link: https://secure2.gov.mt/eprocurement/conditions It is hereby construed that the tenderers have availed themselves of these general conditions, and have read and accepted in full and without reservation the conditions outlined therein, and are therefore waiving any standard terms and conditions which they may have. These general conditions will form an integral part of the contract that will be signed with the successful tenderer/s.

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VOLUME 2 SECTION 3 – SPECIAL CONDITIONS

These conditions amplify and supplement, if necessary, the General Conditions governing the contract. Unless the Special Conditions provide otherwise, those General Conditions remain fully applicable. The numbering of the Articles of the Special Conditions is not consecutive but follows the numbering of the Articles of the General Conditions. Other Special Conditions should be indicated afterwards.

Article 2: Law and language of the contract 2.1 The Laws of Malta shall apply in all matters not covered by the provisions of the contract. 2.2 The language used shall be English.

Article 3: Order of precedence of contract documents The contract is made up of the following documents, in order of precedence:

(a) the Contract, (b) the Special Conditions, (c) the General Conditions, (d) the Contracting Authority’s technical specifications and design documentation, (e) the Contractor’s technical offer, and the design documentation (drawings), (f) the bill of quantities (after arithmetical corrections)/breakdown, (g) the tender form,, (h) any other documents forming part of the contract.

Addenda have the order of precedence of the document they are modifying.

Article 4: Communications Communication is to be addressed to:

Marvin Abela Malta Industrial Parks Limited GMangia Hill, Pieta' MEC 0001, Tel: 2542 0000

Article 5: Architect-in-charge & Architect –in- charge’s representative The Architect-in-Charge’s Duties

If, in the opinion of the Architect-in-Charge, an emergency occurs affecting the safety of life, work or adjoining property, he may, without relieving the Contractor of any of his duties and responsibilities under the Contract, instruct the Contractor to execute all such work as may, in the opinion of the Architect-in-Charge, be necessary to abate or reduce the risk. The Contractor shall forthwith comply, even without the approval of the Malta Industrial Parks Ltd. and with any such instructions of the Architect-in-Charge. The Architect-in-Charge shall notify the Contractor accordingly in writing copying the Malta Industrial Parks Ltd.

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Article 8: Supply of Documents During the progress of the works, any drawings required to be provided by the Contractor shall

be forwarded to the Engineer in charge who shall, within fourteen days of receipt, obtain approval of Malta Industrial Parks Limited (MIP). Should the Contractor not have received approval of Malta Industrial Parks Limited in the same period, the Contractor shall assume that approval is not forthcoming.

Article 11: The Contractor’s Obligations

11.12 The Contractor shall within fourteen days of receipt of the letter of award of the contract provide

MIP, copied to the Head, PDSU, the following documents:

(a) Final Programme of Works as agreed with MIP (b) A Construction Management Plan based on the requirements of the Malta

Environment and Planning Authority and other statutory authorities. (c) A Health and Safety Risk Assessment. (d) A Health and Safety Plan based on the Occupational Health and Safety Authority Act

(L.N. 281 of 2004) and good practice.

11.13 The Contractor shall guarantee that the equipment supplied under the Contract are in good

working order and the Contractor shall replace any equipment whenever MIP considers this necessary due to repetitive or continuous malfunctioning or grave latent defect or defects noticed and brought to the Contractor’s attention.

11.14 Contractors are advised, in their own interest, to inspect the sites of works, in order to ascertain

for themselves the conditions of the site itself. No claims arising from lack of ascertaining the site condition shall be entertained later.

11.15 The Contractor shall assume full responsibility and accountability regarding Health and Safety of

his/her employees and/or sub-contractors including any third parties involved in the execution of this contract. It is the responsibility of the contractor involved to ensure that a safe system of work is employed and that statutory requirements are met. The Contractor shall be bound to conform with Act VII of 1994 (Promotion of Occupation Health and Safety) as well as any other national legislation, regulations, standards, and/or codes or practice, in effect during the execution of the contract, regarding health and safety issues, as they apply for the Contractor’s particular operation situation and nature of work activities.

11.16 Holiday cover is to be provided if the focal person in charge of this contract, or its resources, is

on leave. 11.17 The contractor is to keep MIP informed at all times of the progress of the works. 11.18 These conditions shall be considered as supplementary to the conditions listed in Article 11 of

the General Conditions, which shall remain in force and as where applicable.

Article 13: Performance Guarantee 13.1 The Performance Guarantee shall amount to 10% of the value of the contract, excluding VAT. 13.3 The performance guarantee shall be in the format given in Volume 2, Section 4 and shall be

provided in the form of a bank guarantee. It shall be issued by a bank in accordance with the eligibility criteria applicable for the award of the contract.

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Article 14: Insurance

14.1 Further to what is required in Clause14.1a, 14.1b and 14.1c of the General Conditions, the

Contractor shall provide a standard Contractor’s All Risks Insurance Policy, covering also responsibilities vis-à-vis third parties, the works against loss and damage by fire, storm, tempest, lightning, floods, earthquakes, aircraft, aerial objects, riot and civil commotion for the full value thereof plus 15 per cent, for the whole duration of the contract, for an amount of at least €500,000.00 per accident but the insurance cover shall be unlimited in terms of Clause14.3 of the General Conditions in the case of personal injuries, with the number of occurrences unlimited and a deductible amount, per accident, not higher than €5,000.00.

The premium/s shall be effected by the Contractor at his own expense. The insurance shall for all effects and purposes be deemed to be a Maltese Contract and shall be governed according to the Maltese Laws and subject to the Maltese Courts jurisdiction. Each time the premium is paid, the Contractor shall submit evidence of payment to Malta Industrial Parks Limited. The insurance policy shall be delivered to the Contracting Authority not later than 20 days from the communication of the award of the contract and, in any case, before the commencement of the Works. In any case, the tenderer shall submit, together with the tender documentation, an official statement by the insurance company that the latter will be insuring the Works as specified in this tender, against claims arising from the details given below and other requirements as stipulated in the tender document. If the Contractor fails to submit the required information, his tender submission shall be disqualified. The Contractor shall ensure that the Insurance is effective throughout the duration of the Contract Works until the handing over of the Works to Malta Industrial Parks Limited. The Insurance shall also cover any subsequent site intervention in the course of the stipulated guarantee period, without any prejudice to the civil liability of the Contractor in terms of the law for any building or stone works erected in terms of this contract. Moreover the Contractor shall also ensure that he is adequately insured in so far as the safety of his employees is concerned.

14.5 Without any prejudice to General Clauses 14.5:

a) All insurance obligations referred to in Article 14 shall also be applicable to

subcontractors, agents and linked parties of the Contractor.

b) The Contractor shall be directly liable for all risks not insured or not adequately insured and for any amounts not fully recovered from the insurers.

In the event that the Contractor fails to effect and keep in force any of the insurance policies referred to in Article 14 of the Special and General Conditions of Contract, Malta Industrial Parks Limited reserves the right to effect and keep in force any such insurance and pay any premium as may be necessary for that purpose and it shall have the right to automatically deduct such expenses from any amount due to the Contractor under the Contract.

Without any prejudice to what is stated in General Clauses 14.6:

The Contractor shall bear the cost of all excesses (deductibles), exclusions or limitations applying under the said policies (in so far as these concern risks for which he is responsible in terms of the Contract) whether in respect of claims made against the Contractor and/or Malta Industrial Parks Limited and/or the Supervisor and/or against the Central Contracting Authority and/or the Government pursuant to the provisions of any enactment.

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14.7 Protection of the works The Contractor shall cover up and protect from damage from any cause, the installation subject of this tender. He must supply protection for the whole works executed, and any damage caused shall be made good by the Contractor at his own expense. The Contractor shall take all precautionary measures as may be necessary for the protection of persons and property for the proper execution of the Works to satisfy the regulatory requirements of the Planning Authority, the Environment Protection Department, the Occupational Health and Safety Unit or any other Authority or Department.

Article 15: Performance Period

On signing of the contract and within 10 calendar days from the issue of the Commencement

Order the Contractor shall submit to MIP a Performance Programme (Programme of Works: ‘Construction Stage’) to cover the entire Period of Performance stipulated in Article 32 of these conditions. The Contractor shall develop the ‘Tender Stage’ versions of the Workplan of Works, to ‘Construction Stage’ status to constitute this Programme. The Contractor shall finalise this document with the approval of MIP and the endorsement of the Supervisor. This Programme is construed to be a ‘live’ document and hence the Contractor shall update and distribute copies, whenever changes occur. Task Description Timeframes

1 Issue of Letter of Award 2 Mobilization period from order to start works 2 weeks 3 Completion of Refurbishing Works 8 weeks 4 Handover of keys When works are complete

Any delay to commencement caused by the Contractor’s failure to provide such satisfactory documents will be at the Contractor’s risk.

Article 18: Tender Prices

18.1 Contract Price shall not be subject to any adjustment in respect of the rise or fall in the cost of

labour, materials or any other matters affecting the cost of execution of the Contract.

Article 22: Interference with Traffic The Provider shall ensure that all Work is carried out in an orderly and professional manner that

causes the least disturbance to surroundings, and in particular, that creates the least possible inconvenience and/or obstruction to third parties and their activities. At no stage of the project shall the Contractor hinder traffic flowing through the roads where works are being undertaken. The Site is to be kept clean and well organised to the satisfaction of the Contracting Authority who may issue specific instructions to the Provider to take any measures in order to ensure compliance with this clause, which steps need not have been included in the statutory permits granted in respect of the particular Work. No claims for extra payment and/or extension of the agreed delivery period shall be considered if these arise out of the Provider’s fulfilment of the instructions given to it in virtue of this clause. In the event that the Provider fails to take the required steps to implement such instructions within the prescribed time, the Contracting Authority, without need of giving further notice to the Provider, shall be free to carry out such steps itself or appoint third parties to carry out such instructions at the defaulting Provider's expense.

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Article 31: Commencement Date 32.1 Performance of the contract is to commence on the date of the final contract signature. Article 32: Period of Performance 32.1 The performance period shall be 8 weeks.

Article 34: Delays in Execution 34.1 Any delays in performance from the specified programme schedule for this tender will be

charged at €150 per calendar day of delay, applicable from the completion date of the works, as specified in the Performance Programme in Article 15 of the Special Conditions.

Article 43: Payments: General Principles 43.1 Payments will be made in Euro and shall be authorised and paid by MIP to the contractor. Malta Industrial Parks Limited will make payments within a reasonable time after works are

carried out, which work is to the satisfaction of Malta Industrial Parks Limited. Payment will be subject to any deductions to which the Contractor may have become liable under the Contract.

43.3 The maximum period in which payments are to be effected shall be 90 days, failing which the

provisions of the Late Payments Directive will come into effect (30 days as per General Conditions).

Article 45: Retention Monies 45.2 The percentage of retention monies shall be 5% of contract value.

Article 48: Interim Payments 48.1 An interim Certificate of payment may be issued at monthly intervals or as may be required up to

95% of the certified works carried out. The balance of 5% of the certified sum will be retained for six months, and released after completion, subject that any defective work, will be made good and to the satisfaction of the Architect-in-Charge the works.

Article 65: Amicable dispute settlement. Maltese Conciliation Procedures shall apply.

Article 66: Dispute Settlement by Litigation Any dispute between the Parties that may arise during the performance of this contract and that

has not been possible to settle otherwise between the Parties shall be submitted to the arbitration of the Malta Arbitration Centre in accordance with the Arbitration Act (Chapter 387) of the Laws of Malta.

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This law is based on “Model Law” which is the Model Law on International Commercial Arbitration adopted on June 21, 1985 by the United Nations Commission on International Trade Law reproduced in the First Schedule of the Arbitration Act.

Article 71: Further Additional Clauses

71.1 The contractor might be obliged to carry out the works beyond normal working hours. 71.2 The Contractor shall remove and cart away materials resulting out of the works, to an authorised

dumping site. 71.3 Supplies may originate in a Member State of the European Union or any other country as

stipulated in Article 68 of the Public Contracts Regulations. The origin of the goods shall be determined according to the Community Customs Code or the international agreements to which the country concerned is a signatory. When submitting his tender, the tenderer must state expressly that all the goods meet the requirements concerning origin and must state the respective countries of origin. He may be asked to provide additional information in this connection.

71.4 For supplies to be imported into the country of the Contracting Authority, all duties and taxes

applicable to their importation, including VAT shall be included in the price. 71.5 The Contractor’s continued failure to meet the obligations and standards set throughout the

tender document may be treated as a material breach leading to the termination of this contract at any time during the term. Notwithstanding, MIP reserves the right to terminate this contract at any time and for any reason during the term of the contract.

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VOLUME 2 SECTION 4 – SPECIMEN PERFORMANCE GUARANTEE

(LETTERHEAD OF THE REGISTERED FINANCIAL INSTITUTION PROVIDING THE GUARANTEE) The Chairman, Malta Industrial Parks Limited, GMangia Hill, Pieta MEC001, Malta [Date]

Dear Sir, Our Guarantee Number .......................... for €...................... Account: [Account Holder’s Name]

In connection with the contract entered into between yourself on behalf of the Director of Contracts and [Name and Address of Contractor] hereinafter referred to as “the Contractor” as per the latter’s tender and your acceptance under [MIP/TQF/MRA/D26/12], whereby the contractor undertook the [‘Refurbishing of Factory MRA 049F in Marsa Industrial Estate.] in accordance with Article 13 of the Special Conditions the [works] as mentioned, enumerated or referred to in the Specification and/or Bills of Quantities forming part of the contract documents, we hereby guarantee to pay you on demand a maximum sum of €[amount in works and numbers] in case the obligations of the above-mentioned contract are not duly performed by the Contractor.

This guarantee will become payable on your first demand and it shall not be incumbent upon us to verify whether such demand is justified. For avoidance of doubt it is hereby declared that although this instrument gives rise to legal relations between the guarantor and the beneficiary, it is hereby specifically declared for all intents and purposes of law that this guarantee does not exempt the above-mentioned Contractor from any obligations, acts of performance or undertaking assumed under the tender documents as ratified in the contract. Any payments due to the contractor in respect of the obligations entered into under the contract above referred to shall be made through this Bank. This guarantee expires one month after the [expiry date] and unless it is extended by us or returned to us for cancellation before that date any demand made by you for payment must be received in writing not later than the aforementioned expiry date. This document should be returned to us on utilization or expiry or in the event of the guarantee being no longer required. , After the expiry date and in the absence of a written demand being received by us before such expiry date, this guarantee shall be null and void, whether returned to us or not, and our liability hereunder shall terminate. This guarantee is personal to you, and is not transferable or assignable. Yours Faithfully, ............................................. [Signatory on behalf of Guarantor]

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VOLUME 2 SECTION 6 – SPECIMEN RETENTION GUARANTEE

(LETTERHEAD OF THE REGISTERED FINANCIAL INSTITUTION PROVIDING THE GUARANTEE) The Chairman Malta Industrial Parks Limited GMangia Hill Pieta' MEC 0001, Malta [Date]

[MIP/TQF/MRA/D26/12] Dear Sir, We, the undersigned, [name, company name, address], hereby declare that we will guarantee, as principal debtor, to [the Contracting Authority's name and address] on behalf of [Contractor's name and address], the payment of [indicate the amount], corresponding to the guarantee mentioned in Article 45 of the Special Conditions without dispute, on receipt of a first written request from the beneficiary.

We further agree that no change or addition to or other modification of the terms of the contract or of the works to be performed thereunder or of any of the contract documents which may be made between you and the Contractor shall in any way release us from any liability under this guarantee. We hereby waive notice of any such change, addition or modification. The guarantee will enter into force and take effect from the [indicate the date of payment of the sums retained under the contract] and shall be valid until the date of issue of the certificate of final acceptance. We note that you will release the guarantee and notify us of the fact at the latest within thirty days of the date of issue of this certificate. Done at ………….., ../../.. Name and first name: …………………………… On behalf of: ………………… Signature: …………….. [stamp of the body providing the guarantee]

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VOLUME 3 - TECHNICAL SPECIFICATIONS

Part 2. Technical Requirements

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PAINTING I-M60:-1 PAINTING FINISHING I-M60:300 PREPARATION I-M60:400 PREPARATION GENERALLY:

- Comply with BS 8000:Part 12, Section 2 and additional requirements in this specification. - When removing or partially removing coatings, use methods which will not damage the substrate or adjacent

surfaces or adversely affect subsequent coatings. - Materials used in preparation to be types recommended by their manufacturers and the coating manufacturer

for the situation and surfaces being prepared. - Apply oil based stoppers/fillers after priming. Apply water based stoppers/fillers before priming unless

recommended otherwise by manufacturer. Patch prime water based stoppers/fillers when applied after priming.

- Ensure that doors and opening windows, etc., are 'eased' as necessary before coating. Prime any resulting bare areas.

I-M60:410 SUITABILITY OF SURFACES AND CONDITIONS: Application of coatings will be taken as joint acceptance by the Main Contractor and Subcontractor of the suitability of surfaces and conditions within any given area to receive the specified coatings. I-M60:420 FIXTURES: Before commencing work, remove the following fixtures and fittings, set aside and replace on completion: ironmongery grilles and other surface mounted fixtures. I-M60:430 IRONMONGERY: Remove all old paint and varnish marks from existing ironmongery. Thoroughly clean and polish before refixing. I-M60:460 STEEL - MANUAL CLEANING: In addition to general preparation and at an appropriate stage, remove residual rust with suitable chemical treatment, applying primer or patch primer as soon as it has cured. I-M60:480 GALVANIZED SURFACES to receive lead free primer: Pretreat with mordant solution. Retreat nonblackened areas to achieve blackening of whole of surface. I-M60:530 EXISTING PAINTED WINDOWS:

- Remove existing paint to the extent specified or instructed. - Thoroughly clean junctions between previously painted surfaces and glass. - Remove old paint splashes and old paint encroaching beyond the sight line. - Remove loose and defective putty. - When dry, patch prime, reputty and paint as soon as sufficiently hard.

I-M60:540 POINTING TO EXISTING FRAMES:

- Remove defective sealant pointing. - Thoroughly clean the joint recess, remove all dust and seal joint surfaces as recommended by sealant

manufacturer.

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- Check that depth of joint is approximately half its width, and adjust using recommended backing strip if necessary.

- Repoint neatly using mastic gun during dry conditions when the ambient temperature is above 5 deg C. - APPLICATION

I-M60:600 PAINTING GENERALLY: Comply with BS 8000: Part 12, Section 3.2 and additional requirements in this specification. I-M60:620 CONCEALED JOINERY SURFACES: Where one or more additional coats are specified to be applied in the factory, they must be applied to all surfaces, including those which will be concealed when incorporated into the building. I-M60:621 CONCEALED JOINERY SURFACES: After priming, apply one undercoats to all concealed surfaces of internal and external joinery components before fixing. I-M60:630 CONCEALED METAL SURFACES: Apply one undercoat to all concealed surfaces of internal and external components before fixing. I-M60:650 VARNISHING: Thin first coat with white spirit in accordance with manufacturer's recommendations. Brush well in avoiding aeration and lay off. Apply further coats of varnish, rubbing down lightly between coats along the grain. I-M60:660 EXTERNAL DOORS: Prime and paint bottom edges before hanging. I-M60:672 BEAD GLAZING: Joinery which is to be painted must have the primer and one undercoat applied to rebates and beads before glazing. I-M60:680 PUTTY GLAZING: Allow putty to set for 7 days then, within a further 14 days, seal with an oil based primer. Ensure that putty is fully protected by coating system as soon as it is sufficiently hard. I-M60:750 COMPLETION: Ensure that opening lights and other moving parts move freely. Remove all masking tape and temporary coverings.

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L10 - ALUMINIUM WINDOWS/DOORS To be read with Preliminaries/General Conditions PRELIMARY INFORMATION/REQUIREMENTS The works shall consist of the manufacture, delivery to the site and fixing in the building of all aluminium doors and windows. The works shall include for: The supply and fixing of all hinges, bolts, catches, stays, weather stripping and sealing, and the provision and fixing of sealing bars. The supply and fixing of glass as specified. Before any material is used, sample sections for analysis and mechanical tests shall, if required, be provided by the Contractor. Should the material tested fail to conform to the requirements of this specification, the cost of the test will be paid by the Contractor. Spot tests on site may also be conducted to ensure that the items supplied conform with the quality of the samples provided. The ambient thermal range to be considered in the design of external apertures is to be between 0ºC and 50ºC. However the surface temperature range to be taken in consideration for the materials is to be between -5ºC and 100ºC. Measurements of aperture types indicated in the drawings are only indicative. Thus, the Contractor is to take all necessary measurements on site. All aluminium door and window profiles are to have neoprene or equivalent weather gaskets. Weather stripping shall be made from materials which do not wear when in contact with aluminium. The weather stripping shall not shrink, expand, warp up or lose adherence to the aluminium frames with which it is attached and shall not impair the performance of the aperture. The weather stripping shall be capable of being renewed without disturbing the glazing system and without removal of the outer frame from the structure. Exposure Category: The window units are to be designed to an unfactored pressure of 2000 Pa. Air permeability: The window units are to be designed to a pressure of 600 Pa. (as defined in DIN 18055 group C, a-value < 0.1m³/ (hm). Watertightness: The window units are to be designed to a pressure of 600 Pa. (DIN 18055 group C, a-value < 0.1 m³/ (hm). Windows units are to have inward opening casements and are to be supplied with all the necessary hardware devices. Applied Finishes: The windows unit frame and all associated hardware are to be powder coated. Colours will be chosen from the standard BS or RAL colour ranges. Shop drawings: These are to be provided to the Architect by the Contractor prior to manufacture. The Contractor shall submit the manufacturers recommendations for cleaning and on going maintenance of the window units and immediately before completion of the works remove any protective materials and clean the window units in accordance with these recommendations and to the approval of the Contractor. 110 EVIDENCE OF PERFORMACE: Provide independently certified evidence that

all specified variants of components comply with specified performance requirements.

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140 PROTOTYPE: After finalization of all details, prepare one item and install. COMPONENTS 330 ALUMINIUM WINDOWS/DOORS - To BS 4873 - Exposure category: To BS 6375: Part 1 Unfactored wind pressure of 2000 Pa Air permeability 600 Pa Watertightness 600 Pa Gasketing to BS 4255: Part 1 - Ironmongery/accessories: Lockable from the interior, to be specified by the Contactor, subject to Architect’s approval. - Acoustic Performance: Reduction of 35dB across installed window and frame.

MATERIALS AND FINISHES 400 ALUMINIUM ALLOY FRAMING SECTIONS: - To BS 1474, alloy 6063 and suitable for the specified finish. - Structural members to comply with BS 8118

EXPOSED EDGES

- Uncoated edges must not be visible in assemblies. - Mitre joints and all exposed aluminum to be paint protected.

INSTALLATION 710 PROTECTION OF COMPONENTS: Do not deliver to site components which cannot be put immediately into suitable dry, floored and covered storage. Stack on bearers, separated with spacers to prevent damage by and to projecting ironmongery, beads, etc. 740 CORROSION PROTECTION: Before fixing, apply two coats of bitumen solution to BS 3416 or an approved mastic impregnated tape, to surfaces of component which will come into contact with masonry and concrete surfaces. 770 PREPARED OPENINGS: Ensure that dpcs are positioned correctly in relation to frames and prevent displacement during fixing operations. 790 FRAMES: Completely fill gap between apertures and wall to ensure the requested performance. 810 SEALANT JOINTS: - Prepare joints and apply sealant as section Z22 820 IRONMONGERY: Assemble and fix carefully and accurately using fastenings with matching finish supplied by ironmongery manufacturer. Prevent damage to ironmongery and adjacent surfaces. At completion check, adjust and lubricate as necessary to ensure correct functioning. Windows are to be adequately fixed using compatible and suitably sized adjustable frame screws and plastic spacers. Gaps between frame and stone, should be sealed with expanded polyurethane foam to prevent any air movement and insulation prior to the use to sealants. Joints shall be carried out by mechanical means and are to be properly riveted, halved and sealed. They are to show no distortion and are to be waterproof.

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Frames shall be dulled, countersunk and fitted with galvanized mild steel lugs and/or drilled and countersunk for screwing to an approved plugging compound in stonework, or timber frames. Side frames shall be prepared for fixing with both lugs and screws to plugs in the same frame where the jambs vary in construction at the point of fixing.

HARDWARE All hardware shall be supplied by the manufacturer and be in the same colour as the aperture unless otherwise specified. The opening gear shall be designed to provide the degree of opening required and shall close the opening tightly. All screws, bolts, nuts, washers, rivets and other fastenings shall be of stainless steel or aluminium. All doors (except Fire Escape Doors) are to be provided with a lock and key. All locks are to be provided with three keys and no key is to pass the doors of any but its own lock. All keys are to be provided with a key ring and plastic tag on which is firmly written the position of the door. The locks have to be of type cylinder lock and the each building must have its own main-key to open all doors. Furthermore the entrance must be provided with its own key.

PROTECTION OF ALUMINIUM APERTURES Protection prior to installation: All goods and materials must be fully protected against transit and storage damage. All aluminium frames are to be suitably protected whilst other works are still in progress. The protective paper, tapes or strippable coatings must then be removed and the aluminum cleaned so as to leave an unblemished surface throughout. Fittings shall be installed after all plastering is complete and shall be wrapped and protected from damage until all rough trades have been completed.

GLASS Unless otherwise specified, all glazing is to be tempered, tinted grey and free from defects. All external windows are to be double-glazed, hermetically sealed, flash edge spacer type, manufactured to BS 5713 and with a minimum U value of 2.0 W/sq.mºC All glass surfaces are to be cleaned on both the inside and outside on completion and any broken glass is to be replaced.

Z22 SEALANTS To be read with Preliminaries/General conditions. 110 SEALANT TYPES: As specified in the relevant section. 120 SUITABILITY OF JOINTS: Before commencing, check that:

- Joint dimensions are within limits specified for the sealant. - Surfaces are smooth and undamaged. - Preparatory work which must be done before assembly of the joint has been carried out.

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130 PREPARING JOINTS:

- Clean surfaces to which sealant must adhere using methods and materials recommended by sealant manufacturer.

- Remove all temporary coatings, tapes, loosely adhering material, dust, oil, grease and other contaminants which may affect bond.

- Keep joints clean and protect from damage until sealant is applied. - Backing strip, bond breaker, primer: Types recommended for the purpose by sealant manufacturer. - Insert backing strips and/or bond breaker tape into joint leaving no gaps. - Cover adjacent surfaces with masking tape to prevent staining and protect surfaces which would be difficult to

clean if smeared with primer or sealant. 160 APPLYING SEALANTS:

- Ensure that operatives observe manufacturer’s and statutory requirements for storage and safe usage of sealants.

- Use equipment and methods recommended by sealant manufacturer and apply within the recommended application life of primer and sealant, and the recommended air and substrate temperature ranges.

- Do not apply to damp surfaces (unless recommended otherwise), to surfaces affected by ice or snow or during inclement weather. Do not heat joints to dry them or raise the temperature.

- Fill joints completely, leaving no gaps, excluding all air and ensuring firm adhesion of sealant to required joint surfaces. Tool the sealant to a neat, slightly concave profile unless specified otherwise.

- Protect until cured.

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CONCRETE

E10:99 CONCRETE MIXES E10:125 SUBSTITUTION OF STANDARD FOR DESIGNATED MIXES: - Where appropriate, Standard mix to BS 5328:Part 2, Section 4 will be permitted in substitution for specified

Designated mixes in accordance with BS 5328:Part 1, Table 13 and in each case subject to approval. - If Standard mixes are made on site comply with BS 8000: Section 2.1, Subsections 2, 3 and 4. E10:130 NORMAL DESIGNED MIX FOR GROUND SLABS - To the relevant clauses of BS 5328: Parts 2, 3 and 4. - Grade: C35;C25;C15 - Nominal maximum size of aggregate: 20 mm - Aggregate(s): Coarse: To BS 882 Fine: To BS882 E10:200 MATERIALS, BATCHING AND MIXING E10:215 READY-MIXED CONCRETE must be used for Suspended floor slab and must be obtained from a plant which holds current certification meeting the requirements of the NACCB, Category 2 for product conformity. Each mix must be obtained from only one source unless otherwise approved. Confirm name and address of depot(s) to ARCHITECT-IN-CHARGE before any concrete is delivered. Retain all delivery notes for inspection. E10:255 CEMENTS: - The following abbreviations apply: PC42.5 Portland cement, Class 42.5 (in lieu of OPC) PC52.5 Portland cement, Class 52.5 (in lieu of RHPC) SRPC Sulphate resisting Portland cement - Cements, ggbs and pfa must comply with the relevant British Standards. Portland cements must have cement

certification meeting the requirements of the NACCB, Category 2 for product conformity. E10:305 NATURAL AGGREGATES FOR DESIGNED/PRESCRIBED MIXES: To give a drying shrinkage of concrete not exceeding 0.075% when tested to BS 812:Part 120. E10:325 EXPOSED CONCRETE: Obtain approval before altering constituent materials or proportions of concrete which will be exposed in the finished work. E10:510 COMPLETE CORRELATED RECORDS must be maintained for each Designed and Prescribed mix including: - Information in accordance with BS 5328:Part 3, clauses 3.1 and 3.2. - All sampling, site tests and identification numbers of all specimens tested in the laboratory. - The location of the part(s) of the structure represented by each sample. - The location in the structure of the batch from which each sample is taken.

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E10:520 TEST LABORATORY: All specified testing of cubs to be carried out by one NAMAS accredited laboratory. Submit the name of the selected laboratory to ARCHITECT-IN-CHARGE as soon as possible and in any case before making trial mixes or concrete for use in the works. E10:530 TEST REPORTS: two copies of reports to be despatched to ARCHITECT-IN-CHARGE within one day of completion of each test. Keep a complete set of reports on site. E10:550 BROKEN CUBES: Keep separately the pieces of each cube which fails to meet the compliance requirements for individual results. Obtain agreement of ARCHITECT-IN-CHARGE before discarding. E10:571 EARLY AGE STRENGTH TESTING: Submit for approval a regime of accelerated or normal curing and early testing which is capable of predicting the 28 day strength of Designed mixes and which will be used for determining compliance. Make two additional cubes from each sample and cure normally so that, in the event of non-compliance, they can be tested at 28 days to provide information which will help in deciding the action to be taken. E10:580 FAILURES: - If a concrete sample fails to achieve specified criteria or to pass specified tests, inform the ARCHITECT-IN-CHARGE

without delay and submit: - Confirmation of the validity of the test results, and/or - Proposals for further tests to assess the strength of the concrete in the structure, as set out in BS 6089, and/or - Proposals for rectification. - Obtain approval of all such evidence and proposals before proceeding. The ARCHITECT-IN-CHARGE may issue

instructions for the work to be stopped or delayed until reasons for the failure have been established, possible consequences assessed, and appropriate preventative and remedial measures taken.

E10:600 PLACING AND COMPACTING E10:630 UNDERLAY: Before placing structural concrete (not blinding concrete) on hardcore or other absorbent substrates, lay building paper to BS 1521, Class B or polythene sheet, 250 microns thick. Lap edges 150 mm. E10:650 CLEANING: At time of placing ensure that all surfaces on which concrete is to be placed are clean, with no debris, tying wire clippings, fastenings or free water. E10:660 INSPECTION: Inform ARCHITECT-IN-CHARGE before each pour of concrete to allow inspection of reinforcement and surfaces against which concrete is to be placed. Agree with ARCHITECT-IN-CHARGE the period of notice to be given. E10:670 TRANSPORTING: - Avoid contamination, segregation, loss of ingredients, excessive evaporation and loss of workability. Cover concrete

during heavy rain. - Clean equipment immediately after use and whenever cement or aggregate is changed. - Use suitable walkways and barrow runs for traffic over reinforcement and freshly placed concrete. E10:680 PLACING: - Record time, date and location of all pours.

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- Place as soon as practicable after mixing and while sufficiently plastic for full compaction. After discharge from the mixer do not add water or retemper mixes.

- Ensure that temperature of concrete is not more than 30 degC in hot weather and not less than 5 degC in cold weather. Do not place against frozen or frost covered surfaces.

- Place in final position in one continuous operation up to construction joints. Avoid formation of cold joints. - Do not discharge from an excessive height or through reinforcement or other obstructions in a way which may

cause uneven dispersal, segregation or loss of ingredients or adversely affect the formwork or formed finishes. Use suitable chutes or trunking where necessary.

- Place in layers no thicker than can be effectively compacted with the equipment being used, without delay between layers. Merge together by compaction.

- Do not use vibrators to make concrete flow horizontally into position, except where necessary to achieve full compaction under void formers and cast in accessories and at vertical joints.

E10:690 COMPACTING: Fully compact concrete to full depth (until air bubbles cease to appear on the top surface), especially around reinforcement, cast-in accessories, into corners of formwork and at joints. Ensure amalgamation with previous batches, but do not damage adjacent partly hardened concrete. Use appropriate type(s) of mechanical vibration for all concrete _________ E10:720 VIBRATORS: Inform ARCHITECT-IN-CHARGE of the number and type of vibrators to be used. Provide standby vibrators. Do not use external vibrators without approval. E10:730 PLASTIC SETTLEMENT: At the top of deep sections and at significant changes in the depth of concrete sections, closely and continuously inspect the fresh concrete for signs of settlement during the first few hours after placing. While the concrete is still capable of being fluidized by the vibrator, revibrate as necessary to remove settlement cracking which may be forming either on the top surface or against the upper part of the vertical formwork. E10:800 CURING AND PROTECTION E10:811 CURING: - Coverings for curing may be suitable impervious sheet materials or a suitable curing compound containing a

fugitive dye and with an efficiency of at least 75%. (90% for surfaces exposed to abrasion). They: - Must be effective in preventing evaporation, particular attention being paid to sealing at edges and junctions. - Must not disfigure permanently exposed surfaces. - Must not affect the satisfactory bond of subsequent construction and finishes. - Curing compounds applied to surfaces which will be exposed in the finished work or which are to receive bonded

finishes must be removed by light, even grit blasting. - Until the exposed top faces of fresh concrete are in a state suitable to receive sheets in direct contact or a sprayed

curing compound as applicable, cover with waterproof sheeting held clear of the surface and well sealed against draughts at edges and junctions

S-E10:822 CURING PERIODS, not less than: - Surfaces which in the finished building will be exposed to the elements, and wearing surfaces of floors and

pavements, regardless of weather conditions 10 days - Other structural concrete surfaces 5 days S-E10:830 TEMPERATURE OF WATERTIGHT CONCRETE: - Prevent the build-up of high temperatures and steep temperature gradients during the first 24 hours after casting,

particularly in hot weather, - Prevent rapid changes in temperature during the first 7 days after casting.

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- Submit proposals designed to achieve these objectives (taking into account the nature of the design, the mix specification and the prevailing climatic conditions).

S-E10:840 PROTECTION: Prevent damage to concrete, including: - Surfaces generally: From rain, indentation and other physical damage. - Surfaces to be exposed in the finished work: From dirt, staining, rust marks and other disfiguration. - Immature concrete: From thermal shock, physical shock, overloading, movement and vibration. - In cold weather: From entrapment of water in pockets, etc. and freezing expansion thereof. INDEX E10:99 CONCRETE MIXES E10:125 SUBSTITUTION OF STANDARD FOR DESIGNATED MIXES: E10:130 NORMAL DESIGNED MIX FOR SUSPENDED SLABS E10:200 MATERIALS, BATCHING AND MIXING E10:215 READY-MIXED CONCRETE E10:255 CEMENTS: E10:305 NATURAL AGGREGATES FOR DESIGNED/PRESCRIBED MIXES: E10:325 EXPOSED CONCRETE: E10:500 TESTING/CERTIFICATION E10:510 COMPLETE CORRELATED RECORDS E10:520 TEST LABORATORY: E10:530 TEST REPORTS: E10:550 BROKEN CUBES: E10:571 EARLY AGE STRENGTH TESTING E10:580 FAILURES: E10:600 PLACING AND COMPACTING E10:630 UNDERLAY: E10:650 CLEANING: E10:660 INSPECTION: E10:670 TRANSPORTING: E10:680 PLACING: E10:690 COMPACTING: E10:720 VIBRATORS: E10:730 PLASTIC SETTLEMENT: E10:800 CURING AND PROTECTION E10:811 CURING: S-E10:822 CURING PERIODS S-E10:830 TEMPERATURE OF WATERTIGHT CONCRETE: S-E10:840 PROTECTION:

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CONCRETE

E10:100 DESIGNATED MIX FOR GROUND FLOOR SLABS - Mix Grade 30 to BS 5328. - The concrete will be reinforced Nominal maximum size of aggregate: 20 mm. Admixtures: Super plasticiser water reducing, a surface hardener to be used. Applied as a dry shake at a minimum rate of 6kg/m2, And Polypropylene fibers a minimum of 0.9kg/m3 E10:125 SUBSTITUTION OF STANDARD FOR DESIGNATED MIXES: - Where appropriate, Standard mix(es) to BS 5328:Part 2, Section 4 will be permitted in substitution for specified

Designated mixes in accordance with BS 5328:Part 1, Table 13 and in each case subject to approval. - If Standard mixes are made on site comply with BS 8000: Section 2.1, Subsections 2, 3 and 4 E10:135 EQUIVALENT GRADE DESIGNED MIX FOR GROUND FLOOR SLABS - To the relevant clauses of BS 5328:Parts 2, 3 and 4. - Equivalent grade as BS 5328:Part 1, clause 7.5: GRADE 35 - Nominal maximum size of aggregate: 20 mm - Aggregate(s):

Special requirements: 10% fines value not less than 150kN or, alternative, aggregate impact value not more than 25% - Cement: PC42.5 - Minimum cement content: 330 kg/cu m - Maximum free water/cement ratio: 0.50 - Maximum total percentage of chloride ion by mass of cement: 0.40 % - Rate of sampling for compressive strength testing: one sample per 20 cu m or 20 batches whichever represents the

lesser volume, but not less than one for each day of use. - Information to be provided by the producer: As BS 5328: Part 3, clause 3. E10:200 MATERIALS, BATCHING AND MIXING E10:215 READY-MIXED CONCRETE must be used for Reinforced floor slab and must be obtained from a plant which holds current certification for product conformity. Each mix must be obtained from only one source unless otherwise approved. Confirm name and address of depot to Architect-in-Charge before any concrete is delivered. Retain all delivery notes for inspection. E10:255 CEMENTS: - The following abbreviations apply: PC42.5 Portland cement, Class 42.5 (in lieu of OPC) E10:305 NATURAL AGGREGATES FOR DESIGNED/PRESCRIBED MIXES: To give a drying shrinkage of concrete not exceeding 0.075% when tested to BS 812:Part 120. E10:315 AGGREGATES FOR EXPOSED WORK: To BS 882, of consistent colour, free from absorbent particles which may cause 'popouts', and other particles such as coal and iron sulphide which may be unsightly or cause unacceptable staining.

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Obtain from one source, and ensure that adequate supplies can be maintained throughout the contract. Provide samples of proposed aggregates on request. E10:325 EXPOSED CONCRETE: Obtain approval before altering constituent materials or proportions of concrete which will be exposed in the finished work. E10:355 RISK OF ALKALI SILICA REACTION IN DESIGNED/PRESCRIBED MIXES: Take one of the precautions specified for Designated mixes in clause 17.7 of BS 5328: Part 2. Inform ARCHITECT-IN-CHARGE if this necessitates a change in specification. Submit evidence of compliance to ARCHITECT-IN-CHARGE before making concrete for use in the Works. E10:415 ADMIXTURES FOR DESIGNED/PRESCRIBED MIXES: - To BS 5075. - Use only if specified or approved, and then in accordance with their manufacturer's recommendations. - Do not use admixtures containing calcium chloride. - Ensure that admixtures are compatible with all other materials, including other admixtures. E10:430 ORDINARY PRESCRIBED MIXES to BS5328: - here these are of medium workability and made from: grade coarse aggregate with a normal maximum size of

20mm and - fine aggregate to BS 882, grading limit M, batched by weight

Grade Minimum Maximum free- Cement water / cement Content ratio C10 180 kg/m3 0.80 C20 275 kg/m3 0.65 C25 300 kg/m3 0.60

E10:490 PROPERTIES OF FRESH CONCRETE to be determined by the Contractor in consultation with the concrete supplier to suit the on site circumstances and methods, but in all respects maintaining compliance with this Specification. E10:500 TESTING/CERTIFICATION E10:510 COMPLETE CORRELATED RECORDS must be maintained for each Designed and Prescribed mix including: - Information in accordance with BS 5328:Part 3, clauses 3.1 and 3.2. - All sampling, site tests and identification numbers of all specimens tested in the laboratory. - The location of the part(s) of the structure represented by each sample. - The location in the structure of the batch from which each sample is taken. E10:520 TEST LABORATORY: All specified testing Of cubes to be carried out by one accredited laboratory. Submit the name of the selected laboratory to ARCHITECT-IN-CHARGE as soon as possible and in any case before making trial mixes or concrete for use in the works. E10:530 TEST REPORTS: two copies of reports to be despatched to ARCHITECT-IN-CHARGE within one day of completion of each test. Keep a complete set of reports on site.

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E10:550 BROKEN CUBES: Keep separately the pieces of each cube which fails to meet the compliance requirements for individual results. Obtain agreement of ARCHITECT-IN-CHARGE before discarding. E10:571 EARLY AGE STRENGTH TESTING: Submit for approval a regime of accelerated or normal curing and early testing which is capable of predicting the 28 day strength of Designed mixes and which will be used for determining compliance. Make two additional cubes from each sample and cure normally so that, in the event of noncompliance, they can be tested at 28 days to provide information which will help in deciding the action to be taken. E10:580 FAILURES: - If a concrete sample fails to achieve specified criteria or to pass specified tests, inform the ARCHITECT-IN-CHARGE

without delay and submit: - Confirmation of the validity of the test results, and/or - Proposals for further tests to assess the strength of the concrete in the structure, as set out in BS 6089, and/or - Proposals for rectification. - Obtain approval of all such evidence and proposals before proceeding. The ARCHITECT-IN-CHARGE may issue

instructions for the work to be stopped or delayed until reasons for the failure have been established, possible consequences assessed, and appropriate preventative and remedial measures taken.

E10:581 FAILURES: Wherever the specified sampling, testing and compliance procedures show that a concrete mix is not in accordance with the specification (even if the work is eventually accepted), and measures are taken to help in establishing whether or not the work is acceptable, such measures: - will be at the expense of the Contractor, and - will not be considered as grounds for extension of time. E10:600 PLACING AND COMPACTING E10:610 CONSTRUCTION/SEQUENCE/TIMING REQUIREMENTS contractor should cast the reinforced concrete ground slab as a continuous pour ground floor slabs. E10:630 UNDERLAY: Before placing structural concrete (not blinding concrete) on hardcore or other absorbent substrates, lay building paper to BS 1521, Class B or polythene sheet, 500 microns thick. Lap edges 150 mm. E10:640 CONSTRUCTION JOINTS: - Submit details of proposed changed locations as per drawing and obtain approval before proceeding. - Carefully brush and spray surface while concrete is still green to remove surface laitance and expose aggregate

finish. - Obtain approval for any alternative method. - Surface to be clean and damp when fresh concrete is placed against it. E10:650 CLEANING: At time of placing ensure that all surfaces on which concrete is to be placed are clean, with no debris, tying wire clippings, fastenings or free water. E10:660 INSPECTION: Inform ARCHITECT-IN-CHARGE before each pour of concrete to allow inspection of reinforcement and surfaces against which concrete is to be placed. Agree with ARCHITECT-IN-CHARGE the period of notice to be given.

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E10:670 TRANSPORTING: - Avoid contamination, segregation, loss of ingredients, excessive evaporation and loss of workability. Cover concrete

during heavy rain. - Clean equipment immediately after use and whenever cement or aggregate is changed. - Use suitable walkways and barrow runs for traffic over reinforcement and freshly placed concrete. E10:680 PLACING: - Record time, date and location of all pours. - Place as soon as practicable after mixing and while sufficiently plastic for full compaction. After discharge from the

mixer do not add water or retemper mixes. - Ensure that temperature of concrete is not more than 30 degC in hot weather and not less than 5 degC in cold

weather. Do not place against frozen or frost covered surfaces. - Place in final position in one continuous operation up to construction joints. Avoid formation of cold joints. - Do not discharge from an excessive height or through reinforcement or other obstructions in a way which may

cause uneven dispersal, segregation or loss of ingredients or adversely affect the formwork or formed finishes. Use suitable chutes or trunking where necessary.

- Place in layers no thicker than can be effectively compacted with the equipment being used, without delay between layers. Merge together by compaction.

- Do not use vibrators to make concrete flow horizontally into position, except where necessary to achieve full compaction under void formers and cast in accessories and at vertical joints.

E10:690 COMPACTING: Fully compact concrete to full depth (until air bubbles cease to appear on the top surface), especially around reinforcement, cast-in accessories, into corners of formwork and at joints. Ensure amalgamation with previous batches, but do not damage adjacent partly hardened concrete. Use appropriate type(s) of mechanical vibration for all concrete E10:720 VIBRATORS: Inform ARCHITECT-IN-CHARGE of the number and type of vibrators to be used. Provide standby vibrators. Do not use external vibrators without approval. E10:730 PLASTIC SETTLEMENT: At the top of deep sections and at significant changes in the depth of concrete sections, closely and continuously inspect the fresh concrete for signs of settlement during the first few hours after placing. While the concrete is still capable of being fluidized by the vibrator, revibrate as necessary to remove settlement cracking which may be forming either on the top surface or against the upper part of the vertical formwork. E10:800 CURING AND PROTECTION E10:810 CURING: - Prevent surface evaporation from concrete throughout the period(s) specified below by: - Retaining formwork in position and, if necessary, covering surfaces immediately after striking, and - Covering top surfaces immediately after placing and compacting each bay, removing covering only to permit any

finishing operations and replacing immediately thereafter. - Maintain surface temperature above 5 degC throughout the periods specified below or four days, whichever is the

longer - Maintain detailed records of location and timing of casting of individual batches, removal of formwork and removal

of coverings. Keep on site, available for inspection. E10:811 CURING:

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Coverings for curing may be suitable materials or a suitable curing compound containing a fugitive dye and with an efficiency of at least 75%. (90% for surfaces exposed to abrasion). They: - Must be effective in preventing evaporation, particular attention being paid to sealing at edges and junctions. - Must not disfigure permanently exposed surfaces. - Must not affect the satisfactory bond of subsequent construction and finishes. - Curing compounds applied to surfaces which will be exposed in the finished work or which are to receive bonded

finishes must be removed by light, even grit blasting. - Until the exposed top faces of fresh concrete are in a state suitable to receive sheets in direct contact or a sprayed

curing compound as applicable, cover with waterproof sheeting held clear of the surface and well sealed against draughts at edges and junctions.

E10:820 CURING PERIODS, in days (t = the average number of degrees centigrade air temperature during the curing period): - Concrete surfaces which in the finished building will be exposed to the elements. Concrete wearing surface floors

and pavements. Watertight concrete: Concrete made using OPC, SRPC __________________________________________________________ Drying winds or dry, 140 sunny weather t+10 Intermediate 100 conditions t+10 Damp weather, protected from 100 sun and wind t+10 __________________________________________________________ - Other structural concrete surfaces (cements as above): __________________________________________________________ Drying winds or dry, 80 sunny weather t+10 Intermediate 60 conditions t+10 Damp weather, protected from No special No special sun and wind requirements requirements __________________________________________________________ - Obtain prior approval for curing periods for mixes using admixtures or other types of cement E10:822 CURING PERIODS, not less than: - Surfaces which in the finished building will be exposed to the elements, and wearing surfaces of floors and

pavements, regardless of weather conditions 10 days - Other structural concrete surfaces 5 days E10:830 TEMPERATURE OF WATERTIGHT CONCRETE: - Prevent the build-up of high temperatures and steep temperature gradients during the first 24 hours after casting,

particularly in hot weather, - Prevent rapid changes in temperature during the first 7 days after casting.

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- Submit proposals designed to achieve these objectives (taking into account the nature of the design, the mix specification and the prevailing climatic conditions).

E10:840 PROTECTION: Prevent damage to concrete, including: - Surfaces generally: From rain, indentation and other physical damage. - Surfaces to be exposed in the finished work: From dirt, staining, rust marks and other disfiguration. - Immature concrete: From thermal shock, physical shock, overloading, movement and vibration. - In cold weather: From entrapment of water in pockets, etc. and freezing expansion thereof. DEMOLITION WORK C10:-1 DEMOLISHING STRUCTURES C10:100 GENERAL REQUIREMENTS C10:120 EXTENT OF DEMOLITION: Subject to the retention of features, facades, retaining walls, etc., specified elsewhere, demolish structure down to road level C10:130 GROUNDWORKS: Break out old floor finishes, etc. where and to the extent stated on the drawings. C10:140 BENCH MARKS: Report to the Architect-in-Charge any bench marks and other survey information found on structure to be demolished. Do not remove or destroy unless instructed. C10:200 SERVICES AFFECTED BY DEMOLITION C10:210 SERVICES REGULATIONS: Any work carried out to or which affects new or existing services must be in accordance with the byelaws or regulations of the relevant statutory authority. C10:220 LOCATION OF SERVICES: Locate and mark the positions of services affected by the work. Arrange with the appropriate authorities for the location and marking of the positions of mains services. C10:231 DISCONNECTION OF SERVICES: The Contractor will arrange with the appropriate authorities for the disconnection of services and removal of fittings and equipment prior to demolition as follows:

- Enemata Co. - Water Services Co. - Drainage services Co. - Go plc.

Before starting demolition ensure that disconnections have been carried out. C10:240 DISCONNECTION OF DRAINS: Locate and disconnect all disused drain connections. Seal within the site to approval. C10:250 DRAINS IN USE: Protect drains, manholes, gullies, vent pipes and fittings still in use and ensure that they are kept free of debris at all times. Make good any damage arising from demolition work and leave clean and in working order at completion.

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C10:260 BYPASS CONNECTIONS: Provide as necessary to maintain continuity of services to occupied areas of the same and adjoining properties. Give a minimum 72 hours notice to occupiers if shutdown is necessary during changeover. C10:270 SERVICES WHICH ARE TO REMAIN: Notify the Architect-in-Charge and service authority or owner of any damage. Make all arrangements for repair to the satisfaction of the Architect-in-Charge and service authority or owner. Bear any costs arising. C10:300 DEMOLITION WORK C10:310 WORKMANSHIP GENERALLY:

- Demolish structure in accordance with BS 6187 and Health and Safety Executive Guidance Notes GS29/1, 3 and 4.

- Operatives must be appropriately skilled and experienced for the type of work and hold or be training to obtain relevant Certificates of Competence.

- Site staff responsible for supervision and control of the work are to be experienced in the assessment of the risks involved and in the methods of demolition to be used.

C10:330 DUST: Reduce dust by periodically spraying demolition works with water. C10:340 HEALTH HAZARDS: Take adequate precautions to protect site operatives and the general public from health hazards associated with dangerous fumes and dust arising during the course of the Works. C10:350 ADJOINING PROPERTY:

- When demolishing structure against adjoining property leave adequate temporary support and protection at each stage and arrange for inspection by the Architect-in-Charge. Maintain and alter temporary supports and protection as necessary as work progresses.

- Demolish structure causing a minimum of damage to adjoining property and leave no unnecessary or unstable projections.

- Do not disturb support to foundations of adjoining property unless otherwise instructed. - Report to the Architect-in-Charge any defects exposed or becoming apparent in adjoining property. - Promptly repair any damage caused to adjoining property by demolition work. Make good to ensure safety,

stability, weather protection and security. C10:380 DANGEROUS OPENINGS: Illuminate and protect as necessary. C10:410 UNKNOWN HAZARDS: Inform the Architect-in-charge of any unrecorded voids, tanks, chemicals, etc. discovered during demolition work. Agree with the Architect-in-Charge, methods for safe removal, filling, etc. C10:440 COMPLETION: Clear away all debris and leave the site in a tidy condition on completion. C10:500 MATERIALS ARISING C10:510 OWNERSHIP: Components and materials arising from the demolition work are to become the property of the Contractor except where otherwise provided. Remove from site as work proceeds

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DEMOLITION WORK C10:-1 DEMOLISHING STRUCTURES C10:100 GENERAL REQUIREMENTS C10:120 EXTENT OF DEMOLITION: Subject to the retention of features, facades, retaining walls, etc., specified elsewhere, demolish structure down to road level C10:130 GROUNDWORKS: Break out old floor finishes, etc. where and to the extent stated on the drawings. C10:140 BENCH MARKS: Report to the Architect-in-Charge any bench marks and other survey information found on structure to be demolished. Do not remove or destroy unless instructed. C10:200 SERVICES AFFECTED BY DEMOLITION C10:210 SERVICES REGULATIONS: Any work carried out to or which affects new or existing services must be in accordance with the byelaws or regulations of the relevant statutory authority. C10:220 LOCATION OF SERVICES: Locate and mark the positions of services affected by the work. Arrange with the appropriate authorities for the location and marking of the positions of mains services. C10:231 DISCONNECTION OF SERVICES: The Contractor will arrange with the appropriate authorities for the disconnection of services and removal of fittings and equipment prior to demolition as follows:

- Enemata Co. - Water Services Co. - Drainage services Co. - Go plc.

Before starting demolition ensure that disconnections have been carried out. C10:240 DISCONNECTION OF DRAINS: Locate and disconnect all disused drain connections. Seal within the site to approval. C10:250 DRAINS IN USE: Protect drains, manholes, gullies, vent pipes and fittings still in use and ensure that they are kept free of debris at all times. Make good any damage arising from demolition work and leave clean and in working order at completion. C10:260 BYPASS CONNECTIONS: Provide as necessary to maintain continuity of services to occupied areas of the same and adjoining properties. Give a minimum 72 hours notice to occupiers if shutdown is necessary during changeover. C10:270 SERVICES WHICH ARE TO REMAIN: Notify the Architect-in-Charge and service authority or owner of any damage. Make all arrangements for repair to the satisfaction of the Architect-in-Charge and service authority or owner. Bear any costs arising. C10:300 DEMOLITION WORK

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C10:310 WORKMANSHIP GENERALLY: - Demolish structure in accordance with BS 6187 and Health and Safety Executive Guidance Notes GS29/1, 3 and

4. - Operatives must be appropriately skilled and experienced for the type of work and hold or be training to obtain

relevant Certificates of Competence. - Site staff responsible for supervision and control of the work are to be experienced in the assessment of the

risks involved and in the methods of demolition to be used. C10:330 DUST: Reduce dust by periodically spraying demolition works with water. C10:340 HEALTH HAZARDS: Take adequate precautions to protect site operatives and the general public from health hazards associated with dangerous fumes and dust arising during the course of the Works. C10:350 ADJOINING PROPERTY:

- When demolishing structure against adjoining property leave adequate temporary support and protection at each stage and arrange for inspection by the Architect-in-Charge. Maintain and alter temporary supports and protection as necessary as work progresses.

- Demolish structure causing a minimum of damage to adjoining property and leave no unnecessary or unstable projections.

- Do not disturb support to foundations of adjoining property unless otherwise instructed. - Report to the Architect-in-Charge any defects exposed or becoming apparent in adjoining property. - Promptly repair any damage caused to adjoining property by demolition work. Make good to ensure safety,

stability, weather protection and security. C10:380 DANGEROUS OPENINGS: Illuminate and protect as necessary. C10:410 UNKNOWN HAZARDS: Inform the Architect-in-charge of any unrecorded voids, tanks, chemicals, etc. discovered during demolition work. Agree with the Architect-in-Charge, methods for safe removal, filling, etc. C10:440 COMPLETION: Clear away all debris and leave the site in a tidy condition on completion. C10:500 MATERIALS ARISING C10:510 OWNERSHIP: Components and materials arising from the demolition work are to become the property of the Contractor except where otherwise provided. Remove from site as work proceeds

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D.P.C. F30:300 FLEXIBLE DAMP PROOF COURSES F30:310 DAMP PROOF COURSE:

- Bitumen based to BS 6398, class E (Fibre base & lead) F30:395 INSTALLATION OF DPCS F30:400 COLD WEATHER WORKING: In cold weather warm dpc rolls before unrolling, to avoid cracking. F30:415 HORIZONTAL DPCS:

- Lay in continuous lengths on a full even bed of fresh mortar, with 100 mm laps at joints and full laps at angles. - Width of dpc to be at least full width of masonry leaf unless otherwise specified. Do not cover edges of dpc with

mortar. - Where there are separate dpcs in each leaf of a cavity wall, ensure that edges do not project into the cavity. - Immediately lay at least one further course of masonry on a thin even bed of fresh mortar. Keep finished joint

thickness as close to normal as practicable. F30:425 GROUND LEVEL DPCS: Ensure continuity of dpc with damp proof membrane. F30:435 STEPPED DPCS: Where dpcs are installed in external walls on sloping ground, ensure that they are never less than 150 mm above finished ground level. F30:445 SILL DPCS to be in one piece and turned up at the back if the sill is in contact with any part of the inner leaf F30:485 CAVITY TRAYS OVER OPENINGS AND OTHER CAVITY BRIDGINGS to extend not less than 150 mm beyond ends of lintels/bridgings. F30:515 FACEWORK:

- Keep leading edge of dpcs flush with face of wall - Do not bridge with mortar.

F30:560 VERTICAL DPCS to be in one piece wherever possible; otherwise overlap by not less than 100 mm with upper piece outermost. F30:570 JAMB DPCS: Ensure that dpcs to jambs of openings:

- Fully lap behind cavity tray / lintel at head and over horizontal dpc at sill. - Project not less than 25 mm into cavity. - Are in full contact with frames.

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DRAINAGE BELOW GROUND R12: 95 GENERALLY R12: 100 EXISTING DRAINS:

- Before starting work, check invert levels and positions of existing drains, sewers, inspection chambers and manholes against information shown on drawings and report any discrepancies to Architect-in-charge.

- Adequately protect existing drains and maintain normal operation during construction. R12: 107 IN SITU CONCRETE: Unless specified otherwise, in situ concrete for use in drainage below ground to be to BS 5328, either:

- Designated mix 1:2:4 , or - an equivalent or better mix subject to approval.

Different mixes may be used for different parts of the drainage work. R12:120 TYPE OF PIPELINE R12:151 PLASTICS PIPELINES FOR FOUL DRAINAGE

- Pipes, bends and junctions: PVC-U to BS 4660 or BS 5481, with flexible joints.Size: DN 150 to 200 - Assumed type of subsoil: clay, sandy clay, firm, - Bedding class concrete surround for shallow pipes under buildings

R12:200 EXCAVATING/BACKFILLING R12:205 EXCAVATED MATERIAL: Unless otherwise specified, set aside topsoil, hardcore, etc. for use in reinstatement. R12:220 LOWER PART OF TRENCH: Where the depth of cover exceeds the transition depth for the size of pipe, trench width up to 300 mm above crown of pipe to be not more than: Nominal pipe size DN 200 Maximum trench width (mm) 800 R12:240 FORMATION FOR BEDS GENERALLY:

- Excavate to formation immediately before laying beds or pipes. - Remove mud, rock projections, boulders and hard spots and replace with consolidated bedding material. - Harden local soft spots by tamping in bedding material. - Inform Architect-in-charge in advance to give him reasonable opportunity to inspect excavated formation for

each section of the work. R12:250 COMBINED TRENCHES: Where one pipe is at a lower level than another adjacent pipe in a common trench:

- A subtrench is permissible provided the soil of the step is stable and unlikely to break away. - If a subtrench is not permissible, the whole trench must have a depth related to the lower pipe, with increased

thickness of bedding to the upper pipe as necessary. - The lower pipe must be backfilled with compacted granular material to not less than half way up the higher

pipe.

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R12:260 TRENCH SUPPORTS: Remove trench supports and other obstacles sufficiently to permit compacted filling of all spaces. R12:270 BACKFILLING TO PIPELINES GENERALLY: Unless specified otherwise, backfill from top of specified surround or protective cushion with material excavated from the trench, compacted in layers not exceeding 300 mm thick. Do not use heavy compactors before there is 600 mm of material over pipes. R12:281 BACKFILLING OVER CONCRETE: Do not start backfilling within 24 hours of placing concrete. Do not use heavy compactors and prevent imposition of traffic loads within 72 hours of placing concrete. R12:290 TEMPORARY BRIDGES: Provide temporary bridges over trenches as necessary to prevent construction traffic damaging pipes after backfilling. BEDDING/JOINTING R12:310 INSTALLATION GENERALLY:

- Obtain pipes and fittings for each pipeline from the same manufacturer unless otherwise specified. Joint differing pipes and fittings with adaptors recommended by pipe manufacturer.

- Lay pipes to true line and regular gradient on an even bed for the full length of the barrel with sockets (if any) facing up the gradient.

- Joint using recommended lubricants, leaving recommended gaps at ends of spigots to allow for movement. - Adequately protect pipelines from damage and ingress of debris. Seal all exposed ends during construction. - Arrange the work to minimise time between laying and testing. Backfill after successful testing

R12:320 CLASS A HALF DEPTH CONCRETE SUPPORT:

- Concrete mix as specified under 'Generally'. - Lay concrete blinding, 25 mm thick, and allow to set. - Lay pipes on two-layer pads of bituminous dpc or equivalent on precast concrete cradles to give a clearance of

not less than 100 mm under pipes and a nominal clearance between couplings/sockets and blinding. - Lay concrete bed, width not less than external diameter of pipe plus 200 mm. Shutter vertical sides of concrete

or extend concrete across full width of trench. - After initial testing, place and compact more concrete for full width of concrete bed or full width of trench to

halfway up each side of pipe. R12:461 CLASS Z CONCRETE SURROUND:

- Concrete mix as specified under 'Generally'. - Lay concrete blinding, 25 mm thick over full width of trench and allow to set. - Lay pipes on blinding on folded wedges of compressible board not less than 100 mm above blinding. - Form vertical construction joints in surround at face of flexible pipe joints using 18 mm thick compressible

board precut to profile of pipe. Fill any gap between spigot and socket with resilient material to prevent entry of concrete.

- After initial testing, place and compact more concrete for full width of trench to encase pipe to 150 mm above crown or to other height as specified or shown on drawings.

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R12:490 CROSSOVERS: Where two pipelines (other than plastics pipes) cross with less than 300 mm separation, surround each with Class Z concrete surround as clause 461 for not less than 1 m centred on the crossing point. Extend length of concrete surrounds as necessary to within 150 mm of next nearest flexible joints. R12:512 PIPELINES PASSING THROUGH STRUCTURES:

- Where pipelines must be cast in or fixed to structures (including manholes, catchpits and inspection chambers) provide short length or rocker pipes near each external face, with flexible joint at each end:

Pipe size (DN) Distance to first joint Short length (mm) from structure (mm) 200 200 600

- Where pipelines need not be cast in or fixed to structures (e.g. walls to footings) provide either: - short length or rocker pipes as specified above, or - openings in the structures to give 50 mm minimum clearance around the pipeline and closely fit a rigid sheet to

each side of opening to prevent ingress of fill or vermin. R12:520 BENDS AT BASE OF SOIL STACKS: Unless specified otherwise, use a 90 DEG. nominal rest bend with a minimum radius of 200 mm to centreline of the pipe. Invert of horizontal drain at base of stack to be not less than 450 mm below centreline of lowest branch pipe. R12:525 DIRECT CONNECTION OF GROUND FLOOR WCS TO DRAINS:

- Drop from crown of WC trap to invert of drain must not exceed 1.5 m. - Horizontal distance from the drop to a ventilated drain must not exceed 6 m.

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EXCAVATING AND FILLING D20:100 THE SITE D20:121 SOILS AND STRATA: Site investigation revealed the hard clay face formation acceptable for building is within 2.0m depth. D20:142 GROUND WATER LEVEL On the site is not known. Make all necessary enquiries concerning ground water level and allow for variations from this level when working on any part of the site. D20:200 EXCAVATING D20:205 BASIC WORKMANSHIP FOR EXCAVATING: Comply with BS 8000: Part 1, sections 3.1, 3.2 and 3.3. D20:21 MATERIALS ARISING from the excavations and surplus to requirements for filling are to remain the property of the Contractor and is instructed to remove them from the site. D20:230 BENCHING: Surfaces of excavations with a gradient greater than 1 in 5 which are to receive filling that must have horizontal benches cut to match the depths of compacted layers of filling. D20:250 ACCURACY: Permissible deviations from formation levels:

- Beneath mass concrete foundations: +/- 25 mm - Beneath ground bearing slabs and r.c. foundations: +/- 15 mm - Embankments and cuttings: +/- 50 mm - Ground abutting external walls: +/- 50 mm, but such as to ensure that finished level is not less than 150 mm

below dpc. D20:260 FORMATIONS GENERALLY:

- Make advance arrangements with Architect-in-Charge for inspection of formations for the following: ground floor slab.

- Remove the last 150 mm of excavations just before inspection. Trim excavations to required profiles and levels, and remove all loose material.

- Unless otherwise instructed seal formations within 4 hours of inspection with concrete or other specified fill. D20:270 FOUNDATIONS GENERALLY: Obtain instructions if:

- A natural bearing formation of undisturbed subsoil is not obtained at the depth shown on the drawings. - The formation contains soft or hard spots or highly variable material.

D20:290 FOUNDATIONS IN MADE UP GROUND: Excavate down to a natural formation of undisturbed subsoil. Obtain instructions if this is at a lesser depth than that shown on the drawings. D20:310 UNSTABLE GROUNDS: Inform Architect-in-Charge without delay if any newly excavated face will not remain unsupported sufficiently long to allow the necessary earthwork support to be inserted. If the instability is likely to affect adjacent structures or roadways, take appropriate emergency action until instructions are obtained.

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D20:320 RECORDED FEATURES: Break out old foundations, beds, drains, etc. where and to the extent stated on the drawings. Seal off drain ends, remove contaminated earth and disinfect as required by local authority. Backfill as specified on drawings. D20:330 UNRECORDED FEATURES: Where old foundations, beds, basements, filling, tanks, service pipes, drains, etc. not shown on the drawings are encountered, obtain instructions before proceeding. D20:350 EXISTING WATERCOURSES which have been diverted and are to be filled must be cleared of all vegetable growths and soft deposits before filling. D20:360 EXCESS EXCAVATIONS: Backfill any excavations taken:

- Wider than required with the material specified for backfilling. - Deeper than required with well graded granular material or lean mix concrete.

D20:400 DISPOSALS OF MATERIALS D20:420 TOPSOIL SPOIL HEAPS: To be not more than 2 m high. Treat with a suitable herbicide at appropriate times to prevent seeding of weeds. Prevent compaction and contamination. D20:451 WATER: Keep all excavations free from water until the Construction of basements and retaining walls is able to resist leakage, water pressure and flotation. D20:500 FILLING D20:510 HAZARDOUS, AGGRESSIVE OR UNSTABLE MATERIALS:

- Do not import or use fill materials which would, either in themselves or in combination with other materials or ground water, give rise to a health hazard, damage to building structures or instability in the filling.

- Soluble sulphate content (SO3) of imported materials for filling under concrete slabs or within 1 m of substructures must not exceed 1g/litre when tested to BS 1377: Part 3, clause 5 using a 2:1 water-soil extract.

- Submit test reports from an approved laboratory demonstrating compliance of the proposed material(s). D20:530 PLACING FILL GENERALLY:

- Ensure that excavations and areas to be filled are free from loose soil, rubbish and standing water. - Do not use frozen materials or materials containing ice. Do not place fill on frozen surfaces. - Take all necessary precautions to ensure stability of adjacent structures. Place and compact fill against - Structures, membranes or buried services in a sequence and manner which will ensure stability and avoid

damage. - Plant employed for transporting, laying and compacting must be suited to the type of material. - Lay differing materials separately so that only one type of material occurs in each layer.

D20:540 BENCHING IN FILL: Where, during the progress of the work, the difference in level between adjacent areas of filling exceeds 600 mm, cut into edge of higher filling to form benches having a minimum width of 600 mm and a height equivalent to the depth of a layer of compacted filling. Spread and compact new filling to ensure maximum continuity with the previous filling. D20:610 GENERAL LANDSCAPE SUBSOIL FILLING:

- Materials arising from the excavations, but excluding the following: - Material from marshes or bogs.

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- Peat, logs, stumps, slurry, mud and perishable material. - Material susceptible to spontaneous combustion. - Material in a frozen condition. - Clay of liquid limit exceeding 80 and/or plasticity index exceeding 55. - Material with excessive moisture content. - Lay in layers not more than 200 mm thick and consolidate each layer with the earthmoving plant. The

requirements for compacted subsoil filling do not apply. D20:620 COMPACTED SUBSOIL FILLING: Materials arising from the excavations (or, where instructed, imported) complying with Group 1 or Group 2 as defined below. If both suitable and unsuitable material is excavated, select and keep separate sufficient suitable material. If there is insufficient suitable excavated material provide CA with details and obtain instructions regarding the importation of material. Group 1: Cohesive materials:

- Clays and marls containing up to 20% of gravel and having a moisture content not less than the value of the plastic limit minus 4 (determined in accordance with BS 1377:Part 2, clause 5).

- Chalk having saturation moisture content of 20% or greater. Group 2: Well graded granular and dry cohesive materials:

- Clays and marls containing more than 20% of gravel and/or having a moisture content less than the value of the plastic limit minus 4 (determined in accordance with BS1377:Part 2, clause 5).

- Chalk having saturation moisture content within the range15-20%. - Well graded sands and gravels with a uniformity coefficient of more than 10. - Crushed hard rock or quarry waste (other than chalk). - Crushed concrete, crushed brick or tile, free from plaster, wood, organic material and rubbish. - Sound blast furnace slag (other than from steelmaking foundries). - Well burnt no plastic shale. - Lay and compact in layers using suitable plant as in the table below. The figures given alongside each type of

plant and for each material group are the maximum depth of compacted layer in mm and (in parentheses) the minimum number of passes.

D20:620 COMPACTED SUBSOIL FILLING: (cont) Types of plant (alternatives) Group 1 Group 2 Materials Material _______________________________________________________ Smooth wheeled roller: Tonnes per m width of roll 2.1-2.7 125(8) 125(10) 2.7-5.4 125(6) 125(8) Over 5.4 150(4) 150(8) _______________________________________________________ Vibrating roller: Static load in tonnes Per m width of roller 0.7-1.3 100(12) 125(12) 1.3-1.8 125(8) 150(8) 1.8-2.3 150(4) 150(4) 2.3-3.6 175(4) 175(4) Over 3.6 225(4) 225(4) _______________________________________________________

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Vibrating plate compactor: Static Load in tonnes per m2 of base plate 1.2-1.4 - 75(6) 1.4-1.8 100(6) 125(6) Over 1.8 150(6) 150(5) _______________________________________________________ Vibro-tamper: Static load in kg 50-75 100(3) 100(3) Over 75 200(3) 150(3) _______________________________________________________ Power rammer: Static load in kg Over 100 150(4) 150(6) ________________________________________________________ D20:621 COMPACTED SUBSOIL FILLING:

- Materials arising from the excavations. Ensure that at time of placing and compacting the moisture content of cohesive subsoil’s is such that they just bind together when squeezed in the hand. Adjust the moisture content of the cohesive subsoil as necessary to achieve adequate compaction, if necessary by delaying the timing of the work.

- Spread material in layers and as soon as possible thereafter compact each layer using plant and methods suitable to the type of material. Well in advance of starting work submit details of:

- Materials to be used - Proposed type of plant - Proposed maximum depth of each compacted layer - Proposed minimum number of passes per layer.

D20:630 COMPACTED GRANULAR FILLING:

- Well graded granular material, as defined below, arising from the excavations or imported. If both suitable and unsuitable material is excavated, select and keep separate sufficient suitable material. If there is insufficient suitable excavated material provides CA with details and obtains instructions regarding the importation of material.

- Well graded sands and gravels with a uniformity coefficient of more than 10. - Crushed hard rock or quarry waste (other than chalk). - Crushed concrete, crushed brick or tile, free from plaster, wood, organic material and rubbish. - Sound blast furnace slag (other than from steelmaking foundries). - Well burnt no plastic shale. - Lay and compact in layers using suitable plant as in the table below. The figures given alongside each type of

plant and for each material group are the maximum depth of compacted layer in mm and (in parentheses) the minimum number of passes.

D20:630 COMPACTED GRANULAR FILLING: (cont) Smooth wheeled roller: Tonnes per m width of roll 2.1-2.7 125(10) 2.7-5.4 125(8) Over 5.4 150(8) _______________________________________________ Vibrating roller: Static load in tonnes Per m width of roller 0.7-1.3 125(12) 1.3-1.8 150(8) 1.8-2.3 150(4) 2.3-3.6 175(4) Over 3.6 225(4) _______________________________________________

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Vibrating plate compactor: Static load in Tonnes per m2 of base plate 1.2-1.4 75(6) 1.4-1.8 125(6) Over 1.8 150(5) _______________________________________________ Vibro-tamper: Static load in kg 50-75 100(3) Over 75 150(3) _______________________________________________ Power rammer: Static load in kg Over 100 150(6) _______________________________________________ D20:631 COMPACTED GRANULAR FILLING:

- Materials arising from the excavations (or, where instructed, imported) as defined below. If both suitable and unsuitable material is excavated, select and keep separate sufficient suitable material. If there is insufficient suitable excavated material provides CA with details and obtains instructions regarding the importation of material.

- Well graded sands and gravels with a uniformity coefficient of more than 10. - Crushed hard rock or quarry waste (other than chalk). - Crushed concrete, crushed brick or tile, free from plaster, wood, organic material and rubbish. - Sound blast furnace slag (other than from steelmaking foundries) - Well burnt no plastic shale. - Spread and level material in layers and as soon as possible thereafter compact each layer using plant and

methods suitable to the type of material. - Well in advance of starting work submit details of proposed: - Type of plant - Maximum depth of each compacted layer - Minimum number of passes per layer.

D20:640 FIRST LAYER OF COMPACTED FILLING To be of suitable hard granular material thoroughly compacted to 300 mm thickness. D20:650 PROTECTION OF COMPACTED FILLING:

- Do not allow construction traffic on compacted cohesive soil filling until the level has been raised not less than 150 mm above formation level by properly compacted temporary protective filling.

- Remove temporary protective filling from site before beginning permanent construction.

D20:700 BACKFILLING TO FOUNDATIONS: - Under oversite concrete and paving: hardcore as clause 710. - Under grassed or landscaped areas: material excavated from the trench, laid and compacted in layers not

exceeding 300 mm thick. D20:710 HARDCORE:

- Granular material, free from harmful matter and excessive dust, well graded, passing a 75 mm BS sieve and in any one layer only one of the following:

- Crushed hard rock or quarry waste (other than chalk) with not more binding material than is required to help hold the stone together

- Crushed concrete, crushed brick or tile, free from plaster, timber and metal - Gravel or hogging with not more clay content than is required to bind the material together, and with no large

lumps of clay - Sound blast furnace slag (other than from steelmaking foundries) - Unburnt colliery spoil (minestone).

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- Spread and level both backfilling and general filling in layers not exceeding 150 mm. thoroughly compact each layer with a vibratory roller, vibrating plate compactor, vibro- tamper, power rammer or other suitable means.

D20:715 VENTING HARDCORE LAYER

- Clean granular material, well graded, passing a 75 mm BS sieve but retained on a 20 mm BS sieve and in any one layer only one of the following:

o crushed hard rock o crushed concrete, crushed brick or tile, free from plaster, timber and metal o gravel.

- Spread and level both backfilling and general filling in layers not exceeding 150 mm. thoroughly compact each layer using a vibrating roller, vibrating plate compactor, vibro-tamper, power rammer or other suitable means.

D20:720 HARDCORE UNDER CONCRETE SLABS To be as clause 710 and not less than 300 mm thick. Excavate extra material as necessary. Increase thickness of hardcore as necessary to make up levels from stripped site levels to underside of slabs. D20:730 BLINDING:

- Surfaces to receive sheet overlays or concrete to have sufficient sand, fine gravel, PFA or other approved fine material applied to fill interstices and provide a close smooth surface.

- Permissible deviations on surface level: +0 -25 mm.

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S-E20:-1 FORMWORK FOR IN SITU CONCRETE To be read with Preliminaries/General conditions. S-E20:100 GENERALLY/PREPARATION S-E20:110 LOADINGS: Design and construct formwork to withstand the worst combination of:

- Total weight of formwork, reinforcement and concrete. - Construction loads including dynamic effects of placing, compacting and construction traffic. - Wind and snow loads.

S-E20:130 PROPPING: Provide adequate propping to prevent deflection and damage to the structure. Carry down such props to bearings strong enough to provide adequate support. S-E20:170 WORK BELOW GROUND: Vertical faces of strip footings, bases and slabs may be cast against faces of excavation, provided:

- Prior approval is obtained. - The faces are sufficiently accurate and stable. - Supports to faces are withdrawn progressively as concrete is placed. - Adequate measures are taken to prevent contamination of concrete - Faces of walls must be cast against

formwork. S-E20:210 STEELWORK: Remove all loose mill scale and loose rust before encasing in concrete. S-E20:300 CONSTRUCTION S-E20:310 ACCURACY: Construct formwork accurately and robustly with adequate supports to produce finished concrete to the required dimensions. Formed surfaces must be free from twist and bow (other than any required cambers), all intersections, lines and angles being square, plumb and true. S-E20:320 JOINTS IN FORMS: Construct formwork, including joints in form linings and between forms and completed work, to prevent loss of grout, using seals when necessary. Secure formwork tight against adjacent concrete to prevent formation of steps. S-E20:330 INSERTS, HOLES AND CHASES:

- Confirm positions and details to ensure that alterations to and decisions about their size and location are not made without the knowledge and approval of the CA.

- Fix inserts or box out as required in correct positions before placing concrete. Form all holes and chases; do not cut hardened concrete without approval.

S-E20:340 KICKERLESS CONSTRUCTION: Unless shown otherwise form horizontal construction joints at base of walls and columns without kickers, using one of the methods described in BCA Publication 47.023 'Kicker less construction'. The Contractor must satisfy himself as to the suitability of the chosen method. S-E20:350 FORM TIES: No metal part of any device for securing forms is to remain within the specified concrete cover.

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S-E20:351 FORM TIES: S-E20:470 RELEASE AGENTS: Type(s) which are suitable for use with the type(s) of formwork, formed finishes and specified applied finishes. Use the same type and make throughout the entire area of any one finish. Apply evenly to form faces, from top downwards, and to horizontal surfaces last. Use the minimum amount necessary to obtain a clean release and prevent excessive local collection. Prevent release agent touching the reinforcement, hardened concrete, other materials not part of the form face, and permanent forms. S-E20:480 SURFACE RETARDERS: Do not use without approval. Prevent retarder from touching the reinforcement. S-E20:500 STRIKING S-E20:510 RESPONSIBILITY: Strike formwork without disturbing, damaging or overloading structure, and without disturbing props. Notwithstanding other clauses in this specification and any checking or approvals by the CA, the responsibility for safe removal of any part of the formwork and any supports without damaging the structure rests with the Contractor. S-E20:520 MINIMUM PERIODS: - The following periods (in days) for retaining formwork in position before striking apply to class 42.5 or sulphate-resisting Portland cement concrete with no cement replacement materials or admixtures: _________________________________________________________________________________ Type of formwork Average mean of daily minimum and maximum air temperatures during the period 16degC 7degC 3degC __________________________________________________________________________________ Vertical formwork to columns, walls and beams 0.5 0.75 1 Soffit forms to slabs 4 6 8 Props to slabs and soffit forms to beams 10 15 20 Props to beams 14 21 28 ________________________________________________________ Submit details of proposed periods for mixes using admixtures or other types of cement. S-E20:521 MINIMUM PERIODS: Alternative methods of determining minimum periods for retaining formwork in position may be submitted for approval. Accept responsibility for cost of checking of proposals by CA and for any testing. S-E20:600 FORMED FINISHES S-E20:610 BASIC FINISH: No particular requirements, except those for tolerances and full compaction.

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MASONRY F21:-1 NATURAL STONE ASHLAR WALLING/DRESSINGS To be read with Preliminaries/General conditions. F21:100 TYPE(S) OF WALLING/DRESSINGS F21:110 ASHLAR SOFT STONE

- Stone: PORTLAND stone free from vents, cracks, fissures, discolouration, or other defects which may adversely affect strength, durability or appearance. Thoroughly seasoned, dressed and worked before delivery to site in accordance with shop drawings prepared by the supplier.

- Mortar: As section Z21. - Sand: Graded crushed stone, colour matched to approval. - Mix: 1:3:12 - Bond: stretcher face - Joints: Flush and 7-10 mm wide. - Other requirements: wall ties

F21:200 GENERAL REQUIREMENTS/PRODUCTION F21:210 RELATED WORK is specified in the following sections: F10 Brick/Block walling. F21:230 OPERATIVES: Cutting, dressing, laying and jointing of stone to be carried out by skilled masons. Provide evidence of previous experience and details of work previously carried out. F21:250 PRODUCTION: Stone to be cut and dressed:

- After seasoning but before delivery to site, including shaping, finish(es) and all sinkings for fixing and lifting - devices. - So that exposed and joint surfaces are square, true planes free from hollow or rough areas. - With minimal deviation from specified dimensions to ensure that specified joint widths are maintained. - So that natural bed is horizontal in plain walling, vertical and at right angles to wall face in projecting stones

and at right angles to line of thrust in arches. F21:260 IDENTIFICATION: Mark each block/dressing clearly to indicate the natural bed and position in the finished work. F21:305 PROTECTION:

- Store dressed stone clear of the ground, separate with resilient spacers, protect from inclement weather and keep dry. Prevent soiling, chipping and contamination by salts and other deleterious substances.

- Prevent timber bearers, protective boards, etc. from staining facings in wet conditions by wrapping with polyethylene.

- Prevent damage and disfigurement to stonework during the course of the works. Ensure that arrises and projecting features are protected using securely fixed slats, boards, etc. Remove at Practical Completion.

F21:310 WORKMANSHIP GENERALLY:

- Store dressed stone clear of the ground, protect from inclement weather and keep dry. Prevent soiling, chipping and contamination by salts and other deleterious substances.

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- Dampen stones and lay on a full even bed of mortar with all joints filled and approximately 5 mm wide. Use temporary lead or stainless steel distance pieces to ensure consistent joint width; remove when mortar is sufficiently strong.

- Keep courses level and in line, and accurately plumb all wall faces, angles and features. Set out carefully to ensure satisfactory junctions and joints with adjoining or built-in elements and components.

- Keep stonework clean during construction and until Practical Completion. Ensure that no mortar encroaches on face when laying. Turn back scaffolding boards at night and during heavy rain. Rubbing to remove marks or stains will not be permitted.

F21:315 ADVERSE WEATHER:

- Do not use frozen materials and do not lay on frozen surfaces. - Do not lay blocks/dressings when air temperature is at or below 3 degC unless mortar has a minimum

temperature of 4 degC when laid and walling is protected. - Maintain temperature of the work above freezing until mortar has fully set. - Adequately protect newly erected walling against rain and snow by covering when precipitation occurs and at

the completion of each days work. - Rake out and replace mortar damaged by frost and where instructed, rebuild damaged work.

F21:325 LAYING:

- Dampen stones and lay on a full even bed of mortar with all joints filled. Use temporary lead or stainless steel distance pieces to ensure consistent joint width; remove when mortar is sufficiently strong.

- Keep courses level and in line, and accurately plumb all wall faces, angles and features. Set out carefully to ensure satisfactory junctions and joints with adjoining or built-in elements and components.

- Keep stonework clean during construction and until Practical Completion. Ensure that no mortar encroaches on face when laying. Turn back scaffolding boards at night and during heavy rain. Rubbing to remove marks or stains will not be permitted.

F21:330 GROUND LEVEL: Facing stonework to start not less than 150 mm below finished level of external paving or soil except where shown otherwise. F21:334 HEIGHT OF LIFTS: Carry up work with no portion more than 1.2m above another at any time, racking back between levels. Do not carry up work higher than 1.5 m in one day. F21:340 PUTLOG SCAFFOLDING will not be permitted. F21:350 ONE PIECE SILLS/THRESHOLDS: Leave bed joints open except under end bearings. On completion point with mortar to match adjacent work. F21:360 OPENINGS to be formed using rigid templates accurately fabricated to the required size. F21:370 JOGGLE JOINTS: Fill with 1:3lime: sand mortar and tamp to expel air. F21:380 JOINTING: Finish exposed joints neatly as the work proceeds. F21:390 POINTING: Carefully rake out exposed joints to a depth of -10mm as work proceeds, then dust, lightly wet and neatly point in a continuous operation working from the top of the wall downwards.

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F21:400 INCLEMENT WEATHER:

- Do not use frozen materials and do not lay on frozen surfaces. - Do not lay blocks/dressings when air temperature is at or below 3 degC unless mortar has a minimum

temperature of 4 degC when laid and walling is protected. - Maintain temperature of the work above freezing until mortar has fully hardened. - Adequately protect newly erected walling against rain and snow by covering when precipitation occurs and at

the completion of each days work. - Rake out and replace mortar damaged by frost and where instructed, rebuild damaged work.

F21:410 SUPPORT OF EXISTING WORK:

- Where new lintels or walling are to support existing structure, completely fill top joint with semidry mortar, hard packed and well rammed to ensure full load transfer after removal of temporary supports.

- Prevent staining and other disfigurement of stonework during construction and by following trades. F21:420 REPAIRS to damaged components must not be undertaken without approval. Such approval will not be given where components are badly damaged or where the proposed repair will impair appearance or performance.

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MEMBRANE J21:-1 MASTIC ASPHALT ROOFING/FINISHES To be read with Preliminaries/General conditions. J21:100 TYPE(S) OF MASTIC ASPHALT ROOFING WORK J21:110 COLD DECK ROOFING

- Base: Cement: sand screed / cement tiles - Preparation: REMOVE EXISTING MEMBRANE AND MAKE GOOD EXISTING BASE - Separating layer: As clause 630 - Roofing asphalt: to BS6925, TypeR988 Total thickness: Not less than 3.5 mm.

J21:200 GENERAL REQUIREMENTS J21:210 ROOFING GENERALLY:

- Lay roof covering to provide a secure, free draining and completely weathertight roof. - Ancillary products and accessories, where not specified, to be types recommended for the purpose by the

asphalt manufacturer. - Use operatives certified after four years training in a course recognised by the Mastic Asphalt Council and

Employers' Federation. Submit evidence of training to Architect-in-charge on request. J21:220 ADVERSE WEATHER:

- Provide temporary covers and drainage as required to keep unfinished areas of the roof dry. - Protect daywork joints in warm deck roofs with a lapped and fully bonded strip of BS 747, Type 5B felt or

equivalent. - Protect edges of phased roofing with temporary asphalt kerbs, fully sealed to base. - Suspend work in severe or continuously wet weather unless an effective temporary roof is provided over the

working area. - If unavoidable wetting of the construction does occur, take prompt action to minimise and make good any

damage. J21:225 PROTECTION:

- Until Practical completion, ensure that: - The roof is not used as a working platform unless fully protected to the satisfaction of the Architect-in- - Charge - No petroleum based solvents or other chemicals harmful to bitumen are allowed to come into contact with the

roof surface. - No building materials are stored on the roof. - Finished roof areas are adequately protected from damage by subsequent building operations.

J21:250 PRIMER(S): Type(s) recommended for the purpose by the manufacturer of the material to be bonded. Apply by mopping, brushing or spraying to achieve an even and full cover of the surface. Allow to dry thoroughly before covering.

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J21:260 BONDING COMPOUND(S):

- Unless specified otherwise oxidised bitumen to BS 3690:Part 2, grade as recommended by the manufacturer of the material to be bonded for the conditions and type of surface. Heat and lay at a temperature sufficient to ensure bonding over the whole surface. Do not overheat.

- For bonding of and to heat sensitive insulation materials use cold bonding bituminous adhesive recommended by the insulation manufacturer.

J21:290 BASES/VAPOUR CONTROL LAYERS/WARM DECK INSULATION J21:300 SUITABILITY OF BASE: Before laying asphalt ensure that:

- The base is to even falls with no areas which will pond. - Surfaces to be covered are firmly fixed, clean, dry, smooth, free from frost, contaminants, voids and

protrusions. - All preliminary work including formation of upstands, kerbs, box gutters, sumps, grooves, chases expansion

joints, etc. and fixing of battens, fillets, anchoring plugs/strips, flashings, copings, roof outlets, pipesleeves, ventilators, etc. is complete and satisfactory.

J21:350 KEYING TO VERTICAL/SLOPING CONCRETE (surfaces in excess of 10 deg from the horizontal): Clean off mould oil with detergent. Using materials recommended for the purpose by the asphalt manufacturer, either apply a high-bond primer or a proprietary keying mix of cement: sand slurry incorporating a bonding agent. J21:360 KEYING TO BRICKWORK/ BLOCKWORK: Apply a high-bond primer recommended for the purpose by the mastic asphalt manufacturer. J21:370 KEYING TO METAL: Apply keying primer to all metal pipes, pipe slates, roof trims, metal lathing, etc. J21:380 KEYING TO VERTICAL/SLOPING masonry

- Loose lay black sheathing felt to BS 747, Type 4A with 50 mm laps. - Overlay with bitumen coated, plain expanded steel lathing, not less than 10 mm short way of mesh not less than

0.46 mm thickness, with long side of diamond across slope, pitch of horizontal strands inclined upwards and butt jointed to continue mesh pattern.

- Fix with galvanized or stainless steel staples or large head nails at not more than 150 mm centres in both directions. Fix edges and stitch butt joints at 75 mm centres.

J21:440 VAPOUR CONTROL LAYER: Determine the interstitial condensation risk of the roof as recommended in BS 6229 but with the calculation method modified to conform to BS 5250 and, if necessary, provide a suitable vapour control membrane to ensure that damage and nuisance from interstitial condensation do not occur. Basic design data:

- Outdoor notional psychrometric conditions as BS 6229, table 6:

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Winter Summer Temperature -5 degC 18 degC Relative humidity: 90% 65%

Vapour pressure: 0.361 kPa 1.341 kPa

Duration: 60 days 60 days

J21:450 LAYING THE VAPOUR CONTROL LAYER:

- Lay sheets with fully bonded 50 mm side and 75 mm end laps. Joints in second layer (if any) to be staggered by half a sheet. Carry up vertically at perimeter upstands and trim level with first layer of asphalt or turn back over the insulation and seal down before separating membrane is laid. Fully seal at penetrations using bonding or taping methods recommended by the manufacturer.

J21:460 BONDING OF VAPOUR CONTROL LAYER:

- Lay torch-on sheets using equipment and methods recommended by the sheet manufacturer. - Lay sheets other than torch-on type on a continuous even coating of hot bonding compound by the pour and roll

method. Other methods will be permitted only where this is not practicable. Compound must still be fluid when sheets are laid.

- Ensure that there is a full bond over the whole surface, with no air pockets. J21:630 SEPARATING LAYER: Black sheathing felt to BS 747, type 4A. Loose lay with 75 mm laps immediately prior to laying asphalt. J21:640 APPLICATION OF ASPHALT:

- Ensure thorough mixing when remelting and do not heat to more than 230 degC. Do not use reheated asphalt. - Apply each coat to even thickness using suitable gauges and float to a smooth surface free from imperfections

and crazing. Apply successive coats without delay and within the same working period. - Ensure complete fusion of asphalt at all joints to give a continuous watertight membrane. Clean and heat the

edges of previously laid coats by poulticing with hot asphalt. Remove and discard poultice and cut away edge to remove sand rubbed material before jointing. Lay new asphalt whilst poulticed surface is still hot. Torching will not be permitted.

- Stagger junctions of bays in successive coats by not less than 150 mm. - Pierce any blows and make good affected areas while asphalt is still at working temperature. - Form solid fillets in all internal angles, fully fused to asphalt coating and not less than 40 mm wide on face and

at an angle of approximately 45 deg to the horizontal. - Maintain full thickness of asphalt around external angles. - Turn asphalt into splayed chase at top edge of skirtings and vertical work. Finish top surface with a splay to

shed water away from the wall, maintaining full thickness. - Form watertight joints around pipes, gullies and other penetrations. - Finish asphalt to a smooth flat surface, free from lipping, pitting, scars and other imperfections. Sand rub all

horizontal surfaces while asphalt is still warm, using clean, coarse sand from natural deposits, passing a 600 micron sieve and retained on a 210 micron sieve.

J21:660 PAVING ASPHALT MARGINS: Set top coat 75 mm back from upstands. Fill margin with roofing asphalt when completing skirtings, etc. with provision of a second angle fillet to the infill.

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J21:820 COMPLETION: Ensure that:

- Roof areas are left clean with all outlets clear. - All work by others necessary to provide a weathertight finish is satisfactorily completed. - Defects are repaired without delay to minimise damage and nuisance.

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VOLUME 4 - FINANCIAL BID

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DAYWORKS

DAYWORKS & PLANT HIRE

ITEM

DESCRIPTION

HOUR RATE Incl VAT

DAY RATE Incl VAT

1 Skilled Labourer

2 Unskilled Labourer

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Bill of Quantities

(Unit-Price Contracts)

BILL OF QUANTITIES

I. Preamble

Tenderers must price each item in the bill of quantities separately and follow the instructions regarding the transfer of various totals in the summary. The bill of quantities must be read with all the other contract documents and the Contractor shall be deemed to have thoroughly acquainted himself with the detailed descriptions of the works to be done and the way in which they are to be carried out. All the works must be executed to the satisfaction of the Engineer. 1.1. Quantity of items The quantities set forth against the items in the bill of quantities are an estimate of the quantity of each kind of the work likely to be carried out under the contract and are given to provide a common basis for bids. There is no guarantee to the Contractor that he will be required to carry out the quantities of work indicated under any one particular item in the bill of quantities or that the quantities will not differ in magnitude from those stated. When pricing items, reference should be made to the conditions of contract, the specifications and relevant drawings for directions and descriptions of work and materials involved. The quantities given in the bill of quantities are provisional and reflect the estimates made at the time of approval to provide a basis for this document and tenders. Tenderers must consider every aspect of the tender document carefully. Any comments concerning the quantities must be made in the form of an attachment, following the system of itemisation, quoting the codes and brief descriptions, as in the present documents, including the rates and prices. Save where the technical specifications or the bill of quantities specifically and expressly state otherwise, only permanent works are to be measured. Works will be measured net to the dimensions shown on the drawings or ordered in writing by the Engineer, save where described or prescribed elsewhere in the contract. In adjusting extras or variations on the contract, works will be measured on the same basis as that on which the quantities were prepared. All works not specifically mentioned in the bill of quantities will be taken as included in the prices of various items. Where, in the opinion of the Engineer, extra works cannot be properly measured or valued, the Contractor may, if so directed by the Engineer, carry out the work at the day work rates shown in the schedule of day work. All completed day work sheets must be signed by the Engineer on or before the end of the week in which the works are executed. No allowance will be made for loss of materials or volume thereof during transport or compaction.

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1.2. Units of measurement

The units of measurement used in the annexed technical documentation are those of the International System of Units (SI). No other units may be used for measurements, pricing, detail drawings etc. (Any units not mentioned in the technical documentation must also be expressed in terms of the SI.) Abbreviations used in the bill of quantities are to be interpreted as follows: mm means millimetre m means metre mm² means square millimetre m² means square metre m³ means cubic metre kg means kilogram to means tonne (1000 kg) pcs means pieces h means hour L.s. means Lump sum l.m. means linear metre km means kilometre l means litre % means per cent N.d means nominal diameter Nr means number m/m means man-month m/d means man-day

II. Terms Relating To Payments

The method for measuring completed works for payment must be in accordance with the Contract. The provisional sums in the bill of quantities must be used in whole or in part at the discretion of the Engineer or as otherwise set out in the contract. Each item in the bill of quantities for which payment is to be made in a lump sum, and for which no payment schedule is provided, must be paid after the work covered by the lump sum has been completed to the satisfaction of the Engineer.

III. Pricing

The prices and rates inserted in the bill of quantities are to be the full inclusive values of the works described under the items, including all costs and expenses which may be required in and for the construction of the works described together with any temporary works and installations which may be necessary and all general risks, liabilities and obligations set forth or implied in the documents on which the tender is based. It will be assumed that establishment charges, profit and allowances for all obligations are spread evenly over all the unit rates. The rates and prices tendered in the priced bill of quantities will be quoted at the rates current prior to the date of submission. Rates and prices must be entered against each item in the bill of quantities. The rates will cover all tax, duty or other liabilities which are not stated separately in the bill of quantities and the tender.

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IV. Completing the bill of quantities

In the bill of quantities, rates and prices will be entered in the appropriate columns in Euro. Errors will be corrected as follows:

a) where there is a discrepancy between amounts in figures and in words, the amount in words will prevail; and

b) where there is a discrepancy between the unit rate and the total amount derived from the multiplication of

the unit price and the quantity, the unit rate as quoted will prevail.

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VOLUME 5 – DRAWINGS

Design Documents, including Drawings

Section 5.1

No Name Drawing No Location

1. General Layout MRA049FM00_

*Note: An unlocked electronic version of the above drawings can be made available to the successful Tenderer who is awarded the contract as detailed in the bill of quantities. These drawings would be issued for the sole purpose of the preparation of ‘Installation’ and ‘As-fitted’ drawings of this particular project and they are not to be transmitted or copied in any form to third parties without the written permission of Mediterranean Technical Services Limited.