description of project work packages and indicators
DESCRIPTION
Description of Project Work Packages and Indicators. Latvia–Lithuania Cross Border Cooperation Programme 2007–2013 WORKSHOP “How to prepare good application?”. 18 January 2010, Klaipėda 19 January 2010, Panevėžys & Saldus 21 January 2010, Līvāni. Joint Technical Secretariat - PowerPoint PPT PresentationTRANSCRIPT
Description of Project Work Packages and Indicators
Joint Technical [email protected]
Latvia–Lithuania Cross Border Cooperation Programme 2007–2013
WORKSHOP “How to prepare good application?”
18 January 2010, Klaipėda 19 January 2010, Panevėžys & Saldus
21 January 2010, Līvāni
Output Indicators (I)
Outputs are:
tangible deliverables and visible outcomes or products of the project activities and have a direct and immediate effect to specified target groups and stakeholders
must be reached during the project
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Output Indicators (II)Worksheet III “Indicators” in the Application Form (AF):
list of pre-defined output indicators
possibility to add project specific outputs
each project should select outputs that suit it most, indicate number of amount (editions and copies where relevant), relevant Work Package and provide description of output
do not list the same outputs twice
listed outputs can not contradict in different sections of AF
3Note: indicators must match in worksheet III and IV!
Output Indicators (III)
Description of output indicators:
title or theme of output
target group
targeted area/location
main qualitative parameters
purpose of output
responsible project partner
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Output Indicators (IV)Example of description in AF:
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Output indicator
No No of parti-cipants
Description of output WP
Trainings
2 60 Output: 1 joint training on regional marketing of tourism products and 1 joint training on elaboration of tourism routesTarget group: tourism specialists from Saldus and Klaipēda municipalities and tourism information centresArea: seminars will be carried out in Saldus and Klaipēda regionsQualitative parameters: 15 participants from Latvia and Lithuania will participate in each seminar, duration of each seminar – one day, presenters for seminar will be selected via procurement procedure, at least 90% of participants will give positive feedbacks about seminar by filling in evaluation sheets, at least 90 % of participants will receive certificates; at least 5 new marketing ideas will be prepared by participants and included into municipal tourism promotion strategies Purpose: to raise qualification of tourism specialists working in Saldus and Klaipēda municipality and tourism information centresResponsible PP: PP2 responsible for development of joint concept of events and organization, involved PP3
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Result Indicators I
The results are:
direct and immediate effects on target group resulting from the project outputs
change/ improvement of situation
durable impact for target group/ region after project implementation
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Note: Importance of results: outputs only tools to achieve them!Project is for reaching sustainable results, not to carry out activities!
Result Indicators II
Worksheet III “Indicators” in the AF:
list of pre-defined result indicators
express Programme’s expectations towards projects and lay down main aims of the Programme
each project should contribute to achievement of at least one proposed result indicator
description and quantification of result indicators
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Result Indicators III
Description and quantification of result indicators:
baseline information on situation in particular region, sector, institution when starting the project
description of sources and measurement methods
quantified target to be achieved by the end of project
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Result Indicators IV
Example of description in AF:
Result indicator in the AF: Created new working places
Description and quantification: currently 6 employeesare working in the Business Consultation Center and 50enterpreneurs receive consultations each month.By developing 3 new services in the Center number ofemployees will be increased by 3 new specialists (by50%) and number of visitors will be increased by 50%.As a measurement methods will be used amountof labor agreements contracted with employees andnumber of visitors listed in the visitors list per month.
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Work Packages (I)
Work Packages (WPs):
group of activities focused on delivering specific outputs
grouped thematically, e.g. project management and coordination, investments and infrastructure, trainings, information and publicity, etc.
possibility to associate costs to activities
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Work Packages (II)
All activities shall be divided into Work Packages:
Minimum - 2
Maximum - 5
Work Package 1: Management and Coordination
Work Package 2-5: Defined by project partners
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Description of WPs (I)
Worksheet IV “WP” in Application Form (AF):
1. title of Work Package (focus)
2. description of activities and partners involved
3. durability of outputs
4. planned costs and delivery of outputs per Reporting
Period
Information is basis for monitoring project progress!
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Description of WPs (II)
2. Description of activities and partners involvement all activities, sequence and location contribution of activities to sub-objectives methodology of activities responsible and involved project partners in WP1 - all activities related to technical administration of
the project: strategic management - e.g. steering groups, decision
making procedures, procedures for internal evaluation, etc.
operational management - responsibilities and procedures for day-to-day management, reporting to the JTS, etc.
As detailed as possible!
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Description of WPs (III)3. Durability of outputsHow and when outputs produced by the project will beused once the project has been finalized?
Responsibility to maintain outputs for 5 years !
Describe: concrete actions to be taken after project implementation
through which the durability of project results will be ensured
who will finance these actions? which organisation(s) will be responsible to maintain
produced outputs? how results will be further promoted? target indicators to be achieved
14Note: general and unspecific formulations = not approved project
Description of WPs (IV)3. Durability of outputs
Example of description in AF:
Output: 3 new services developed in the Business Consultation Center
Durability: 3 new full-time permanent working places will be established in the Center in order to provide new services to enterpreneurs after the project implementation. At least 75 enterpreneurs will receive consultations in the Center each month. Saldus City Council will ensure financing for operation of the Center at least five years after the project end. Services provided by the Center will be promoted via Center’s web-site and by distributing information leaflets to enterpreneurs electronically and in paper.
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Description of WPs (V)
4. Planned costs and delivery of outputs per
Reporting Period
Each Work Package is divided to six months Reporting
Periods:
June 2010 - December 2010
January 2011 - June 2011
July 2011- December 2011
January 2012 - June 2012 16
Description of WPs (V)
4. Planned costs and delivery of outputs perReporting Period
indicate and quantify outputs you expect to achieve/deliver
All output indicators should match the indicatorsmentioned in Worksheet III “Indicators”!
indicate eligible budget per concrete Reporting Period
The financial plan must be realistic!
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Most Common Mistakes
Requested information is not provided: Outputs are not quantified Activities are not described Relevance of activities and outputs to achievement of project
sub-objectives is not described Durability of project outputs is not described
Activities are not targeted to achievement of project sub-objectives
Listed outputs in the worksheet III and worksheet IV do not match
All outputs are not indicated
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