detailed nit

Sheet 1 of 10 NOTICE INVITING TENDER (NIT)

FOR CLEAN AGENT SYSTEM FOR DCS

FOR DIESEL HYDRO TREATING (DHT) PROJECT OF M/S. HINDUSTAN PETROLEUM CORPORATION LIMITED AT MUMBAI REFINERY (MAHARASHTRA)

BIDDING DOCUMENT NO. 44LK-5100-00-E-62927-128 (DOMESTIC COMPETITIVE BIDDING)

1.0 INTRODUCTION 1.1 Hindustan Petroleum Corporation Limited (HPCL) (hereafter referred as (OWNER) intends to set

up a 2.2 MMTPA Diesel Hydro Treating facilities alongwith offsites and utilities at the Mumbai Refinery.

1.2 Sealed Bids are invited for & on behalf of M/s. Hindustan Petroleum Corporation Ltd. (HPCL) in single stage three envelope systems for carrying out CLEAN AGENT SYSTEM FOR DCS at Mumbai Refinery.

2.0 BRIEF SCOPE OF WORK :

2.1 CLEAN AGENT SYSTEM complete in all respect as per Technical Specifications, drawings & Schedule of Rates enclosed in the bidding document for Diesel Hydro Treating (DHT) Project of M/s. Hindustan Petroleum Corporation Limited at Mumbai Refinery (Maharashtra).

2.2 Completion period shall be as follows.

Supply - within 3 months delivered at site from the date of FOA/ LOI. Site Installation and commissioning - within 3 months from the date of site clearance.

3.0 SALIENT FEATURES OF TENDER DOCUMENT :

3.1 Tender Document No. : 44LK-510000-E-62927-128 3.2 Tender Document on Sale : From November 21, 2011, 1000 Hrs IST Up to

December 12, 2011 3.3 Tender Document Fee (Non-refundable) : Rs. 5,000/- (Rupees Five Thousand only) 3.4 Last Date & Time for submission of Bids : Up to December 13, 2011, 14.30 Hours IST

3.5 Opening of Techno-Commercial Bid (Unpriced PART A & PART B, refer ITB)

: On December 13, 2011, 15.00 Hours IST

3.6 Opening of Commercial Bid (Priced PART C, refer ITB)

: In the presence of Authorized Representative of the Bidders. Date will be intimated later.

3.7 Bids to be submitted to : Executive Director Procurement Jacobs Engineering India Private Limited H&G House, Sector 11, Plot No. 12, CBD Belapur, Navi Mumbai 400 614 (India)

3.8 Receipt of Pre-bid queries, if any. : Latest by November 18, 2011

3.9 Site visit : November 30, 2011 at 1400 Hrs

Section 1.1 NOTICE INVITING TENDER HPCL, Mumbai Refinery CLEAN AGENT SYSTEM FOR DCS Sheet 2 of 10 Tender No. : 44LK-510000-E-62927-128 44LK-5100

3.10 Advise Name(s) of Person(s) (Maximum 2 persons) who will visit the site to the address given below by November 28, 2011. The persons attending Site are requested to report at the Main Security Gate of HPCL, Mumbai Refinery at 2.00 p.m. They should carry necessary Authority Letter for visiting the Site.

Mr. Mrinal Das - Dy. General Manager (Project) Jacobs Engineering India Pvt. Ltd., H&G House, Plot No. 12, Sector 11, CBD Belapur, Navi Mumbai -400 614. Tel: 91.22.67562401 Fax: 91.22.27573049 E-mail: [email protected], cc to [email protected] and [email protected]

Enclosed herewith the Site Visit Confirmation Form Annexure I to NIT. Annexure-1 which should be filled up and signed by you as well as Jacobs / HPCL, during site visit and shall be handed over to Jacobs representative during site visit.

3.11

Pre Bid Meeting on

Venue

:

:

December 01, 2011, Time: 1400 Hrs IST

Jacobs Engineering India Private Ltd. H&G House, Sector 11,Plot No. 12, CBD Belapur Navi Mumbai 400 614. (Depute 2 persons (maximum) to attend Pre Bid Meeting with proper Authority Letter).

4.0

BIDDERS QUALIFICATION CRITERIA

4.1 TECHNICAL CRITERIA 4.1.1

Bidders shall have experience of having successfully carried out and completed similar work during the last 7 years ending last day of the month previous to the one in which applications are invited, which experience should be any one of the following:

a. Three similar completed works, each costing not less than Rs 1.0 Crores.

b. Two similar completed works, each costing not less than Rs 1.25 Crores.

c. One similar completed work costing not less than Rs. 2.0 Crores.

4.1.2

Definition of Similar Job

Design, Supply, Installation and commissioning of Clean Agent Fire Suppression System & successfully accomplishing all activities such as Project Management, Procurement or Manufacturing , Installation, testing , commissioning & integration of system comprising of Smoke Detectors , Control System/Fire Alarm Panel , Clean Agent (Novec 1230) Cylinder Assembly, Manual Call Point ,Spray Nozzles as per NFPA 2001-2004 Edition & OISD-116 Guidelines.

4.2 FINANCIAL CRITERIA

4.2.1 ANNUAL FINANCIAL TURNOVER

Average Financial Turnover during last 3 years, ending 31st March, of previous financial year, should be at least INR 75 Lacs.


4.2.2

4.2.3

The net worth of the bidder in the latest financial year as per the audited financial results upto the due date should be positive. However this will not be applicable for Indian Government PSUs.

Both the above criteria at 4.1 and 4.2 have to be met for qualification of applicants.

5.0 Bids may be submitted by:

a) A single person/ entity (called sole bidder); b) A newly formed incorporated joint venture (JV) which has not completed 3 financial

years from the date of commencement of business; c) A consortium (including an unincorporated JV) having a maximum of 3 (three) members; d) An Indian arm of a foreign company.

5.1 Fulfillment of Eligibility criteria and certain additional conditions in respect of each of the above 4 types of bidders are stated below, respectively:

a) The sole bidder (including an incorporated JV which has completed 3 financial years after date of commencement of business) shall fulfill each eligibility criteria.

b) In case the bidder is a newly formed and incorporated joint venture and which has not completed three financial years from the date of commencement of business, then either the said JV shall fulfill each eligibility criteria or any one constituent member/ promoter of such a JV shall fulfill each eligibility criteria. If the bid is received with the proposal that one constituent member/ promoter fulfils each eligibility criteria, then this member/promoter shall be clearly identified and he/it shall assume all obligations under the contract and provide such comfort letter/guarantees as may be required by Owner. The guarantees shall cover inter alia the commitment of the member/ promoter to complete the entire work in all respects and in a timely fashion, being bound by all the obligations under the contract, an undertaking to provide all necessary technical and financial support to the JV to ensure completion of the contract when awarded, an undertaking not to withdraw from the JV till completion of the work, etc.

c) In case the bidder(s) is/are a consortium (including an unincorporated JV), then the following conditions shall apply:

1) Each member in a consortium may only be a legal entity and not an individual person;

2) The Bid shall specifically identify and describe each member of the consortium;

3) The consortium member descriptions shall indicate what type of legal entity the member is and its jurisdiction of incorporation (or of establishment as a legal entity other than as a corporation) and provide evidence by a copy of the articles of incorporation (or equivalent documents);

4) One participant member of the consortium shall be identified as the Prime member and contracting entity for the consortium;

5) This prime member shall be solely responsible for all aspects of the Bid/ Proposal including the execution of all tasks and performance of all consortium obligations;

6) The prime member shall fulfill each eligibility criteria;


7) A commitment shall be given from each of the consortium members in the form of a letter signed by a duly authorized officer clearly identifying the role of the member in the Bid and the members commitment to perform all relevant tasks and obligations in support of the Prime/lead member of the Consortium and a commitment not to withdraw from the consortium;

8) No change shall be permitted in the number, nature or share holding pattern of the Consortium members after pre-qualification, without the prior written permission of the Owner.

9) No change in project plans, timetables or pricing will be permitted as a consequence of any withdrawal or failure to perform by a consortium member;

10) No consortium member shall hold less than 25% stake in a consortium; 11) Entities which are affiliates of one another are allowed to bid either as a sole bidder

or as a consortium only;

12) Any person or entity can bid either singly or as a member of only one consortium. d) In case the bidder is an Indian arm (subsidiary, authorized agent, branch office or

affiliate) of a foreign bidder, then the foreign bidder shall have to fulfill each eligibility criteria. If such foreign company desires that the contract be entered into with the Indian arm, then a proper back to back continuing (parent company) guarantee shall be provided by the foreign company clearly stating that in case of any failure of any supply or Performance of the equipment, machinery, material or plant or completion of the work in all respects and as per the warranties/ guarantees that may have been given, then the foreign company shall assume all obligations under the contract. Towards this purpose, it shall provide such comfort letter/guarantees as may be required by Owner. The guarantees shall cover inter alia the commitment of the foreign company to complete the entire work in all respects and in a timely fashion, being bound by all the obligations under the contract, an undertaking to provide all necessary technical and financial support to the Indian arm or to render the same themselves so as to ensure completion of the contract when awarded, an undertaking not to withdraw from the contract till completion of the work etc.

5.2 GENERAL

5.2.1 The Bidder shall furnish documentary evidence by way of copies of work order, completion certificates and balance sheet or Audited Financial Statements including Profit & Loss Account, necessary undertakings etc. along with bid to establish his experience and track record meeting qualification criteria. HPCL/JACOBS reserve right to complete the evaluation based on the details furnished without seeking additional information and hence it is bidders responsibility to furnish all the data at first instance.

5.2.2 HPCL / JACOBS reserve the right to assess Bidders capability and capacity to perform the contract by taking into account various aspects such as concurrent commitments, performance, etc. of the Bidder, should the circumstances so warrant such assessment in the overall interest of the project.


6.0 BID SECURITY/ EARNEST MONEY DEPOSIT (EMD)

The Bid must be accompanied by a Bid security/ EMD for an amount of INR 5 Lacs (Rs. Five Lacs only). Bids not accompanied with the EMD shall be rejected. EMD shall be in favour of Hindustan Petroleum Corporation Limited, payable at Mumbai in form of crossed demand draft or Bank Guarantee on non-judicial stamp paper of value not less than Rs. 100 from a Scheduled Indian bank (not cooperative bank), in prescribed Performa, valid till 12th June, 2012. In case of any extension of bid due date, Bank Guarantee for EMD shall be valid for six months from the extended due date of bid submission.

Bids with Bank Guarantees having shorter initial validity period are shall be rejected. In case of extension of due date, the Bank guarantee validity need not be amended by the

bidders before submission of the bids. The Bank Guarantee validity can be subsequently extended if needed before expiry of the original Bank Guarantee validity. If the EMD is submitted in the form of DD, the DD shall be valid until the period of validity of the bids. Central Public Sector Enterprises and small scale units registered with National Small Scale Industries are exempted from furnishing EMD. Refer GENERAL TERMS & CONDITIONS OF CONTRACT for details. Bidder shall upload original DD / Bank Guarantee for EMD along with Techno-Commercial bid. Non receipt of original DD/ Bank Guarantee for EMD on or before date and time of un-priced bid opening will make offer non-responsive and shall be rejected (refer ITB).

7.0

TENDER FEE

7.1 Two sets of Tender Document (non-transferable) in the form of CD (2 Nos.) along with Master Index shall be issued to the interested bidders from the address at 3.7 above on any working day (Monday to Friday) during sale period on written request and upon payment of non-refundable Document Fee of Rs. 5,000/- (Indian Rupees Five Thousand only) payable through crossed Demand Draft drawn in favor of Hindustan Petroleum Corporation Ltd., Mumbai payable at Mumbai.

7.2 The complete Bidding Document is also available on the website of HPCL (www.hindustanpetroleum.com) or JACOBS (http://appstn.jacobs.com/tenders). In case bidder opts to quote on the basis of such downloaded document, the bidder shall enclose the requisite document fee (in the form as specified above) alongwith the bid. In such case, i.e., where a bidder opts to quote on the basis of downloaded document, the bid will be considered only if accompanied by the requisite document fee, else their bid will be rejected out rightly without further communication and their un-priced techno-commercial bid will not be opened. However, the document fee thus furnished shall not be refunded even in case the bid is not considered for any reasons including late receipt of bid.

8.0 OPENING OF BIDS

Please refer to Instruction to bidders for further details.

IMPORTANT: Your attention is specially invited to clause 9.5 of the Instruction to Bidders (ITB) regarding the contents of bid parts A, B and C and the manner of opening the bids. Accordingly please ensure contents of various bid parts are strictly in accordance with tender requirements.

9. 0 GENERAL

9.1 Telegraphic / Fax / E-mail offers shall not be accepted.


9.2 HPCL / JACOBS reserve the right to accept / reject any or all Bids without assigning any reason whatsoever.

9.3 HPCL/ JACOBS shall not be responsible for any costs or expenses incurred by Bidder in connection with the preparation or delivery of Bids, site-visit and other expenses incurred during bidding process.

9.4 Time and date of opening of Price Bids shall be intimated only to qualified and techno-commercially acceptable Bidder(s) at a later date.

9.5 All communication regarding the tender including queries, if any, and submission of offers shall be addressed to :

Mr. S B Nayan, Executive Director (Procurement). Jacobs Engineering India Pvt. Ltd., H&G House, Plot No. 12, Sector 11, CBD Belapur, Navi Mumbai -400 614. Tel: 91.22.67562401 Fax: 91.22.27573049 E-mail to [email protected] and [email protected]

You are requested to notify us through mail or fax within a week of receipt of the tender or of downloading from the website, of your intention to submit or not to submit a bonafide proposal in the Proforma for Acknowledgement Letter attached.

Thanking you,

Very truly yours,

S.B. Nayan Executive Director Procurement Jacobs Engineering India Private Limited


Annexure I to NIT

SITE VISIT CONFIRMATION

This is to confirm that our Manager / Engineer Mr.___________________________ _____________________ has visited site on __________________ at ___________. He met Mr. ______________ of M/s._________________________________ and has obtained all necessary information regarding Site location, Site conditions, Safety requirements, tentative location of Site office / Fabrication yard etc. and the nature of work to be executed.

______________________________ ________________________________

SEAL OF BIDDER SIGNATURE OF BIDDER

_______________________________________

SIGNATURE OF Jacobs/HPCL REPRESENTATIVE


Annexure II to NIT Vendor Registration with HPCL.

Please note that M/s HPCL now have an online Registration portal. M/s HPCL website address for online registration thru Internet is http://vendor.hpcl.co.in

In case of any problems with website, you may contact Mr R Sathish Kumar at Tel.No. 040 66249023 / 8977; email id [email protected] or Mr Devadas email Id [email protected].

The procedure for registration is given below:

1) Open the website address mentioned above & click on New Register. A one-page form will appear. Fill in the Form giving your email id, password and other details.

2) A unique No. [eg. HP000---] will be allotted & sent to your email id. 3) Open the website once again and login giving the unique No. and password mentioned in the

one-page form. 4) A detailed Online Registration Form will then appear with the Index to the left. 5) After filling the Online Registration and giving "Final Confirmation" on website form, take a

printout and send HPCL a hard copy of the Form along with a copy of all the related documents [details filled/uploaded in the form], duly stamped & signed on each page, and neatly filed. This has to be submitted to the Primary Location for registration selected by you. Also, note copy of minimum three POs to be enclosed.

6) IMPORTANT NOTE: In case of application for jobs/contracts, vendors must have EPF / ESIC registration, failing which their applications will be rejected. For material supplies, vendors should mention their CST / Vat Nos. and Excise regn. No., if any. All vendors have to submit their audited Balance Sheet and Profit & Loss Account for the last three years.

7) This folder should be accompanied with a Demand Draft of Rs.5000/- from a Scheduled Bank [other than Co-operative Banks] payable to M/s Hindustan Petroleum Corporation Ltd., payable at Mumbai [or whichever location you have selected for primary registration]. [Registration fees are Nil for vendors who have already been registered with our Organisation. However, copy of Registration Letter from HPCL has to be enclosed with the file containing hard copy of the Online Registration details as mentioned in (5) above.]

8) The form will then be scrutinized by the Registration Committee and if eligible, the Organization seeking Registration will be sent a Registration letter or a Regret letter.

Documents required to be submitted along with the Demand Draft: All forms filled in online Last 3 yrs financial results (Audited Balance Sheet & Profit & Loss Accounts) All copies of Statutory Licences, PAN Card, ISO Certifications, etc. 3 or 4 Purchase Order copies already executed (high value) Registration letters of HPCL (if existing) or of other companies ALL THE ABOVE NEATLY FILED (in a folder) EVERY SHEET SHOULD BE STAMPED AND SIGNED Elizabeth James

Dy.Manager-Materials

Ph: 022 25076830 Email: [email protected]


ACKNOWLEDGEMENT LETTER Ref No : Date :

Jacobs Engineering India Private Limited H&G House, Sector 11, Plot No. 12, CBD Belapur, Navi Mumbai 400 614 (India)

ATTN. : Executive Director - Procurement

SUB: CLEAN AGENT SYSTEM complete in all respect as per Technical Specifications, drawings & Schedule of Rates enclosed in the bidding document for Diesel Hydro Treating (DHT) Project of M/s. Hindustan Petroleum Corporation Limited at Mumbai Refinery (Maharashtra)

Tender no. 44LK-510000-E-62927-128

Dear Sirs,

We hereby acknowledge downloading of the complete set of Tender Document alongwith enclosures for subject works as per Master Index for our use in preparing the Bid.

We undertake that the contents of the above Tender Document shall be kept confidential and further that the drawings, specifications and documents shall not be transferred and that the said documents are to be used only for the purpose for which they are intended.

A) We intend to bid as requested for the subject Items and furnish following details with respect to our quoting office :

i) POSTAL ADDRESS : _______________________________________

_______________________________________

ii) TELEPHONE NUMBER : _______________________________________

iii) TELEFAX NUMBER : _______________________________________

iv) E-MAIL ADDRESS : _______________________________________

v) CONTACT PERSON : _______________________________________


B) CONTACT PERSON AT MUMBAI, IF ANY, FOR INDIAN BIDDERS

i) POSTAL ADDRESS : _______________________________________

_______________________________________

ii) TELEPHONE NUMBER : _______________________________________

iii) TELEFAX NUMBER : _______________________________________

iv) E-MAIL ADDRESS : _______________________________________

v) CONTACT PERSON : _______________________________________

C) We are unable to bid for the reasons given below and we are returning the entire set of Tender Documents.

Reasons for non-submission of Bid:

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

COMPANYS NAME : ____________________________________________

SIGNATURE : ____________________________________________

NAME : ____________________________________________

DESIGNATION : ____________________________________________

DATE : ____________________________________________

NOTE: Bidder is requested to furnish the details mentioned at (A) and (B) or (C) immediately after receipt/ downloading of Tender Documents.