Developing a Catch Documentation Scheme (CDS)

for the tuna handline fishery improvement project (FIP) in

the Philippines

Jose InglesWWF Coral Triangle Programme

2nd CT-Fisheries ForumSuva, Fiji, June 18-20, 2012

outline . . .

• why a need for catch documentation scheme

• understanding the current system

• building CDS • embracing technology

why CDS?• building foundation of

any traceability system• addresses all the three

elements of IUU:– Illegal– Unreported– Unregulated

Partnership Programme Towards Sustainable Tuna

Fishery Profile• 4253 tuna full time fishers

• 2611 artisanal boats

• ~3 000 mt tons/yr

• only 20% quality as grade A

Fishermen Exporters Importers Retailers ConsumersTuna Traders

Quality & Documentation

8804253

• < 15% registered in 2010;

• 100 %of catch undocumented

• both fishery is unregulated

IUU Concerns

Overview: Main Scope and Areas

Awareness Creation

Stakeholder Engagement Harmonization of Measures

Knowledge Building

Cooperation amongst LGU’s

TECH

NIC

ALST

AKEH

OLD

ERS

New Tuna Management

Plan

Data Gathering & Mapping

CDS

Scientific Research

Traceability

Data for Fishery Management

Decisions

Legislation

2011 2012 2013 2014

Registration/Licensing

UOC

Product Quality & Food Safety

System Architecture of CDSFishermen Tuna Traders Importers Market EU

Catch Documentation Scheme (CDS)• According to existing laws / ordinances• Based on BFAR-Processes, but adopted to

the specific project needs of WWF / BY• Paper based / easy to handle• Mainly managed by local LGU‘s / BFAR • Information is passed on to local

authorities for processing of data • Paper information needs to transformed

into electronic format based on consistent and uniform system

IT-Database CDS (official / public)Managed and update by local LGU‘s and BFAR in coordination with Project Management WWF / BY

Catch Certificates and Auxiliary Invoices (offical)

IT Data BaseProcessing Plant (Private)

Traceability Export Markets

MASTER Data Base for Fishery Management Plan and Decision Making

(Private / Public?)

Supply Chain outside Partnership Programme

Supply Chain Partnership Programme

Fish catch report Raw materials

receiving report

Inspection report

(local government)Next Page

EU – IUU SIMPLIFIED

CATCH CERTIFICATE

PROCESS

Auxilliary invoice to

transport

(local government)

Quarantine clearance

(provincial)

Health & Sanita

ry

Permit

(Manila)

Buyers document catch of target species from different vessels

Approval & Taxation by LGU (quarantine

clearance)

Validation & Inspection of declaration and cargo by LGU police

->travel permit

Pre-shipment Inspection by BFAR fisheries inspection

unit-> health certificate

Catch Certificate Issued based on catch

declarations, health certificate

BFAR validates & entries on catch, health

clearance & destinationa

Application for export permit

Fishers fills up catch landing form

BFAR FISHERIES DATABASE

EU Simplified CDS: In Theory

Data validation

Buyers document catch of target species from different vessels

Approval & Taxation by LGU (quarantine

clearance)

Validation & Inspection of declaration and cargo by LGU police

->travel permit

Pre-shipment Inspection by BFAR fisheries inspection unit

-> health certificate

Catch Certificate Issued based on catch

declarations, health certificate

BFAR validates & entries on catch, health

clearance & destinationa

Application for export permit

Fishers fills up catch landing form

BFAR FISHERIES DATABASE

EU Simplified CDS: In Practice

Data validation

X

X

X

X

??

X

??

improving the sytem• revisit the forms to conform to the

conditions in the fishery;• the cds should facilitate, not impede

the business;• determine gaps and address

weaknesses needed to efficiently implement at every stage (training, capacity)

New Design

Fishermen ExportersTuna Traders

Fish catch report (FCR) for each landing, a copy for each exporter buying from this landing. Signed by captain & casa & evtl. LGU

Casa copies of FCRs forbook-keeping

Digitalization of FCRs & AI by dedi-cated processors (private initiative)

Auxiliary invoice (AI)= cargo info referring to FCRs, bill of lading and taxation. Signed by LGU, BFAR, and exporter

Fish catch certificate BFAR copies of FCRs and Ais. Digitalization of all landing information (FCRs)

2

3

4

5

1

Pieces Trader1 D/L2 D/L3 FABC4 FABC5 FABC6 D/L7 D/L

14 tot. kg

Tot. pcs/binsTot. weight Tot. pcs/bins

1 260

2 pcs 5

4. Days at sea 7 days 4.a Date landed 12/30/2011 4.b Time landed 10:43 am

1. Vessel name Our Lord Savior II

OCM-05-03672. Vessel Registration no.

3. Fishing ground Mamburao, OCM

YFT A TQ-1213 38YFT B TQ-1214 78

5. Fish Landing No. 23-TQSpecies Grade Tag Kg

YFT A TQ-1212 32

YFT A TQ-1217 46YFT A TQ-1218 32

YFT B TQ-1215 58YFT B TQ-1216 50

Total Pieces 648

Blue MarlinRainbow Runner

Summary of retained catchSpecies Species

Summary of retained catchTot. weight

Market ExportQuarantine Clearance Fishery Officer Signature

Interior temperature Interior temperatureDate/Time Date/Time

Fishery Inspection BFAR representative signatureShipment Receival

Transportation Transportation

Driver Driver

Product Temperature Product TemperatureCasa Trader

Tag & FCR

MMXX – ZZZZ(landing site – sequential fish number)

Landing code:MMXX – ZZZZ-ZZ‘

(landing site – sequential fish number)

ZZZZ Weight grade cargo2756 63 B2757 39 A x2758 51 C… … … x

Signatures1. Captain (thumb mark)2. Landing site manager (casa)3. Exporter (optional)4. LGU official

Details of fishing operation

Bycatch: □ … □ … □ …

1

2

1

3

6

7

1 4 5

Auxiliary invoice & cargo codeLanding codes Fish no. (Z) * Pcs. weight Cargo code

MMXX – YY – ddmmyy 1,3,6,7 4 180 MM – EE – ddmmyy – VV

(municipality – exporter – date – vehicle)

MMXX‘ – YY‘ – ddmmyy‘ 1-5 5 225MMXX‘‘– YY‘‘ – ddmmyy‘‘ 4-6 3 135…

Total 12 540

1

2

4

3

5

Signature exporter Date and place of shipment:

Vehicle number plate:

Destination:

Signature LGU

Quarantine clearance

Cargo code Pcs. weight Signature exporter

MM – EE – ddmmyy – VV(municipality – exporter – date – vehicle)

12 5401

2

3Tax: xx PHP per piece/kg

Amount: yyy PHP

2. Signature of BFAR

Processing

Reception / butchering

Processing / loining, trimming Packing, freezing

Internal processing bar code

MMXX – YYY – ddmmyy – Z(landing site – vessel – date – fish)

Packaging code (XX-YY)

Export(retailer bar code)

1 2

3

4

Embracing technology:- efficient, accurate, real time & tamper-proof information

Thank You for your kind attention