developing a portwide asset management...
TRANSCRIPT
Developing a Portwide Asset Management Program
American Association of Port AuthoritiesMarine Terminal Management Training Program
September 17, 2015
Colin Chung, PhD President, Kayuga Solution
Asset Management Program
Asset Management Program
• AM processes and practices• Asset data• Information systems• Organizational leadership & support• Staff understanding and acceptance
Creating Balance!
Goal of Asset Management
RiskLevel of Service
CustomerExpectations
Cost of Service
Asset Management Program Objectives
To find out:
• Catch Up ($) Restoration
• Keep Up ($) Preservation
• Moving Forward ($)
How?
• Document the assets owned and managed
• Understand the current state of assets
• Establish appropriate levels of service
• Prioritize the need by risk
• Understand what budget and resources are required to catch up, keep up,and move forward
• Calculate cost of service
• Communicate the infrastructure problem
Portwide Asset Management Program
Port is a small city!1. Roadway assets
• Pavement, sidewalks, curbs and gutter, lights, signage, etc.
2. Building assets• Warehouses, office buildings, comfort stations
3. Underwater assets• Wharfs, moorings, sheet piles, floating dock, etc.
4. Park assets• Playgrounds, benches, picnic tables, gazebos, etc.
5. Water and wastewater assets• Pipes, pumps, motors, MCCs, gensets, valves, hydrants, manholes, etc.
6. Drainage assets• Pipes, channels, structures, BMPs
7. Fleet
8. Urban Forestry
9. And more…
Asset Management Program Methodology
• Inventory and assess condition
• Project preservation and restoration costs and schedules
• Assess criticality and estimated asset replacement costs
• Determine the desired service levels
• Understand the finance and resources required to sustain the delivery of
services
• Optimize and prioritize the critical needs based on risk
Tell the infrastructure story…
Asset Management Plan Development Process
Create Asset Database
• Asset Inventory
• Condition Assessment
• Asset Valuation
• Asset Hierarchy
Assess Asset Criticality
• Criticality Ranking
• Asset Risk
Perform Life Cycle Cost
Assessment
• Catch Up
• Keep Up
• Moving Forward
Develop Risk Based Plan
• Risk
• Budget
• Resources
• Align with Strategic Direction
ASSET INVENTORY & CONDITION ASSESSMENT
Asset Inventory / Data Collection Activities
Roadway Condition Assessment
Underwater Condition Assessment
Building Inventory and Condition Assessment
Building Maintenance and Repair Challenges
Maintenance Needs
Condition Assessment
ADA Compliance Assessment
Tight stall width Non-compliant faucets Needs grab rails
Assets are Recorded and Organized
Port of Sunshine
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Condition Assessment Results
Installation & Consumption Profiles
RISK ASSESSMENT
Risk
PoF CoF Risk
Probability of Failure
(Timing to Failure)• Mortality• Capacity• Level of Service• Financial Efficiency
Consequence of Failure(Impact of a failure)• Economic• Environment• Social
Risk Profile
State of Facilities
LS30
2
LS30
4
LS30
5
LS30
6
LS30
7
LS30
9
LS31
0
LS31
2
LS31
3
LS31
4
LS31
5
LS31
6
LS31
7
LS31
8
LS31
9
LS32
0
LS32
3
LS32
4
LS32
5
LS32
6
LS32
7
LS32
9
LS35
2
LS35
3
LS35
4
Tota
l
0%
20%
40%
60%
80%
100%
High Risk Medium Risk Low Risk
25
State of Pavement
Risk-Based Strategy
LIFE CYCLE COST ASSESSMENT
Calculating the Timing to Failure
Year
Co
nd
itio
n R
atin
g
20052000 2015 20202010
1
2
3
4
5
Asset Life Cycle Investment Logic
Time
Ris
k /
Co
nd
itio
nC
um
ula
ted
Co
st
Con
PoF
CoF
Risk
Min Risk
Min Con
Mn$
Op$
Cum$
Condition
Investment
PoF
CoF
Risk
Min Cond
Max Risk
Maintenance
Operation
Asset Management Tool
• IRIS (Infrastructure Reinvestment Intelligence System)
Asset Valuation (Parks)
Understanding the Need (Year By Year… Asset By Asset…)
Prioritize by Risk
Results are Mapped
$-
$20,000,000
$40,000,000
$60,000,000
$80,000,000
$100,000,000
$120,000,000
2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
10 YEAR PROJECTED RENEWAL NEED
General District Potable Water Recycled Water Sewer
Understanding the Impact of Funding
Projected Budget
Current Budget
Work Backlog Analysis
$-
$20,000,000
$40,000,000
$60,000,000
$80,000,000
$100,000,000
$120,000,000
2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
10 YEAR PROJECTED RENEWAL NEED
General District Potable Water Recycled Water Sewer
Current Budget
Unfunded Portion
What If We Don’t Do Anything?
Current Budget
$(500,000,000)
$(400,000,000)
$(300,000,000)
$(200,000,000)
$(100,000,000)
$-
$100,000,000
2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
10 YEAR BACKLOGS AT CURRENT BUDGET
What If We Increase the Funds by 5%?
Increased Budget
$(500,000,000)
$(400,000,000)
$(300,000,000)
$(200,000,000)
$(100,000,000)
$-
$100,000,000
2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
10 YEAR WORK BACKLOGS AT 5% INCREASE
Scenario Comparison
Asset Management Data Flow
GIS
CMMS
Finance
Budget
Work
Continuous Improvement
Using Asset Management Results to Understand and Communicate
• Catch Up
• Keep Up
• Moving Forward
Managing Risk & Planning for the Future
Thank you!