developing effective partnerships with...

11/27/2017

1

Developing Effective Partnerships With Y4Y

November 16, 2017 21st CCLC Fall Conference 2017 Western Oregon University

STRENGTHENING PARTNERSHIPS

DISCLAIMER

This presentation was produced under U.S. Department of Education Contract No. ED-ESE-14-D-0008 with Synergy Enterprises, Inc. The views expressed herein do not necessarily represent the positions or policies of the U.S. Department of Education. No official endorsement by the U.S. Department of Education of any product, commodity, service, methodology, technique, or enterprise mentioned in this publication is intended or should be inferred.

11/27/2017

2


Your Facilitators

Scott Sheldon

Education Specialist

[email protected]

What grade levels do you serve? o K-5 o 6-8 o 8-12 How many years have you worked in out-of-school time? o0-3 o4-6 o7+

POLL

11/27/2017

3

• Identify Y4Y resources that assist with forming strong partnerships

• Review the components of successful partnerships

• Develop strategies to further strengthen partnerships in your program

SESSION OBJECTIVES

HTTP://Y4Y.ED.GOV

11/27/2017

4


DRIVING QUESTION

How can we use Y4Y to develop and maintain effective partnerships for program sustainability?


Adapted from Tools/ Train/ Successful School-CBO Partnerships Training

• Schools/Districts

• Government programs/agencies

• Community and faith-based organizations

• Corporations

TYPES OF

ORGANIZATIONAL PARTNERSHIPS

11/27/2017

5


1. Who are some of your best partners?

1. What value do they bring to your program?

SHARE: 12 O’CLOCK


• Add depth and breadth to programming

• Help students academically and socially

• Support families

• Don’t have to be “everything to everybody” alone

VALUE OF PARTNERSHIPS

11/27/2017

6


Advisors - meet periodically to review program successes and challenges Stakeholders – those who are affected by and benefit from the program Partners – leverage resources and services to and from the program

Volunteers – individuals who donate time to the program

DEFINING

STRATEGIC PARTNERSHIPS


• Build a coalition

• Mobilize community resources

• Streamline support for youth

• Increase support for students and teachers

PARTNERING WITH SCHOOLS

Adapted from Tools/ Train/ Successful School-CBO Partnerships Training

11/27/2017

7

Learn/ Strengthening Partnerships/ Introduction p.25

EQUITABLE SERVICES

KEY ELEMENTS: QUALITY PARTNERSHIPS

Learn/ Strengthening Partnerships/ Introduction, page 3

Take Stock of

Current Resources

Identify

Needs

Form

Partnerships

Establish a

Common Vision

Create an

Advisory Board

Share

Information 1

2

3 4

5

6

11/27/2017

8


Ask:

• Who are the students and families in our program?

• What do we already provide?

• Where are the resource gaps?

Tips:

• Review your 21CCLC application

• Consider a Needs Assessment

TAKE STOCK, IDENTIFY NEEDS


• Space

• Funding

• Materials

• Transportation

• Time

• Expertise

IDENTIFY RESOURCES NEEDED

11/27/2017

9

DO’S AND DON’TS OF COMMUNITY SURVEYS

Tools / Strengthening Partnerships/ Train

ASSESS NEEDS TRAINING STARTER

11/27/2017

10

• Think about some of the most important things you do or have done for program youth.

• How could you engage a potential partner with these stories?

POTENTIAL PARTNERS: 3 O’CLOCK


• Develop an “elevator pitch”

• Use the Y4Y tool to map out

– Who

– What

– Why

– Goals

Tools/ Strengthening Partnerships/ Plan and Implement

CREATE AN ELEVATOR PITCH

11/27/2017

11


• What can the partner contribute?

• How much or often can they

participate?

• What are their concerns?

CUSTOMIZING YOUR ASK




Take Stock of

Current Resources

Identify

Needs

Form

Partnerships

Establish a

Common Vision

Create an

Advisory Board

Share

Information 1

2

3 4

5

6

11/27/2017

12


• Use mapping, web searches, or other methods to find partners in your area

• Think about specific ways you can work together

• Approach strategically

Tools/ Assess and Reflect/ Identifying Partners

IDENTIFYING PARTNERS


COMMUNITY LEADERS

Business

Religious

Political

Long-term residents

Philanthropists

PLACES

Parks

Zoos

Museums

Popular meeting places

Restaurants

College and universities

Concert venues

GROUPS

Political

Arts-related

Service-oriented

Service-oriented

Community-centered

INDUSTRY

Small businesses

Large corporations

Family-owned businesses

Trade groups and unions

COMMUNITY SERVICES

Government-related

Non-profit organizations

Charities

Education- and training-related

SOURCES OF INFORMATION

Newsletters

Websites

News organizations

Listservs

Chamber of Commerce

IDENTIFYING PARTNERS

Which category or categories of partners do you want to investigate more?

Tools/ Assess and Reflect/ Identifying Partners

11/27/2017

13


SELECTING PARTNERS

After identifying potential partners, ask whether the organization: •Provides high-quality services and understands the needs of your community?

•Offers expertise that your staff does not have?

•Will need any support or resources from your program?

•Requires any training or background clearances?


GETTING TO KNOW YOU: 6 O’CLOCK

• What is a question you might ask a potential partner?

• What response would indicate to you that they might be a good fit with your program?

11/27/2017

14


RECRUIT PARTNERS TRAINING TO GO

Let’s take a short 3 minute break.

BREAK

11/27/2017

15



Take Stock of

Current Resources

Identify

Needs

Form

Partnerships

Establish a

Common Vision

Create an

Advisory Board

Share

Information 1

2

3 4

5

6


WORKING WITH PARTNERS:

CHALLENGES

• Insurance and liability

• Conflicting expectations

• Reliability and dependability

• Finding time to plan and coordinate

• Meeting needs of both partners

• Finding funding to cover any costs

11/27/2017

16


ESTABLISH A COMMON VISION

• Develop shared goals

• Create a schedule for regular check-ins

• Define specific roles and responsibilities

• Establish a Memorandum of Understanding (MOU)

MEMORANDUM OF UNDERSTANDING (MOU)

11/27/2017

17



Take Stock of

Current Resources

Identify

Needs

Form

Partnerships

Establish a

Common Vision

Create an

Advisory Board

Share

Information 1

2

3 4

5

6


1. Provide feedback on achieving program goals

2. Invite:

– Representatives from partner organizations

– School leadership

– Teachers

– 21CCLC staff

– Parents

CREATE AN ADVISORY BOARD

11/27/2017

18


Learn > Courses > Strengthening Partnerships > Introduction > Page 19

Y4Y Video of an Advisory Board in Action

• What strategies did you see?

• Additional ideas for finding partners?

ADVISORY BOARD IN ACTION

NETWORK: WEBINARS

11/27/2017

19


BUILDING SUCCESSFUL

PARTNERSHIPS

• Regular meetings

• Data collection and sharing

• Clear process for resolution

• Marketing and celebrations


• Collect data to support your needs and your partners’ needs

– Discuss questions with partners and advisory board

• Make sense of data – Get help, if needed

• Distribute and discuss

Note: With regard to data sharing, become familiar with the Family Educational Rights and Privacy Act (FERPA)

COLLECT AND SHARE DATA

11/27/2017

20



What is one way to honor your partners?

HONOR PARTNERS: 9 O’CLOCK


• Partnership grants

• In kind donations

• Champions of support

• Special events

• Giving campaign

SUSTAINING PARTNERSHIPS

11/27/2017

21


What is one area to focus on for staff development?

STAFF CHECKLIST


LEARN MORE LIBRARY RESOURCES

11/27/2017

22

REFLECTION

• How will you use Y4Y to develop and maintain effective partnerships for program sustainability?

• What do you want to learn more about?

STRENGTHENING PARTNERSHIPS STRENGTHENING PARTNERSHIPS

Scott Sheldon

Education Specialist

[email protected]

Visit: www.y4y.ed.gov

CONTACT US

developing effective partnerships with...

Documents